Job Description

Roles & Responsibilities

The Transport Officer manages the daily dispatch, routing, and regulatory compliance of all light and heavy commercial vehicles within the construction division. This role focuses on optimizing transport logistics for raw materials, personnel, and smaller equipment to eliminate project delays while maintaining minimal fuel and maintenance costs.

Key Responsibilities

1. Fleet Scheduling & Dispatch

• Manage daily dispatch schedules for dump trucks, concrete mixers, flatbeds, and personnel buses.

• Optimize delivery routes using GPS tracking software to avoid traffic bottlenecks and idling times.

• Coordinate with project site managers to prioritize critical material deliveries and minimize site congestion.

• Arrange backup transport rapidly in the event of vehicle breakdowns or sudden schedule shifts.

2. Driver & Personnel Management

• Supervise and assign daily tasks to a team of heavy-duty, light-vehicle, and bus drivers.

• Enforce strict driver safety protocols, managing driving hours to prevent fatigue and accidents.

• Audit driver logs, trip sheets, and delivery receipts daily to verify mileage and material accuracy.

• Conduct regular performance reviews and arrange training on defensive driving and fuel-efficient operating habits.

3. Maintenance & Fuel Management

• Coordinate with the central workshop to schedule preventive and corrective maintenance for vehicles.

• Track daily, weekly, and monthly fuel allocations, monitoring for anomalies or sudden efficiency drops.

• Manage vehicle turnaround times during repair cycles to maintain high fleet availability.

4. Regulatory Compliance & Documentation

• Oversee timely renewals of vehicle registrations, fitness certificates, and commercial road permits.

• Ensure absolute compliance with regional transport authority rules, weight limits, and gate-pass regulations.

• Maintain comprehensive records of vehicle insurance policies and manage accident reporting and claims.

Desired Candidate Profile

Required Qualifications & Skills

• Education: Diploma or Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or a related discipline.

• Experience: Minimum 3+ years of fleet operation or transport management experience within the construction industry.

• Technical Mastery: Strong understanding of commercial vehicle capacities, transit constraints, and basic mechanical troubleshooting.

• Software Skills: Proficiency with Fleet Management Systems (FMS), GPS tracking software, and MS Excel.

• Soft Skills: Excellent crisis-management and communication skills to direct drivers and handle high-pressure logistics.