Admin Assistant Jobs

<p>Position Title: F&B Admin Associate Employment Type: Full Time Salary: up to 3,000 AED inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A high-end casual dining restaurant based in Dubai. Job Description: -Assist in the day-to-day administrative and operational requirements of the restaurant. -Monitor inventory levels and coordinate stock replenishment with suppliers and internal teams. -Prepare and process purchase orders, LPOs, invoices, and related procurement documentation. -Coordinate recruitment activities including interview scheduling, candidate communication, and onboarding support.</p><p>Qualifications: -At least 2 years of experience in F&B/Hospitality -Relevant admin experience -Strong English communication skills -Proficient in MS Office </p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Summary We are seeking a highly organized, proactive, and creative Personal Assistant &amp; Social Media Manager to provide executive support while managing the company's digital presence. The ideal candidate will be responsible for handling administrative tasks, coordinating schedules, managing communications, and creating engaging social media content to strengthen the company's brand and online visibility.</p><br><p>Key Responsibilities</p><br><p><strong>Personal Assistant Duties</strong></p><br><ul><li><p>Manage the executive's calendar, appointments, meetings, and travel arrangements.</p></li><li><p>Screen and respond to emails, phone calls, and other correspondence.</p></li><li><p>Prepare reports, presentations, meeting agendas, and other business documents.</p></li><li><p>Organize and maintain confidential files, records, and documentation.</p></li><li><p>Coordinate with internal departments, clients, and external stakeholders.</p></li><li><p>Assist with event planning, meetings, and business-related activities.</p></li><li><p>Handle administrative tasks and provide day-to-day operational support.</p></li><li><p>Perform any other duties assigned by management.</p></li></ul><br><p><strong>Social Media Management</strong></p><br><ul><li><p>Plan, create, and publish engaging content across social media platforms, including Instagram, Facebook, LinkedIn, TikTok, and other relevant channels.</p></li><li><p>Capture photos and videos during company events, meetings, and promotional activities.</p></li><li><p>Design basic graphics, reels, and short-form videos using content creation tools.</p></li><li><p>Monitor social media accounts by responding to comments, messages, and inquiries professionally.</p></li><li><p>Develop and implement content calendars aligned with marketing objectives.</p></li><li><p>Monitor social media trends and recommend new content ideas to increase engagement.</p></li><li><p>Track and analyze social media performance and prepare monthly performance reports.</p></li><li><p>Coordinate with photographers, designers, and marketing agencies when required.</p></li><li><p>Ensure all content reflects the company's branding and communication guidelines.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ol><li><p>Bachelor's degree or Diploma in Business Administration, Marketing, Communications, or a related field.</p></li><li><p>Previous experience as a Personal Assistant, Executive Assistant, Social Media Manager, or in a similar role.</p></li><li><p>Excellent verbal and written communication skills in English.</p></li><li><p>Strong organizational, multitasking, and time-management abilities.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</p></li><li><p>Experience with social media platforms and content scheduling tools.</p></li><li><p>Basic knowledge of Canva, Adobe Express, CapCut, or similar content creation applications is an advantage.</p></li><li><p>Strong attention to detail and ability to maintain confidentiality.</p></li><li><p>Ability to work independently and manage multiple priorities in a fast-paced environment.</p></li></ol><br><p>Job Type: Full-time</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p> The ideal candidate should be able to handle daily administrative tasks, answer calls, manage correspondence, schedule meetings, organize documents, and support management and the team with office operations. Native or near-native Russian language proficiency is highly preferred.</p><br><ul><li><p>Answer phone calls, messages, and business emails professionally.</p></li><li><p>Welcome and assist visitors, clients, and guests.</p></li><li><p>Schedule meetings, appointments, and daily office coordination.</p></li><li><p>Prepare, register, scan, file, and organize documents and records.</p></li><li><p>Follow up on administrative matters, letters, invoices, and internal requests.</p></li><li><p>Coordinate with employees, clients, suppliers, and external parties.</p></li><li><p>Maintain files, contact lists, reports, and administrative records.</p></li><li><p>Assist in preparing letters, forms, simple reports, and official correspondence.</p></li><li><p>Support basic payment follow-ups, receipts, and simple administrative-financial tasks when required.</p></li><li><p>Keep the office and reception area organized and presentable.</p></li><li><p>Perform other reasonable administrative duties assigned by management.</p></li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Previous experience in administration, secretary work, reception, or office support is preferred.</p></li><li><p>Native or near-native Russian language proficiency is highly preferred.</p></li><li><p>Good business communication skills in English.</p></li><li><p>Knowledge of Microsoft Office, Google Workspace, email, and basic office tools.</p></li><li><p>Strong communication skills with clients and colleagues.