Document Controller

<p>A document-driven business environment in Dubai offers an opportunity for a detail-oriented Document Controller to organize, maintain, and monitor company records while ensuring documents are properly filed, updated, and accessible when required.</p> <p>Key Responsibilities<br /> Receive, register, classify, and maintain incoming and outgoing documents.<br /> Organize electronic and physical files according to company procedures.<br /> Maintain document registers and tracking logs.<br /> Check documents for completeness, accuracy, and proper formatting.<br /> Control document revisions and ensure the latest versions are available to relevant teams.<br /> Upload and distribute approved documents to authorized personnel.<br /> Retrieve records quickly when requested by management or other departments.<br /> Coordinate with project, administration, engineering, procurement, and other teams regarding documentation.<br /> Follow up on pending documents, approvals, signatures, and submissions.<br /> Maintain confidentiality of sensitive company information.<br /> Prepare document status reports and update tracking sheets.<br /> Archive outdated records according to established procedures.<br /> Scan, copy, rename, and electronically organize documents when required.<br /> Assist with audits and provide requested documentation.<br /> Ensure proper document-handling procedures are followed at all times.<br /> Requirements<br /> Diploma or Bachelor&#8217;s degree in Business Administration, Office Management, Information Management, or a related field is preferred.<br /> Previous experience in document control, administration, data entry, or back-office operations is an advantage.<br /> Freshers with relevant qualifications and strong computer skills may also apply.<br /> Good knowledge of MS Office, particularly Word and Excel.<br /> Familiarity with electronic document management and filing systems.<br /> Strong attention to detail and accuracy.<br /> Good organizational and time-management skills.<br /> Ability to handle multiple documents and deadlines efficiently.<br /> Good English communication and coordination skills.<br /> Responsible approach to confidential information.<br /> UAE/GCC experience is an advantage but not mandatory.</p> <p>Applicants with relevant qualifications may forward their updated CV to the email: globalfahli@gmail.com</p>

<p>A document-driven business environment in Dubai offers an opportunity for a detail-oriented Document Controller to organize, maintain, and monitor company records while ensuring documents are properly filed, updated, and accessible when required.</p> <p>Key Responsibilities<br /> Receive, register, classify, and maintain incoming and outgoing documents.<br /> Organize electronic and physical files according to company procedures.<br /> Maintain document registers and tracking logs.<br /> Check documents for completeness, accuracy, and proper formatting.<br /> Control document revisions and ensure the latest versions are available to relevant teams.<br /> Upload and distribute approved documents to authorized personnel.<br /> Retrieve records quickly when requested by management or other departments.<br /> Coordinate with project, administration, engineering, procurement, and other teams regarding documentation.<br /> Follow up on pending documents, approvals, signatures, and submissions.<br /> Maintain confidentiality of sensitive company information.<br /> Prepare document status reports and update tracking sheets.<br /> Archive outdated records according to established procedures.<br /> Scan, copy, rename, and electronically organize documents when required.<br /> Assist with audits and provide requested documentation.<br /> Ensure proper document-handling procedures are followed at all times.<br /> Requirements<br /> Diploma or Bachelor&#8217;s degree in Business Administration, Office Management, Information Management, or a related field is preferred.<br /> Previous experience in document control, administration, data entry, or back-office operations is an advantage.<br /> Freshers with relevant qualifications and strong computer skills may also apply.<br /> Good knowledge of MS Office, particularly Word and Excel.<br /> Familiarity with electronic document management and filing systems.<br /> Strong attention to detail and accuracy.<br /> Good organizational and time-management skills.<br /> Ability to handle multiple documents and deadlines efficiently.<br /> Good English communication and coordination skills.<br /> Responsible approach to confidential information.<br /> UAE/GCC experience is an advantage but not mandatory.</p> <p>Applicants with relevant qualifications may forward their updated CV to the email: globalfahli@gmail.com</p>

???? We're Hiring: Document Control Officer???? Location: United Arab Emirates (Remote)???? Employment Type: Part-Time???? Experience Level: Mid-Level to Senior???? Work Arrangement: Fully Remote About UsWe are a globally focused organization committed to maintaining accurate, accessible, and well-structured business documentation. Our teams use disciplined document management practices and modern digital tools to support compliance, operational efficiency, and effective collaboration. We value accuracy, confidentiality, accountability, organization, and continuous improvement. The Role We are seeking a Document Control Officer to manage document workflows, maintain accurate records, and support controlled information across business operations. This part-time remote role is ideal for a detail-oriented professional who understands document control procedures and can ensure that records are properly reviewed, versioned, stored, distributed, and maintained. Key Responsibilities Manage document creation, registration, review, approval, distribution, and archiving. Maintain accurate document registers, databases, logs, and tracking systems. Control document versions and ensure teams access the latest approved information. Review documents for completeness, formatting, identification, and required approvals. Organize digital files according to established naming and classification standards. Monitor document status, revisions, approvals, and outstanding actions. Coordinate document submissions and updates with internal teams and external stakeholders. Maintain confidential and sensitive records with appropriate access controls. Support audits by retrieving required documents and maintaining clear document trails. Ensure obsolete or superseded documents are appropriately identified and archived. Prepare document control reports and status summaries for management. Recommend improvements to document management processes and workflows. Requirements3+ years of professional experience in document control, records management, administration, project support, or a related field preferred. Bachelor’s degree or equivalent qualification preferred. Strong understanding of document control, version management, filing, and records procedures. Excellent attention to detail and organizational skills. Ability to manage large volumes of information accurately and systematically. Familiarity with document management systems, Microsoft Office, Share Point, or similar platforms. Strong written and verbal communication skills. Good understanding of confidentiality, information security, and controlled access practices. Ability to prioritize tasks and meet deadlines independently in a fully remote environment. Professional certifications are not required unless relevant to the role. What We Offer Flexible part-time work in a fully remote environment. Competitive compensation aligned with experience and responsibilities. Exposure to modern document management systems and international business operations. Opportunities to strengthen records management, compliance, and process improvement skills. Professional growth through cross-functional projects and meaningful responsibilities. A structured and collaborativ

