Position: Administrative & Compliance Officer

Department: Finance

Reporting to: Assistant Finance Manager

Location: Dubai, UAE

Salary Range: AED 5,000 – 7,000 per month (depending on experience and capability)

EXECUTIVE SUMMARY

Join an amazing group of people at OliOli® and help their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.

OliOli® (means joy in the Hawaiian language) is a multiple award-winning contemporary childrens museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open-ended non-judgmental play, OliOli® entails 8 interactive galleries comprising over 45 hands-on exhibits.

The awesome team at OliOli® comes from over 19 countries including United States, Scotland, Switzerland, Colombia, India, Philippines, South Africa, Zimbabwe, Pakistan, Latvia, and Iran. Find out more information about OliOli® @ www.olioli.ae or www.instagram.com/olioliuae.

POSITION OVERVIEW

As OliOli® continues to expand, we are strengthening our administrative and compliance foundation to support growth. The Administrative & Compliance Officer will independently manage and execute administrative functions across HR administration, corporate compliance, and structured office operations.

This role requires a highly organized and proactive professional who takes ownership of systems, ensures deadlines are never missed, and maintains accurate, audit-ready documentation at all times. This is a systems and accountability role, not a passive support function.

The role provides structured mentorship within the Finance function and exposure to senior leadership initiatives as part of ongoing organizational development.

KEY DUTIES AND RESPONSIBILITIES

HR Administration

Coordinate onboarding and offboarding documentation and processes

Maintain complete and accurate employee files (MOHRE, visas, contracts, insurance)

Liaise with PRO and insurance providers for documentation and renewals

Support payroll processes through accurate attendance tracking and HRMS data

Ensure HR records are compliant and audit-ready at all times

Corporate & Compliance Administration

Maintain master tracker for licenses, renewals, insurance policies, and regulatory deadlines

Ensure no license, insurance, or regulatory deadline lapses

Maintain organized repository of corporate documents

Track vendor contracts and renewal timelines

Implement structured reminder systems for critical renewals

General Administrative Support

Manage structured documentation and filing systems

Support petty cash tracking and invoice processing

Coordinate internal administrative communication

Support cross-department administrative requirements

Assist in improving and standardizing administrative processes

TRAITS AND CHARACTERISTICS

Strong structured thinking ability

High level of accuracy and attention to detail

Proactive and self-motivated with strong ownership mindset

Strong organizational and time management skills

Ability to handle sensitive and confidential information

Excellent written and verbal communication skills

Calm and composed under deadlines

QUALIFICATIONS

Bachelors degree in Business Administration, Finance, HR, or related field

0–3 years experience in administration, HR support, or operations support

Familiarity with Microsoft 365 tools

Willingness to learn UAE HR, MOHRE, and compliance processes

Experience in procurement or corporate administration is an advantage but not mandatory. Training and mentorship will be provided.