Document Controller

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We are seeking a detail-oriented and organized Document Controller to join our team in Dubai, United Arab Emirates. In this role, you will be responsible for managing, organizing, and controlling project documentation using the ACONEX platform. You will play a critical role in ensuring that all project documents are accurately maintained, properly tracked, and readily accessible to project stakeholders. This position requires a professional who can work efficiently in a fast-paced construction environment while maintaining meticulous attention to detail.</p><br><ul><li>Manage and control all project documents within the ACONEX platform, ensuring proper version control and document tracking</li><li>Receive, review, and organize incoming project documentation from various stakeholders</li><li>Maintain accurate records of all documents, including transmittals, drawings, specifications, and correspondence</li><li>Ensure compliance with document control procedures and construction industry standards</li><li>Coordinate document distribution to appropriate project team members and stakeholders</li><li>Monitor document status and track revisions to maintain current and accurate project records</li><li>Perform data entry and maintain organized filing systems for both digital and physical documents</li><li>Generate document control reports and provide documentation status updates as requested</li><li>Communicate with project teams to clarify document requirements and resolve documentation issues</li><li>Support project managers and engineers by providing timely access to required documentation</li><li>Ensure all documentation meets quality standards and regulatory requirements applicable to UAE construction projects</li></ul><br>Qualifications<br><ul><li>Degree preferred but not essential; relevant certifications in document control are an advantage.</li><li>Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>Proven experience with&nbsp;<strong>Aconex</strong>&nbsp;on large-scale building, or commercial&nbsp;projects is essential.</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We are seeking a detail-oriented and organized Document Controller to join our construction team in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing, organizing, and controlling project documentation using the ACONEX platform. You will play a critical role in ensuring that all construction documents are properly maintained, tracked, and accessible to project stakeholders. This position requires strong attention to detail, excellent organizational skills, and proficiency with document management systems in a fast-paced construction environment.</p><br><ul><li>Manage and maintain all project documentation within the ACONEX platform, ensuring accurate filing, indexing, and retrieval</li><li>Control document workflows, including document submission, review, approval, and distribution processes</li><li>Perform data entry and record management tasks with precision and accuracy</li><li>Monitor document status and track revisions to ensure version control and compliance</li><li>Coordinate with project teams, contractors, and consultants to collect and organize construction-related documents</li><li>Generate reports and documentation summaries as required by project management</li><li>Ensure all documents comply with project specifications and regulatory requirements</li><li>Support project coordination activities by maintaining organized document repositories</li><li>Respond to document requests from team members and stakeholders in a timely manner</li><li>Identify and resolve documentation discrepancies and inconsistencies</li><li>Maintain confidentiality and security of sensitive project information</li></ul><br>Qualifications<br><ul><li>Degree preferred but not essential; relevant certifications in document control are an advantage.</li><li>Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>Proven experience with&nbsp;<strong>Aconex</strong>&nbsp;on large-scale building, or commercial&nbsp;projects is essential.</li><li>Strong organizational and time management skills</li><li>Exceptional attention to detail and accuracy in data entry and record keeping</li><li>Knowledge of construction documentation standards and practices</li><li>Excellent written and verbal communication skills</li><li>Ability to work efficiently in a structured, deadline-driven environment</li><li>Proficiency with Microsoft Office applications (Word, Excel, Outlook)</li><li>Experience with document control procedures and workflows</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>Professional demeanor and ability to work collaboratively with diverse teams</li><li>Familiarity with building construction processes and terminology</li><li>Experience working on construction projects in the United Arab Emirates</li><li>Knowledge of additional project management or document control software platforms</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

Work with Us. Change the World.<br><br>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.<br><br>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.<br><br>We're one global team driven by our common purpose to deliver a better world. Join us.<br><br>Job Description<br><br>The Administration Manager is responsible for the overall management of the project's administrative functions, including document control, office administration, records and correspondence management, and related support services. The role ensures that project information and administrative processes are managed accurately, efficiently and in full compliance with company and project procedures, providing reliable administrative support to the wider project team.<br><br>Key Responsibilities<br><br>Document Control<br><br>Manage the receipt, registration, distribution, tracking and archival of project documents in accordance with the Document Control Procedure. Receive, register, code and distribute project documents — including drawings, specifications, correspondence, submittals, RFIs and transmittals — to the relevant internal teams and external parties. Maintain and administer the project's electronic document management system (EDMS) together with hard-copy records and archives. Track document status, revisions and transmittals, ensuring accuracy and timely turnaround of approvals and responses. Ensure compliance with the project's document numbering, naming, classification and retention rules across all disciplines, contractors and subcontractors. Support internal and external audits related to document control, and prepare document control status reports for project leadership. Coordinate document control interfaces with the client, consultants, contractors and subcontractors, including their respective document control teams. <br><br>Office & Facilities Administration<br><br>Oversee day-to-day office administration, including facilities, office supplies, equipment, courier/mail services and general upkeep of the project office(s). Manage office leases, vendor contracts and service providers for administrative and facilities services, ensuring service quality and value for money. Coordinate travel, accommodation, visa processing and government/PRO