Job description

LOCATION: Abu Dhabi - in-person

JOB TYPE: Full-time

SALARY: AED 8,000 – 12,000 per month (depending on experience)

CANDIDATES: UAE residents with valid residency only. We are not sponsoring visas for this role.

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ABOUT THE ROLE

I'm the founder of a fast-growing podcast and creator content agency. We work with some of the biggest podcasters, creators and entrepreneurs globally - including founders of nine-figure brands and best-selling podcasters. The business is growing fast and I need a full-time Personal Assistant based in Abu Dhabi to help me stay organised, responsive, and on top of the hundred things happening at once.

This is a proper in-person role. You'd be working from my home office in Abu Dhabi, Monday to Friday, standard business hours. The setup is a dedicated home workspace - not a communal area - and hours are always normal working hours.

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WHAT YOU'D DO DAY TO DAY

• Run my daily priorities - take my task list each morning and organise it into what gets done first, second, third

• Manage my calendar — book meetings, protect deep-work time, say no on my behalf where needed

• Triage my email — flag what's urgent, draft replies for routine emails, send responses where appropriate

• WhatsApp triage — a lot of business runs through WhatsApp, you'd help me stay on top of it

• Take notes on my calls and send the action items to the relevant people afterwards

• Follow-up discipline — track every “I'll get back to you” I make and make sure it actually happens

• Support the hiring process — review incoming CVs against role specs, schedule interviews, take interview notes, prepare offer and contract paperwork for me to review and sign

• Support team operations — send out contracts I've approved, onboard new team members (access setup, welcome packs), coordinate with our accountant on invoices and expenses

• Document organisation — keep client contracts, team contracts, signed documents all clean and searchable

• Travel booking — flights, hotels, restaurants, visas when I'm travelling (which is often — Dubai, London, Greece, etc.)

• Meeting prep — pull together one-pagers before client calls so I walk in informed

• Expense tracking — receipts to accountant monthly, light bookkeeping support

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WHO YOU ARE

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role — ideally 2+ years

• Fluent written and spoken English (essential — you'll be drafting emails on my behalf)

• Highly organised — you enjoy making order out of chaos

• Discreet and trustworthy — you'll see confidential business information, team salaries, and commercial contracts

• Proactive — you flag things before I notice them, not after

• Fast on email and WhatsApp — same-day response expected during working hours

• Comfortable with Google Workspace (Gmail, Calendar, Docs, Drive), Slack, WhatsApp

• Based in Abu Dhabi or willing to relocate at your own cost

• UAE residency valid for the role duration

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WHAT YOU ARE NOT RESPONSIBLE FOR

To keep expectations clear: you are not responsible for making final hiring or firing decisions, conducting first-round interviews alone, or running performance reviews independently. Those remain with me and the operations manager. Your role is to support and prepare — not to own those decisions.

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WORKING ARRANGEMENT

• Full-time, in-person, Monday to Friday

• Hours: 9am to 6pm Abu Dhabi time (with reasonable flex)

• Location: in-person in Abu Dhabi u2014 split between my apartment and nearby coffee shops

• Equipment provided: phone (if needed)

• Public holidays off, standard UAE annual leave

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I'm looking to have someone in place within 2-4 weeks.

Skills

Essential skills:

• Personal Assistant experience
• Executive Assistant experience
• Calendar management
• Email management
• Diary management
• Travel booking
• Written English (fluent)
• Spoken English (fluent)
• Google Workspace (Gmail, Calendar, Docs, Drive)
• Slack
• WhatsApp Business
• Microsoft Office
• Organisation
• Time management
• Discretion and confidentiality
• Proactive problem-solving
• Attention to detail

Nice to have:

• Note-taking
• Minute-taking
• Contract administration
• Expense tracking
• Light bookkeeping
• Event coordination
• Vendor management
• Recruitment admin / ATS experience
• Canva
• Notion
• Monday.com
• Dropbox
• Social media literacy (won't be posting, but understanding the industry helps)