Job Description – Company Secretary

Position: Company Secretary

Location: Dubai, UAE

Industry: FMCG

Experience: 8+ years

Reporting To: Head of Legal / Senior Management

Role Overview

We are looking for a Company Secretary (CS) to join a leading company based in Dubai. The role will be responsible for managing corporate governance, statutory and regulatory compliance, company secretarial matters and corporate documentation across the business.

The ideal candidate should have strong UAE experience and should have worked for a listed entity, excellent knowledge of corporate governance and company secretarial practices, and the ability to work closely with senior management, legal, finance and other business functions.

Key Responsibilities

Company Secretarial & Corporate Governance

• Manage day-to-day company secretarial and corporate governance activities for the company's UAE entities.
• Maintain statutory registers, corporate records, minutes, resolutions, shareholding records and other governance documentation.
• Prepare agendas, notices, minutes and resolutions for Board, shareholder and committee meetings.
• Coordinate Board and shareholder meetings and ensure timely completion of all required corporate actions.
• Maintain accurate records of directors, shareholders, authorised signatories and powers of attorney.
• Support corporate restructuring, incorporations, amendments, share transfers and other corporate actions.

Regulatory & Statutory Compliance

• Ensure timely compliance with applicable UAE corporate, commercial and regulatory requirements.
• Monitor changes in relevant laws and regulations and assess their impact on the business.
• Coordinate with relevant government authorities, regulators, free zone authorities and other external stakeholders where required.
• Maintain compliance calendars and ensure statutory filings, renewals and corporate submissions are completed within prescribed timelines.
• Support implementation and maintenance of corporate governance policies and procedures.

Legal & Commercial Support

• Work closely with the Legal function on corporate and commercial matters.
• Review and maintain corporate documentation, agreements, resolutions, powers of attorney and other legal records.
• Support due diligence exercises, corporate transactions, restructuring and new business initiatives.
• Coordinate with external legal counsel, auditors, consultants and other professional advisors.
• Assist management with corporate governance and legal compliance matters.

Documentation & Stakeholder Management

• Maintain a central repository of corporate and statutory documents.
• Ensure corporate records are accurate, current and readily accessible.
• Provide timely corporate information and documentation to internal stakeholders, auditors, banks, regulators and professional advisors.
• Establish and maintain effective processes for corporate approvals and document execution.

Key Requirements

• LLB (Mandatory)with Company Secretary (CS) – Prefeered not mandatory.
• Membership/qualification with the relevant recognised professional body is required.
• 6-8 years of relevant post-qualification experience.
• UAE experience is mandatory.
• Experience of working for a listed entity is also mandatory pref within the UAE
• Strong experience in company secretarial practice, corporate governance and statutory compliance.
• Experience managing corporate records and governance requirements for multiple entities is preferred.
• Strong understanding of UAE corporate and commercial regulations.
• Experience working with Boards, shareholders, senior management and external advisors.
• Strong drafting and documentation skills.
• Excellent organisational, communication and stakeholder-management abilities.
• High level of integrity, confidentiality and attention to detail.

Preferred Background

Candidates from FMCG, retail, consumer goods, manufacturing, distribution or other large corporate environments will be preferred.

Ideal Candidate Profile

The ideal candidate will be an experienced Company Secretary with strong UAE exposure, capable of independently managing corporate governance, statutory compliance and company secretarial responsibilities. The candidate should be commercially aware, detail-oriented and comfortable working with senior management and multiple business functions.