liaison arrangements for project staff and visitors. Organize and support internal meetings, workshops and project events, including logistics, minutes and follow-up on action items. <br><br>Records, Correspondence & Reporting<br><br>Manage the project's incoming and outgoing correspondence, ensuring proper logging, distribution and timely response. Maintain organized filing and archival systems, both physical and electronic, in line with company and project retention policies. Prepare and maintain administrative reports, registers and dashboards (e.g., correspondence logs, document control KPIs) for project leadership. <br><br>Team & Process Management<br><br>Supervise and manage the performance of document controllers, office administrators and other administrative support staff. Develop, implement and continuously improve administration and document control procedures, templates and workflows in line with company standards. Support the recruitment, onboarding and training of administrative and document control staff as required. Manage the administration function's budget and resourcing, and liaise with the Project Director/Manager and other department heads on administrative matters affecting the project. Ensure the confidentiality, security and integrity of sensitive project information and records at all times. <br><br>Minimum Experience<br><br>The following are the mandatory minimum requirements for this position:<br><br>Minimum of ten (10) years’ experience in document control and/or project administration, including experience managing a document control function on a major project. Proficiency in electronic document management systems (EDMS) such as Aconex, Project Wise or similar platforms. Middle East / UAE experience is highly advantageous. Rail or major infrastructure project experience is preferable. <br><br>Qualifications<br><br>A university degree<br><br>Additional Information<br><br>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.<br><br>About AECOM<br><br>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.<br><br>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.<br><br>What Makes AECOM a Great Place To Work<br><br>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.<br><br>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><b><span>Location:</span></b><span>&nbsp;Abu Dhabi - UAE</span><br><br><b><span>Contract Duration:</span></b><span> 6 Months (Initial Term)</span><br><br></span><p><span>We are looking for a detail-oriented and organized </span><b><span>Junior Accounts Clerk</span></b><span> to join our client's Finance team on an initial 6-month contract. This opportunity is ideal for a recent graduate or a candidate with up to 2 years of experience in accounting or administrative support who is eager to build a career in finance.</span><br></p><br><span>Key Responsibilities</span><br><ul><li><span>File and maintain invoices, accounting vouchers, and other finance-related documents.</span><br></li><li><span>Upload invoices and supporting documents into the Invoice Approval System, Oracle EBS, and other relevant systems.</span><br></li><li><span>Retrieve invoice PDF files and supporting documents received from suppliers via email.</span><br></li><li><span>Assist the Finance team in maintaining accurate document archives and records.</span><br></li><li><span>Support invoice processing and document tracking activities.</span><br></li><li><span>Prepare statements and perform other clerical duties as assigned by the Finance Department.</span><br></li><li><span>Ensure all documentation is organized, accurate, and maintained within required timelines.</span><br></li></ul><br><span>Requirements</span><ul><li><span>Male candidate.</span><br></li><li><span>Recent graduate or 1 to 2 years of experience in an administrative or accounting support role.</span><br></li><li><span>Fluent in English with good verbal and written communication skills.</span><br></li><li><span>Proficient in Microsoft Excel, Word, and Outlook.</span><br></li><li><span>Basic knowledge of accounting principles and document management.</span><br></li><li><span>Strong organizational skills with excellent attention to detail.</span><br></li><li><span>Ability to manage high volumes of documents and meet deadlines.</span><br></li><li><span>Experience with ERP systems such as Oracle EBS, Odoo, or QuickBooks will be an added advantage.</span><br></li></ul><br> </div>

<p>A well-regarded company is looking for an Office Assistant to support daily office operations, handle routine administrative tasks, maintain documents, and assist staff with general office requirements. The ideal candidate should be organized, reliable, and willing to learn.</p> <p>Key Responsibilities<br /> Assist with daily administrative and office activities.<br /> Organize and maintain documents, files, and records.<br /> Handle basic data entry and update office information.<br /> Receive and distribute documents, correspondence, and office materials.<br /> Answer phone calls and respond to routine inquiries professionally.<br /> Assist with photocopying, scanning, printing, and document preparation.<br /> Monitor office supplies and report requirements when needed.<br /> Coordinate basic office errands and internal requests.<br /> Support staff with administrative and clerical tasks.<br /> Keep work areas and common office spaces organized.<br /> Assist with scheduling meetings and preparing meeting materials.<br /> Perform other routine duties assigned by the supervisor.</p> <p>ake the opportunity to showcase your skills. Send your updated CV to globalfahli@gmail.com or via WhatsApp: +971 54 276 5817.</p>

<p>A respected company is looking for a Data Entry Operator to maintain accurate records, update databases, process information, and support daily administrative operations. The ideal candidate should have good computer skills, strong attention to detail, and the ability to work accurately within deadlines.</p> <p>Key Responsibilities<br /> Enter and update information accurately into databases and company systems.<br /> Maintain digital and physical records in an organized manner.<br /> Verify data for accuracy, completeness, and consistency.<br /> Review documents and identify missing or incorrect information.<br /> Process forms, reports, invoices, and other business documents.<br /> Perform data checking, correction, and regular record updates.<br /> Retrieve and provide information when required.<br /> Maintain confidentiality of company and customer information.<br /> Prepare basic reports and spreadsheets using MS Excel.<br /> Coordinate with relevant departments to clarify or verify information.<br /> Complete assigned data entry tasks within required deadlines.<br /> Follow company procedures for document handling and data management.</p> <p>Ready to take the next step in your career? Share your updated CV via WhatsApp: +971582297907 or email navyaverma.hr@gmail.com</p>

Responsibilities:<br>Maintain cleanliness of the office, pantry, and common areas. Serve tea, coffee, and refreshments to staff and visitors. Assist with photocopying, filing, and basic office tasks. Handle small office errands and document delivery. Support the team with other duties as required.<br>Benefits: Company Accommodation provided.