Location: Dubai, UAE Workplace: Construction Site Monthly Salary: AED 4,000–7,000 Employment: Full-time Job Overview We are looking for a proactive and technically capable Technical Document Controller / Junior Technical Engineer to work full-time at an active building construction site in Dubai. This is not a filing-only position. The selected candidate must be able to understand construction drawings, prepare professional project correspondence and reports, revise Auto CAD drawings, track technical submissions, and maintain an organized document-control system. The candidate must be capable of completing assigned work accurately and on time with minimum supervision.<br>Key Responsibilities Manage incoming and outgoing project documents, correspondence, transmittals and document-control registers. Maintain updated logs for RFIs, Material Submittals, Shop Drawings, Method Statements, WIRs, MIRs and NCRs. Draft professional emails, RFIs, letters and technical correspondence. Prepare and revise architectural and civil drawings, sections and As-Built Drawings using Auto CAD. Coordinate architectural, structural and MEP drawings. Prepare accurate daily, weekly and monthly project reports. Prepare meeting minutes, action lists, pending-issue trackers and submission trackers. Follow up consultant comments, rejected submissions, pending approvals and required resubmissions. Maintain proper document numbering, filing, revision control and quick document retrieval. Ensure that the latest approved drawings and documents are distributed to the relevant site team. Remain familiar with current site activities, consultant correspondence and pending technical matters. Support the Project Manager and site engineers in technical coordination and project documentation.<br>Mandatory Requirements Bachelor’s Degree or Diploma in Civil Engineering, Architectural Engineering or a related construction field. UAE experience in building construction projects. Previous experience in a site-based Document Controller or Technical Engineer position. Strong practical Auto CAD skills. Ability to prepare and revise drawings and technical sections. Knowledge of RFIs, Material Submittals, Shop Drawings, WIRs, MIRs, Method Statements and NCRs. Ability to independently draft professional emails and project correspondence. Good Microsoft Excel, Word and Outlook skills. Strong organization, document filing and follow-up skills. Ability to find and retrieve requested documents quickly. Excellent written and spoken English. Fluency in Filipino language is mandatory. Must be currently available in the UAE. Must be willing to work full-time at the construction site. Must be willing to complete a practical Auto CAD, reporting and correspondence test.<br>Salary AED 4,000–7,000 per month, depending on relevant UAE experience, technical ability, Auto CAD skills and practical test results.<br>Important This position requires technical understanding, drawing ability, professional correspondence and project reporting. Candidates whose experience is limited to document filing, data entry or forwarding emails should not apply.

In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br><br>At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.<br><br>Job Description<br><br>Document Controller<br><br>Abu Dhabi, UAE<br><br>What You'll Be Doing<br><br>Performs a variety of document control functions for a project or department. Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project. Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation. Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project. Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications Scans documents for electronic storage. Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents. May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc. Assists junior document control staff to ensure effective implementation of project-specific procedures. Performs other duties commensurate with functional level and responsibilities. Contributes as a team player who is deadline driven and works well with others.<br><br><br>What Required Skills You'll Bring<br><br>A Degree or Diploma in related discipline. Minimum 5 years of document control experience in an engineering design / consulting environment. Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. Assignments will require a working knowledge of EDMSGood written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. <br><br><br>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<br><br>We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!<br><br>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

<ul><li><p>Manage and maintain procurement documentation, records, and filing systems. Ø Control the issuance, receipt, distribution, and archiving of procurement documents. Ø Track purchase orders, supplier quotations, material submissions, technical approvals, and delivery records. Ø Maintain procurement logs, material tracking reports, and procurement status registers. Ø Coordinate with Procurement Engineers, Buyers, Suppliers, Project Managers, and Site Teams regarding document requirements and approvals. Ø Monitor and update material submittal, shop drawing, and approval status records. Ø Ensure procurement documents comply with company quality management procedures and project requirements. Ø Prepare procurement reports, document transmittals, and status summaries for management review. Ø Maintain electronic and hard-copy filing systems ensuring document confidentiality and accessibility. Ø Track supplier correspondence, contracts, warranties, and material certificates. Ø Support procurement audits and ensure records are complete and readily available. Ø Assist in monitoring delivery schedules and procurement timelines to support project milestones. Ø Maintain and control procurement documentation and records. Ø Request missing documents and follow up with relevant stakeholders. Ø Escalate overdue approvals, missing records, or document discrepancies to Procurement Management. Ø Recommend improvements to document control processes and system</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Ø Diploma or bachelor’s degree in business administration, Supply Chain Management, Engineering, Construction Management, or a related field. Ø 3-5 years of experience in document control, procurement administration, or project coordination Ø Excellent document management and record-keeping skills. Ø Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Ø Experience with document control software, ERP systems, and electronic filing platforms. Ø Strong data entry and database management skills with high accuracy. Ø Effective communication skills, both written and verbal. Ø Ability to prepare procurement logs, trackers, reports, and document registers. Ø Good coordination and follow-up skills with suppliers and internal departments. Ø Strong attention to detail and accuracy in document handling. Ø Time management skills with the ability to manage multiple priorities and deadlines. Ø Report preparation and analytical skills. Ø Problem-solving and troubleshooting skills related to document discrepancies and missing information. Ø Strong sense of responsibility and ownership of documentation Ø Professionalism and confidentiality in handling project information.</p></li></ul>

<br><p>We are seeking a <strong>Technical Purchase Assistant / Document Controller</strong> to support technical documentation, purchase order processing, logistics coordination, and communication between internal departments and suppliers. The ideal candidate will be able to understand and manage technical documentation, preferably related to <strong>power tools and equipment</strong>.</p><br><p><strong>Job Description</strong></p><br><ul><li><p>Assist with the preparation, review, and management of technical documentation, preferably for power tools, equipment, and related products.</p></li><li><p>Prepare, process, and follow up on <strong>purchase orders (POs)</strong> and ensure all related documentation is complete and accurate.</p></li><li><p>Coordinate with suppliers, vendors, logistics teams, and internal departments to ensure timely delivery of materials and products.</p></li><li><p>Follow up on order status, delivery schedules, shipping documents, invoices, and other procurement-related requirements.</p></li><li><p>Maintain accurate records of purchase orders, technical documents, quotations, deliveries, and supplier communications.</p></li><li><p>Communicate effectively with suppliers and internal teams regarding order requirements, technical details, delivery schedules, and documentation.</p></li><li><p>Support the coordination of logistics activities, including shipment follow-ups and documentation.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Experience in procurement, coordination, logistics, or a similar role.</p></li><li><p><strong>Knowledge of technical documentation, preferably power tools. (Fresh graduates are also welcome to apply if you have strong knowledge of technical industry purchasing or hold an engineering degree.)</strong></p></li><li><p><strong>Good knowledge of Microsoft Excel and ERP.</strong></p></li><li><p>Strong communication and coordination skills.</p></li><li><p>Ability to work with multiple departments and meet deadlines.</p></li></ul>

