Job Description 

Virtual Schedule Management:

-       Organize and manage virtual appointments, meetings, and online events for the Supply Chain Manager.

-       Prepare and distribute digital agendas and meeting materials to participants.

2.     Remote Communication Coordination:

-       Handle emails, virtual messages, and communication with internal and external parties.

-       Respond to online inquiries via email, chat, or virtual platforms.

3.     Digital Document and Report Preparation:

-       Prepare and format digital reports, presentations, and correspondence.

-       Organize and maintain electronic filing systems for easy access.

4.     Online Logistics Support:

-       Coordinate online shipping processes, track deliveries, and manage virtual documentation.

-       Communicate with suppliers and logistics partners through digital platforms to ensure efficient operations.

5.     -Remote Data Management:

-       Enter and update supply chain data using online tools and systems.

-       Prepare and maintain digital inventory records and performance reports.

6.     -Virtual Operations Support:

-       Provide administrative support to the supply chain team using digital tools.

-       Collaborate remotely with other departments to facilitate a smooth workflow.

7.     Online Visitor Handling:

-       Manage virtual meetings with visitors and clients online.

8.     Minutes of Meeting:

-       Attend virtual meetings and take accurate and detailed minutes.

-       Record key discussion points, decisions made, and action items assigned to team members.

-       Distribute meeting minutes to relevant parties promptly and maintain an organized digital archive of all records.

9.     Proficiency in Microsoft Office:

-       Efficiently use Microsoft Office tools (Word, Excel, PowerPoint, Outlook) to prepare documents, spreadsheets, and presentations.

-       Create and maintain data spreadsheets to track supply chain metrics and reports.

-       Use Microsoft Outlook for managing emails, calendar events, and scheduling.

-       Prepare professional-quality documents and presentations using Microsoft Word and PowerPoint.

10.- Additional Remote Tasks:

-       Perform other tasks assigned by the Supply Chain Manager that can be handled online.

11. Required Skills for Remote Work:

-       Excellent organizational and administrative skills.

-       Proficiency in virtual communication tools (such as Zoom, and Microsoft Teams).

-       Strong written and verbal communication skills.

-       Ability to multitask and manage time effectively while working remotely.

-       Strong ability to take clear and concise minutes of meetings.

-       Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

-       Attention to detail and accuracy in document preparation and data management.