To support the Legal Affairs function through administrative legal operations, including document and register management, monitoring of contract and Power of Attorney expiries, legal service provider administration, and coordination of litigation and regulatory administrative matters, ensuring accuracy, timeliness, and audit readiness.

<ul><li><p>Implement and monitor project-specific QA/QC procedures for civil construction activities.</p></li><li><p>Review project drawings, specifications, BOQs, method statements, ITPs, and quality requirements.</p></li><li><p>Conduct inspections of civil works to ensure compliance with approved drawings, specifications, and construction procedures.</p></li><li><p>Inspect excavation, earthworks, backfilling, compaction, foundations, reinforcement, formwork, concrete, masonry, waterproofing, drainage, roads, utilities, and finishing works.</p></li><li><p>Prepare and submit Inspection Requests and coordinate inspections with consultants and client representatives.</p></li><li><p>Verify that construction activities are executed using approved materials, drawings, method statements, and procedures.</p></li><li><p>Review material submittals, delivery documents, test certificates, and material approvals before use at site.</p></li><li><p>Coordinate with laboratories and third-party agencies for required material and site testing.</p></li><li><p>Witness concrete slump tests, cube sampling, soil tests, compaction tests, reinforcement inspections, and other applicable quality tests.</p></li><li><p>Verify test results against project specifications and acceptance criteria.</p></li><li><p>Maintain proper traceability of construction materials, test reports, inspection records, and approvals.</p></li><li><p>Conduct regular site inspections and identify defective, incomplete, or non-conforming works.</p></li><li><p>Raise NCRs, observations, and quality notifications where work or materials do not meet requirements.</p></li><li><p>Coordinate with construction teams to identify root causes and implement corrective and preventive actions.</p></li><li><p>Monitor and verify timely closure of NCRs, observations, punch points, and quality-related issues.</p></li><li><p>Ensure approved drawings and latest revisions are available at site before commencement of work.</p></li><li><p>Verify reinforcement size, spacing, lap lengths, cover, formwork dimensions, levels, alignment, embedments, and anchor bolts before concrete pours.</p></li><li><p>Monitor concrete pouring activities, including pre-pour inspections, delivery, slump, temperature, cube sampling, placement, vibration, finishing, and curing.</p></li><li><p>Inspect earthworks and ensure proper excavation, filling, compaction, levels, and testing are carried out as specified.</p></li><li><p>Inspect waterproofing, protective coatings, sealants, and other specialist civil works.</p></li><li><p>Ensure construction materials are properly stored, protected, and handled in accordance with project and manufacturer requirements.</p></li><li><p>Review subcontractor quality documentation and monitor compliance with project QA/QC requirements.</p></li><li><p>Participate in quality meetings, technical coordination meetings, and site inspections with clients and consultants.</p></li><li><p>Support internal, client, consultant, and external quality audits.</p></li><li><p>Ensure measuring and testing equipment used for inspections is properly calibrated and within validity.</p></li><li><p>Maintain QA/QC documentation, inspection logs, test reports, NCR registers, material records, and quality trackers.</p></li><li><p>Prepare daily, weekly, and monthly quality reports as required.</p></li><li><p>Monitor recurring quality issues and support implementation of preventive measures.</p></li><li><p>Assist the Senior QA/QC Engineer in preparing project quality dossiers and close-out documentation.</p></li><li><p>Ensure as-built information, inspection records, test certificates, approvals, and other quality documents are properly compiled for handover.</p></li><li><p>Promote quality awareness among construction teams and subcontractors.</p></li><li><p>Perform other QA/QC duties assigned by the Senior Engineer or Project Manager.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Good knowledge of civil construction QA/QC practices.</p></li><li><p>Strong understanding of concrete, reinforcement, formwork, earthworks, foundations, drainage, roads, waterproofing, and finishing works.</p></li><li><p>Knowledge of Inspection and Test Plans, Method Statements, NCRs, observations, and corrective actions.</p></li><li><p>Ability to read and interpret civil drawings, specifications, BOQs, and technical documents.</p></li><li><p>Good understanding of material inspection and laboratory testing procedures.</p></li><li><p>Knowledge of relevant standards such as ASTM, BS, EN, ACI, and project-specific specifications.</p></li><li><p>Familiarity with UAE construction standards and authority requirements.</p></li><li><p>Strong inspection, reporting, documentation, and record-keeping skills.</p></li><li><p>Good analytical and problem-solving abilities.</p></li><li><p>Strong coordination skills with consultants, clients, subcontractors, suppliers, and construction teams.</p></li><li><p>Good knowledge of MS Office and document-control systems.</p></li><li><p>Ability to work effectively under pressure and meet project deadlines.</p></li></ul><p>Qualifications & Experience</p><ul><li><p>Bachelor’s degree in <strong>Civil Engineering</strong> from a recognized university.</p></li><li><p><strong>5–8 years of relevant experience</strong> in civil QA/QC within construction, infrastructure, engineering, industrial, or EPC projects.