Job Description

Roles & Responsibilities

Position: Receptionist & Admin
Location: Dubai, UAE

Key Responsibilities

• Welcome clients, visitors, and guests in a professional and courteous manner.

• Manage the front desk and ensure the reception area is clean and well-organized.

• Answer, screen, and direct incoming phone calls and emails promptly.

• Handle incoming and outgoing courier services, mail, and deliveries.

• Schedule appointments, meetings, and maintain meeting room calendars.

• Maintain visitor logs and employee attendance records.

• Coordinate office supplies, pantry items, and stationery inventory.

• Liaise with vendors for office maintenance, repairs, and facility-related requirements.

• Support the HR team with employee onboarding, documentation, and record maintenance.

• Prepare correspondence, reports, and other administrative documents.

• Maintain physical and electronic filing systems while ensuring document confidentiality.

• Coordinate with internal departments to ensure smooth day-to-day office operations.

• Provide administrative support to management and perform other duties as assigned.

Preferred Qualifications

• Bachelor's degree or equivalent.

• 2–5 years of experience as a Receptionist or Administrative Executive.

• Excellent verbal and written communication skills in English.

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Strong organizational and multitasking abilities.

• Professional appearance and customer-focused attitude.

• Previous UAE experience is an added advantage.

Desired Candidate Profile

Minimum 2 years of experience in Receptionist and Admin in Healthcare, Wellness or pharmaceutical industry needed.

Exceptional verbal and written communication skills for presentations and negotiation.

A strong, proactive focus on meeting and exceeding targets.

Ability to build rapport, trust, and long-term relationships with clients.