Our client is looking for a smart and proactive Executive Assistant to be based in Dubai, UAE.

Responsibilities:

• Overall responsibility of comprehensively supporting the President’s office with correspondence, meetings, schedules and internal / external communication and liaison.
• Serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the President’s office.
• Creating and maintaining cross-departmental relationships and communication on behalf of the President.
• Responsible for communicating updates, information, and changes. May be appointed as a delegate to participate in meetings.
• Meeting coordination: Coordinates and assists in ensuring that meeting agenda and requirements are accurate, and all details are complete according to the specific needs of the meeting.
• Administrative management: Manage administrative functions, such as the preparation and formatting of any written communication, reporting, or presentation.
• Calendar management: Sets the calendar and has ownership of the daily itinerary as well as any meeting deliverables, communications, or follow up.
• Travel management: Manage all details for travel, including intricate travel details including flight, VISAs (as necessary), accommodation, time zone considerations, and on the ground travel requirements.
• Ability to work strategically and collaboratively across departments.
• Overall responsibility of comprehensively supporting the C-suite with correspondence, meetings, schedules and internal / external communication and liaison.
• Creating and maintaining cross-departmental relationships and communication on behalf of the C-suite executives.
• Building strong and collaborative relationships with other internal stakeholders
• Aiding in and ultimately ensuring the timely completion of projects through reports / dashboards / MIS
• Manage the status, resources, and timelines for all items, and work with management and internal teams to provide updates on issues and advance same.
• Collate information from internal stakeholders / heads of departments / functional heads.

Key Requirements:

• Bachelor’s or master’s degree in finance, business administration, or related field.
• Strong track record of success in a role including prior experience as Executive Assistant.
• Minimum 5 years of experience as an Executive Assistant reporting to C-suite
• Proven track record of effectively interacting with senior management.
• Adept at building relationships both internally and externally to leverage resources when needed.
• Highly goal oriented and possess excellent interpersonal & communication skills.
• Effective, versatile, and action-oriented
• Discretion and confidentiality.
• Ability to conduct research and present data in a concise and well-written manner.
• Excellent MS Office knowledge (Must be highly proficient in Excel & PowerPoint)
• Outstanding organizational and time management skills
• Strategic thinker & problem solver with the ability to be hands-on