Document Controller

<p>A well-established company in Dubai is inviting applications for the position of Document Controller. The role involves managing company and project documentation, maintaining accurate records, controlling document flow, and ensuring that files are properly organized and accessible to authorized team members.</p> <p>Key Responsibilities<br /> Manage and maintain physical and digital documents.<br /> Receive, register, distribute, and track incoming and outgoing documents.<br /> Maintain proper filing systems and document databases.<br /> Ensure documents are correctly named, categorized, and archived.<br /> Monitor document revisions and maintain the latest versions.<br /> Coordinate with project, engineering, administration, and management teams.<br /> Prepare document transmittals, registers, and reports.<br /> Ensure confidential documents are handled securely.<br /> Retrieve documents quickly when required by authorized personnel.<br /> Follow company document-control procedures and standards.<br /> Assist in preparing project and administrative documentation.<br /> Maintain accurate records of document submissions and approvals.<br /> Requirements<br /> Bachelor&#8217;s degree or relevant diploma in Business Administration, Office Management, or a related field.<br /> Previous experience as a Document Controller or in administrative documentation is an advantage.<br /> Freshers with relevant qualifications are welcome to apply.<br /> Good knowledge of MS Office, particularly Word and Excel.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail and accuracy.<br /> Good written and verbal communication skills.<br /> Ability to manage multiple documents and deadlines.<br /> Experience with document management systems is an advantage.<br /> UAE/GCC experience is preferred but not mandatory.<br /> How to Apply</p> <p>Interested candidates can send their updated CV to:</p> <p>Email &#8211; alfayaznaz@gmail.com<br /> WhatsApp: +971 58 229 7907</p>

<p>A well-established company in Dubai is inviting applications for the position of Document Controller. The role involves managing company and project documentation, maintaining accurate records, controlling document flow, and ensuring that files are properly organized and accessible to authorized team members.</p> <p>Key Responsibilities<br /> Manage and maintain physical and digital documents.<br /> Receive, register, distribute, and track incoming and outgoing documents.<br /> Maintain proper filing systems and document databases.<br /> Ensure documents are correctly named, categorized, and archived.<br /> Monitor document revisions and maintain the latest versions.<br /> Coordinate with project, engineering, administration, and management teams.<br /> Prepare document transmittals, registers, and reports.<br /> Ensure confidential documents are handled securely.<br /> Retrieve documents quickly when required by authorized personnel.<br /> Follow company document-control procedures and standards.<br /> Assist in preparing project and administrative documentation.<br /> Maintain accurate records of document submissions and approvals.<br /> Requirements<br /> Bachelor&#8217;s degree or relevant diploma in Business Administration, Office Management, or a related field.<br /> Previous experience as a Document Controller or in administrative documentation is an advantage.<br /> Freshers with relevant qualifications are welcome to apply.<br /> Good knowledge of MS Office, particularly Word and Excel.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail and accuracy.<br /> Good written and verbal communication skills.<br /> Ability to manage multiple documents and deadlines.<br /> Experience with document management systems is an advantage.<br /> UAE/GCC experience is preferred but not mandatory.<br /> How to Apply</p> <p>Interested candidates can send their updated CV to:</p> <p>Email &#8211; alfayaznaz@gmail.com<br /> WhatsApp: +971 58 229 7907</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span>We are looking for an experienced </span><b><span>Document Controller with HVAC/MEP project experience</span></b><span> to manage, organize, track, and maintain project documentation. The candidate will ensure that all technical and project documents are properly controlled, updated, distributed, and archived in line with company and project requirements.</span><br></p><br><span>Key Responsibilities</span><br><ul><li><span>Manage and maintain all HVAC project documentation, including drawings, specifications, method statements, material submittals, RFIs, inspection requests, and reports.</span><br></li><li><span>Maintain accurate document registers and ensure proper document numbering, revision control, and filing.</span><br></li><li><span>Receive, review, log, distribute, and track incoming and outgoing project documents.</span><br></li><li><span>Coordinate with engineers, project managers, consultants, contractors, and other departments regarding document submissions and approvals.</span><br></li><li><span>Monitor document status and follow up on pending approvals, comments, and revisions.</span><br></li><li><span>Ensure that the latest approved drawings and documents are available to the relevant project teams.</span><br></li><li><span>Maintain both electronic and hard-copy document filing systems.</span><br></li><li><span>Prepare document transmittals and maintain submission records.</span><br></li><li><span>Track revisions and ensure obsolete documents are removed from active circulation.</span><br></li><li><span>Assist the project team with preparing document reports and submission status reports.</span><br></li><li><span>Ensure all documentation is maintained according to project quality procedures and document control standards.</span><br></li><li><span>Support the preparation and submission of project handover and close-out documentation.</span><br></li></ul><br><span>Requirements</span><ul><li><span>Diploma or Bachelor's degree in Engineering, Business Administration, or a related field.</span><br></li><li><b><span>2-5 years of experience as a Document Controller</span></b><span>, preferably within HVAC, MEP, construction, or facilities management projects.</span><br></li><li><span>Good understanding of HVAC/MEP project documentation and technical drawings.</span><br></li><li><span>Proficiency in </span><b><span>MS Excel, Word, and Outlook</span></b><span>.</span><br></li><li><span>Experience with document management systems such as </span><b><span>Aconex, Procore, SharePoint, EDMS, or similar platforms</span></b><span> is an advantage.</span><br></li><li><span>Strong knowledge of document numbering, revision control, transmittals, and document registers.</span><br></li><li><span>Good communication and coordination skills.</span><br></li><li><span>Strong attention to detail and organizational skills.</span><br></li><li><span>Ability to manage multiple documents and deadlines in a fast-paced project environment.</span><br></li></ul><span>Preferred Skills</span><br><ul><li><span>Previous experience working with HVAC contractors or MEP consultants.</span><br></li><li><span>Knowledge of project document control procedures.</span><br></li><li><span>Familiarity with technical submittals, material approvals, shop drawings, RFIs, MIRs, WIRs, and project handover documents.</span><br></li><li><span>UAE/GCC project experience is preferred.</span><br></li></ul><span>Key Competencies</span><br><ul><li><span>Document management</span><br></li><li><span>Attention to detail</span><br></li><li><span>Coordination and follow-up</span><br></li><li><span>Time management</span><br></li><li><span>Record keeping</span><br></li><li><span>Communication skills</span><br></li><li><span>Microsoft Office proficiency</span><br></li><li><span>Revision and document control</span><br></li></ul><br> </div>

