Document Controller

Job Title: Spare Parts Coordinator Reference: PIR 200700345Job Location: Abu Dhabi – UAEJob type/Contract: Contractual. Start on as soon as possible Starting date: ASAPDuration: 22 months (Extendable) Salary range: Excellent salary package with benefits.<br>Duties and responsibilities<br>Prepare and submit to company the spare parts plan at the start of each project. Coordinate with different stakeholders to have a smooth spare parts review and approval, purchase of approved spares, delivery and hand over to client all approved spares. Identifying PO items which will require spare parts and liaise with company for the final list of applicable spare parts list items. Instruct engineering and vendors on the spare parts list requirements as per company procedures. Obtains the recommended spare parts list (RSPL) from vendors and review document thoroughly before submitting to company for approval. Review of the spare parts document which includes purchase order, data sheets, drawings, P&ID, bill of materials, nameplate details, priced spare parts list and catalogues. Advise vendors for spare requirements as per company spare parts guidelines. Coordinates with engineering team during technical review and approval of the spare parts document. Resolves any queries or deficiencies in the spare parts document as identified by company materials standardization division. Preside on weekly or bi‐weekly spare parts status meeting with stakeholders. Provides reports and updates of the spare parts to company and engineering team. Submit all approved spare parts document to company accordingly and timely. Review file for purchase from company for approved spare parts list before requesting PR/PO for the approved spare parts lists. Follow the spare parts delivery and prepare materials for hand over to company. Hand over to company the spare parts complete with necessary documents.<br>Person Specification<br>Knowledge & Qualifications<br>Bachelor’s Degree or Diploma in any Engineering.<br>Experience<br>Minimum of 10 year's work experience. Significant experience in in a similar position on EPC Oil & Gas projects / Refinery.<br>Skills and Abilities<br>Excellent communications and interpersonal skills Attention to detail, management skills. Team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution. Attention to detail and management skills.

???? Hiring: CCTV Controller cum Admin | UAE ???????? Location: United Arab Emirates???? Employment Type: Full-Time We are seeking a vigilant and detail-oriented CCTV Controller cum Admin to join our team in the UAE. The ideal candidate will be responsible for monitoring CCTV surveillance systems, ensuring security compliance, and providing administrative support to maintain smooth day-to-day operations.???? Key Responsibilities:???? CCTV Monitoring & Security• Monitor live CCTV feeds and recorded footage to identify and report suspicious activities.• Ensure surveillance equipment is functioning properly and report any technical issues.• Maintain incident logs and daily monitoring reports.• Escalate security incidents and coordinate with relevant personnel.• Handle and store CCTV footage in accordance with company policies and UAE regulations.???? Administrative Support• Provide general administrative assistance to the department.• Maintain physical and electronic filing systems.• Prepare reports, correspondence, and documentation.• Manage office supplies and coordinate procurement requests.• Support attendance tracking, document control, and scheduling activities.• Assist visitors and guests professionally when required.✅ Requirements:• High School Diploma or equivalent (Bachelor’s Degree preferred).• 1–2 years of experience in CCTV monitoring, security operations, or administration.• Familiarity with CCTV systems and basic troubleshooting.• Knowledge of UAE workplace regulations is an advantage.• Proficiency in Microsoft Office applications.???? Key Skills:• Strong attention to detail and vigilance• Excellent organizational and multitasking abilities• Effective communication and reporting skills• High level of integrity and confidentiality• Ability to work under pressure and in shift-based schedules⏰ Working Schedule:• 8 hours per day / 48 hours per week• Shift-based role including night shifts, weekends, and public holidays as required• Overtime compensation as per UAE Labour Law???? Interested candidates can share their updated CV at neha@aistalent.com with the subject line:"CCTV Controller cum Admin – UAE"#Hiring #UAEJobs #Security Jobs #Administration Jobs #CCTVOperator #CCTVController #Admin Jobs #UAECareers #Security Operations #Recruitment