</p></li><li><p>High level of organization, attention to detail, follow-up, and responsibility.</p></li><li><p>Professional appearance and proper office behavior.</p></li><li><p>Ability to multitask and manage priorities.</p></li><li><p>Punctual, honest, and reliable.</p></li><li><p>Ability to handle confidential company and management information with discretion.</p></li></ul><br><p><strong>Personal Qualities</strong></p><ul><li><p>Organized and detail-oriented.</p></li><li><p>Polite and well-mannered.</p></li><li><p>Responsible and proactive.</p></li><li><p>Trustworthy and discreet.</p></li><li><p>Calm under work pressure.</p></li><li><p>Cooperative and willing to learn.</p></li></ul><br><p><strong>Working Conditions</strong></p><ul><li><p>Full-time, office-based position.</p></li><li><p>The role includes a combination of secretary work, reception support, and administrative duties.</p></li><li><p>Direct reporting to management or the office manager.</p></li></ul><br><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO.<br> This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.<br> The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager , with previous experience in a real estate development company strongly preferred .<br> The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.<br> Key Responsibilities Provide comprehensive executive support to the CEO and CFO.<br> Manage complex calendars, appointments, and meeting schedules.<br> Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.<br> Prepare meeting agendas, presentations, reports, and executive correspondence.<br> Record meeting minutes and follow up on action items to ensure timely completion.<br> Act as the primary point of contact between executives and internal/external stakeholders.<br> Manage confidential documents and sensitive business information with the highest level of discretion.<br> Coordinate board meetings, investor meetings, and executive presentations.<br> Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.<br> Organize company events, executive meetings, and business functions.<br> Liaise with various departments to ensure projects and executive requests are completed on time.<br> Monitor office supplies, vendor relationships, and administrative budgets where applicable.<br> Assist with special projects and strategic initiatives as assigned by management.<br> Competitive salary package Employment visa Medical insurance Opportunity to work directly with senior leadership Professional and dynamic work environment Career growth within a leading real estate development company Bachelor's degree in Business Administration or a related field is preferred.<br> Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.<br> Previous experience within a real estate development, construction, or property development company is highly preferred.<br> Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).<br> Excellent written and verbal communication skills in English.<br> Strong organizational and multitasking abilities.<br> High level of professionalism, confidentiality, and attention to detail.<br> Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).<br> Experience preparing reports, presentations, and executive documentation.<br> Ability to prioritize multiple tasks and work under pressure.<br> Strong problem-solving and interpersonal skills.<br> UAE experience will be considered a strong advantage.<br></span> </div>

About us ARENGY is a leading IT-Digital and Engineering consultancy based in Dubai. We pride ourselves on delivering innovative solutions and exceptional service to our clients. Our team is dynamic, driven, and dedicated to excellence.<br>Job Description We are seeking a detail-oriented and proactive HR & Administrative Assistant with hands-on experience in UAE visa processing and HR administration. The ideal candidate will have working knowledge of UAE employment procedures, including drafting employment contracts and offer letters, coordinating medical fitness and biometrics appointments, and supporting compliance with UAE Labour Law.<br>This role requires strong organizational skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced environment.<br>Key Responsibilities:- Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.- Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.- Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.- Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.- Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.- Monitor visa expiry dates and ensure proactive renewal tracking.- Support onboarding and offboarding processes, including document collection and clearance procedures.- Assist in ensuring company compliance with UAE Labour Law and internal HR policies.- Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.- Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.- Perform additional ad hoc administrative and HR-related duties as required.<br>Required qualifications- Bachelor's degree in Business Administration, Human Resources, or a related field preferred.- 1–2 years of UAE experience in administrative or HR support roles.- Practical experience in UAE visa processing and government portal usage.- Familiarity with UAE Labour Law and employment regulations.- Strong drafting skills for contracts and official correspondence.- High attention to detail and strong organizational skills.- Proficient in MS Office (Word, Excel, Outlook).- Strong communication skills in English.- Ability to handle confidential information with professionalism and discretion.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a reliable and responsible Office Admin Cum Driver to join our trading company. The candidate will handle both administrative office tasks and driving duties as required.</p><p><strong>Responsibilities:</strong></p><ul><li><p>Handling basic office administration work</p></li><li><p>Managing documents and data entry</p></li><li><p>Supporting day-to-day office operations</p></li><li><p>Driver – Purchase &amp; Delivery</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Requirements:</strong></p><ul><li><p>Good computer skills (MS Office basic knowledge)</p></li><li><p>Valid UAE Driving License</p></li><li><p>Freshers or candidates with up to 1 year experience can apply</p></li><li><p>Responsible and punctual</p></li></ul><p></p></section>

