The Office Administrator is responsible for ensuring the smooth operation of daily office activities by handling administrative tasks, supporting management, and maintaining a well-organized work environment.
Key Responsibilities:
- Manage office supplies, equipment, and inventory, ensuring timely replenishment.
- Handle incoming calls, emails, and correspondence, directing them to the appropriate departments.
- Organize and schedule meetings, appointments, and office events, ensuring smooth coordination.
- Maintain office records, files, and databases, ensuring confidentiality and easy access to information.
- Assist in the preparation of reports, presentations, and documents for internal and external use.
- Coordinate with vendors, service providers, and office maintenance staff to ensure the office functions efficiently.
- Support HR functions such as onboarding new employees, managing attendance records, and handling employee inquiries.
- Ensure compliance with company policies and procedures, contributing to a productive work environment.
Qualifications:
- High school diploma or equivalent; a degree in Business Administration or related field is a plus.
- Proven experience as an Office Administrator, Office Manager, or similar role.
- Excellent organizational and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong verbal and written communication skills.
- Ability to work independently, manage time effectively, and solve problems as they arise.