</p></li><li><p>Experience in inspection and quality control of major civil construction activities.</p></li><li><p>Hands-on experience with <strong>ITPs, Method Statements, Inspection Requests, NCRs, material approvals, and quality documentation</strong>.</p></li><li><p>Experience coordinating with consultants, clients, laboratories, subcontractors, and third-party inspection agencies.</p></li><li><p>UAE/GCC experience is preferred.</p></li><li><p>Experience working on projects in <strong>Dubai and Abu Dhabi</strong> will be an advantage.</p></li><li><p><strong>ISO 9001 Internal Auditor/Lead Auditor</strong> or other relevant QA/QC certification will be an added advantage.</p></li></ul><p>Key Performance Areas</p><ul><li><p>Compliance of civil works with approved drawings and specifications.</p></li><li><p>Timely inspection and approval of construction activities.</p></li><li><p>Effective implementation of ITPs and QA/QC procedures.</p></li><li><p>Timely identification and closure of NCRs and quality observations.</p></li><li><p>Accurate material testing, inspection, and traceability.</p></li><li><p>Completeness and accuracy of QA/QC records and reports.</p></li><li><p>Effective coordination with construction, consultant, and client teams.</p></li><li><p>Successful preparation of quality documentation for project handover.</p></li></ul><p><br></p><p><strong>Interview Details</strong></p><p><br></p><p><strong>Date: Sat - Sun, 5th - 6th September 2026</strong></p><p><strong>Time: 10:00 AM to 4:00 PM</strong></p><p><strong>Venue: Swissotel, Al Murjan Hall 1 & 2, Umar Bin Al Khattab Road, Deira Dubai</strong></p><p><br></p><p><strong>Documents Required</strong></p><ul><li><p><strong>CV</strong></p></li><li><p><strong>Passport Copy</strong></p></li><li><p><strong>Educational Certificate</strong></p></li><li><p><strong>Experience Certificates</strong></p></li><li><p><strong>Utility Approvals</strong></p></li></ul>

<p>Government Relations (PRO)</p><ul><li><p>Process all UAE employment visas from start to finish.</p></li><li><p>Handle new employment entry permits and status changes.</p></li><li><p>Process Emirates ID applications, renewals, and cancellations.</p></li><li><p>Manage medical fitness appointments and documentation.</p></li><li><p>Process labour contracts and MOHRE requirements.</p></li><li><p>Coordinate residency visa stamping and renewals.</p></li><li><p>Process employee visa cancellations.</p></li><li><p>Liaise with MOHRE, ICP, GDRFA, Dubai Municipality, DED, Free Zones, Immigration, Labour Office, and other government entities.</p></li><li><p>Maintain company trade licences and renewals.</p></li><li><p>Process establishment card renewals.</p></li><li><p>Handle labour quota applications.</p></li><li><p>Process work permits.</p></li><li><p>Ensure compliance with UAE labour regulations.</p></li><li><p>Track expiry dates of all company licences, visas, permits, passports, and government documents.</p></li><li><p>Prepare and submit all required government applications.</p></li><li><p>Coordinate document attestations and legal translations where required.</p></li></ul><p>────────</p><p>Employee Onboarding</p><ul><li><p>Prepare employment offers.</p></li><li><p>Create employment contracts.</p></li><li><p>Collect onboarding documentation.</p></li><li><p>Verify passports and supporting documents.</p></li><li><p>Process employee onboarding paperwork.</p></li><li><p>Coordinate joining formalities.</p></li><li><p>Open and maintain employee personnel files.</p></li><li><p>Ensure all mandatory documents are complete before joining.</p></li></ul><p>────────</p><p>Employee Administration</p><ul><li><p>Maintain employee records.</p></li><li><p>Update HR documentation.</p></li><li><p>Prepare salary certificates.</p></li><li><p>Prepare employment certificates.</p></li><li><p>Prepare NOCs.</p></li><li><p>Process leave-related documentation.</p></li><li><p>Handle employee transfers and amendments.</p></li><li><p>Process resignations and final settlements from an administrative perspective.</p></li><li><p>Maintain confidential employee files.</p></li></ul><p>────────</p><p>Visa & Immigration Management</p><ul><li><p>Track all visa expiries.</p></li><li><p>Schedule renewals.</p></li><li><p>Coordinate medical tests.</p></li><li><p>Coordinate Emirates ID biometrics.</p></li><li><p>Follow up with government departments.</p></li><li><p>Resolve visa processing issues.</p></li><li><p>Maintain a visa tracking dashboard.</p></li></ul><p>────────</p><p>Administrative Responsibilities</p><ul><li><p>Maintain company records.</p></li><li><p>Organize legal documents.</p></li><li><p>Maintain digital filing systems.</p></li><li><p>Handle official correspondence.</p></li><li><p>Draft government letters.</p></li><li><p>Coordinate courier and document collection.</p></li><li><p>Support audits by preparing required documentation.</p></li><li><p>Maintain document checklists and SOPs.</p></li><li><p>Manage company stamps and official documentation.</p></li></ul><p>────────</p><p>Compliance</p><ul><li><p>Ensure compliance with UAE Labour Law.</p></li><li><p>Ensure compliance with immigration regulations.</p></li><li><p>Maintain accurate documentation.</p></li><li><p>Keep management informed of regulatory changes.</p></li><li><p>Reduce compliance risks by monitoring deadlines.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Possess a Bachelor's degree in Business Administration, Management, or a related field.</p></li><li><p>Hold a valid UAE driving license (Preferred) and have a minimum of 1 year of experience in a similar PRO/Admin role within Dubai.</p></li><li><p>Demonstrate in-depth knowledge of UAE labor laws, immigration procedures, and government regulations.