The IT Project Coordinator supports IT
projects by maintaining accurate documentation, records, and administrative
controls throughout the project lifecycle. The role focuses on ensuring that
all project-related information is properly recorded, tracked, and archived to
support operational continuity, reporting, and audit requirements.
The IT Project Coordinator does not hold decision-making authority. All project
governance, approvals, prioritization, and strategic decisions remain under the
responsibility of the Project Manager. The role operates in a support capacity,
ensuring disciplined documentation and coordination in line with established
project management practices.
Requirements• Maintaining
complete, accurate, and up-to-date project documentation across all IT projects
• Creating,
updating, and archiving project records including plans, schedules, registers,
approvals, and correspondence
• Ensuring
version control and proper document classification in accordance with IT and
PMO standards
• Recording
project decisions, actions, and outcomes as approved by the Project Manager/IT
Manager
• Updating Zoho
Projects, timelines, and task lists strictly based on Project Manager direction
• Scheduling
project meetings and accurately recording and distributing meeting minutes and
action items
• Compiling
project status reports using approved input from IT Team Leads and the Project
Manager
• Maintaining
risk, issue, dependency, and assumption logs as identified by the Project
Manager/IT Manager
• Coordinating
with the Procurement department to support project-related purchasing
activities
• Preparing
and maintaining procurement-related documentation such as requisitions,
approvals, and delivery records, and vendor management
• Tracking
procurement status and timelines and reporting updates to the Project Manager
• Supporting
audits and reviews by providing complete, traceable, and audit-ready
documentation
• Operating
closely with IT teams, Procurement, Finance, and other internal departments as
required
• Performing
other IT-related duties as assigned by Management
Requirements:• Full English Proficiency is required
• 1-2 years’ experience in project coordination (ITPM is a plus)
• Strong organizational skills with high attention to detail and accuracy
• Strong technical knowledge covering General IT, Network, systems etc.
• Strong working knowledge of project management tools such as Zoho Projects, ClickUp, Jira, Confluence, SharePoint, or equivalent platforms
• Ability to manage multiple tasks priorities in a structured, deadline-driven environment
Benefits• 24 annual leave days
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Bonus scheme (in relevant departments)
• Invitations to participate in various company functions, staff events, and department team building events
• Opportunities to learn, develop and grow with the organization