<p><strong>Administration & HR</strong></p><ul><li><p><strong>Maintain and organize all company documents in both physical and digital formats.</strong></p></li><li><p><strong>Maintain complete employee files, including passports, Emirates IDs, visas, labour documents, employment contracts, and other HR records.</strong></p></li><li><p><strong>Keep employee records updated and ensure proper filing of all documents.</strong></p></li><li><p><strong>Maintain Excel trackers for employee leave records, salary deductions (if applicable), and other administrative reports.</strong></p></li><li><p><strong>Maintain confidentiality of company and employee information.</strong></p></li><li><p><strong>Ensure all administrative files are accurate, organized, and easily accessible.</strong></p></li></ul><p><strong>&nbsp;</strong></p><p><strong>Company Document Renewals</strong></p><ul><li><p><strong>Maintain a renewal tracker for all company and employee-related documents.</strong></p></li><li><p><strong>Monitor expiry dates and notify management well in advance for renewals, including:</strong></p><ul><li><p><strong>Employee Visas</strong></p></li><li><p><strong>Trade License</strong></p></li><li><p><strong>Ejari</strong></p></li><li><p><strong>Office Tenancy Contract</strong></p></li><li><p><strong>Company Insurance</strong></p></li><li><p><strong>Other statutory and compliance documents</strong></p></li></ul></li><li><p><strong>Coordinate with the relevant departments and service providers to ensure timely renewals.</strong></p></li></ul><p><strong>Customer KYC & Documentation</strong></p><ul><li><p><strong>Maintain complete and updated customer KYC records.</strong></p></li><li><p><strong>Collect, verify, and file customer documents, including:</strong></p><ul><li><p><strong>Trade License</strong></p></li><li><p><strong>VAT/TRN Certificate</strong></p></li><li><p><strong>Emirates ID</strong></p></li><li><p><strong>Passport</strong></p></li><li><p><strong>Other required documents</strong></p></li></ul></li><li><p><strong>Update customer records whenever there are changes to:</strong></p><ul><li><p><strong>Company Name</strong></p></li><li><p><strong>Trade License</strong></p></li><li><p><strong>TRN (Tax Registration Number)</strong></p></li><li><p><strong>Company Address</strong></p></li><li><p><strong>Authorized Signatory</strong></p></li><li><p><strong>Contact Details</strong></p></li></ul></li><li><p><strong>Maintain both physical and digital customer documentation.</strong></p></li></ul><p><strong>Invoicing & Collection Support</strong></p><ul><li><p><strong>Prepare accurate Proforma Invoices (PI).</strong></p></li><li><p><strong>Generate and send Statements of Account (SOA) to customers.</strong></p></li><li><p><strong>Follow up with customers regarding outstanding payments.</strong></p></li><li><p><strong>Maintain an updated Excel tracker for customer receivables and collection follow-ups.</strong></p></li><li><p><strong>Obtain customer balance confirmations whenever required.</strong></p></li><li><p><strong>Coordinate with the Senior Accountant by providing invoices, documents, and reports as required.</strong></p></li></ul><p><strong>Key Performance Expectations</strong></p><ul><li><p><strong>Accurate preparation of Proforma Invoices and Statements of Account.</strong></p></li><li><p><strong>Timely follow-up of customer outstanding payments.</strong></p></li><li><p><strong>Proper maintenance of employee, customer, and company documentation.</strong></p></li><li><p><strong>Zero missed renewals of company and employee documents.</strong></p></li><li><p><strong>Complete and up-to-date customer KYC records.</strong></p></li><li><p><strong>Well-maintained filing systems and accurate Excel trackers.</strong></p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Bachelor's degree in Business Administration, Commerce, Human Resources, or a related field.</p></li><li><p>1 years of experience in Administration, HR, Document Control, or Accounts Support, preferably in the UAE.</p></li><li><p>Good knowledge of UAE employment documentation, visa processes, and company document renewals.</p></li><li><p>Experience in maintaining employee records, customer KYC documentation, and administrative filing systems.</p></li><li><p>Proficient in Microsoft Office, especially Excel, Word, and Outlook.</p></li><li><p>Experience in preparing Proforma Invoices (PI), Statements of Account (SOA), and supporting receivable follow-ups is an advantage.</p></li><li><p>Strong organizational and document management skills with excellent attention to detail.</p></li><li><p>Ability to handle confidential information with professionalism and integrity.</p></li><li><p>Good communication skills in English; Hindi is an added advantage.</p></li><li><p>Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.</p></li><li><p>Candidates currently available in the UAE and able to join immediately or within a short notice period will be preferred.</p></li></ol>

<ul><li>Meticulously manage the lifecycle of project documents, from creation and distribution to revision and archival, ensuring accuracy and accessibility.</li><li>Implement and maintain a robust document control system, adhering to industry standards and project-specific requirements for efficient retrieval.</li><li>Coordinate the timely review and approval of all project documentation with relevant stakeholders, ensuring compliance and quality.</li><li>Process incoming and outgoing correspondence, drawings, and technical documents, assigning unique identifiers and tracking their movement.</li><li>Maintain a comprehensive and organized filing system, both physical and electronic, for easy access and auditability.</li><li>Generate regular reports on document status, progress, and any outstanding issues to project management and team members.</li><li>Facilitate the smooth flow of information between different departments and external parties, ensuring clear communication.