<p>A growing organization is looking for a responsible, organized, and detail-oriented Office Operations Assistant to support daily office activities and ensure smooth coordination of business operations. Freshers with relevant qualifications are also welcome to apply.</p> <p>Responsibilities:</p> <p>Coordinate daily office operations and support activities<br /> Prepare, organize, and maintain company documents<br /> Handle emails, phone calls, and routine correspondence<br /> Maintain accurate records, files, and databases<br /> Assist with data entry and report preparation<br /> Schedule meetings and coordinate appointments<br /> Monitor office supplies and assist with procurement<br /> Coordinate with internal departments when required<br /> Support managers with daily office requirements<br /> Ensure documents and records are properly maintained</p> <p>Requirements:</p> <p>Diploma or Bachelor’s degree in Business Administration, Management, or a related field<br /> Good knowledge of MS Office, especially Word and Excel<br /> Strong organizational and time-management skills<br /> Good communication and interpersonal skills<br /> Ability to multitask and prioritize work<br /> Professional attitude and attention to detail<br /> Previous office experience is an advantage<br /> Freshers are welcome to apply</p> <p>&#x1f4e9; How to Apply:<br /> Interested applicants are invited to submit their CV .hr.jamal.project.development@gmail.com</p>

<ul><li><p>Handle day-to-day administrative activities at site/office</p></li><li><p>Maintain employee records, documentation, and filing systems</p></li><li><p>Manage attendance, timesheets, payroll inputs, and leave records</p></li><li><p>Coordinate onboarding, visa processing, and employee documentation</p></li><li><p>Support recruitment coordination and onboarding processes</p></li><li><p>Handle employee relations, grievance handling, and conflict resolution</p></li><li><p>Coordinate employee welfare, insurance, and engagement programs</p></li><li><p>Manage office administration, facility management, and vendor coordination</p></li><li><p>Handle logistics, travel, accommodation, and transportation</p></li><li><p>Prepare MIS reports, HR reports, and documentation</p></li><li><p>Ensure compliance with HR policies and company procedures</p></li><li><p>Support project team with site logistics and admin requirements</p></li><li><p>Maintain confidentiality of company and employee information - Ensure proper documentation for audits and compliance</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Experience in HR & Administration operations</p></li><li><p>Employee Engagement, Talent Acquisition, and Employee Relations</p></li><li><p>Payroll processing and HR operations management</p></li><li><p>HR policy implementation and compliance management</p></li><li><p>Vendor management and facility coordination</p></li><li><p>Travel, logistics, and resource coordination</p></li><li><p>Knowledge of HRIS systems (KEKA, Oracle HRMS, TAMS)</p></li><li><p>HR analytics, reporting, and advanced Excel skills</p></li><li><p>Strong communication, coordination, and leadership skills - Problem-solving and multitasking ability</p></li></ul><p><strong>Requirements:</strong></p><ul><li><p>Bachelor’s Degree in Business Administration or relevant field (Mandatory)</p></li><li><p>3–6 years of experience in administration (Construction/Oil & Gas preferred)</p></li><li><p>Strong knowledge of office administration and documentation - Proficient in MS Office (Excel, Word, Outlook)</p></li></ul><p><strong>Preferred:</strong></p><ul><li><p>Gulf experience</p></li><li><p>Construction site administration experience</p></li></ul><p><strong>Important Note:</strong></p><p>Only candidates with relevant administration and HR coordination experience will be considered.<br><br></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>✔ Candidates must be immediate joiners</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><p>Attached JDs for your reference.<br></p><p><strong>Age Criteria:</strong></p><p>Maximum age limit is 49 years</p><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience<br></p><p><strong>Managerial and SR. Positions:</strong></p><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory<br></p><p><strong>Interview Date:</strong> Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM<br></p><p><strong>Mumbai - Mirage Hotel,</strong></p><p>Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059.</p><p>Waiting Hall – Amber Hall<br></p><p><strong>Chennai - The Residency Towers,</strong></p><p>115, Sir Thyagaraya Road, Chennai 600017</p><p>Waiting Hall – Senator Hall<br></p><p><strong>Kochin - Crowne Plaza Kochi,</strong></p><p>XI 641A Kundanoor Junction, NH-47 Bypass</p><p>Maradu, Ernakulam, Kerala, India, 682305</p><p>Waiting Hall – Onam Hall</p>

