Job description

Job Purpose

At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers ‘Fly Better’.

As an Executive Secretary, you will control and manage the administration of the department in addition to providing confidential secretarial/administrative services to multiple executives.

In this role, you will:

• Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.

To be considered for the role you must meet the below requirements:

• 12 Years schooling or equivalent
• 3+ years of experience in Administration or as an Executive Secretary.

Knowledge/Skills:

• Secretarial qualification preferable.
• At least 3 years experience in an administrative capacity in a medium or large size company with administrative skills.
• Experience working with multiple executives simultaneously.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop in their careers. So if you’re looking for a challenging and rewarding opportunity, apply today and join our team.