</li><li>Conduct regular audits of document control processes to identify areas for improvement and ensure adherence to procedures.</li><li>Provide administrative support to the project team, including scheduling meetings, managing calendars, and preparing meeting minutes.</li><li>Ensure all controlled documents are properly formatted, version-controlled, and accessible to authorized personnel only.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Proven experience as a Document Controller or Administrative Assistant, ideally within the construction or engineering sectors.</li><li>Familiarity with document management software (e.g., Aconex, Procore, SharePoint) and standard office applications (Microsoft Office Suite).</li><li>Strong written and verbal communication skills in English, with the ability to liaise effectively with diverse teams.</li><li>Filipino nationality preferred, demonstrating cultural understanding and adaptability within a local team.</li><li>Experience in managing technical drawings, specifications, and other engineering documentation.</li><li>A proactive and diligent attitude, committed to maintaining the integrity and security of project documentation.</li></ul>

<p><strong>Job Summary<br></strong>We are looking for an experienced Document Controller with strong knowledge of Autodesk Construction Cloud (ACC) and proven experience in building construction projects in the UAE. The candidate will be responsible for managing project documentation, maintaining accurate records, and ensuring timely distribution and tracking of project documents.</p><p><strong>&nbsp;</strong></p><p><strong>Key Responsibilities</strong></p><ul><li><p>Manage and maintain project documents, drawings, correspondence, submittals, RFIs, MIRs, inspection requests, method statements, and other technical records.</p></li><li><p>Manage document workflows and submissions through Autodesk Construction Cloud (ACC).</p></li><li><p>Upload, distribute, track, revise, and archive documents in accordance with project procedures.</p></li><li><p>Maintain proper document registers, revision control, transmittals, and submission logs.</p></li><li><p>Coordinate with Engineering, Construction, QA/QC, Procurement, and Project Management teams for document submissions and approvals.</p></li><li><p>Monitor the status of consultant/client submissions and follow up on pending approvals and comments.</p></li><li><p>Ensure the latest approved drawings and documents are available to the relevant project teams.</p></li><li><p>Maintain organized electronic and hard-copy filing systems for easy retrieval and reference.</p></li><li><p>Track shop drawings, material submittals, technical documents, RFIs, and as-built documentation.</p></li><li><p>Ensure documents are properly named, numbered, dated, and maintained as per project requirements.</p></li><li><p>Prepare regular document status reports and submission/approval tracking reports.</p></li><li><p>Assist with project close-out documentation, including as-built drawings, O&M manuals, warranties, and final document handover.</p></li><li><p>Maintain confidentiality and ensure document control procedures are consistently followed.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Requirements</strong></p><ul><li><p>Diploma or Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field.</p></li><li><p>6-8 years of Document Control experience, preferably in building construction projects in the UAE.</p></li><li><p>Hands-on experience with Autodesk Construction Cloud (ACC) is required. Aconex experience is an advantage.</p></li><li><p>Experience with MEP, architectural, structural, and construction documentation is preferred.</p></li><li><p>Good understanding of document numbering, revision control, transmittals, workflows, and approval processes.</p></li><li><p>Proficiency in MS Office, particularly Excel, Word, and Outlook.</p></li><li><p>Good communication, coordination, organizational, and follow-up skills.</p></li><li><p>Ability to work under deadlines and manage multiple documents and submissions efficiently.</p></li><li><p>UAE construction project experience is strongly preferred.</p></li></ul><br>

<ul><li>Manage the intake, handling, and storage of documentation.</li><li>Develop and implement processes for document control.</li><li>Ensure all documentation meets formal requirements and required standards.</li><li>Review and update documents as necessary.</li><li>Track and manage versions of documents.</li><li>Retrieve files as needed by company staff.</li><li>Securely back up and store documents.</li><li>Send emails and respond to all stakeholders regarding document-related inquiries and updates.</li><li>Write letters and coordinate with engineers for document-related purposes.</li><li>Respond to emails coming to the office and coordinate with engineers for further responses.</li><li>Ensure all documentation is discoverable and accessible.</li><li>Properly organize and categorize documents.</li><li>Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.</li><li>Record, review, and distribute minutes of meetings.</li><li>Monitor regulatory activity to maintain compliance with records and document management laws.