</p></li><li><p>Be fluent in both written and spoken English and Arabic; proficiency in other languages is a plus.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>SAHARA GROUP</strong></p><p><strong>Receptionist / PRO Assistant</strong><br><em>Job Description</em></p><p>Location: Ajman, UAE | Employment Type: Full-Time | Salary: AED 1,500 – 2,000 per month</p><p><br><strong>About the Role</strong></p><p>We are looking for a reliable, presentable, and administratively capable Receptionist / PRO Assistant for our Ajman office. Beyond front desk and office management, this role carries hands-on responsibility for government liaison work: company formation, visa processing, tenancy contract ratification, and ongoing PRO documentation across Dubai, Sharjah, and Ajman. The ideal candidate is organised, deadline-driven, and comfortable working across multiple UAE government portals.</p><p><br><strong>Key Responsibilities</strong></p><p><br><strong><em>Reception and Guest Handling</em></strong></p><ul><li><p>Welcome and receive visitors, clients, and guests professionally</p></li><li><p>Manage the front desk, answer and direct incoming calls</p></li><li><p>Maintain the visitor log and coordinate with internal teams for guest hosting</p></li><li><p>Receive and dispatch courier deliveries, mail, and packages</p></li></ul><p><strong><br><em>Office Organisation</em></strong></p><ul><li><p>Keep reception, meeting rooms, pantry, and common areas organised and presentable</p></li><li><p>Monitor and replenish office supplies, pantry stock, and stationery</p></li><li><p>Support filing, printing, document management, and general administrative tasks</p></li><li><p>Report maintenance and facility issues to the appropriate team promptly</p></li></ul><p><strong><br><em>Typist Assistance</em></strong></p><ul><li><p>Assist with company formation and licensing across Dubai (DED/Free Zones), Sharjah, and Ajman</p></li><li><p>Coordinate documentation for new trade licence applications, renewals, and amendments</p></li><li><p>Liaise with relevant authorities and follow up on approvals and issuance timelines</p></li><li><p>Maintain organised records of all company documents, licences, and renewal schedules</p></li><li><p>Handle end-to-end visa processing: new applications, renewals, cancellations, and stamping</p></li><li><p>Manage status changes (visit to residence, inside/outside country), entry permits, and change of status procedures</p></li><li><p>Coordinate in-country and out-of-country visa runs and status adjustments</p></li><li><p>Process Emirates ID applications, medical fitness appointments, and biometric scheduling</p></li><li><p>Prepare and submit emigration and labour documentation including MOL/MOHRE applications</p></li><li><p>Track visa expiry dates and proactively initiate renewal or cancellation workflows</p></li><li><p>Maintain accurate and up-to-date records for all employees and dependents across the group</p></li></ul><p><strong><br><em>Tenancy Contract Ratification</em></strong></p><ul><li><p>Process tenancy contract registrations and renewals on the Ajman Municipality online platform</p></li><li><p>Handle Sharjah Municipality tenancy contract submissions and ratification</p></li><li><p>Ensure all required documents are in order before submission; track status until completion</p></li><li><p>Maintain copies of all registered and ratified contracts<br></p></li></ul><p><strong><em>Client Communication and Follow-ups</em></strong></p><ul><li><p>Serve as the primary point of contact for clients on all PRO and documentation matters</p></li><li><p>Provide regular status updates on pending applications, approvals, and submissions</p></li><li><p>Follow up proactively with government departments, clients, and internal stakeholders</p></li><li><p>Flag upcoming expiries, missing documents, or delays in a timely manner</p></li><li><p>Maintain a clear log of all ongoing cases, deadlines, and correspondence<br></p></li></ul><br><p><br><strong>What We Offer</strong></p><ul><li><p>Starting salary of AED 1,500 to AED 2,000 per month</p></li><li><p><em>Salary is subject to revision at the 6-month mark based on performance review</em></p></li><li><p>Stable, full-time employment with a reputed group</p></li><li><p>Exposure to multi-emirate operations and government liaison work</p></li><li><p>Professional and structured work environment<br></p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><br></p><ul><li><p>Prior experience in a receptionist, PRO, or government liaison role in the UAE</p></li><li><p>Working knowledge of company formation procedures in Dubai, Sharjah, and Ajman</p></li><li><p>Hands-on experience with UAE visa processing: types, change of status, stamping, and cancellations</p></li><li><p>Familiarity with Ajman and Sharjah Municipality tenancy ratification platforms</p></li><li><p>Proficiency in MS Office (Word, Excel, Outlook) and standard office equipment</p></li><li><p>Strong English communication skills; Arabic is a significant advantage</p></li><li><p>Organised, detail-oriented, and able to manage multiple deadlines simultaneously</p></li><li><p>Well-groomed, professional, and client-facing demeanor</p></li><li><p>Must be based in or able to commute to Ajman</p></li></ul><p></p></section>

