Job Description

Roles & Responsibilities

About the Role: We are seeking a proactive Executive Assistant to support senior leadership in our Dubai office. The ideal candidate will manage complex calendars, coordinate travel arrangements, handle confidential information, and ensure the smooth operation of daily administrative tasks. Responsibilities: Manage and maintain executive calendars, scheduling meetings and appointments Coordinate domestic and international travel arrangements, including itineraries and accommodation Prepare meeting agendas, presentations, and supporting documents using Microsoft Office Suite Handle incoming correspondence and communications, screening and prioritizing as necessary Liaise with internal teams, clients, and external partners to facilitate smooth operations Maintain strict confidentiality of sensitive information and documentation Assist with expense reporting and budget tracking Troubleshoot administrative issues and implement process improvements Provide exceptional customer service to both internal and external stakeholders Perform ad hoc administrative and office support tasks as required Required Qualifications: 0–2 years of experience in executive or administrative support Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong calendar management skills with attention to detail Excellent verbal and written communication skills in English Experience coordinating domestic and international travel Effective time management and ability to multitask under pressure Demonstrated ability to maintain confidentiality Customer service orientation with professional demeanor Problem-solving mindset and resourcefulness Preferred Qualifications: Bachelor’s degree in business administration, hospitality, or related field Previous experience in a multinational or fast-paced environment Fluency in Arabic Advanced PowerPoint or graphic presentation skills Familiarity with Dubai’s business culture and regulatory environment