Overview
We are seeking a proactive, organized, and professional Office Administrator / Office Manager to join our team. This role integrates office management, executive assistance and guest relations to ensure seamless daily office operations and executive support.
Job Summary
The Office Administrator / Office Manager will oversee office operations, provide high-level administrative support to executives, and manage guest relations. This role demands exceptional organizational skills, professionalism, and the ability to handle a wide range of responsibilities efficiently.
Key Responsibilities:
Office Operations
- Manage daily office functions, including overseeing office supplies inventory, ordering supplies, and maintaining office equipment.
- Ensure a clean, safe, and organized work environment.
- Coordinate office maintenance and repair needs.
- Organise lunch catering, ensuring dietary preferences and requirement are accommodated.
- Manage office budgets, track expenses, and process invoices.
- Ensure compliance with office policies, procedures, and safety regulations.
- Work with Physical Security Team to follow established security procedures.
Executive Assistance
- Provide adhoc administrative support to executives, including scheduling meetings and organizing travel arrangements.
- Handle confidential information with discretion and maintain a high level of professionalism.
Guest relations
- Serve as the primary point of contact for guests and visitors, ensuring a positive and professional experience.
- Coordinate and host guest meetings, ensuring all needs are met and expectations are exceeded.
- Address and resolve any guest-related issues or concerns promptly and professionally.
Travel and Relocation Coordination
- Arrange flight and accommodation for new joiners, ensuring a smooth relocation and onboarding experience.
Team Management
- Supervise and manage a team of office support staff, including receptionist and office attendants.
- Provide guidance, training, and performance evaluations for team members.
- Ensure effective delegation of tasks and maintain high standards of service.
Qualifications
- Bachelor’s degree in business administration, Management, Public Relations, or related field (preferred).
- Proven experience as an Office Manager / Office Admin, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and multitasking abilities.
- Excellent communication (written and communication) and interpersonal skills.
- Demonstrate resilience and assertiveness to handle challenging situations with professionalism and tact.
- High level of professionalism and discretion.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Experience in guest relations or guest management is a plus.
Offer
- Fantastic new office on Yas Island.
- Opportunity to work for a growing start-up business.
- Chance to work with like-minded professionals.
- A diverse environment with a determination to reach our goals.
- Training and learning opportunities.
- Company benefits which support your health and well-being.
Interested? Do apply directly with your CV
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