EDOXI DUBAI IS HIRING! | PART-TIME DOCUMENT CONTROLLER TRAINER???? Location: Dubai, UAE???? Position: Part-Time Document Controller Trainer????‍???? Mode: Online & Offline/Classroom<br>???? Course Level: Document Controller / Document Control & Records Management EDOXI Training Institute is looking for an experienced Document Controller Trainer to deliver practical, industry-focused training for our upcoming batches in Dubai.<br>Key Training Area The trainer should be confident in delivering practical training on:• Document Control fundamentals and document lifecycle management• Standard Document Numbering Systems (SDNS)• Document registers and version control• Transmittal preparation and distribution• Technical submittals and document workflows• Shop drawings, material submittals and inspection requests• Method statements, NCRs and project documentation• Document reporting and Meeting Minutes (MOM)• Electronic Document Management Systems (EDMS)• Oracle Aconex – navigation, submission, review and approval workflows• Aconex practical workflows and certification preparation• Real-world construction/engineering project documentation practices Requirements Proven professional experience as a Document Controller / Document Control Specialist Strong hands-on experience with Oracle Aconex Practical knowledge of construction, engineering, infrastructure, oil & gas or project environments Previous training/teaching experience is preferred Ability to conduct both online live sessions and classroom training in Dubai Strong communication and presentation skills Able to explain practical project workflows using real-world examples Available for part-time training assignments and batch schedules