<p>Job Purpose : Responsible for supervising, assigning, and ensuring the highest level of cleanliness and hygiene standards across designated areas within the venue. Maintains operational excellence and supports the team in delivering outstanding guest experiences during exhibitions and non-exhibition periods.</p><p><strong>Desired Candidate Profile</strong></p><p>Infrastructure: </p><br><ol><li><p>To supervise and maintain a high standard of cleanliness and hygiene on the assigned areas beyond customer’s expectations. </p></li></ol><ol start="2"><li><p>To service all assigned areas in a timely manner by scheduling subordinates effectively and ensuring services is delivered efficiently. </p></li><li><p>To follow up on outstanding issues and have complaints logged and closed. </p></li><li><p>To maintain records in the assigned areas for auditing, communication, and improvement purpose and to ensure that facility management programs are in effect and monitored daily. </p></li><li><p>To ensure stores are fully equipped, maintained and par stock is properly maintained with supplies in line with the Internal Audit requirements. </p></li><li><p>To inspect each area and provide constructive feedback for employees to improve their performance using monthly point check list as a tool </p></li><li><p>Coordinate and communicates to the team and related departments with regards to guest request and events happening in the venue and externally. </p></li><li><p>To take over the responsibilities of Shift Leader/Operation Manager in their absence as and when required. </p></li><li><p>To support HK Admin as and when required </p></li></ol><br><p>Commercial office : </p><br><ol><li><p>To monitor the attendance, inventory logs, daily housekeeper logs, store, key control logs and contractors and verify assigned areas to maintain productivity. </p></li><li><p>Prepare cost event reports/contract/ work order for each function/apartments/office </p></li><li><p>Achieve set expense targets within prescribed time limit for assigned events. </p></li><li><p>Assume responsibility of timely execution. </p></li><li><p>Capable of understanding monthly Profit and loss statements and report back if any discrepancies are found People: </p></li><li><p>Guides team to ensure maximization of productivity during the event. </p></li><li><p>Actively participates/conducts in various trainings. </p></li><li><p>Communicates employee’s suggestions /comments/ grievances are handled promptly and fairly to the line manager. </p></li><li><p>Evaluates the performance of the team and give feedbacks to the line manager </p></li><li><p>Take over the responsibilities of Shift Leader/Assistant Manager/Manager in their absence as and when required </p></li><li><p>To prepare trouble report and maintenance works of any damages and repairs required in their assigned area. </p></li><li><p>Encourage and suggest team members to come up with newer ways and better ways for service improvements </p><br></li></ol><p>Customer :</p><br><ol><li><p>Ensures that all operational areas have an atmosphere that is conducive to the overall guest experience</p></li><li><p>Keep the team focused on the critical components of the operations to drive customer satisfaction and optimal standard of cleaning.</p></li><li><p>To monitor overall performance of temporary personnel/Regular Partners and ensure efficient measures and productivity are applied to achieve maximum results.</p></li><li><p>To secure efficient customer relations, feedback and to respond immediately to problems and correspondence. Evaluates performance of the team and share feedback. Action plan should be done for each individual based on the results.</p></li></ol><br><br>

<p>The HR Admin supports daily HR and administrative operations within the Facility Management division, ensuring smooth coordination between employees, supervisors, and management. The role handles documentation, attendance, onboarding, compliance, and general office administration. Key Responsibilities * Maintain employee files, contracts, memos, and HR records. * Handle leave requests, update records, and coordinate approvals. * Assist in scheduling interviews, collecting documents, preparing offer letters. * Prepare joining formalities, ID requests, and exit documents (EOS, clearance, cancellations). * Ensure adherence to MOHRE requirements, company policies, and company operational standards. * Support monthly payroll inputs such as attendance, overtime, deductions, and leave updates. * Track annual leave, sick leave, and emergency leave requests. * Monitor expiry dates for all company licenses, visa renewals and etc. * Manage office supplies, correspondence, filing, and general admin duties. * Assist PRO for employee visa processing and documentation. * Track issued company assets and ensure proper handover or return documentation.</p><p>Skills & Competencies * Bachelor's Degree in Human Resource, Business Administration or any related field. * Knowledge of Zoho People software and MS Office (Excel, Word). * Ability to manage multiple tasks, deadlines, and files efficiently. * Understanding of UAE Labour Law and MOHRE procedures. * Attention to detail and maintain high confidentiality of all company information & employee records.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Roles &amp; responsibilities</p><ul><li>Manage and organize office operations, ensuring efficient workflow and timely completion of tasks.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and representing the company professionally.</li><li>Maintain accurate and up-to-date records, files, and databases, ensuring easy access to information for team members.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements, optimizing time and resources for executives.</li></ul><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Bachelor's degree in Business Administration, Office Management, or related field is preferred.</li><li>Minimum of 2-3 years of administrative experience in a fast-paced office environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.</li><li>Strong organizational skills with exceptional attention to detail and ability to manage multiple tasks simultaneously.</li><li>Excellent Customer service</li></ul><p><br></p></div>

