This position is ideal for someone is passionate about providing support across both executive and family affairs. The role requires a very high level of flexibility, and proactiveness.
Please note that EVERY responsibility listed in this job posting accurately reflects the expectations of the role.
Key Responsibilities:
Manage the CEO’s daily calendar, appointments, meetings, and travel arrangements (some responsibilities will be shared with his EA).
Coordinate personal and business schedules efficiently.
Organize local and international travel for his family.
Coordinate with household staff, drivers, suppliers, contractors, and service providers.
Manage family schedules, appointments, school activities, medical appointments, and personal commitments.
Follow up with him on pending tasks and ensure deadlines are met.
Assist the family with property management, maintenance, and household administration when required.
Handle banking, bill payments, renewals, subscriptions, and documentation as instructed.
Liaise with government authorities, banks, embassies, and other external organizations.
Coordinate events, family gatherings, business meetings, and special occasions.
Maintain accurate records, filing systems, and important documents.
Source quotations, negotiate with vendors, and oversee procurement when necessary.
Monitor ongoing projects and provide regular progress updates to the CEO.
Anticipate the CEO’s needs and resolve issues proactively - very important.
Be available to handle urgent matters outside normal office hours when required (flexibility is imperative).
Desired Candidate Profile
Ideal Candidate:
Highly professional and well presented.
Trustworthy and able to maintain strict confidentiality.
Calm under pressure and solution oriented.
Flexible and adaptable to changing priorities.
Detail oriented, proactive and service minded.
Able to communicate confidently with executives, VIPs, suppliers, and family members.
Capable of handling multiple responsibilities simultaneously while maintaining accuracy.
Committed to delivering excellence in every task.
Requirements:
Bachelor’s degree is very advantageous.
Minimum 3 to 5 years of experience as a Personal Assistant.
Exceptional written and verbal communication skills in English
Highly organized with exceptional attention to detail.
Strong multitasking abilities. Professional appearance and positive attitude.
Ability to work independently with minimal supervision.
High level of integrity, honesty, and confidentiality.
Strong problem solving abilities.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
Experience coordinating travel and managing calendars.