<p>A company is hiring a Document Controller to manage, organize, and maintain company and project documents efficiently. The ideal candidate should have strong organizational skills, attention to detail, and good knowledge of document management systems and office software.</p> <p>Responsibilities<br /> Manage and maintain company documents, records, and files.<br /> Organize documents according to company procedures and project requirements.<br /> Control document numbering, filing, revision, and distribution.<br /> Ensure documents are properly updated and easily accessible.<br /> Maintain both electronic and physical filing systems.<br /> Track document submissions, approvals, revisions, and deadlines.<br /> Coordinate with different departments to collect and distribute required documents.<br /> Prepare document transmittals, logs, registers, and reports.<br /> Check documents for completeness, accuracy, and proper formatting.<br /> Maintain confidentiality of company and project information.<br /> Assist with scanning, printing, copying, and document archiving.<br /> Ensure outdated documents are properly identified and archived.<br /> Provide administrative support to project and management teams when required.<br /> Requirements<br /> Previous experience as a Document Controller, Admin Assistant, or similar role is preferred.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail.<br /> Good knowledge of MS Word, Excel, Outlook, and document management systems.<br /> Good written and verbal English communication skills.<br /> Ability to manage multiple documents and deadlines efficiently.<br /> Experience in construction, engineering, or project-based environments is an advantage.<br /> UAE experience is preferred.<br /> Candidates available for immediate joining are preferred.</p> <p>Qualified candidates may send their updated CV to:<br /> &#x1f4e7; edu@jamalschools.com</p>

<p>A company is hiring a Document Controller to manage, organize, and maintain company and project documents efficiently. The ideal candidate should have strong organizational skills, attention to detail, and good knowledge of document management systems and office software.</p> <p>Responsibilities<br /> Manage and maintain company documents, records, and files.<br /> Organize documents according to company procedures and project requirements.<br /> Control document numbering, filing, revision, and distribution.<br /> Ensure documents are properly updated and easily accessible.<br /> Maintain both electronic and physical filing systems.<br /> Track document submissions, approvals, revisions, and deadlines.<br /> Coordinate with different departments to collect and distribute required documents.<br /> Prepare document transmittals, logs, registers, and reports.<br /> Check documents for completeness, accuracy, and proper formatting.<br /> Maintain confidentiality of company and project information.<br /> Assist with scanning, printing, copying, and document archiving.<br /> Ensure outdated documents are properly identified and archived.<br /> Provide administrative support to project and management teams when required.<br /> Requirements<br /> Previous experience as a Document Controller, Admin Assistant, or similar role is preferred.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail.<br /> Good knowledge of MS Word, Excel, Outlook, and document management systems.<br /> Good written and verbal English communication skills.<br /> Ability to manage multiple documents and deadlines efficiently.<br /> Experience in construction, engineering, or project-based environments is an advantage.<br /> UAE experience is preferred.<br /> Candidates available for immediate joining are preferred.</p> <p>Qualified candidates may send their updated CV to:<br /> &#x1f4e7; edu@jamalschools.com</p>

<p>A reputable company is currently hiring a Document Controller to manage, organize, and maintain company documents and records in a structured and efficient manner. This is an excellent opportunity for detail-oriented individuals looking to build a career in administration and project documentation. Freshers can apply, and training will be provided for suitable candidates.</p> <p>Job Overview</p> <p>The Document Controller will be responsible for ensuring proper document control procedures, maintaining accuracy, and supporting project and administrative teams with documentation tasks.<br /> Note: Applicants can send their CV to Email: aaglobalservicellc@gmail.com</p>

Job Title: Document Controller Location: Dubai, UAE<br>Mirage is seeking a proactive and detail-driven Document Controller to join our team. With a strong track record in delivering high-quality projects across the UAE, Mirage values professionalism, teamwork, and precision. We are looking for someone with a solid background in document control, preferably within a contracting or consultancy environment, to support our ongoing and upcoming projects.<br>Qualifications & Requirements:Atleast 3–5 years of experience as a Document Controller in the construction industry (main contractor or consultancy background required) Proficient in Aconex and Unifier document control systems Strong organizational skills and attention to detail Good communication skills for coordination with internal and external stakeholders Immediate availability is highly preferred<br>Only shortlisted candidates will be contacted.

