Duties and responsibilities

• ·Provide administrative and logistical support to the VP – CEO Office and CEO, including arranging travel, preparing itineraries, and coordinating bookings as needed.
• · Assist in managing the CEO’s calendar—scheduling meetings, coordinating appointments, and ensuring seamless time management.
• · Support the preparation of agendas, reports, correspondence, presentations, and internal communications.
• · Act as a liaison between the CEO Office and internal departments to ensure timely follow-ups and coordinated activities.
• · Assist in drafting, reviewing, and formatting letters, reports, and executive documents.
• · Handle confidential information with a high level of discretion at all times.
• ·Provide assistance in ensuring the smooth operation of the CEO’s office by coordinating with team members and maintenance staff to support cleanliness, lighting, and office supply requirements, maintaining a well-organized and professional environment.
• · Assist in record-keeping, filing (digital and physical), and maintaining organized documentation for corporate and personal files.
• · Support in monitoring ongoing tasks, projects, and confidential matters under the VP’s direction and ensure timely follow-up.
• . Assist in preparing minutes and documentation for internal meetings when required.  Support the CEO Office in tracking due dates, preparing payment-related documentation to ensure timely completion of required obligations.
• · Maintain professional communication and a consistent workflow with accuracy and efficiency.
• · Assist in staying updated on the CEO’s preferences, ongoing tasks, and confidential instructions by maintaining organized notes and ensuring timely follow-up under the VP’s guidance.
• · Coordinate communication between the VP – CEO Office and internal departments to ensure smooth workflow and timely responses.
• · Assist in drafting and formatting reports, letters, and confidential correspondence as directed by the VP – CEO Office.
• · Maintain high standards of professionalism, confidentiality, and responsiveness in all communication and interaction.

Skills

·        Strong ability to follow instructions and execute tasks with precision.

·        Excellent attention to detail and accuracy in all deliverables.

·        Strong organizational and multitasking skills.

·        Reliable in handling confidential and sensitive matters.

·        Proactive, solutions-oriented, and able to anticipate needs.

·        Professional, disciplined, and capable of supporting high-level executives.