TRANS WAVE MARINE SHIPPING SERVICES L.L.C jobs

<p>. Job Purpose</p><p>To coordinate and manage day-to-day shipping agency operations, ensuring smooth vessel port calls, timely completion of port formalities, effective communication with vessels, port authorities, clients and service providers, and compliance with applicable maritime and regulatory requirements.</p><p>2. Key Responsibilities</p><p>A. Vessel Operations & Port Agency</p><ul><li><p>Coordinate vessel arrivals, departures and port calls.</p></li><li><p>Liaise with vessel owners, operators, charterers, masters and port agents.</p></li><li><p>Arrange berthing, anchorage, pilotage, tug assistance and other marine services.</p></li><li><p>Coordinate vessel clearance, port entry permits and departure formalities.</p></li><li><p>Monitor vessel movements and provide timely operational updates to clients.</p></li><li><p>Ensure all port call activities are completed within the required timelines.</p></li></ul><p>B. Port & Government Coordination</p><ul><li><p>Coordinate with port authorities, customs, immigration, coast guard and other relevant authorities.</p></li><li><p>Arrange necessary permits, approvals and documentation for vessel operations.</p></li><li><p>Follow up on port clearance, crew sign-on/sign-off and other regulatory formalities.</p></li><li><p>Ensure compliance with local port regulations and maritime procedures.</p></li></ul><p>C. Husbandry & Crew Services</p><ul><li><p>Coordinate crew changes, transportation, accommodation and medical arrangements.</p></li><li><p>Arrange launch boats, provisions, fresh water, bunkers and other vessel requirements.</p></li><li><p>Coordinate ship chandling and other husbandry services.</p></li><li><p>Support emergency crew and vessel requirements whenever necessary.</p></li></ul><p>D. Cargo & STS Operations</p><ul><li><p>Coordinate cargo-related activities for vessels, where applicable.</p></li><li><p>Liaise with cargo surveyors, stevedores, terminals and other service providers.</p></li><li><p>Support Ship-to-Ship (STS) operations, including vessel coordination, anchorage arrangements and operational follow-ups.</p></li><li><p>Monitor operational progress and report delays or issues to management.</p></li></ul><p>E. Documentation & Reporting</p><ul><li><p>Prepare and maintain vessel port call files and operational documentation.</p></li><li><p>Maintain daily vessel movement reports and port call updates.</p></li><li><p>Prepare Statement of Facts (SOF), port call reports and related operational records.</p></li><li><p>Coordinate proforma and final disbursement account (DA) documentation with the Accounts Department.</p></li><li><p>Ensure timely submission of invoices, supporting documents and service reports.</p></li></ul><p>F. Client & Stakeholder Coordination</p><ul><li><p>Maintain effective communication with clients, shipowners, charterers and vessel representatives.</p></li><li><p>Respond promptly to operational enquiries and service requests.</p></li><li><p>Coordinate with internal departments to ensure seamless service delivery.</p></li><li><p>Escalate operational delays, incidents and customer complaints to management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>1 year experience in the shipping agency field,</p>

<p>JOB SCOPE OF VISA DESK collecting docs from operations</p><p>verifying docs received from ops</p><p> applying visa </p><p>chasing visa approval </p><p>making payment </p><p>sharing visa copy and receipt with job number to accounts </p><p>Sharing visa to client by copying ops PIC.</p><p><strong>Desired Candidate Profile</strong></p><p>Fresh Graduate</p>

<ul><li>Develop, implement, and maintain comprehensive HSQE management systems (ISO 9001, 14001, to ensure compliance and drive continuous improvement.</li><li>Conduct regular site inspections, audits, and risk assessments to identify potential hazards and implement effective control measures.</li><li>Investigate incidents, accidents, and near misses, determining root causes and developing corrective and preventative actions.</li><li>Oversee the development and delivery of HSQE training programs to ensure all personnel are aware of their responsibilities and best practices.</li><li>Manage environmental impact assessments and ensure adherence to all relevant environmental legislation and permits.</li><li>Liaise with regulatory bodies, clients, and stakeholders to ensure compliance and foster positive working relationships.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Strong understanding of relevant national and international health, safety, and environmental legislation.</li><li>Proficiency in conducting risk assessments, incident investigations, and developing corrective action plans.</li><li>Excellent communication, interpersonal, and influencing skills to engage with all levels of the organization.</li><li>Advanced analytical and problem-solving abilities to identify and mitigate HSQE risks.</li><li>Proficiency in using HSQE management software and data analysis tools.</li><li>Ability to travel to various sites and work effectively in diverse operational environments.</li></ul>

<ul><li>Develop and implement efficient logistics strategies tailored to optimize supply chain operations, ensuring timely delivery and reduced costs.</li><li>Oversee inventory management processes, including demand forecasting, stock control, and replenishment strategies to minimize excess and shortages.</li><li>Coordinate with suppliers and freight carriers to establish reliable transport schedules, negotiating terms to maximize cost-effectiveness.</li><li>Utilize advanced logistics software and tools for tracking shipments and analyzing performance metrics to enhance operational efficiency.</li><li>Monitor and ensure compliance with international shipping regulations and customs requirements to prevent delays and legal issues.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Logistics, Supply Chain Management, or a related field; a Master's degree is an advantage.</p></li><li><p>Minimum of 3-4 years of relevant experience in logistics or supply chain roles, preferably within fast-paced industries.</p></li></ul>