Job description

Locations:                               Abu Dhabi

Reporting into:                     Receptionist and Office Administration

Working Days:                      5.5 days a week – 2 Saturdays in a week

Requirements:                     UAE National, 1-5 years relevant experience.

Job Description

The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees, visitors, and external stakeholders. This role supports administrative coordination, employee documentation management, and communication across the organization, contributing to an organized and efficient workplace environment.

Front Desk & Office Administration

• Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.

• Provide reception support and general office administrative assistance.

• Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.

• Maintain organized digital and physical filing systems for employee-related documentation.

Employee Documentation & Coordination

• Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.

• Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.

• Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.

Visa & Travel Coordination

• Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.

• Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.

Skills

Qualifications

You’re a Great Fit If You Have

• Diploma or bachelor’s degree in business administration or a related field.

• Previous experience as a receptionist, office administrator, or HR support role.

• Strong organizational and administrative skills.

• Good knowledge of Microsoft Office, particularly Outlook and Excel.

• Strong communication and interpersonal skills when interacting with employees and visitors.

• Ability to manage multiple administrative tasks in a fast-paced office environment.