<ol><li><p>Manage and organize all incoming and outgoing documents to ensure smooth office operations.</p></li><li><p>Maintain Excel-based records for daily accounts, expenses, and office correspondence.</p></li><li><p>Coordinate basic administrative and secretarial tasks, including scheduling and document handling.</p></li><li><p>Prepare and format simple reports and documents as needed.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Female candidate; housewives welcome to apply.</p></li><li><p>Basic knowledge of Excel and accounts required.</p></li><li><p>Must reside near Mussafah, Abu Dhabi — transport will not be provided.</p></li><li><p>Salary: AED 2,000/month.</p></li></ol>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br>About the opportunity<br><p>We are looking for a Sr. Specialist Finance Systems with deep expertise in Microsoft Dynamics 365 Finance &amp; Operations (F&amp;O). The consultant will lead finance module implementations, drive process optimization, and act as the primary bridge between finance stakeholders and the technical delivery team.<br> <br> <strong>What's On Your Plate?&nbsp;</strong></p><br><br><ul><li><p><strong>Implementation &amp; solution design</strong></p><br><br><ul><li><p>Lead end-to-end implementation of D365 F&amp;O finance modules — GL, AP, AR, Fixed Assets, Cash &amp; Bank Management, and Budgeting.</p><br><br></li><li><p>Design and configure finance solutions supporting multi-entity, multi-currency global operations and high-volume transaction processing.</p><br><br></li><li><p>Conduct business process workshops, gather and validate requirements, and produce Functional Design Documents (FDDs) and Solution Design Documents (SDDs).</p><br><br></li><li><p>Document business workflows and SOPs based on best practices and ensure accurate implementation within D365 F&amp;O.</p><br><br></li></ul></li><li><p><strong>Collaboration &amp; delivery</strong></p><br><br><ul><li><p>Collaborate with the D365 implementation partner to support system configuration, rollout, and integration with other business systems.</p><br><br></li><li><p>Work with technical teams to define and validate customizations, integrations, and data migration requirements, providing functional sign-off.</p><br><br></li><li><p>Identify and drive process optimization and automation opportunities using standard D365 features and Power Platform (Power Automate, Power BI).</p><br><br></li><li><p>Act as the primary point of escalation for critical functional issues, coordinating timely resolution with the implementation partner and Microsoft support</p><br><br></li></ul></li><li><p><strong>Testing, training &amp; go-live</strong></p><br><br><ul><li><p>Plan and manage UAT cycles — develop test scripts, facilitate user testing sessions, track defects, and document sign-off outcomes.</p><br><br></li><li><p>Develop accurate and effective end-user training materials and deliver training sessions tailored to the customer's finance team.</p><br><br></li><li><p>Provide go-live and hypercare support, resolve post-go-live issues, and ensure structured knowledge transfer to the customer's internal team</p><br><br></li></ul></li></ul><br>What you need to be successful<br><p><strong>What Did We Order?&nbsp;</strong></p><br><br><ul><li><p>Bachelor's degree in Accounting, Finance, Business Administration, or a related field.&nbsp;</p><br><br></li><li><p>Minimum of 5 years of experience in Microsoft Dynamics 365 implementation, functional training, and technical support (Finance &amp; Operations, Supply chain) within medium to large enterprises.</p><br><br></li><li><p>Microsoft Certified: Dynamics 365 Finance Functional Consultant Associate (MB-310)</p><br><br></li><li><p>Excellent analytical, interpersonal, and collaboration skills.</p><br><br></li><li><p>Deep functional expertise in finance.</p><br><br></li><li><p>Experience with data migration tools (Data Management, Excel, Azure Data Factory) and data validation techniques</p><br><br></li><li><p>Strong understanding of integration patterns using Azure Service Bus, Power Automate, and REST APIs</p><br><br></li><li><p>Excellent analytical, communication, and stakeholder‑management skills, capable of articulating technical concepts to non‑technical audiences</p><br><br></li><li><p>Ability to work in Agile/Scrum environments and produce high‑quality documentation under tight timelines</p><br><br></li></ul><p><strong>Nice to have:</strong></p><br><br><ul><li><p>Project management (PMP)</p><br><br></li><li><p>D365 Supply Chain exposure</p><br><br></li><li><p>Power BI financial dashboards</p><br><br></li><li><p>GCC regional compliance knowledge</p><br><br></li></ul><br>Who we are<br><p>Talabat is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.</p><br><br> <br><br> </div>

Senior Project Coordinator | Interior Design | Dubai Salary: Up to AED 17,000 per month <br>I’m working with an established interior design studio in Dubai looking for someone to take ownership of its projects during the post contract stage.<br>This could suit a Senior Project Coordinator, Technical Interior Designer or Technical Design Coordinator with strong site experience.<br>The focus is on reviewing what contractors submit, resolving technical issues and making sure the work delivered on site reflects the design intent.<br>The role will involve:Reviewing shop drawings, coordination drawings and material submittals Responding to RFIs and resolving issues with contractors on site Developing practical detailing solutions where designs need to be adapted for construction Coordinating technical information from MEP, lighting and AV/IT consultants Carrying out site inspections, workshops, snagging and de-snagging Working with the document controller to track submissions, responses and outstanding information<br>You’ll need a strong understanding of interior construction methods and installation, experience working on UAE projects, and the confidence to push back when a proposed solution compromises the design or project requirements.<br>A UAE driving licence is required for site visits across the Emirates.