We are hiring an Administrative Assistant to support daily operations and ensure a smooth experience for students and clients. (Monthly Salary: 4,000 AED)<br>This is a client-facing role, not just back-office work.<br>You will be the first point of contact for many of our students and partners, and your professionalism directly impacts the center’s reputation.<br>Company Description<br>The Mother Tongue Center, based in Abu Dhabi, specializes in teaching Arabic through a comprehensive approach that connects learners to the language, culture, and region. With over a decade of experience, the center serves diplomats, professionals, and enthusiastic language learners. Our CEFR-aligned curriculum, skilled instructors, and interactive learning tools make mastering Arabic engaging and effective. Whether for professional or personal growth, The Mother Tongue Center provides a welcoming environment for learners to build confidence and fluency. Role Description This is a full-time, on-site Administrative Assistant (Client-Facing) role based in Abu Dhabi, United Arab Emirates. The Administrative Assistant will perform day-to-day administrative and clerical tasks, manage client interactions, and provide executive-level support. Responsibilities will include scheduling appointments, handling phone inquiries, maintaining records, and ensuring smooth office operations while fostering a positive experience for clients.<br>Mandatory Requirements (Must Read)<br>Fluent in both Arabic and English (spoken and written) Must be able to live in Al Khalidiya or relocate within walking distance of the center Must be able to work on a split schedule:Morning: 8:00 AM – 1:00 PMEvening: 4:00 PM – 8:00 PM Applications that do not meet these requirements will not be considered.<br>Responsibilities:Manage student registration and course scheduling Handle inquiries (Whats App, email, phone) in a clear and professional manner Coordinate between students, instructors, and management Maintain accurate records in the CRM system (Zoho Bigin) Support placement test coordination and follow-ups Assist in class readiness and operational setup Ensure a high-quality front-desk and client experience<br>Qualifications Strong administrative and coordination skills, with the ability to manage schedules, student records, and daily operations Excellent communication skills and phone etiquette, with the ability to handle client inquiries clearly and professionally Experience in client-facing roles (education, training centers, or service-based businesses is a strong advantage) Ability to coordinate between students, instructors, and management efficiently Detail-oriented and highly organized, with a proactive problem-solving mindset Comfortable using CRM systems and digital tools (Zoho or similar is a plus) Ability to handle multiple tasks and last-minute changes without losing structure Fluency in English is required; Arabic is a strong advantage<br>What Success looks like:Students receive fast, clear, and professional communication Class scheduling runs smoothly with minimal errors or delays Client experience is consistent and well-managed Internal coordination between admin and instructors is efficient <br>Why join us? Work in a professional, multicultural environment Be part of a growing institute with regional ambitions Gain exposure to corporate and diplomatic clients Play a key role in improving operational systems and client experience

We are hiring an Administrative Assistant to support daily operations and ensure a smooth experience for students and clients. (Monthly Salary: 4,000 AED)<br>This is a client-facing role, not just back-office work.<br>You will be the first point of contact for many of our students and partners, and your professionalism directly impacts the center’s reputation.<br>Company Description<br>The Mother Tongue Center, based in Abu Dhabi, specializes in teaching Arabic through a comprehensive approach that connects learners to the language, culture, and region. With over a decade of experience, the center serves diplomats, professionals, and enthusiastic language learners. Our CEFR-aligned curriculum, skilled instructors, and interactive learning tools make mastering Arabic engaging and effective. Whether for professional or personal growth, The Mother Tongue Center provides a welcoming environment for learners to build confidence and fluency. Role Description This is a full-time, on-site Administrative Assistant (Client-Facing) role based in Abu Dhabi, United Arab Emirates. The Administrative Assistant will perform day-to-day administrative and clerical tasks, manage client interactions, and provide executive-level support. Responsibilities will include scheduling appointments, handling phone inquiries, maintaining records, and ensuring smooth office operations while fostering a positive experience for clients.<br>Mandatory Requirements (Must Read)<br>Fluent in both Arabic and English (spoken and written) Must be able to live in Al Khalidiya or relocate within walking distance of the center Must be able to work on a split schedule:Morning: 8:00 AM – 1:00 PMEvening: 4:00 PM – 8:00 PM Applications that do not meet these requirements will not be considered.