Jobs / Document Controller / Executive Office Manager – Chairman & CEO Office
On-site Full Time
reeqwest -
UAE , Abu Dhabi
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reeqwest

Job Details

Employment Full Time
Category Administration
Industry Administrative Services

Job description

Job Summary


Our client is seeking a highly professional and organized Executive Office Manager to oversee daily office operations and provide high-level administrative and executive support to the CEO.
 

Job Description:



Purpose:
 



Support the Chairman and Group CEO in managing priorities, governance, and communication



The core purpose of this role is to drive execution — following up on commitments across



department heads, tracking initiatives to closure, and keeping the executive office running smoothly.






Key Responsibilities:



Executive Office Management:



• Manage the Chairman's and CEO's calendars



• Coordinate meetings and travel arrangements



• Prepare executive correspondence



• Maintain strict confidentiality at all times

 



Governance & Meeting Support:



• Prepare agendas and briefing materials



• Attend selected meetings and issue minutes



• Keep a live log of actions and decisions



• Follow up on outstanding items until they are closed

 



Execution Follow-Up (the core of this role):



• Track ongoing initiatives (e.g. digital transformation, call center rollout, Lyve platform, new development launch, office relocation) against agreed timelines



• Collect status updates from department heads



• Flag delays and issues directly to the CEO and Chairman


 



Reporting:



• Prepare regular executive dashboards



• Prepare monthly reports for the Chairman and CEO



• Pull together materials for board presentations


 



Communication:



• Act as the main point of contact between the Chairman, CEO and department heads



• Coordinate internal announcements



• Make sure open items get closed, not just raised


 



Administration:



• Document control and executive filing



• Office logistics and executive events


 



Job Requirements:



Qualifications


 



• Bachelor's degree



• At least 15 years supporting Chairman/CEO/VP-level executives



• Real estate or hospitality background is a plus

• Fluent English and Arabic



• Strong Excel, PowerPoint and Word skills



• Excellent judgment, discretion, and follow-through



• Comfortable following up with department heads without being asked twice

 







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UAE, Abu Dhabi
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