Job Summary: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.
Key Requirements:1-2 years of experience in Administrative roles Bachelor's Degree Good MS. Excel Skills
Key Responsibilities: Responsible of Item creation and supersession in Movex Responsible of Bi Yearly and Yearly parts price update activity in Movex. Responsible of cost validation on monthly basis Responsible Default Supplier set up Monthly basis Responsible for new supplier creation in Movex Responsible to set up and review supplier minimum order quantities and implement in Movex Responsible to set up , review and validate low value item ( less than 100$) to make sure the markup is valid. Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Act as an informal resource for colleagues with less experience.
Qualifications and Competencies: Competencies: Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments. Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards. Data Analytics - Interprets information relying on knowledge of business or functional frameworks, and leverages analytical problem-solving tools to draw conclusions and communicate meaningful patterns that drive business insights; assesses quality of data as an initial step of the analysis.