<br>Responsibilities:Manage student registration and course scheduling Handle inquiries (Whats App, email, phone) in a clear and professional manner Coordinate between students, instructors, and management Maintain accurate records in the CRM system (Zoho Bigin) Support placement test coordination and follow-ups Assist in class readiness and operational setup Ensure a high-quality front-desk and client experience<br>Qualifications Strong administrative and coordination skills, with the ability to manage schedules, student records, and daily operations Excellent communication skills and phone etiquette, with the ability to handle client inquiries clearly and professionally Experience in client-facing roles (education, training centers, or service-based businesses is a strong advantage) Ability to coordinate between students, instructors, and management efficiently Detail-oriented and highly organized, with a proactive problem-solving mindset Comfortable using CRM systems and digital tools (Zoho or similar is a plus) Ability to handle multiple tasks and last-minute changes without losing structure Fluency in English is required; Arabic is a strong advantage<br>What Success looks like:Students receive fast, clear, and professional communication Class scheduling runs smoothly with minimal errors or delays Client experience is consistent and well-managed Internal coordination between admin and instructors is efficient <br>Why join us? Work in a professional, multicultural environment Be part of a growing institute with regional ambitions Gain exposure to corporate and diplomatic clients Play a key role in improving operational systems and client experience

This opportunity is offered in accordance with UAE Labour Law and the UAE Emiratisation programme. As part of our commitment to supporting national employment initiatives, applications are invited from qualified Emirati nationals for this position supporting an Ultra High Net Worth Family (UHNW) in Dubai.<br><br>Key Responsibilities<br><br>Provide comprehensive administrative support to the Principal(s) and Family Office. Manage calendars, appointments, meetings, and travel itineraries. Prepare correspondence, reports, presentations, and official documents. Coordinate with household staff, service providers, government entities, and external vendors. Maintain organized filing systems, records, and confidential documentation. Handle incoming calls, emails, and correspondence professionally and efficiently. Assist with event planning, family engagements, and special projects. Monitor office supplies and coordinate procurement of administrative requirements. Process invoices, expense reports, and basic administrative records as required. Support visa applications, government documentation, and official approvals when necessary. Ensure smooth communication between family members, household departments, and external partners. Maintain strict confidentiality regarding all family matters and business affairs. Perform additional administrative duties as assigned by the Principal or Family Office Manager.<br><br>Requirements<br><br>UAE National (Emirati) with a valid Family Book and Emirates ID. Bachelor's degree or Diploma in Business Administration, Management, or a related field preferred. Minimum 2-5 years of administrative or executive support experience, preferably within a private family office, VIP environment, government entity, or luxury hospitality. Excellent verbal and written communication skills in both Arabic and English. Strong organizational, multitasking, and time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power Point). High level of professionalism, integrity, and discretion. Ability to work independently and remain calm under pressure. Flexible to accommodate changing priorities and family requirements.<br><br>Benefits<br><br>Salary: Commensurate with experience and qualifications.

<p>Position Title: Admin cum Receptionist \nEmployment Type: Full Time \nSalary: 4K - 8K AED depending on experience and qualifications \nJob Location: Dubai\n \nAbout the Client: \nA pioneering petrochemical manufacturer and trader of paints, coatings, resins, adhesives, and construction chemicals with factories and operations spanning the Middle East, Africa, and Europe.<\/p><p>Job Description: \n?\tManage the reception area by welcoming visitors, handling incoming calls, directing guests, and maintaining a professional front-desk experience.\n?\tReceive and coordinate incoming and outgoing mail, courier packages, and deliveries while maintaining accurate records.\n?\tProvide administrative support, including filing, printing, scanning, documentation, follow-ups, and travel\/hotel bookings.\n?\tCoordinate office maintenance requests and assist with general office administration to ensure smooth daily operations.\n \nQualifications: \n?\tBachelor\u2019s degree or diploma in Business Administration, Office Management, or a related field is preferred.\n?\tMinimum 3 years of experience in reception, front desk, administration, or a similar role within a corporate or multi-branch organization\n?\tProficient in MS Office, email, and office management systems.\n?\tFluency in English, French, and Arabic are highly preferred\n\nHow to Apply: \nSend your CV in word format to: HRJOBZ2020 AT GMAIL DOT COM and use \u201cAdmin cum Receptionist\" as email subject.<\/p>

