Fleet Management

• Maintain an updated inventory of all company vehicles, equipment, and machinery.

• Monitor vehicle utilization and ensure efficient allocation across projects and departments.

• Coordinate preventive maintenance, servicing, repairs, and inspections.

• Ensure all vehicles and machinery are in safe and roadworthy condition.

• Monitor fuel consumption and mileage records.

• Investigate and report vehicle breakdowns, accidents, and damages, and coordinate necessary repairs.

  
  

Vehicle Documentation & Compliance

• Monitor and process vehicle registration renewals.

• Coordinate insurance renewals and claims.

• Ensure all permits, licenses, and government documentation remain valid.

• Maintain accurate records of registration, insurance, maintenance, and service history.

• Coordinate with the PRO and relevant government authorities for vehicle-related documentation.

Driver Coordination

• Prepare daily and weekly driver schedules.

• Assign drivers based on operational requirements.

• Plan and optimize transportation routes for maximum efficiency.

• Coordinate employee pick-up and drop-off schedules.

• Monitor driver attendance, performance, and compliance with company policies.

• Maintain driver license records and ensure timely renewals.

  
  

Transportation Operations

• Coordinate transportation requests from departments and project sites.

• Ensure timely deployment of vehicles to support operational requirements.

• Respond promptly to transportation emergencies and operational changes.

• Minimize vehicle downtime through effective scheduling and maintenance planning.

  
  

Equipment & Machinery Coordination

• Monitor the movement and allocation of company machinery and equipment.

• Coordinate maintenance schedules for machinery in collaboration with relevant departments.

• Maintain records of equipment utilization, servicing, and repairs.

• Ensure machinery is available and operational according to project requirements.

  
  

Record Keeping & Reporting

• Maintain comprehensive fleet records and databases.

• Prepare monthly reports on vehicle utilization, maintenance costs, fuel consumption, and fleet performance.

• Monitor fleet-related expenses and recommend cost-saving initiatives.

• Keep accurate records of driver assignments, transportation schedules, and maintenance activities.

  
  

Safety & Compliance

• Ensure compliance with UAE traffic regulations and company policies.

• Promote safe driving practices among company drivers.

• Coordinate vehicle inspections and safety checks.

• Investigate fleet-related incidents and recommend corrective actions.

Desired Candidate Profile

• Bachelor's degree or Diploma in Business Administration, Logistics, Transportation Management, or a related field.

• Minimum 3–5 years of experience in fleet management, transportation coordination, or logistics.

• UAE experience is preferred.