Job Description

Roles & Responsibilities

Fleet Supervisor – Dubai

Salary: 6,000 to 7,000AED based on experience

Accommodation: Provided or plus allowance

Ticket Allowance: Yearly for self only

Health and Life Insurance: For self only

Role Purpose

The purpose of this role is to manage and coordinate administrative functions related to the organization's vehicle fleet from creating vehicles profile in the system throughout the vehicle lifecycle and maintain the insurance and registration record supporting the Fleet Supervisors in optimizing fleet operations.

Operations & Drivers Management

Manage a team of 12 Drivers; provide training, create team schedule and direct team errands to meet the daily and ad hoc requirements of the company, owners and his family and guests.

Act as the point of contact for Dubai Vehicle Fleet Operation.

Vehicle Record Management

· Create all vehicles portfolio in ERP/FOCUS ensuring all compulsory fields are completed (model, colour, make, kilometres, value, etc.) and photos are uploaded.

· Maintain and update any change in the vehicle status such as transfer, sale, scrap, etc.

· Upload car registration and insurance renewals (collecting data from respective Fleet Supervisors).

· Work closely with the ERP Specialist to enhance the reporting standard as per management requirement.

Registration & Compliance

· Ensure Dubai Registered vehicles registrations and insurance are renewed on time.

· Validate monthly reconciliation of vehicles insurance invoices.

· Register newly purchased vehicles and complete all necessary procedures for compliance with UAE regulations.

· Ensure safety and compliance with company policies and authority requirements.

Documentation & Reporting

· Maintain both physical and digital records of all vehicles, including registration, insurance, fines, and maintenance details.

· Submit weekly and monthly reports to the Line Manager and Finance Department as required.

Fines & Compliance Monitoring

· Monitors cars/drivers traffic fines, generate fine detailed reports on fines, including violator name, amount, vehicle number, and date of the incident and update HR accordingly before the payroll cut-off date.

· Coordinate with family representatives to settle their fines and update the Finance Department on family fine settlements.

Desired Candidate Profile

Education & Background

Bachelor’s degree in business or equivalent.

2+ years of experience in Fleet Operations, Administration, Logistics, Operations or a related field.

Skills

• Strong organizational and multitasking skills

• Excellent communication and interpersonal skills

• Excellent team management skills

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Good problem-solving skills

• Good report writing skills.