<ul><li><p>The Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the construction project lifecycle. The role ensures that documents are properly recorded, distributed, updated, approved, archived, and readily accessible to the relevant project teams while maintaining compliance with company and project requirements.</p><p><strong>Key Responsibilities</strong></p><ul><li><p>Manage and maintain all project documents, including drawings, method statements, RFIs, MIRs, WIRs, material submittals, technical submittals, shop drawings, and other project records.</p></li><li><p>Receive, register, review, distribute, and track all incoming and outgoing project documentation.</p></li><li><p>Ensure that the latest approved document revisions are properly issued and that superseded documents are removed from active use.</p></li><li><p>Maintain and regularly update document registers, including:</p><ul><li><p>Drawing Register</p></li><li><p>RFI Register</p></li><li><p>Material Submittal Register</p></li><li><p>Technical Submittal Register</p></li><li><p>MIR Register</p></li><li><p>WIR Register</p></li><li><p>Transmittal Register</p></li></ul></li><li><p>Prepare and issue transmittals for submissions to clients, consultants, subcontractors, suppliers, and other relevant parties.</p></li><li><p>Monitor the status of document submissions, approvals, comments, and revisions, and follow up on pending actions.</p></li><li><p>Coordinate with Project Managers, Engineers, QA/QC, Procurement, Site Teams, and other departments to ensure timely submission and retrieval of required documents.</p></li><li><p>Maintain proper electronic and hard-copy filing systems for all project documentation.</p></li><li><p>Ensure all documents are properly named, numbered, dated, revised, and filed in accordance with project document control procedures.</p></li><li><p>Track and maintain records of approved, rejected, commented, and superseded documents.</p></li><li><p>Prepare document status reports and provide regular updates to the project management team.</p></li><li><p>Support internal and external audits by providing accurate and traceable project documentation.</p></li><li><p>Assist with the preparation of project handover and closeout documentation, including O&M manuals, as-built drawings, warranties, test certificates, inspection records, and closeout dossiers.</p></li><li><p>Ensure the confidentiality, security, and controlled access of project documents.</p></li><li><p>Perform other document control and administrative duties as assigned by the Project Manager or Management.</p></li></ul></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree or diploma in Business Administration, Engineering, Construction Management, or a related field.</p></li><li><p>Minimum 2–5 years of experience as a Document Controller, preferably within the construction, MEP, engineering, or contracting industry.</p></li><li><p>Experience working with construction project documentation and document control procedures.</p></li><li><p>Familiarity with document management systems and Microsoft Office, particularly Excel and Word.</p></li><li><p>Knowledge of construction drawings, submittals, RFIs, MIRs, WIRs, method statements, and technical documentation.</p></li><li><p>Strong organizational and document management skills.</p></li><li><p>Excellent attention to detail and ability to manage multiple documents and deadlines.</p></li><li><p>Good written and verbal communication skills.</p></li><li><p>Ability to coordinate effectively with engineers, consultants, clients, subcontractors, and site teams.</p></li><li><p>Knowledge of document numbering, revision control, transmittals, and document tracking procedures.</p></li></ul>

Company Description AUM Development is a real estate development company with over 25 years of experience in the Dubai market, recognized for fast delivery and high-quality project execution. The company focuses on thoughtfully positioned developments that serve end users, investors, and industry partners, earning a reputation as a trusted market player. Each project, from villas and apartments to commercial spaces, is designed with distinct value and precision, reflecting real-world insight and attention to detail. Led by seasoned real estate professional Deepak Batra and supported by a broader ecosystem across brokerage, investment, and legal services, AUM Development delivers well-rounded, sound products. Team members join an organization that combines the conviction of experience with a strong drive for innovation and creation. Role Description The Document Controller role at AUM Development is a full-time, on-site position based in Dubai, United Arab Emirates. The Document Controller will manage and organize project documentation, ensuring that all records are accurate, up to date, and stored in accordance with company standards and regulatory requirements. Daily responsibilities include maintaining document control systems, registering incoming and outgoing documents, tracking revisions, and ensuring timely distribution of approved documents to relevant stakeholders. The role also involves coordinating with project teams and external partners to resolve documentation discrepancies, supporting audits, and preparing reports related to document status and compliance. This position requires close collaboration with project managers, technical teams, and administrative staff to maintain a reliable and accessible documentation framework across multiple projects. Job Description: Maintain an organized filing system (electronic and hard copies) for all project documents and drawings  Ensure all documents are properly numbered, logged, and distributed Coordinate with engineers and designers to track revisions and updates to technical drawings; Monitor document control procedures to ensure compliance with quality standards; Liaise with internal teams and external contractors/vendors to ensure proper documentation is received and shared. Prepare document transmittals, logs, and status reports as required; Archive project documentation upon completion. Maintain updated records of drawings, technical submittals, reports, RFIs, transmittals, contracts, and correspondence. Coordinate with consultants, contractors, vendors, and internal departments regarding document submissions and revisions. Ensure all documents are reviewed, approved, and distributed in accordance with company procedures and project requirements. Preparing submittals using Conject software such as:• Shop Drawing Submittal• Material Submittal• Document Submittal• Technical Submittal• Method Statement Submittal• Inspection Request Submittal• Material Inspection Submittal• Activity Clearance Submittal• RFI and CVI Submittal• Provide easy and quick access to all inquiries of concerned personnel,regarding submittals and correspondence of the project.• And other clerical works.