Document Controller<br>We are seeking a highly organized and detail-oriented Document Controller to support our Oil & Gas EEPC operations across the UAE. The successful candidate will be responsible for preparing, processing, and managing government-related documentation through official UAE portals and ERP systems while ensuring full compliance with regulatory requirements and company procedures.<br>This role requires strong knowledge of UAE government processes, excellent Arabic and English typing skills, and the ability to coordinate effectively with internal stakeholders, government entities, and finance teams.<br>WHO WE ARETarget Engineering brings 50+ years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.<br>WHY JOIN USAt Target Engineering, you’ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.<br>YOUR ROLEAs Document Controller, you will<br>Visa & Immigration Documentation Process new employment visa applications and renewals through GDRFA and ICP/ICA portals. Handle visa status amendments, transfers, and cancellations. Coordinate with HR and PRO teams to ensure timely completion of immigration requirements. Ensure compliance with UAE immigration regulations and documentation standards.<br>Medical Fitness & Emirates ID Processing Submit medical fitness applications through SEHA and DHA portals. Prepare and process Emirates ID applications and appointment scheduling through ICP. Coordinate employee biometric appointments and document collection.<br>Traffic Department & Vehicle Documentation Process vehicle registration, renewal, transfer, and traffic-related NOCsCoordinate with RTA and other transport authorities across the UAE. Maintain accurate records of all vehicle-related submissions.<br>MOHRE & Labour Documentation Prepare labour contracts, work permits, offer letters, and quota applications. Process employee records, renewals, and labour-related documentation through MOHRE systems. Ensure adherence to UAE labour laws and regulatory requirements.<br>Regulatory & Corporate Documentation Prepare documentation for DED, Municipality, Chamber of Commerce, and other government authorities. Maintain establishment cards, licenses, registrations, and related records.<br>Arabic & English Typing Services Accurately prepare and submit government forms in Arabic and English. Support translation of standard documents where required. Ensure professional formatting and document accuracy.<br>ERP Documentation & Finance Coordination Maintain accurate records in ERP and document management systems. Process and track documentation related to visas, Emirates IDs, labour contracts, and other governmental transactions. Submit government-related invoices to the Finance Department in accordance with management instructions. Maintain complete digital and physical records of all transactions.<br>Reporting & Stakeholder Coordination Generate periodic reports on visa, labour, medical, and licensing activities. Safeguard confidential employee and company information. Serve as a liaison between HR, PROs, employees, and government authorities. Provide timely updates and support regarding government processes and requirements.<br>WHAT WE’RE LOOKING FOR<br>Experience Must have 2-4 years of experience in UAE government documentation, typing, or PRO support roles Experience within Oil & Gas, Engineering, Construction, Industrial, or EEPC environments is highly preferred Experience with ERP systems such as Oracle, SAP, or equivalent platforms<br>Education and Certifications High School Certificate (Mandatory) Diploma or Bachelor's Degree (Preferred)<br>Skills and Competencies Strong attention to detail and accuracy Excellent organizational and record-keeping skills Ability to manage multiple deadlines simultaneously Professional communication and stakeholder management skills Commitment to confidentiality and regulatory compliance<br>WHAT WE OFFER <br>The chance to contribute to some of UAE’s Oil and Gas EPC Mega projects. A collaborative, supportive environment that values innovation and excellence. Opportunities for professional growth and career progression. Competitive salary and benefits package.<br>Ready to be part of our team? If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.<br>Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.<br>Apply today and be part of something excellent!

<p>The Document Controller based at Project sites Office provides document control support to the Project; Part of the Corporate Governance and QHSE Department he/she handles incoming and outgoing correspondence, registering, Master of deliverables, archive of all Projects documents, support the QHSE Team at the Project.</p><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Strong attention to detail to ensure accurate and consistent handling of documents and records.</p></li><li><p>Excellent organizational abilities to manage large volumes of documents and archival materials effectively.</p></li><li><p>Strong written and verbal communication skills to interact with team members, stakeholders, and external parties effectively.</p></li><li><p>Strong problem-solving skills to address document control issues, devise efficient processes, and troubleshoot technical problems with document management systems.</p></li><li><p>Ability to operate effectively in a multinational, multicultural work environment. Excellent Microsoft Office skills,</p></li></ul>