<p>A leading company is hiring an organized and responsible Office Administrator to manage daily office operations, coordinate administrative activities, maintain records, and provide support to management and staff.</p> <p>Responsibilities<br /> Manage day-to-day office administrative activities.<br /> Handle incoming calls, emails, correspondence, and visitors.<br /> Maintain office records, files, documents, and databases.<br /> Prepare letters, reports, spreadsheets, and other office documents.<br /> Coordinate meetings, appointments, and office schedules.<br /> Monitor office supplies and arrange purchases when required.<br /> Coordinate with suppliers, service providers, and external parties.<br /> Assist management and staff with administrative requirements.<br /> Maintain accurate employee and office-related records.<br /> Support HR with basic administrative tasks when required.<br /> Ensure the office is organized, clean, and properly maintained.<br /> Handle confidential documents and information responsibly.<br /> Prepare regular administrative reports for management.<br /> Perform other office duties as assigned.<br /> Requirements<br /> Previous experience as an Office Administrator, Administrative Assistant, or similar role.<br /> Good knowledge of MS Office, especially Word and Excel.<br /> Strong communication and organizational skills.<br /> Good time-management and multitasking abilities.<br /> Professional telephone and email communication skills.<br /> Strong attention to detail.<br /> Ability to work independently and as part of a team.<br /> Good problem-solving and coordination skills.<br /> UAE experience is an advantage.<br /> Bachelor&#8217;s degree or relevant administrative qualification is preferred.</p> <p>Interested candidates can send their updated CV for consideration.edu@jamalschools.com</p>

<ul><li><p>Manage daily office operations, including organizing schedules, and ensuring the office runs smoothly.</p></li><li><p>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.</p></li><li><p>Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.</p></li><li><p>Assist in preparing reports, ensuring clarity and professionalism in all communications.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Education: A minimum of a high school diploma is required.</p></li><li><p>Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.<br><br></span><ul><li><span>Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices <br></span></li><li><span>Ensuring completion of office opening and closing checklists on a daily basis<br></span></li><li><span>Organizing and maintaining office common areas <br></span></li><li><span>Preparing conference rooms for client and staff meetings <br></span></li><li><span>Assisting reception and providing support to the front desk operations <br></span></li><li><span>Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner <br></span></li><li><span>Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials <br></span></li><li><span>Ensuring that the workplace is neat and presentable for visitors and clients <br></span></li><li><span>Maintaining and protecting office cleaning equipment to make sure there are no inadequacies <br></span></li><li><span>Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner <br></span></li><li><span>Adhering to strict health and safety standards <br></span></li><li><span>Performing other job-related duties as assigned by Management<br></span></li></ul><br><span>Requirements</span><ul><li><span>Experience in hospitality or service-oriented industry<br></span></li><li><span>Good English communication skills <br></span></li><li><span>Additional foreign languages are an advantage <br></span></li><li><span>Knowledge of chemical handling procedures, and familiarity with cleaning equipment <br></span></li><li><span>Strong attention to detail and efficiency without compromising quality of work <br></span></li><li><span>Good time management, communication, and interpersonal skills <br></span></li><li><span>Customer focus and adaptability to different personality types <br></span></li><li><span>Ability to prioritize and work efficiently under pressure <br></span></li><li><span>Should be punctual, reliable, honest, respectful, and trustworthy<br></span></li></ul><br><span>Benefits</span><ul><li><span><span><span><span>International team (over 50 nationalities)</span></span></span><br></span></li><li><span><span><span><span>24 annual leave days</span></span></span><br></span></li><li><span><span><span><span>Annual flight home</span></span></span><br></span></li><li><span><span><span><span>Life insurance plan</span></span></span><br></span></li><li><span><span><span><span>Medical insurance plan (with the option to upgrade at your own cost)</span></span></span><br></span></li><li><span><span><span><span>Invitations to participate in various company functions, staff events, and department team building events</span></span></span><br></span></li><li><span><span><span><span>Opportunities to learn, develop and grow with the organization</span></span></span><br></span></li><li><span><span><span><span>Being part of a motivated team and Moving-Forward-Company-Culture</span></span></span><br></span></li></ul><br> </div>

<p>Guildhall is currently recruiting for an Executive Assistant to support the two SVPs of a well-established company in the luxury travel and lifestyle media industry, based in Dubai. This is a full-time, office-based role working closely with the Senior Vice Presidents and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach. Key Responsibilities: • Provide comprehensive executive support to the Managing Director • Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office. • Prepare reports, presentations, and meeting materials • Handle confidential documents and sensitive information with discretion • Communicate professionally with internal teams and external partners • Act as a gatekeeper and first point of contact for the MD • Assist in office coordination as needed (team of 9 in the Dubai office)</p><p>• Based in Dubai and available to work on-site 5 days a week • 5-10+ years of experience as an Executive Assistant to MDs or CEOs • Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent • Arabic language skills are a strong advantage • Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred • Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable • Highly trustworthy, discreet, and well-presented • Strong interpersonal skills, modest, and grounded personality • Able to manage responsibilities independently with a performance-driven mindset • No extended travel plans within the next 7 months (short leaves are acceptable)</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>About us We are a fast-growing international healthcare group operating across the United Kingdom and Europe, with active expansion into the United States and the GCC.