AHS is an ultra-luxury real estate developer and investment group focused on high-end developments and strategic ventures. Operating in the real estate sector, the company is dedicated to delivering exceptional projects with precision, quality, and strong operational discipline.<br><br>This role is an opportunity to support the flow of critical project information across complex developments, helping teams work from accurate, current, and properly controlled documentation.<br><br>As a Document Controller, you will play an important role in keeping project documentation organized, accurate, and accessible. You will support collaboration across internal stakeholders and external project partners by helping ensure technical records move efficiently through review and approval processes while maintaining strong control standards throughout the document lifecycle.<br><br>Responsibilities<br><br>Maintain and organize project documents, drawings, and revision-controlled records Ensure accurate filing, tracking, and distribution of technical documentation Coordinate with internal teams to manage document submissions and approvals Monitor document control procedures to maintain compliance and audit readiness Prepare regular status reports on document flow, updates, and outstanding actions<br><br>Requirements<br><br>Degree in civil engineering, architecture, or construction management3+ years of document control experience in construction or real estate projects Proficiency with Microsoft Office tools and hands-on experience with Aconex, Procore, Autodesk Construction Cloud, or another document management system Experience handling drawings, revisions, RFIs, submittals, and transmittals Experience managing consultant and contractor approvals and coordinating technical submissions with consultants, contractors, and internal teams

<p>A construction and engineering company is looking for a highly organized and detail-oriented Document Controller to manage project documentation and ensure that records are properly maintained, updated, and distributed. The successful candidate will support project teams by maintaining accurate document control systems and ensuring smooth document flow.</p> <p>Key Responsibilities<br /> &#8211; Manage and maintain project documents, records, drawings, and correspondence.<br /> &#8211; Receive, register, organize, and distribute incoming and outgoing documents.<br /> &#8211; Maintain accurate document registers and filing systems.<br /> &#8211; Ensure documents are properly named, numbered, dated, and version-controlled.<br /> &#8211; Track revisions and ensure the latest approved documents are available to relevant teams.<br /> &#8211; Coordinate document submissions, approvals, and distribution.<br /> &#8211; Maintain both electronic and physical document archives.<br /> &#8211; Follow company document control procedures and project requirements.<br /> &#8211; Coordinate with engineers, supervisors, contractors, and management regarding documentation.<br /> &#8211; Prepare document status reports and maintain tracking records.<br /> &#8211; Ensure confidential and sensitive documents are handled securely.<br /> &#8211; Support audits by providing required documentation and records.<br /> &#8211; Perform other document control duties as assigned by management.</p> <p>WE OFFER<br /> &#8211; Competitive salary package<br /> &#8211; Accommodation support as per company policy<br /> &#8211; Transportation support<br /> &#8211; Medical insurance<br /> &#8211; Annual leave and employment benefits<br /> &#8211; Safe and professional working environment<br /> &#8211; Training and career development opportunities</p> <p>To apply, share your CV at:<br /> hr.1globalllc@gmail.com</p>