We are seeking a highly organized and detail-oriented Document Controller (DC) to join our team. The successful candidate will be responsible for managing, controlling, and maintaining project and company documentation, ensuring accuracy, compliance, and efficient document flow across departments and stakeholders.<br>Key Responsibilities :Manage, receive, track, distribute, and archive project and company documents in accordance with established procedures. Maintain document control registers, filing systems, and databases to ensure document accuracy and accessibility. Ensure all documentation is properly reviewed, approved, and issued according to company standards. Control document revisions and maintain version history to ensure the latest approved documents are available. Coordinate with internal departments, clients, consultants, and contractors regarding document submissions and approvals. Prepare reports related to document status, outstanding submissions, and document control activities. Support project teams by ensuring timely distribution and retrieval of project documentation. Monitor compliance with document management processes and quality standards. Maintain confidentiality and security of sensitive information and records. Support continuous improvement initiatives related to document control systems and processes.<br>Educational Qualification : Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or a related field. Document Control certification or relevant professional training is an advantage.<br>Experience & Skills:Minimum 0-1 years of experience as a Document Controller or in a similar document management role. Strong knowledge of document control procedures, records management, and filing systems. Experience with Electronic Document Management Systems (EDMS) and document control software. Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Excellent organizational skills with strong attention to detail and accuracy. Ability to manage multiple tasks and work under tight deadlines. Strong communication and coordination skills with internal and external stakeholders. Knowledge of quality management systems and ISO documentation requirements is an advantage. Ability to maintain confidentiality and handle sensitive information professionally. Self-motivated, proactive, and capable of working independently as well as within a team environment.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for an organized Document Controller to manage all project documentation on site and in the main office. You will be responsible for tracking, logging, archiving, and issuing drawings, site reports, RFIs, and project correspondence to keep work moving smoothly.</p><ul><li><b>Manage Project Records:</b> Log, file, and archive all incoming and outgoing construction documents (drawings, RFIs, submittals, and site transmittals).</li><li><b>Track Revisions &amp; Plans:</b> Ensure engineers and site teams are working with the latest approved drawing revisions.</li><li><b>Prepare Transmittals:</b> Create and issue document transmittals for consultant, client, and subcontractor submissions.</li><li><b>Maintain Document Registers:</b> Keep clear Excel trackers and logs updated for all project documentation and approvals.</li><li><b>Support Audit &amp; Closeout:</b> Help pull documentation for quality audits and organize final project handover files.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Requirements</p><ul><li><b>Experience:</b> 1–3 years of document control experience in UAE construction or EPC projects.</li><li><b>ERP Knowledge:</b> Working knowledge of <b>ERP software</b></li><li><b>Software:</b> Proficient in MS Excel, Adobe Acrobat, and Document Management Systems.</li><li><b>Location:</b> Based in the UAE and available to join quickly.</li><li><br></li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Document Controller – Roles &amp; Responsibilities <ol> <li><strong>Manage Electronic and Hardcopy Documents</strong> <ul> <li>Take full ownership of document management activities throughout the project lifecycle until project handover, close-out, cancellation, or suspension.</li> </ul></li> <li><strong>Receive and Acknowledge Documents</strong> <ul> <li>Receive documents from internal and external sources, date-stamp hard copies, and verify electronic submissions through the EDMS/Project Connect system.&nbsp;</li> </ul></li> <li><strong>Perform Document Quality Checks</strong> <ul> <li>Review document numbers, revisions, metadata, and compliance requirements to ensure document accuracy and completeness.&nbsp;</li> </ul></li> <li><strong>Scan and Upload Documents</strong> <ul> <li>Convert hardcopy documents into electronic format and upload them accurately into the Electronic Document Management System (EDMS).&nbsp;</li> </ul></li> <li><strong>Control Document Distribution</strong> <ul> <li>Distribute documents internally and externally through approved collaboration platforms, portals, and submission systems according to distribution matrices.&nbsp;</li> </ul></li> <li><strong>Maintain Filing and Record Systems</strong> <ul> <li>Organize, index, classify, and maintain master copies of documents in both physical and electronic filing systems.</li> </ul></li> <li><strong>Manage Document Revisions</strong> <ul> <li>Ensure only current document versions are available for use, while superseded versions are properly identified, archived, and removed from active files.&nbsp;</li> </ul></li> <li><strong>Prepare and Issue Transmittals</strong> <ul> <li>Create, review, and process document transmittals for both internal and external stakeholders and ensure timely electronic submission.&nbsp;</li> </ul></li> <li><strong>Support Project Close-Out and Archiving</strong> <ul> <li>Validate, organize, and prepare project documentation for final handover, archiving, and records retention requirements.&nbsp;</li> </ul></li> <li><strong>Ensure Document Control Compliance</strong> <ul> <li>Promote adherence to document control procedures, maintain document integrity within the EDMS, and support governance, accessibility, and retention requirements across business units.</li> </ul></li> </ol><br><br> </div>

China State Construction Middle East (CSCEC ME) is recruiting a Document Controller to join our team for a newly awarded Large Scale Construction Project in Dubai.<br>Position Summary:Over all responsibilities in maintaining a structured document management system for the assigned department, maintaining record controlling & distribution & maintain the file as required.<br>Duties and Responsibilities:Assist in controlling the document receiving/issuing and registering the Incoming/Outgoing letters or documents to/from external parties. Responsible to ensure that all the outgoing documents have the proper reference numbers as per the control sheets. Assists and maintaining and update the documents registers including a of replies and identification of status. Responsible for proper distribution of letters and others documents. Ensure Incoming documents are registered, disseminated and filed systematically. Ensure Outgoing documents are in the correct format, register, arrange for delivery, obtain proof of delivery, disseminate and file systematically. Maintain and update document registers including tracking of replies and identification of statuses. Assists in the implementation of the documentation procedures prescribed in the project Quality plan and Project management System. Supervise the printing, copying or binding of reports/documents.<br>Qualifications:Bachelors Degree in Administration/Commerce3-5 Years of relevant work experience

