Job description

Job Summary:

Our client, an infrastructure solutions company is looking for a Project Coordinator/ Document Controller to be based in Dubai.

• • Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals.
  • Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions.
  • Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation.
  • Maintain records of submitted, approved, and pending project documents.
  • Assist in processing project entry permits, gate passes, and other site access requirements.
  • Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents.
  • Follow up on approvals, comments, and requests from clients, consultants, and contractors.
  • Collect, organize, and file project completion reports and handover documentation.
  • Prepare and submit warranty certificates, gate pass guarantees, and Operation & Maintenance (O&M) manuals.
  • Ensure all project close-out documents are properly maintained and archived.
  • Maintain an organized filing system for both physical and electronic project documents.
  • Ensure documents are accurately filed, updated, and easily retrievable.
  • Manage document revisions and maintain version control.
  • Support the implementation of company document control procedures and standards.

• • 3 to 5 years of experience in a similar Projects Coordinator / Document Controller role.
  • Experience should be in flooring, construction, landscape, or fit-outs industry.
  • Experience in preparing and managing material submittals, technical documents, product data sheets, project submissions, approvals, and handover documentation.
  • Experience coordinating with suppliers, manufacturers, project managers, procurement personnel, site teams, clients, consultants, and contractors.
  • Good knowledge of document revisions, version control, project filing, close-out documentation, warranty certificates, and O&M manuals.
  • Strong organizational and coordination skills with the ability to maintain accurate physical and electronic project documentation.