<p>An excellent career opportunity is available for a detail-oriented and organized Document Controller to manage project documentation, maintain accurate records, and ensure the proper distribution and tracking of documents across construction and engineering projects.</p> <p>Key Responsibilities</p> <p>Manage, organize, and maintain project documents, technical drawings, reports, and correspondence.</p> <p>Register, classify, and distribute incoming and outgoing documents.</p> <p>Maintain accurate document registers, filing systems, and tracking records.</p> <p>Ensure all documents are correctly numbered, dated, named, and version-controlled.</p> <p>Track document revisions and ensure the latest approved drawings and documents are accessible to relevant teams.</p> <p>Coordinate document submissions, reviews, approvals, and distribution.</p> <p>Maintain electronic and physical filing systems for easy document retrieval.</p> <p>Liaise with engineers, project managers, site supervisors, contractors, and other departments regarding documentation.</p> <p>Prepare document status reports and monitor pending submissions and approvals.</p> <p>Ensure compliance with project documentation procedures and company standards.</p> <p>Handle confidential documents securely and maintain proper records.</p> <p>Assist during internal and external audits by providing the required documentation.</p> <p>Perform other document control duties as assigned by management.</p> <p>Interested candidates may submit their updated CV via email. shanainterco@gmail.com</p>

<p>An expanding company in Dubai is inviting applications for a Document Controller to manage, organize, and maintain important company documents and records. The position involves coordinating documentation between departments, maintaining accurate filing systems, tracking document revisions, and ensuring information can be accessed efficiently when required. Freshers can apply, while candidates with relevant experience are also welcome.</p> <p>Key Responsibilities:</p> <p>Receive, organize, register, and maintain company documents and records.<br /> Manage electronic and physical document filing systems.<br /> Ensure documents are properly named, categorized, stored, and easy to retrieve.<br /> Track document submissions, approvals, revisions, and distribution.<br /> Maintain accurate document registers and tracking logs.<br /> Coordinate with different departments regarding document requirements and updates.<br /> Check documents for completeness, formatting, and required information.<br /> Distribute approved documents to relevant teams and maintain distribution records.<br /> Control document versions and ensure teams are working with the latest approved files.<br /> Scan, print, copy, upload, and archive documents as required.<br /> Assist with preparing reports, spreadsheets, correspondence, and documentation summaries.<br /> Follow company procedures for document control, confidentiality, and record retention.<br /> Maintain backups and organized digital folders according to company standards.<br /> Follow up with departments regarding pending or incomplete documentation.<br /> Support audits and internal document reviews when required.<br /> Perform other administrative and document-control duties assigned by management.</p> <p>Company Benefits:</p> <p>Competitive monthly salary<br /> Paid annual leave<br /> Medical insurance<br /> Professional working environment<br /> Training and development opportunities<br /> Career growth opportunities<br /> Supportive team environment<br /> Employee benefits as per UAE labor regulations</p> <p>Application: Interested candidates can send their updated CV to Kratilink1990@gmail.com.</p>

<p>An excellent career opportunity is available for a detail-oriented and organized Document Controller to manage project documentation, maintain accurate records, and ensure the proper distribution and tracking of documents across construction and engineering projects.</p> <p>Key Responsibilities</p> <p>Manage, organize, and maintain project documents, technical drawings, reports, and correspondence.</p> <p>Register, classify, and distribute incoming and outgoing documents.</p> <p>Maintain accurate document registers, filing systems, and tracking records.</p> <p>Ensure all documents are correctly numbered, dated, named, and version-controlled.</p> <p>Track document revisions and ensure the latest approved drawings and documents are accessible to relevant teams.</p> <p>Coordinate document submissions, reviews, approvals, and distribution.</p> <p>Maintain electronic and physical filing systems for easy document retrieval.</p> <p>Liaise with engineers, project managers, site supervisors, contractors, and other departments regarding documentation.</p> <p>Prepare document status reports and monitor pending submissions and approvals.</p> <p>Ensure compliance with project documentation procedures and company standards.</p> <p>Handle confidential documents securely and maintain proper records.</p> <p>Assist during internal and external audits by providing the required documentation.</p> <p>Perform other document control duties as assigned by management.</p> <p>Interested candidates may submit their updated CV via email. shanainterco@gmail.com</p>