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p>Job Req Number: &nbsp;125677<br>Time Type: Full Time</p><br> <p>The DSV group, headquartered in Denmark, is one of the biggest transport and logistics companies in the world, with more than 160,000 dedicated employees and presence in 90 countries.</p><br> <p>We have an exciting opportunity for Credit Controller to join our team in Dubai.</p><br> <p>The credit controller is responsible for collecting invoices and ensures that credit given to customers is monitored. You will coordinate the debts of our existing customers by collecting the overdue amounts, decide whether to allow credit to a debtor and resolving non-paid invoices. Ensure payment is received promptly and efficiently. Credit Controller role is critical position that directly contributes to an organisation's liquidity.</p><br> <p><strong>Detailed Responsibilities:</strong></p><br> <ul> <li>Follow up overdue invoices by telephone, email &amp; letter within agreed timescales.</li> <li>Handle disputed Invoices and negotiate to bring payment within the agreed terms.</li> <li>Respond promptly and completely to both client and internal enquiries about errors&nbsp; in Invoicing ,payments, SOA and thus ensure customers to pay on time.</li> <li>Keep close liaison between the Customer and the sales/Customer service department/ Operations so that credit issues are resolved smoothly.</li> <li>Maintain accurate records of all payment follow up activities.</li> <li>Regularly making contact with customers to ensure all relevant debts are managed as necessary.</li> <li>Checking customer's credit situation and Setting up the terms and conditions of the receivable balances.</li> <li>Ensuring for credit and collection policies and procedures are followed as per the DSV guidelines.</li> <li>Follow the DSV dunning procedures closely whenever a customer defaults the credit agreement.</li> <li>Evaluate the Credit limit weekly and update the revised limits&nbsp; based on evaluation and approval.</li> <li>New Credit Application should be submitted to Head of Finance with all relevant supporting documents for approval.</li> <li>Issue credit confirmation letter for all approved credit applications and get signed from the customer for record keeping.</li> <li>Review the validity of the legal documents such as trade license and tax certificates and request for the renewed licenses as and when they expire.</li> <li>Monitoring closely the customer outstanding balances to ensure a reduction in DSO.</li> <li>Reconcile the account balances every month and prepare the debtors ageing for the monthly reporting.</li> <li>Review the Bad debt details and prepare bad debt provision for the monthly financial reporting.</li> <li>Review and prepare Credit Insurance overview at the month end and prepare the necessary credit documents such as CAF forms if required and signed off by Management.</li> <li>Propose write off of irrecoverable receivables or recommend for legal actions.</li> <li>Providing ad-hoc reports as and when requested by management.</li> <li>Meet weekly and Monthly KPI's set.</li> <li>Review and prepare various reports on a weekly or monthly basis.</li> </ul> <p><strong>Communication:</strong></p><br> <p><strong>Internal&nbsp;</strong>– to Air &amp; Sea, Road, Contract logistics, Key Account Manager, Sales, Finance and Management Teams</p><br> <p><strong>External</strong>&nbsp;– Customer/Clients</p><br> <p><strong>Qualifications &amp; Characteristics:</strong></p><br> <ul> <li>3 years’ Experience as a Credit Controller</li> <li>Experience in handling strategic accounts</li> <li>Transport and Logistics Experience would be beneficial</li> <li>Work with all our internal teams</li> <li>High standard of accuracy and attention to detail</li> <li>Teamwork and flexibility is an important aspect of the role</li> <li>Strong organisational skills</li> <li>Strong verbal and written communication skills</li> <li>Customer focused.</li> </ul> <p><strong>DSV – Global transport and logistics</strong></p><br> <p>Working at DSV means playing in a different league.</p><br> <p>As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.</p><br> <p>With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.&nbsp;</p><br> <p>At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.</p><br> <p><strong>Start here. Go anywhere</strong></p><br> <p>Visit dsv.com and follow us on LinkedIn and Facebook.</p><br> </div>