<br> We are building a business defined by an uncompromising standard of quality, where the customer experience is the benchmark for everything we do.<br> As we scale across markets, our Admin Office is looking for an exceptional Executive &amp; Personal Assistant to support our Chief Executive Officer.<br> This is a pivotal, high-trust role at the centre of a dynamic organisation, suited to a professional who takes genuine ownership and operates with precision.<br> The role Reporting directly to the CEO, the Executive &amp; Personal Assistant will provide comprehensive executive and personal support, ensuring the CEO's time, priorities and commitments are managed seamlessly across a fast-moving, multi-market business.<br> This is not an administrative support role in the traditional sense.<br> It is a role for a proactive, highly organised professional who anticipates needs, closes loops independently, and consistently delivers work to a high standard without close supervision.<br> Key responsibilities Calendar and inbox management.<br> Manage the CEO's calendar and correspondence with discretion and precision.<br> Triage incoming communication, prioritise effectively, draft responses on the CEO's behalf, and coordinate scheduling across UK, EU, GCC and US time zones.<br> Meeting coordination and follow-through.<br> Prepare agendas and briefing materials ahead of meetings, capture decisions and actions, and track follow-ups through to completion.<br> Ensure that commitments made in meetings are executed and nothing is left outstanding.<br> Commitment and task tracking.<br> Maintain a live overview of the CEO's open items, deadlines and dependencies.<br> Anticipate potential issues and surface them early, before they escalate.<br> Document preparation.<br> Produce polished, professional and immediately usable documents, summaries and correspondence from brief instructions or notes, consistently reflecting the standards of the organisation.<br> Travel and logistics.<br> Arrange and coordinate all travel end-to-end; flights, accommodation, ground transport and detailed itineraries, accounting for time zones and appropriate scheduling buffers.<br> Personal and lifestyle support.<br> Manage personal appointments, errands, renewals and lifestyle coordination in Dubai, ensuring the CEO's time is protected and used effectively.<br> Gatekeeping and prioritisation.<br> Act as a trusted point of contact and filter, managing what reaches the CEO and independently handling or redirecting matters where appropriate.<br> What we offer A high-trust, high-impact role working directly with the CEO of a growing international group Exposure to how a multi-market business is built and scaled Genuine ownership, autonomy and the opportunity to grow with the organisation A competitive salary and benefits package, commensurate with experience Candidate profile The successful candidate will be a consummate professional who embodies the following: Proactivity.<br> Identifies what needs to be done and acts on it independently, taking initiative rather than waiting for direction.<br> Diligence and reliability.<br> Delivers consistently and follows through on every commitment.<br> Tasks can be delegated with full confidence they will be completed.<br> Exceptional attention to detail.<br> Maintains accuracy and quality in every output, from scheduling to correspondence to documents.<br> Sound judgement.<br> Makes considered decisions, brings solutions rather than problems, and knows when to escalate.<br> Discretion and integrity.<br> Handles confidential business and personal matters with absolute professionalism.<br> Composure. Remains calm, organised and effective in a fast-paced, evolving environment.<br> Clear communication.<br> Provides concise, specific and timely updates.<br> How you'll succeed in this role To help candidates assess their fit, the following reflects how we work and what we value: Ownership.<br> Responsibility is taken for tasks from start to finish, with loops closed independently.<br> Responsiveness.<br> Matters are addressed and resolved promptly — same-day resolution is our default standard.<br> Preparation.<br> Groundwork is done in advance, so that time with the CEO is focused on decisions rather than status updates.<br> Accountability.<br> Mistakes are owned openly and corrected quickly; transparency is always valued over concealment.<br> Precision. The details are treated as central to the role, not incidental to it.<br> Requirements Proven experience as an Executive Assistant, Personal Assistant or Chief of Staff, ideally supporting a founder, CEO or senior executive Based in Dubai (or willing to relocate) and eligible to work in the UAE Excellent written and spoken English (additional languages advantageous) Proficiency with Google Workspace (Calendar, Gmail, Docs) and the ability to adopt new tools quickly Strong writing skills, with the ability to draft professional correspondence and documents Flexibility to support international time zones as required Desirable: Experience supporting a fast-scaling or international organisation Experience in a role blending executive and personal support A demonstrated ability to build and improve systems and processes</span> </div>