Job Title: Document Controller – Construction / Facility Management<br>???? Location: Dubai / Sharjah, United Arab Emirates???? Employment Type: Full-Time???? Monthly Salary: AED 2,500 – AED 3,000<br>???? Experience Required: 1–3 Years (UAE Construction or Facility Management Experience Required) About the Role We are seeking a systematic, detail-oriented Document Controller to support our engineering, project management, and facility maintenance teams. The candidate will be responsible for setting up and maintaining organized physical and digital document management systems, tracking technical transmittals, managing submittals, and ensuring seamless document workflow across active construction sites and facility management projects.<br>Key Responsibilities???? Document Control & Archiving • Establish, organize, and maintain digital and hard-copy document control systems for active construction and facility management projects • Receive, log, track, and distribute incoming and outgoing correspondence, technical queries, drawings, and maintenance reports • Maintain strict document numbering, revision codes, and status logs in line with company compliance standards • Ensure only the latest approved drawings, permits, and method statements are issued to site and facility operations teams<br>???? Transmittals & System Management • Prepare and issue formal document transmittals for client, consultant, and subcontractor submissions • Update and maintain master document registers (Master Document Index, RFI Registers, Submittal Logs, and Maintenance SLA Logs) • Upload, archive, and retrieve project files using cloud storage or electronic document management systems (EDMS) • Generate periodic documentation status reports for project managers and facility directors<br>???? Compliance & Handover Documentation • Safely archive contracts, variation orders, site instructions, authority approvals, and legal permits • Support internal and external audits by retrieving requested project or facility records promptly • Coordinate with subcontractors, MEP teams, and vendors to ensure timely submission of compliance certificates and material approvals • Assist with final project handover packages, Operation & Maintenance (O&M) manuals, as-built drawings, and close-out documentation<br>Must-Have Qualifications ✅ High School Diploma, Diploma, or Bachelor’s Degree ✅ 1–3 years of hands-on experience as a Document Controller in the UAE ✅ Proven experience within UAE Construction, Contracting, or Facility Management sectors ✅ Proficiency in MS Office applications (Excel, Word, Outlook) and cloud storage platforms ✅ High attention to detail, accuracy, and strong organizational skills ✅ Good command of written and spoken English<br>Preferred Qualifications ⭐ Basic understanding of technical drawings, RFIs, material submittals, and MEP/FM service reports ⭐ Exposure to EDMS platforms such as Procore, Aconex, or Share Point ⭐ Ability to handle high document volumes under tight project deadlines ⭐ Immediate availability (Notice period: Immediate to maximum 1–2 weeks)<br>What We Offer ✨ Monthly Salary: AED 2,500 – AED 3,000 (Based on experience) ✨ Employment Visa, Medical Insurance & Annual Air Ticket ✨ End of Service Gratuity as per UAE Labor Law ✨ Professional work environment with career growth opportunities<br>To Apply ???? Send your updated CV to: hr@innovativezone.co???? Subject Line: Document Controller – Construction & FM(Only shortlisted candidates will be contacted)

???? WE ARE HIRING | Join DESERV <br>DeServ International is expanding, and we are looking for talented professionals to join our growing team in the marine and industrial sector.<br>We are currently hiring for the following positions:<br>1. Quality Controller<br>Experience in quality inspection and QA/QC procedures Industrial experience preferred Strong attention to detail and commitment to quality standards<br>2. Safety Officer<br>Knowledge of HSE regulations and safety management systems Experience in conducting safety inspections and risk assessments NEBOSH/IOSH certification is an advantage<br>3. Document Controller<br>Experience in document control and records management Proficient in Microsoft Office and document management systems Strong organizational and communication skills<br><br>???? Apply Now: sm@deserv.biz???? Website: www.deserv.biz<br>Be a part of our growing team and build your future with DESERV!

The Document Controller Provide advanced administrative, coordination, and document control support for the Team as directed. Ensure all corporate documents, records, and official communications are processed, registered, tracked, archived, and maintained according to governance, confidentiality, and audit requirements. Support management with administrative services, filing systems, compliance updates, and document lifecycle accuracy while enabling smooth operational workflows and high-quality internal service delivery.<br>Responsibilities Process all incoming and outgoing documents including scanning, registering, assigning references, distributing internally, and filing systematically. Maintain accurate document registers, logs, version control, and master records across digital and physical archives. File and retrieve SPAs, addendums, KYC documents, title deeds, commercial agreements, legal documentation, corporate records, and project files. Maintain master registers including Plot Masterfile, invoice logs, payment certificates, corporate registers for subsidiaries, and related compliance documents. Ensure confidentiality, correct template usage, and adherence to corporate formats, numbering, and approval protocols. Process NDAs and maintain registry. Prepare correspondence, memos, presentations, trackers, schedules, and department reports. Assist with petty cash handling, office supplies, internal communications, and operational support as assigned.<br>Qualifications Educational Qualifications Diploma or Bachelor’s Degree in Business Administration, Office Management, Records Management, or related field<br>Professional Qualifications Document Control or Records Management certification preferred<br>Experience Required 4–8 years of experience in administration, document control, or office management. Experience in real estate master development, hospitality, legal, or government environments preferred.