Discover more<br><br>Communications & Media Studies<br><br>Recent Jobs EGAO Careers Abu Dhabi – Food Truck & Restaurant Jobs...<br><br>Aug 20, 2026<br><br>Hotel & Restaurants <br><br>Sales Coordinator / Purchasing Executive...<br><br>Aug 20, 2026<br><br>Sales & Marketing <br><br>Junior Operations Executive...<br><br>Aug 20, 2026<br><br>Administration <br><br>Operations Manager – Logistics & Shipping...<br><br>Aug 20, 2026<br><br>Administration <br><br>Salesforce Administrator...<br><br>Aug 20, 2026<br><br>Administration <br><br>View More<br><br>Jobs<br><br>Browse Jobs Categories Match Companies<br><br>Document Controller (2 Positions)<br><br>Posted:52 minutes ago<br><br>Company Details<br><br>Name:UAE Jobs<br><br>Rating: 4.7 (3 reviews) — log in to rate this company<br><br>Industry: Consulting<br><br>Website: https://applydubaijob.com<br><br>Description: applydubaijob.com is a trusted online job platform dedicated to helping job seekers find better career opportunities across Dubai, Abu Dhabi, Sharjah, Ajman, Ras Al Khaimah, the wider UAE, and other Middle East countries. The platform provides up-to-date job vacancies from various industries, making… applydubaijob.com is a trusted online job platform dedicated to helping job seekers find better career opportunities across Dubai, Abu Dhabi, Sharjah, Ajman, Ras Al Khaimah, the wider UAE, and other Middle East countries. The platform provides up-to-date job vacancies from various industries, making it easier for professionals to discover, apply, and grow their careers in the region. View more View less<br><br>More Jobs from UAE Jobs<br><br>Job Details<br><br>Job Type: Full Time<br><br>Workplace Type: On-site<br><br>Qualification: Diploma<br><br>Job Experience: Mandatory<br><br>Job Location: Dubai, United Arab Emirates<br><br>Closing Date: Undisclosed<br><br>Salary: AED 4,500 - AED 6,500 / month<br><br>Other Pay: Benefits<br><br>Job Category: Administration<br><br>Job Description<br><br>Kabri International Co. LLC is expanding its team and is looking to hire two experienced Document Controllers for its Dubai office. This opportunity is ideal for professionals with UAE or GCC experience who have strong organizational skills and a solid understanding of document control processes within engineering or construction environments.<br><br>The selected candidates will be responsible for maintaining accurate project documentation, ensuring proper version control, and coordinating documents across departments. If you are detail-oriented and experienced with document management systems, this role offers an excellent opportunity to grow your career.<br><br>Key Responsibilities<br><br> Maintain, organize, and manage project documentation in accordance with company procedures. Ensure proper document version control, filing, and record management. Coordinate document submissions and distribution across internal teams and external stakeholders. Upload, track, and maintain documents using document control systems. Monitor document status and ensure timely processing of project records. Support project teams by maintaining accurate and up-to-date documentation. Ensure confidentiality and compliance with document management standards.<br><br>Requirements<br><br> Bachelor’s Degree or Diploma in Business Administration, Engineering, or a related field. 2–3 years of UAE/GCC experience as a Document Controller. Proficiency in Microsoft Office applications. Experience using Aconex, Share Point, or similar document control systems. Strong document management, version control, and coordination skills. Excellent organizational and communication abilities.<br><br>Strong Knowledge Of<br><br> Aconex, Share Point, or similar document control systems Document management and version control Microsoft Office applications<br><br>2048 open positions on Semasocial right now<br><br> 4135 open positions in Dubai, United Arab Emirates 61 posted in the last 7 days<br><br>Contact Information<br><br>Sign in to apply for this job.<br><br>Facebook Linked In X Instagram You Tube Website<br><br>CV Job Description Matcher See how well your CV matches this job and get tips to improve your chances AI Tool<br><br>This tool helps you see how closely your CV matches a job description. 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<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>We are currently seeking a </span><span><i>Document Controller</i></span><span>, reporting directly to <i>the Head of the Department</i> to join our team based in <i>UAE, Abu Dhabi</i>.</span></p><br><p><span><strong>About us:</strong></span></p><br><p><span>Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.</span></p><br><p><span>Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.</span></p><br><p><span><strong>About the mission we offer you:</strong></span></p><br> <strong>Role Summary</strong><br> The <strong>Document Controller</strong> is responsible for managing, controlling, and maintaining all project documentation in accordance with company, client, and regulatory requirements. This role ensures accuracy, traceability, timely distribution, and secure storage of engineering documents across multi‑discipline EPC projects.<br> <strong>Key Responsibilities</strong><br><ul> <li> <strong>Document Management</strong> — Maintain and control all incoming/outgoing documents, ensuring correct coding, versioning, and filing in the Document Management System (DMS). <br></li> <li> <strong>DMS Administration</strong> — Upload, register, track, and archive documents using systems such as Aconex, EDMS, SharePoint, SmartPlant, or similar platforms. <br></li> <li> <strong>Engineering Deliverables Control</strong> — Manage vendor documents, drawings, datasheets, procedures, and technical reports across all disciplines. <br></li> <li> <strong>Transmittals &amp; Distribution</strong> — Prepare transmittals, ensure timely distribution to internal teams, contractors, and clients, and track acknowledgments. <br></li> <li> <strong>Revision Control</strong> — Ensure proper version control, maintain document history, and prevent use of obsolete documents. <br></li> <li> <strong>Compliance &amp; Standards</strong> — Ensure documentation aligns with project specifications, EPC procedures, ISO standards, and client requirements (ADNOC, Aramco, Shell, etc.). <br></li> <li> <strong>Audit Readiness</strong> — Support internal and external audits by ensuring complete, accurate, and traceable documentation. <br></li> <li> <strong>Coordination</strong> — Liaise with engineering, procurement, construction, QA/QC, and subcontractors to resolve document issues and maintain smooth workflows. <br></li> <li> <strong>Reporting</strong> — Generate logs, status reports, overdue reports, and document registers for management and project teams. <br></li> <li> <strong>Archiving</strong> — Ensure proper project close-out documentation, final dossiers, and secure long-term archiving. <br></li></ul> <strong>Qualifications &amp; Experience</strong><br><ul> <li> Diploma or Bachelor’s degree in Business Administration, or related field. <br></li> <li> 5–7 years of experience in <strong>Oil &amp; Gas, EPC, or Engineering projects</strong>. <br></li> <li> Strong knowledge of <strong>engineering documentation workflows</strong> and multi‑discipline deliverables. <br></li> <li> Hands-on experience with <strong>Aconex, EDMS, SmartPlant, SharePoint</strong>, or similar DMS platforms. <br></li> <li> Excellent attention to detail, organization, and communication skills. <br></li> <li> Ability to work under pressure and manage high-volume documentation. <br></li></ul> <strong>Preferred Skills</strong><br><ul> <li> Familiarity with EPC project phases (FEED, Detailed Engineering, Procurement, Construction, Commissioning). <br></li> <li> Understanding of vendor documentation cycles and technical deliverables. <br></li> <li> Strong coordination skills with engineering and project management teams. <br></li></ul><p><br><span><i>Starting Date: ASAP</i></span></p><br><p><span><strong>About you:</strong></span></p><br><p><span>We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:</span></p><br><p><span>Qualifications: Bachelors or Diploma</span></p><br><p><span>Languages: <i>English + proficiency level (Basic, Professional, Fluent)</i></span></p><br><p><span>Main skills: <i>(up to 4)</i></span></p><br><p><span><strong>Your career with us&nbsp;</strong></span></p><br><p><span>Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.</span></p><br><p><span><strong>What’s Next?</strong></span></p><br><p><span>Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.&nbsp;</span></p><br><p><span>We invite you to get to know more about our company by visiting&nbsp;</span><span>www.ten.com</span><span>and follow us on&nbsp;</span><span>LinkedIn</span><span>,&nbsp;</span><span>Instagram</span><span>,&nbsp;</span><span>Facebook</span><span>,&nbsp;</span><span>X</span><span> and&nbsp;</span><span>YouTube</span><span>&nbsp;for company updates.</span></p><br><br> </div>