Key responsibilities •Own field-level mapping specifications from SAP and non-SAP billing/AP systems to PINT-AE UBL for outbound invoices, and from PINT-AE to reconciliation keys and ERP posting data for inbound invoices — including transformation rules, code-list mappings, VAT category codes, credit-note reasons and conditional logic per entity and document type.• Maintain the PINT-AE validation rule pack (Schematron and code lists) and the sample-document library; track MoF/FTA and Peppol Authority releases and run impact assessments.• Advise on Tax Data Document (TDD) handling, message-level responses (MLR), invoice types and scenarios (credit notes, self-billing, provisional and final invoices, price adjustments, multi-currency, cross-border).• Facilitate mapping workshops and sign-offs with the client’s tax, AR/AP and IT stakeholders; align with the accredited service provider’s approved mapping artefacts where they exist.• Define regulatory test scenarios and support SIT/UAT and hypercare on compliance questions; advise on archiving, retention and audit requirements under UAE tax procedures law and VAT regulations.<br>Required experience and skills• 7+ years in tax technology, e Invoicing or ERP finance, with 2+ years hands-on with Peppol BIS/PINT mappings (UBL 2.1, EN 16931); UAE PINT-AE and FTA e Invoicing programme knowledge strongly preferred (KSA ZATCA Fatoora or EU Peppol experience also relevant).• Strong UAE VAT knowledge: tax-invoice requirements, VAT categories and exemptions, credit notes and tax-authority reporting. • Experience with SAP SD/FI billing and AP data structures; comfortable reading and writing XML/UBL, Schematron and JSON. • Track record producing mapping specifications, validation rules and test scenarios for tax authorities or service providers.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>The Role</strong></p><br><p>This is an exciting opportunity for an experienced PMC Senior Administrator for ADNOC in Abu Dhabi.</p><br><p><strong>Our Clients and Projects&nbsp;</strong></p><br><p><strong>Designing the future. Transforming the world</strong></p><br><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.</p><br><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.&nbsp;<br> Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.</p><br><p><strong>What we can offer</strong></p><br><ul> <li><strong>Meaningful and interesting projects</strong>: Delivered to high profile clients across the Energy Sector</li> <li><strong>Commitment to Diversity and Inclusion:</strong> We are an organization actively committed to diversity and inclusion across our business&nbsp;</li> <li><strong>Competitive remuneration package:</strong> With regular reviews to ensure we are rewarding at the right level in line with the market&nbsp;</li> <li><strong>Medical Insurance: </strong>Ensures inpatient, and outpatient medical care is available should you require treatment</li> <li><strong>Group Life and Personal Accident Insurance</strong>: The company provides Life Assurance cover&nbsp;</li> <li><strong>End of Service Gratuity</strong>: In line with UAE Labor Law, all employees are eligible for an End of Service benefit</li> <li><strong>The Employee Share Plan:</strong> Gives you the opportunity to purchase Wood shares and receive a match from the company</li> <li><strong>Long Service Award: </strong>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones</li> <li><strong>Commitment to continued professional development</strong>: Development plans that are tailored to your individual needs and interests&nbsp;</li> <li><strong>Global connections: </strong>Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession&nbsp;</li> <li><strong>Energy Transition Academy: </strong>Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field</li></ul><p><strong>Job Objective</strong></p><br><p>The Senior Document Controller is responsible for managing, controlling, and coordinating all project documentation in accordance with PMC procedures, client standards, and project requirements. This role ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.</p><br><br> Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com<br> <b>Diversity Statement&nbsp;</b><br> We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.<br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> What you’ll do: <br><p>"Role Overview:&nbsp;<br>As a Key Quality Controller, you are responsible for ensuring the quality and compliance of MCB products and Injection Moulding process throughout the production process. You perform in-line inspections, validate process controls, and lead quality assurance activities to maintain high standards. This role requires advanced knowledge of MCB manufacturing, injection moulding process with strong analytical skills, and a proactive approach to quality management. Prior experience in MCB and/or Switchgear production quality control is essential.</p><br><br><p>Primary Function:<br>To monitor, inspect, and control the quality of MCB production and Injection moulding processes and outputs, ensuring adherence to specifications, standards, and continuous improvement initiatives." </p><br><br><p>"• Supervise and lead quality inspectors and work closely with them for testing activities.<br>• Conduct in-line and final inspections of Injection moulded parts and MCB products.<br>• Verify compliance as per UL, CE and NAF and relevant standards and Eaton product specifications.<br>• Monitor process parameters and identify deviations or risks to product quality.<br>• Lead root cause analysis and corrective actions for quality issues.<br>• Document inspection results and maintain traceability records.<br>• Coordinate with production, quality operators, engineering, and quality teams to resolve issues.<br>• Support audits and implement quality control plans.<br>• Train production staff on quality standards and inspection techniques.<br>• Maintain a clean, organized, and safe inspection area.<br>• Drive continuous improvement in quality assurance processes and product reliability." </p><br><br>Qualifications: <br><p>"• Bachelor’s Degree in Electrical, Electronics, Mechanical Engineering, or a related technical field. Diploma will also will be ok with adeuate years of experince in similar engineering streams."<br>"• Minimum 5 years of experience in MCB or Switchgear manufacturing quality control.<br></p><br><br>Skills: <br><p>• Practical experience in inspection, process validation, and quality documentation.