Job Description

Roles & Responsibilities

Overview Of The Role:

• The Junior HRBP plays a vital role in supporting various HR processes including talent acquisition, engagement, learning & development, budgeting, and reporting. The role involves maintaining organizational standards in SAP, ensuring compliance in personnel administration, and supporting other departmental priorities with a generalist approach. Success in this role requires excellent communication skills, firm knowledge of labor laws, and the ability to manage sensitive personnel information with confidentiality.

What You Will Do:

Manpower Budget & Reporting

• Support Senior HRBP and HR Operations Manager in collating manpower requirements from management.

• Validate variable budget assumptions and ensure correct data entry to planning tool for each cost center.

• Create headcount tracking sheets by band and cost center along with budget approval.

• Compile data for HR reporting, analyze data and variances, and prepare reports.

• Compile PDR ratings and forms, ensure conformity, and consult managers for content guidance for levels F and below.

Talent Acquisition

• Support manpower planning and recruitment activities for band G and below, including stores.

• Coordinate with TA team to manage Success Factors, open and manage requisitions, and complete positions meeting business needs.

• Ensure recruitment completion within 45 days and adhere to recruitment guidelines and procedures complying with Internal Audit.

Employee Relations

• Review disciplinary cases, ensure correct documentation, compare evidence, and suggest action to Senior HRBP.

• Prepare warning letters and ensure timely filing.

• Issue disciplinary letters within 7 days.

HR Administration & Compliance

• Train and inform standards to store admin teams for correct data keeping and audit compliance.

• Conduct necessary checks for HR-related costs and accruals as instructed by HR Operations Manager.

• Ensure correct payroll records and on-time payments.

• Audit findings and compliance maintained.

System and Organizational Maintenance

• Conduct checks on SAP to ensure correct workflows and employment status changes are reflected.

• Work with line managers and SSUs to reflect management changes, employee transfers, and status updates on the system.

• Ensure updated organization charts reflect current organization status.

Corporate and Brand Responsibilities

• Act as an ambassador for Alfuttaim and M&S Brands, representing them responsibly in line with brand/corporate values.

• Develop relationships with SSUs, group functions, and store teams to leverage support and ensure correct administration.

• Gather feedback from employees.

Desired Candidate Profile

Required Skills To Be Successful:

• Excellent communication and interpersonal skills.

• Strong attention to detail and organizational skills.

• Ability to maintain confidentiality and handle sensitive information diplomatically.

• Proficiency in payroll preparation and legal reporting.

What Qualifies You For The Role:

• Bachelor's Degree in a relevant field.

• Minimum of 3 years of experience in Personnel Administration.

• Proficiency in MS Office Tools & SAP HCM is essential.

• Strong understanding of personnel administration from workflow, policy, legal, and systems perspectives.