MINDZ MANAGEMENT LLC jobs

<ul><li>Manage day-to-day administrative activities and ensure the smooth functioning of school operations.</li><li>Maintain administrative records, files, registers, inventory, and documentation.</li><li>Monitor office supplies, stationery, equipment, and other school requirements.</li><li>Coordinate maintenance, repairs, facility requirements, and other administrative requests.</li><li>Ensure school premises, offices, and common areas are organised, clean, and operational.</li><li>Coordinate with vendors and service providers for quotations, service requests, and procurement requirements.</li><li>Obtain and compare quotations, prepare cost comparisons, and submit recommendations for approval.</li><li>Follow up on purchase orders, deliveries, invoices, payments, and service completion.</li><li>Maintain an updated vendor database, contracts, service agreements, and renewal records.</li><li>Monitor vendor performance, service quality, and compliance with agreed terms.</li><li>Supervise housekeeping staff and monitor cleanliness across classrooms, offices, washrooms, corridors, and common areas.</li><li>Prepare and monitor cleaning schedules and ensure adequate coverage across the campus.</li><li>Conduct regular inspections and address housekeeping issues promptly.</li><li>Coordinate with maintenance and facilities teams to resolve operational issues.</li><li>Ensure proper use and storage of cleaning materials and equipment.</li><li>Coordinate with the designated HSE Officer on workplace safety, fire safety, emergency preparedness, and compliance requirements.</li><li>Monitor the availability and condition of safety equipment and ensure reported issues are followed up.</li><li>Coordinate fire drills, safety inspections, training schedules, and related documentation.</li><li>Report hazards, incidents, and unsafe conditions to the concerned personnel for corrective action.</li><li>Support compliance with applicable school safety requirements and regulatory standards.</li><li>Coordinate with HR on staff-related administrative requirements, attendance records where applicable, onboarding arrangements, and staff facilities.</li><li>Liaise with the School Principal, SLT, teachers, and support departments to address administrative needs.</li><li>Coordinate with Finance for quotations, purchase requests, invoices, and payment documentation.</li><li>Work with IT, transport, security, maintenance, and other support teams to ensure timely resolution of operational matters.</li><li>Communicate updates, pending actions, and operational concerns to the relevant stakeholders.</li><li>Prepare periodic reports on administrative expenses, vendor performance, maintenance issues, housekeeping, and pending requests.</li><li>Maintain records of quotations, purchases, assets, service contracts, and administrative activities.</li><li>Ensure timely renewal and maintenance of relevant licences, contracts, and service records, in coordination with the responsible departments.</li><li>Follow school policies, approval procedures, confidentiality requirements, and established administrative processes.</li><li>Perform other administrative duties assigned by the School Principal or Management.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Experience in vendor management, procurement coordination, facilities, and housekeeping supervision.</li><li>Knowledge of MS Office, record management, and administrative reporting.</li><li>Familiarity with UAE school operations, HSE requirements, and regulatory compliance is an advantage.</li><li>Strong coordination and organisational skills.</li><li>Effective communication and interpersonal skills.</li><li>Vendor negotiation and cost-conscious decision-making.</li><li>Problem-solving and follow-up skills.</li><li>Ability to supervise support staff and manage multiple priorities.</li><li>Attention to detail, accountability, and confidentiality.</li><li>Ability to work collaboratively with HR, SLT, Finance, and other departments.</li></ul>