Commercial Agreement Review
Review commercial agreements such as customer contracts, supplier agreements, service agreements, transport and warehousing agreements, confidentiality agreements, and other business contracts.
Identify legal, financial, operational, and compliance risks.
Recommend changes to contract terms to protect the company.
Ensure agreements follow approved templates, internal policies, and company requirements.
Contract and Document Management
Maintain records of approved contracts, agreements, constitutional documents, legal correspondence, and meeting minutes.
Maintain an accurate contract register, including contract expiry and renewal dates.
Ensure legal documents are filed properly and can be retrieved when required.
Legal System and Reporting
Manage the legal management system.
Prepare daily, weekly, and monthly task reports.
Prepare legal summaries and reports for the Group Legal Counsel.
Update the system with open legal matters, deadlines, and required actions.
Licence and Statutory Document Management
Maintain records of company licences, statutory documents, and renewals.
Follow up with relevant departments and third parties for licence renewals.
Update licence details in the legal system.
Escalate upcoming expiry dates to the Group Legal Counsel.
Corporate and Company Formation Support
Support legal tasks related to new company formation, licensing, company amendments, and corporate registrations.
Liaise with third parties regarding statutory documents and company registrations.
Maintain complete records of corporate documents.
Company Stamp Management
Safeguard and manage company stamps.
Maintain a record of stamp usage.
Ensure stamps are used only with proper authorization.
Legal Research and Matter Summaries
Conduct legal research when required.
Prepare clear matter summaries for the Group Legal Counsel.
Update legal records with relevant contract, legal, and regulatory information.
Compliance and Regulatory Support
Support the Group Legal Counsel with compliance and regulatory matters.
Assist with legal requirements affecting logistics, transport, warehousing, and Group companies.
Identify and report possible compliance risks.
Internal Legal Support
Support internal departments by coordinating legal requests with the Group Legal Counsel.
Follow up on legal matters and provide updates to stakeholders.
Prepare meeting minutes when required and track action points.
Desired Candidate Profile
Experience
Knowledge and Skills
Strong ability to review commercial agreements and recommend changes that safeguard the company.
Good understanding of contract terms, including liability, indemnity, insurance, payment, termination, confidentiality, dispute resolution, governing law, and compliance.
Knowledge of contract management, legal documentation, licences, renewals, and corporate records.
Ability to conduct legal research and prepare legal summaries.
Strong document-control and reporting skills.
Proficiency in Microsoft Office and legal or document-management systems.