<ul><li>Manage the document lifecycle, ensuring all documents are accurately created, reviewed, and stored in compliance with company and regulatory standards.</li><li>Coordinate with project teams to ensure timely submission of all required documentation, minimizing delays in project timelines.</li><li>Implement and maintain a centralized document management system to facilitate easy retrieval and tracking of documents.</li><li>Conduct regular audits of documents to ensure compliance with quality assurance protocols and identify areas for improvement.</li><li>Develop and maintain document control procedures and guidelines, ensuring all team members are trained and adhere to these standards.</li><li>Assist in the preparation of reports and documentation for audits, ensuring all necessary records are available for review.</li><li>Facilitate effective communication between project stakeholders by providing timely updates on document status and revisions.</li><li>Create and manage templates for various types of documents to ensure consistency and adherence to branding guidelines.</li><li>Monitor and track document revisions and versions to maintain integrity and accuracy throughout the project lifecycle.</li><li>Support continuous improvement initiatives by providing insights based on document control processes and identifying opportunities for streamlining operations.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in a relevant field such as Business Administration, Information Management, or Engineering is preferred.</li><li>A minimum of 3 years of experience in document control within the construction or engineering industry is essential.</li><li>Certifications in Document Control or Project Management (e.g., PMP, ISO are highly regarded.</li><li>Fluency in English is required; knowledge of additional languages is a plus, especially in multinational environments.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span>The Lead fault Controller provide effective management of the Fault Control, Live Fault response and Remote Condition/System Monitoring (RCM) function, using the MMS and ECC system diagnostic facilities during the duties. Lead Fault Controller will be responsible for a team of Fault Controllers (FC) and First Line Response Technicians (FRLT) which will be allocated to him/her during the shift.</span></p><br><p><span><strong>KEY RESPONSIBILITIES</strong></span></p><br> <span><strong>Strategic</strong></span> <ul> <li><span>Support or work closely with the First Line Response Manager/ Fault Controller in developing, reviewing, and implementing fault management strategies, processes, standards, and procedures aligned with organizational objectives and long‑term operational resilience.</span></li> <li><span>Assist in developing and implementing the RCM program, subsystem diagnostics, performance monitoring and analysis tools, and Quality Assurance processes through the Maintenance Management System to ensure accuracy, consistency, and effective decision‑making.</span></li> <li><span>Work closely with the First Line Response Manager and Fault Controllers to identify systemic challenges, provide data‑driven recommendations, lead continuous improvement initiatives, and monitor the effectiveness of changes using performance metrics and outcome‑based reviews.</span></li> <li><span>Serve as a change agent by facilitating communication, training, engagement, and adoption of new processes and systems, while supporting succession planning, mentoring, and strategic capability development within FC and FLRT teams.</span></li> <li><span>Conduct periodic reviews of standards and procedures, document strategic analyses and outcomes for organizational learning, stay informed on industry best practices and innovations, and represent the function in technical working groups, committees, and cross‑functional initiatives impacting network resilience.</span></li> <li><span>Lead the shift of Fault controllers and FLRTs to ensure effective provision of fault management and asset recovery</span></li> </ul> <span><strong>Financial</strong></span> <ul> <li><span>Optimize workforce and resource utilization by supporting effective rostering, manpower planning, and coverage coordination to minimize overtime, inefficiencies, and unplanned staffing costs while maintaining service levels.</span></li> <li><span>Reduce operational and disruption‑related costs by meeting fault management KPIs, enabling timely response, limiting service downtime, and minimizing penalties and reputational impact.</span></li> <li><span>Ensure cost‑effective availability and use of operational assets, including tools, logistics, spares, and live fault response resources, avoiding waste and emergency procurement.</span></li> <li><span>Drive efficiency through capability, quality, and process improvement, supporting competency management, recruitment, succession planning, Quality Assurance, RCM, and fault management processes to reduce rework, repeat faults, and long‑term maintenance costs.</span></li> <li><span>Support informed financial decision‑making by delivering accurate performance data, shift reports, cost insights, and analysis to identify efficiency gains and improve return on operational resources.</span></li> </ul> <p><span><strong>Stakeholder / Customer </strong></span></p><br> <ul> <li><span>Ensure effective stakeholder coordination and communication for fault management and RCM, providing timely, accurate updates and maintaining transparency.</span></li> <li><span>Minimize customer and service impact by leading aligned, cross‑functional response during incidents and ensuring delivery of agreed service KPIs.</span></li> <li><span>Build stakeholder confidence and alignment through reliable performance reporting, proactive risk escalation, and strong cross‑functional relationships.</span></li> </ul> <p><span><strong>Operational </strong></span></p><br> <ul> <li><span>Lead and supervise day‑to‑day fault management operations, providing line management for Fault Controllers and FLRTs including shift coverage, rostering, duty allocation, and rotation as Fault Controller.</span></li> <li><span>Ensure effective live fault and incident response, acting as the operational focal point, coordinating with the OCC Duty Manager and technical teams to minimize service disruption and resolve fault, live response, and RCM issues.</span></li> <li><span>Maintain continuous operational readiness and compliance, ensuring availability and effective use of diagnostic systems, MMS, tools, logistics, spares, and adherence to safety, procedures, and fault management standards.</span></li> <li><span>Monitor operational performance and KPI delivery, conducting shift‑by‑shift reviews, chairing production meetings and de‑briefs, identifying trends, implementing corrective actions, and escalating issues as required.</span></li> <li><span>Provide accurate operational reporting and data, ensuring timely completion of shift and incident reports, accurate MMS recording, and delivery of performance information to support decision‑making and service continuity.</span></li> </ul> <p><span><strong>Capability / People </strong></span></p><br> <ul> <li><span>Provide strong people leadership and line management for FC, FLRT, ECC staff, and System Monitoring Analysts, ensuring professionalism, engagement, collaboration, and a positive team culture.</span></li> <li><span>Manage workforce capability and competence by overseeing CMS cycles, unannounced assessments, training compliance, skill gap analysis, and effective development planning.</span></li> <li><span>&nbsp;Develop and sustain a high‑performing, resilient team through mentoring, coaching, succession planning, recruitment support, and knowledge sharing across operational and engineering functions.</span></li> <li><span>Lead performance management and employee relations processes, including performance reviews, feedback, disciplinary and grievance matters, ensuring fair, consistent, and policy‑compliant outcomes.</span></li> <li><span>Enable effective workforce planning and operational credibility, supporting shift coverage, workload balance, change communication, participation in technical forums, and rotational duty as Fault Controller.</span></li> </ul> <p><span><strong>DIMENSIONS&nbsp;</strong></span></p><br> <ul> <li><span>Responsible for 24/7 operational continuity of fault management, live fault response, and Remote Condition Monitoring (RCM) activities.</span></li> <li><span>Oversees real‑time decision‑making during incidents and disruptions to minimize service impact.</span></li> <li><span>Accountable for meeting critical operational KPIs related to response times, fault resolution, and network resilience.</span></li> <li><span>Operates in a high‑risk, time‑critical environment where decisions directly impact service reliability and customer experience</span></li> </ul> <p><span><strong>CHALLENGES&nbsp;</strong></span></p><br> <ul> <li><span>Managing high‑pressure, time‑critical operations by making rapid, effective decisions during live and concurrent incidents while balancing service recovery, safety, compliance, and quality requirements.</span></li> <li><span>Delivering consistent performance and KPI achievement across a 24/7 environment despite variability in incidents, workloads, shift patterns, and team experience levels.</span></li> <li><span>Sustaining workforce capability and wellbeing by maintaining competencies, training, staffing coverage, and fatigue management without compromising operational continuity.</span></li> <li><span>Leading people and change in a high‑stress environment, including managing disciplinary and performance matters, maintaining morale, overcoming resistance to change, and supporting teams during incidents and recovery.</span></li> <li><span>Balancing operational delivery with governance and improvement demands, ensuring accurate data, reporting, MMS compliance, stakeholder coordination, and measurable benefits from continuous improvement initiatives while managing a broad span of responsibilities.</span></li> </ul> <p><span><strong>Key COMPETENCIES&nbsp;</strong></span></p><br> <p><span><strong>&nbsp;&nbsp; Technical Competencies </strong></span></p><br> <ul> <li><span>Strong capability to manage, prioritize, and resolve live faults (P1–P4), including escalation, coordination, and service recovery in a time‑critical environment.</span></li> <li><span>Control Room and Real‑Time Operations Systems Knowledge</span></li> <li><span>&nbsp;In‑depth understanding of OCC/ECC operations, alarm management, and real‑time system monitoring to support effective operational decision‑making.</span></li> <li><span>Remote Condition Monitoring (RCM) and Diagnostic Analysis</span></li> <li><span>&nbsp;Proven ability to interpret RCM data and subsystem diagnostics to identify emerging failures, assess risk, and support proactive maintenance actions.</span></li> <li><span>Maintenance Management System (MMS) Proficiency</span></li> <li><span>&nbsp;Competence in using MMS for accurate fault logging, work order management, failure coding, reporting, and ensuring data quality and traceability.</span></li> <li><span>Performance Monitoring and Data‑Driven Analysis</span></li> <li><span>&nbsp;Ability to analyze fault response metrics, operational performance trends, and KPI data to support continuous improvement and informed management decisions<strong>.</strong></span></li> </ul> <p><span><strong>MINIMUM QUALIFCATIONS</strong></span></p><br> <p><span><strong>Min.</strong></span></p><br> <p><span><strong>Required</strong></span></p><br> <p><span><strong>Desirable</strong></span></p><br> <br> <p><span><strong>Education</strong></span></p><br> <p><span>E</span><span>ngineering Diploma, Bachelor's or Master’s Degree in Engineering, Computer Science, or a related discipline.</span></p><br> <p>Minimum 3 years engineering diploma or Bachelor’s degree in Science stream</p><br> <br> <p><span><strong>Experience</strong></span></p><br> <p><span>At least 2 years’ Experience as a Fault Controller, Engineering Controller or Infrastructure Access Controller</span></p><br> <p><span>5 Years experience of asset maintenance, services of Railway or similar industrial systems</span></p><br> &nbsp; <p><span>Experience of control centre environment (Fault or operations control related to Metro Railways)</span></p><br> <p><span>Experience within railway, transport, utilities, or other safety-critical regulated industries</span></p><br> <br> <ol> <li><span>Proven delivery capability in</span></li></ol> </div>

