Job Description

Roles & Responsibilities

The Apex Group was established in Bermuda in 2003 and is now one of the world s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That s why, at Apex Group, we will do more than simply empower you. We will work to supercharge your unique skills and experience.

Take the lead and we ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Assistant Vice President Closed-Ended Funds

Location: Abu Dhabi, UAE

Role Overview

The AVP will be responsible for managing the end-to-end administration of closed-ended fund structures (primarily Private Equity / Real Estate), overseeing fund accounting, investor servicing, and regulatory compliance. The role involves client-facing responsibilities, team oversight, and ensuring high-quality delivery within agreed timelines.

Key Responsibilities

1. Fund Administration & Accounting

• Oversee full-cycle accounting for closed-ended funds, including:
  • Capital calls and distributions
  • NAV calculations and investor allocations
  • Carried interest and waterfall calculations
• Review financial statements in compliance with IFRS / applicable GAAP

2. Investor Services & Operations

• Oversee investor onboarding processes (KYC/AML documentation, FATCA/CRS compliance)
• Review investor notices, capital call and distribution notices
• Coordinate responses to investor queries in a timely manner
• Ensure seamless maintenance of investor registers and reporting data

3. Client Relationship Management

• Act as a key point of contact for clients and stakeholders
• Participate in regular client calls, board meetings, and reporting discussions
• Manage escalations, ensuring timely resolution and client satisfaction

4. Audit & Regulatory Compliance

• Coordinate with auditors and manage audit deliverables (PBC lists, supporting schedules)
• Review and validate compliance documentation prior to client correspondence
• Support regulatory reporting and filings where applicable

5. Process Improvement & Controls

• Identify and implement process improvements and automation initiatives
• Ensure adherence to SOPs and internal control frameworks
• Work with internal stakeholders (compliance, technology, onboarding teams) to streamline workflows
• Drive efficiency and reduce operational risk

Key Requirements

Qualifications

• Bachelor s degree in Finance / Accounting / Commerce
• Professional qualification preferred (ACCA / CPA / CA or equivalent)

Experience

• 6 8 years of experience in fund administration
• Strong exposure to closed-ended funds (Private Equity / Real Estate)
• Experience in managing complex fund structures and SPVs

Technical Skills

• Strong knowledge of:
  • Fund accounting (capital accounts, waterfalls, carried interest)
  • IFRS standards (particularly financial instruments and disclosures)
  • AML / KYC processes and regulatory requirements
• Familiarity with fund systems (e.g., eFront or similar platforms)

Core Competencies

• Strong client management and communication skills
• High attention to detail and accuracy
• Ability to manage multiple deadlines and prioritize effectively
• Problem-solving mindset with escalation handling experience
• Stakeholder management across multiple jurisdictions