</p><br><br><p>"• Strong understanding of MCB and Switchgear manufacturing processes and quality standards.<br>• Strong understanding of injection moulding process.<br>• Proficiency in quality tools such as 5Why, 8D, Kaizen, APQP, FMEA, PPAP, Six Sigma and other relevant inspection criteria.<br>• Knowedge of UL, CE and NAF certifications requirements.<br>• Knowledge of safety procedures and defect classification.<br>• Familiarity with quality management systems and documentation practices."</p><br><br><p>"• Excellent attention to detail and analytical skills.<br>• Strong communication and teamwork abilities.<br>• Ability to work independently and make informed decisions.<br>• Commitment to quality, safety, and continuous improvement."</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worldâs most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><ul><li>&nbsp;Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.</li><li>Correlating information relating to projects and proposal records.</li><li>Type, copy, distribute and file the project correspondence and meeting minutes.</li><li>Assist in the preparation of the minutes of meetings with the project managers and directors.</li><li>Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).</li><li>Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.</li><li>Prepares transmittals for engineering documents and requisitions.</li><li>Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc</li><li>Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.</li><li>Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.</li><li>Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.</li><li>Assist in arranging for social activities when requested by the Manager Environmental Engineering</li><li>undefined</li></ul><br>Qualifications<br><ul><li>Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment</li><li>Strong proficiency with document management systems and MS Office applications</li><li>Excellent organizational and time management skills with the ability to prioritize multiple tasks</li><li>Exceptional attention to detail and accuracy in record keeping</li><li>Professional communication skills and ability to coordinate effectively with diverse teams</li><li>Familiarity with construction, industrial, or project-based documentation standards</li><li>Knowledge of regulatory compliance requirements and document retention protocols</li><li>Preferred experience with project management software and digital document management tools</li><li>Ability to work independently and take ownership of document control processes</li><li>Flexibility and adaptability to work in a dynamic site environment</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span>·</span></span><span><span>Develop policies, procedures, and regulations related to the Central Archives Department, in accordance with best practices and government legislation, to ensure the efficiency and effectiveness of the Digitization Department.</span></span></p><br><p><span><span>·</span></span><span><span>Participate in the preparation and development of the Dubai Government’s archives management strategy, prepare operational plans related to the division, and ensure their alignment with the Public Library’s guidelines.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the receipt of paper and digital documents from government agencies, in coordination with the Government Archives Organization Section and the Electronic Archives Management Section, in accordance with approved transfer schedules and procedures.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the preservation of electronically or physically accessible documents, as well as audio and visual records, in approved repositories, in coordination with the Government Archives Organization Section; and oversee the preservation of digital records, including those resulting from digitization processes, in coordination with the Electronic Records Management Section and the Digitization Section, to ensure the integrity of the preservation process.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the organization of document storage locations in accordance with approved classification plans, manage the intake and removal of documents, and ensure they are recorded in the approved system.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the periodic inventory of paper, audio, visual, and digital documents in the Central Archives and carry out disposal procedures, in coordination with the Archives Organization Section.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the review of the indexing, classification, and cataloging of documents held in the central archive, and prepare detailed lists of these documents in accordance with the library’s approved standards and policies.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the preparation of documents and archived files for use in library activities, for scanning, or to fulfill researchers’ requests, in accordance with approved access policies.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the implementation of preservation standards within storage facilities, including the organization of shelves and the control of temperature, humidity, air quality, and lighting, to ensure the minimization of physical, chemical, and environmental degradation factors.</span></span></p><br><p><span><span>·</span></span><span><span>Oversee the ongoing monitoring of archived materials, document their physical and digital condition, identify any changes that may require treatment or restoration, and refer cases to the appropriate department as needed.</span></span></p><br><p><span><span>·</span></span><span><span>Participate in the development of archiving and retrieval systems, and improve the efficiency of warehouse management and digital archiving, in coordination with the relevant technical departments.</span></span></p><br><p><span><span>·</span></span><span><span>Any other duties or responsibilities related to the nature of the department’s work that are assigned by the immediate supervisor.</span></span></p><br> <p><span><span><strong>Academic Qualifications and Years of Experience</strong></span><span><strong>:</strong></span></span></p><br><p><span><span>Bachelor’s degree (11 years) / Master’s degree (9 years) of experience in a related field</span><span>.</span></span></p><br><p><span><span>Major: Archival Science, Records Management, Library and Information Science, Knowledge Management, Public Administration, or a related field</span><span>.</span></span></p><br> </div>