Position Summary<br><br>The Assistant Cost Controller is responsible for overseeing and managing cost control activities across all Capital Motion venues. This role ensures accurate tracking of food, beverage, and operational costs, supports profitability analysis, and enforces cost control procedures in alignment with company standards. The Assistant Cost Controller works closely with finance, procurement, and operations teams to monitor consumption, reduce waste, and optimize margins across the group.<br><br>Key Responsibilities<br><br>Cost Monitoring Analysis<br><br>Track and analyze food, beverage, and operational costs across all venues. Monitor daily consumption reports and identify variances against budgeted costs. Conduct regular cost audits and provide actionable insights to management. <br><br>Inventory Stock Control<br><br>Oversee inventory management processes, including stock counts, reconciliations, and variance reporting. Ensure accurate recording of transfers, wastage, and spoilage. Work with procurement and kitchen teams to maintain optimal stock levels and reduce excess inventory. <br><br>Menu Recipe Costing<br><br>Review and validate recipe costing for all menu items in collaboration with culinary teams. Support menu engineering initiatives by analyzing profitability and recommending adjustments. Ensure costing data is updated in POS and inventory systems. <br><br>System Process Management<br><br>Maintain and update cost control systems and databases. Ensure integration between POS, inventory, and accounting platforms for accurate reporting. Identify opportunities to automate and streamline cost control processes. <br><br>Compliance Reporting<br><br>Ensure adherence to internal cost control policies and procedures. Prepare weekly and monthly cost reports for senior management. Support financial audits and provide documentation related to cost control. <br><br>Team Collaboration<br><br>Work closely with venue managers, chefs, and procurement officers to ensure cost awareness and accountability. Provide training and support to operational teams on cost control practices. Participate in cross-functional meetings to align cost strategies with business goals. <br><br>Qualifications<br><br>Bachelor’s degree in Finance, Accounting, or Hospitality Management. 4–6 years of experience in cost control, preferably in hospitality or F B. Strong understanding of inventory systems, recipe costing, and POS integration. Proficiency in Excel and cost control software (e.g., FMC, Adaco, and Supy or similar). Excellent analytical, organizational, and communication skills. Ability to work across multiple venues and manage competing priorities. High attention to detail and commitment to accuracy. Supy system experience is an advantage, particularly in inventory management, purchasing, stock movements, and cost monitoring. Knowledge of F B cost control, food and beverage costing, inventory control, and stock management.<br><br>Other<br><br>Performs other related tasks as assigned by management. May be required to travel between venues and support during audits or operational

<p>We are looking for an experienced Cost Controller to monitor and control hotel costs, particularly Food &amp; Beverage expenses. The successful candidate will analyze purchasing, inventory, consumption, wastage, and operational costs to ensure profitability and compliance with company procedures.</p> <p>Key Responsibilities<br /> Monitor daily Food &amp; Beverage costs and operational expenses.<br /> Prepare daily, weekly, and monthly cost-control reports.<br /> Monitor food, beverage, and other inventory levels.<br /> Conduct regular physical stock counts and reconcile inventory with system records.<br /> Analyze food and beverage consumption, wastage, spoilage, and variances.<br /> Calculate food and beverage costs and gross profit margins.<br /> Review purchase orders, receiving records, invoices, and stock issues.<br /> Verify that goods received match approved purchase orders and invoices.<br /> Monitor portion control and recipe costs.<br /> Maintain and update recipe costing and menu costing.<br /> Investigate cost variances and report unusual discrepancies to management.<br /> Coordinate with Purchasing, Stores, Kitchen, F&amp;B, and Finance departments.<br /> Assist with budgeting, forecasting, and financial analysis.<br /> Ensure compliance with hotel financial policies and internal controls.<br /> Support internal and external audits when required.</p> <p>CANDIDATES CAN APPLY VIA EMAIL: psinfo1990@gmail.com</p>