Job Description

Roles & Responsibilities

We are seeking a detail-oriented and experienced Finance Executive – Accounts Payable to join our finance team in Abu Dhabi. The ideal candidate will be responsible for managing end-to-end accounts payable functions, ensuring timely and accurate processing of vendor invoices, payments, and compliance with company policies. The responsibilities will include but not limited to:

Accounts Payable Operations

• Process supplier invoices, payment requests, and supporting documents in line with company policies and approval workflows.

• Verify invoice accuracy, supporting documents, PO compliance, and contractual terms before processing.

• Monitor payment schedules and ensure timely processing of approved payments.

• Maintain accurate AP records, reconciliations, and vendor statements.

Vendor Coordination & Communication

• Act as the focal point for vendor inquiries related to payment status, outstanding balances, and payment timelines.

• Provide clear and professional communication to suppliers regarding payment progress and expected payment plans.

• Coordinate with suppliers to resolve invoice discrepancies, disputes, or missing documentation.

• Maintain strong vendor relationships to support business continuity and avoid service disruptions.

Stakeholder Coordination

• Coordinate closely with Operations, Procurement, Commercial, and other internal departments regarding pending invoices, approvals, and urgent payment requirements.

• Escalate critical vendor issues that may impact operations or service delivery.

• Support operational teams in prioritizing payments for critical suppliers and emergency requirements.

Reporting & Compliance

• Prepare AP aging reports, payment status updates, and outstanding liability summaries.

• Support month-end closing activities, accruals, and audit requirements.

• Ensure compliance with company financial controls, DOA matrix, and accounting procedures.

• Maintain confidentiality and accuracy of financial records.

Skills & Competencies

• Strong communication and stakeholder management skills.

• Ability to handle vendor escalations professionally and diplomatically.

• Good understanding of accounts payable processes and financial controls.

• Strong coordination and follow-up capabilities.

• Ability to work under pressure and manage multiple priorities.

• Proficiency in ERP systems and Microsoft Excel.

Desired Candidate Profile

• Bachelor’s degree in Finance, Accounting, or related field.

• Minimum 3–5 years of experience in Accounts Payable or Finance Operations.

• Experience in Facilities Management, Construction, or Service Industry is preferred.

• Familiarity with ERP systems such as Oracle, SAP, or similar platforms is an advantage.