Job Role:

To provide customer focused support in processing along with ensuring strict compliance with Group Procurement policies and processes and formalize vendor engagement through purchase orders.

Key Responsibilities:

• Receive internal purchase requisition from business units in the required format.
• Ensure that all requisitions are complete, follow up with internal stakeholders for missing information, if required.
• Coordinate with the sourcing team to prepare a purchase order, follow up in case of any delays.
• Issue purchase order for approval through the right workflow route.
• Issue purchase orders to vendors and requestors and advise on expected delivery date. Follow up for confirmation from the vendor.
• Collect invoices for advance payment and forwarding to accounts for timely payment.
• Upload all orders in the system and ensure payments are made on time, follow up with Finance for any delayed payments.
• Keep track of long lead items and coordinate for delivery and payments.
• Maintain a tracker of delivery and follow up with vendors in case of delivery delay.
• Liaise with the sourcing and legal team to ensure that all contracts are current and renewed in a timely manner.
• Manage new vendor registration through the required channels, ensuring that all vendors are registered correctly.
• Assist the Procurement team with extracting Procurement related information and conduct basic data analysis of Procurement KPIs.

Qualification:

• 1 - 2 years’ experience within a procurement function, ideally within a centralized procurement model
• Understand procure to pay process
• Understand policies and processes in detail and ensure strict compliance
• Great importance to details, self-organized, fast in execution
• Customer service oriented