With over 50 years of excellence, Waagner Biro Bridge Services is a leader in construction engineering across Dubai and the UAE. We specialise in innovative solutions for bridge systems, steel structures, and infrastructure projects, serving both government and private sectors.<br><br>Backed by a skilled team of engineers, we handle every stage, from design to construction and maintenance, with precision and quality. Our commitment to innovation and sustainability drives us to deliver projects that stand the test of time.<br><br>Learn more: https://waagnerbiro-bridgeservices.com/<br><br><br><br>Job Description<br><br>We are seeking a highly organized and detail-oriented Document Controller / Project Coordinator to support our Marine Division in Abu Dhabi. The successful candidate will be responsible for managing project documentation, coordinating project-related activities, maintaining records, and supporting project teams to ensure efficient execution of marine construction and maintenance projects.<br><br>Key Responsibilities<br><br>Manage, control, and maintain all project documents, drawings, correspondence, and records. Ensure proper filing, tracking, distribution, and archiving of project documentation in accordance with company procedures. Maintain document control registers and monitor document revisions and approvals. Coordinate with project managers, engineers, clients, consultants, subcontractors, and suppliers regarding project documentation and administrative matters. Prepare and submit project reports, meeting minutes, progress updates, and presentations as required. Track project deliverables, action items, and deadlines to ensure timely completion. Support project mobilization and resource coordination activities. Assist in preparing technical and commercial submissions, permits, and project correspondence. Monitor incoming and outgoing documents to ensure compliance with project requirements. Maintain project databases and ensure accurate record keeping. Coordinate internal and external meetings and follow up on action items. Assist the Marine Project Team in day-to-day project administration and coordination activities. <br><br><br>Qualifications<br><br>Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, or a related field. Minimum 5 years of experience in document control and project coordination, preferably within marine, infrastructure, construction, or EPC projects. Strong knowledge of document control procedures and project administration practices. Proficiency in Microsoft Office Suite, including Excel, Word, Power Point, and Outlook. Experience using document management systems (Aconex, EDMS, Share Point, or similar platforms) is preferred. Excellent communication and coordination skills. Strong organizational and multitasking abilities. Ability to work effectively in a fast-paced project environment. Experience working on marine construction, dredging, ports, harbours, bridges, or offshore projects will be an advantage. <br><br><br>Additional Information<br><br>Knowledge of project scheduling and reporting. Ability to manage multiple priorities and meet deadlines. Strong attention to detail and document accuracy. Professional communication and stakeholder management skills.

Job Title: Document Controller<br><br>Job Code: JPC 6426<br><br>Location: Abu Dhabi, UAE<br><br>Experience: Minimum 3 years of relevant experience<br><br>Education: Diploma in Business Administration, Information Technology, Records Management, or a related field<br><br>Job Description<br><br>Prepare and manage progress, statistical, carbon-footprint, operational, and other management reports. Verify incoming truck, sales trip, manpower, and other operational invoices and identify discrepancies. Maintain accurate records, data, documents, waste statistics, receipts, permits, and e-licensing information. Coordinate weighbridge operations, unloading permits, waste receipts, receipt reports, and operational support activities. Provide administrative support including camp coordination, accommodation/food arrangements, and related documentation. Maintain accurate data in approved systems and support e-licensing activities, including truck permissions and smart-violation records. Proficiency in MS Excel, Word, Outlook, document-control systems, and data management; strong attention to detail, communication, organization, and a valid UAE driving licence are required.<br><br>Skills: Database, Knowledge in use of spreadsheets, word processing and<br><br>selected job specific software Ability to keep clear and accurate records and reports Ability to use computer and rapidly input data and retrieve records and information Ability to organize workload and to manage a fili