A private family office is looking for an accomplished and experienced Personal Assistant to work directly with HNWIs, supporting both personal and business needs. This is a fast-paced role with plenty of variety, perfectly suited for a smart, sharp, dynamic, and self-motivated individual. The ideal candidate will have at least 5 years’ experience in a PA role having worked for HNW individuals/families before. KEY RESPONSIBILITIES • Carry out administrative duties including budgeting, petty cash management, bill payments and maintaining records where needed; • Maintain office systems, including data management and filing; • Handle travel arrangements – hotels, flights, visas, airport meet & greets and transfers etc; • Produce itineraries, research documents, reports and presentations; • Organise various appointments – medical, personal and professional; • Manage medical insurance and other personal memberships; • Personal shopping and errands – in person and online; • Manage bookings, reservations, online transactions; • Organise gifts, bouquets, cards etc; • Send calendar invites and reminders; • Plan, organise and coordinate events and parties. Liaise with event organisers, caterers etc; • Greet and look after guests and visitors; • Coordinate with family’s house staff, group offices and other PAs; • Managing routine enquiries; • Manage junior office staff (drivers, cleaner); • Maintain the condition of the office, general housekeeping; • Maintain stationery and equipment inventory; • Assist other family members and company representatives as and when requested

REQUIREMENTS • 10-15 yrs min experience as a PA / EA, with 5 yrs working with a HNWI family • Team player with a flexible, positive and helpful attitude; • Highly organised; Attention to detail; Time management; • Excellent business communication; • Analytical skills; • Research & investigation skills; • Problem solving skills; • Negotiation skills; • Tech savvy (Mac, Windows, MS Office). • Professional, responsible, trustworthy, discreet and dedicated; • Result oriented and comes with strong integrity & ethics; • Passion for excellence - works proactively with a clear vision and determination. • Able to deliver the highest standard of service at all times; • Able to multi-task, prioritise and efficiently deliver results in a timely manner; • Able to anticipate and respond appropriately; • Strong communication and interpersonal skills; • Commercially aware; • Able to handle confidential information; • Able to work on own initiative; • Experience in property maintenance, relocations and fit-outs is preferred; • Previous UAE work experience • Must hold a valid UAE driving licence The role is based in JLT – full time office hours.