Job Description

Roles & Responsibilities

• Preparation PO’s in co-ordination with procurement staffs.

• Obtaining PO approval in system and signatures on hard copy as per approval matrix.

• Send PO to supplier and get PO confirmations.

• Follow up deliveries with reference to PO delivery dues.

• Report feedback from supplier to related PO issuing staff.

• Maintain all Procurement files with Index

• Keep records of inter department documents movements.

• Keep record for key supplier visits

• Blanket order releases to issue on time with co-ordination of Stores and Procurement staffs.

• Inform shipping agent for clearance of import order from port.

• Preparation of comparison sheets.

• Apply for SIRA, Duty exemptions, letter of credit applications online.

• Receipt of invoices and hand over to accounts dept. after confirmation of GRN/Job completion

• To send department reports to end users as per agreed timelines like (PR status, PO status & Bulk Reports)

• Maintain vendor database

• Maintain Overseas Purchase orders database in System as well document the files which includes separation, distribution & filing of PO’s (Local & Overseas both) and other purchasing documents in effective manner.

• Purchase of stationers, printing & local regular orders for EIGC

Desired Candidate Profile

• Bachelor's degree in Procurement, Supply Chain Management, or related field.

• At least 2-3 years of experience in procurement field.

• Experience with procurement software and systems is an asset.

• Experience in a similar industry or sector.

• Strong analytical, negotiation, and communication skills.

• Ability to work in a fast-paced environment and meet deadlines is essential.