Company Description

Dubai has established itself as a premier destination for real estate investment, attracting both local and international buyers with its luxurious developments, favorable tax policies, and vibrant economy. Real Estate Dubai, a leading player in the Dubai real estate market, aims to provide valuable information and insights to clients interested in buying, selling, or renting properties in the city. The team at Real Estate Dubai has extensive knowledge and expertise to help clients make informed decisions in the dynamic real estate market of Dubai.

Role Description

This is a full-time on-site role for a Sales Admin / PA at Real Estate Dubai located in Dubai, United Arab Emirates. The Sales Admin / PA will be responsible for providing personal assistance, executive administrative assistance, communication, diary management, and clerical skills to support the real estate team in their day-to-day operations.

Key Responsibilities:

1. Administrative Support:

- Manage and maintain the Managing Partner’s calendar, schedule meetings, and coordinate appointments.

- Handle email correspondence, prioritizing and responding to inquiries on behalf of the Managing Partner.

- Prepare reports, presentations, and documents as needed.

- Assist in managing and organizing contracts, legal documents, and property-related files.

- Conduct market research and prepare briefing materials for real estate meetings.

2. Communication & Liaison:

- Act as the primary point of contact between the Managing Partner and internal/external stakeholders, including clients, vendors, and investors.

- Coordinate communication with real estate agents, legal teams, and financial institutions.

- Organize travel arrangements, including accommodations, transportation, and itineraries for business trips.

3. Personal Assistance:

- Manage personal tasks, including errands, personal appointments, and reservations.

- Assist with personal projects and provide support for the Managing Partner’s family as needed.

4. Project Management:

- Assist with ongoing real estate projects by tracking deadlines, coordinating with contractors, and ensuring timely completion of tasks.

- Provide support in preparing budgets, timelines, and deliverables for property developments and transactions.

Qualifications:

- Proven experience as a Personal Assistant or in Administration, within the real estate industry.

- Knowledge of RERA regulations and the Dubai REST app to create forms A/B and contract F.

- Familiarity with local property portal algorithms and scoring systems (e.g., Propertyfinder, Bayut) to optimize listings and property visibility.

- Tech-savvy with a solid understanding of various software platforms and the ability to create automations (e.g., Monday.com, Pipedrive, etc.).

- Strong organizational and multitasking abilities, with a keen eye for detail.

- Excellent written and verbal communication skills.

- Proficiency in MacOS and real estate management software (e.g., Propertyfinder, CRM systems).

- Ability to work independently, handle confidential information, and meet tight deadlines.

- Flexibility and willingness to handle personal errands when required.

- 1 Year+ Dubai real estate administration department

Benefits:

- Competitive salary based on experience.

- Health insurance and benefits as per UAE law