Job Summary:

The Document Controller is responsible for managing company documentation and supporting the smooth day-to-day operations of the office. The role requires a proactive and organized individual who can independently manage document processes, coordinate administrative activities, and ensure operational efficiency without constant supervision.

Key Responsibilities:

• Maintain and manage all company documentation in an organized and accessible system (digital and physical).
• Review, verify, and process documents to ensure accuracy and completeness.
• Track document submissions, updates, approvals, and deadlines.
• Coordinate with internal teams and external stakeholders to collect and update required documentation.
• Ensure proper document version control and record maintenance.
• Support office operations by coordinating administrative tasks and ensuring workflows run smoothly.
• Identify process improvements to enhance document management and operational efficiency.
• Maintain confidentiality and proper handling of sensitive information.
• Follow up on pending tasks, documentation, and internal requests to ensure timely completion.
• Support management with reporting, record tracking, and operational coordination.

Qualifications and Skills:

• Bachelor’s degree or diploma in administration, business, or a related field (or equivalent experience).
• Proven experience in document control, administration, or office coordination.
• Strong organizational and time management skills.
• Ability to work independently and manage responsibilities without close supervision.
• High attention to detail and ability to handle multiple tasks efficiently.
• Proactive mindset with a willingness to learn and improve processes.
• Proficiency in office software and digital document management systems.
• Strong communication and coordination skills.

Skills

Strong organizational and document management abilities.

High level of attention to detail and accuracy in handling records and documentation.

Ability to work independently and manage tasks without constant supervision.

Strong time management skills with the ability to prioritize multiple tasks and deadlines.

Proactive attitude with the willingness to learn new processes and take initiative.

Good problem-solving skills and ability to identify process improvements.

Effective communication and coordination skills when working with internal teams and external stakeholders.

Proficiency in office productivity tools and digital document management systems.

Ability to maintain confidentiality and handle sensitive information responsibly.

Professional approach to office coordination and operational support.