</li><li>Act as the site-based focal point for all project documentation and correspondence.</li><li>Maintain and control all site records, including drawings, specifications, RFIs, submittals, and approvals.</li><li>Register, log, distribute, and follow up on incoming and outgoing project correspondence.</li><li>Coordinate closely with the Project Manager and Project Engineer to track document status and deadlines.</li><li>Ensure timely circulation of approved documents to site teams and relevant stakeholders.</li><li>Maintain site registers for drawings, submissions, RFIs, NCRs, and instructions.</li><li>Support contractual record-keeping by maintaining a complete and accurate document trail.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor’s degree in Business Administration or a relevant field such as Construction Management or engineering (preferred but not required).</li><li>Proven experience with document control software and systems.</li><li>Strong attention to detail and accuracy.</li><li>Excellent organizational and time-management skills.</li><li>Familiarity with construction terminology, processes, and documentation.</li><li>Proficiency in MS Office Suite (Excel, Word, Outlook) and document management systems.</li><li>Ability to communicate effectively with internal and external stakeholders.</li><li>Strong problem-solving skills and the ability to work independently or within a team.</li><li>Experience as a Site Document Controller on construction projects is preferred.</li><li>Proficiency in English (written and spoken) is required.</li><li>Arabic language skills will be considered an advantage.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We're looking for a detail-oriented and organized Document Controller to join our team on-site in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing, organizing, and controlling all project documentation to ensure accuracy, compliance, and accessibility. The ideal candidate will maintain meticulous records, coordinate with multiple stakeholders, and ensure all site documentation adheres to established protocols and regulatory requirements. This is a critical position that requires strong attention to detail and the ability to work efficiently in a fast-paced site environment.</p><br><ul><li>Manage and maintain comprehensive document control systems for all site-related documentation, including drawings, specifications, permits, and correspondence</li><li>Implement version control procedures to ensure all team members have access to current and accurate documents</li><li>Organize and archive project records in accordance with company standards and regulatory requirements</li><li>Coordinate with project teams, contractors, and stakeholders to collect, review, and distribute documentation</li><li>Perform quality assurance checks on all incoming and outgoing documents to verify completeness and accuracy</li><li>Maintain detailed logs and indexes of all project documents for easy retrieval and reference</li><li>Ensure compliance with local Abu Dhabi regulations and industry standards for document retention and handling</li><li>Prepare and update document control reports and status summaries for project management</li><li>Identify and resolve documentation discrepancies and inconsistencies in a timely manner</li><li>Support the onboarding process by providing new team members with necessary documentation and procedural guidance</li></ul><br>Qualifications<br><ul><li>Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment</li><li>Strong proficiency with document management systems and MS Office applications</li><li>Excellent organizational and time management skills with the ability to prioritize multiple tasks</li><li>Exceptional attention to detail and accuracy in record keeping</li><li>Professional communication skills and ability to coordinate effectively with diverse teams</li><li>Familiarity with construction, industrial, or project-based documentation standards</li><li>Knowledge of regulatory compliance requirements and document retention protocols</li><li>Preferred experience with project management software and digital document management tools</li><li>Ability to work independently and take ownership of document control processes</li><li>Flexibility and adaptability to work in a dynamic site environment</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We're looking for a detail-oriented and organized Document Controller to join our team on-site in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing, organizing, and controlling all project documentation to ensure accuracy, compliance, and accessibility. The ideal candidate will maintain meticulous records, coordinate with multiple stakeholders, and ensure all site documentation adheres to established protocols and regulatory requirements. This is a critical position that requires strong attention to detail and the ability to work efficiently in a fast-paced site environment.</p><br><ul><li>Manage and maintain comprehensive document control systems for all site-related documentation, including drawings, specifications, permits, and correspondence</li><li>Implement version control procedures to ensure all team members have access to current and accurate documents</li><li>Organize and archive project records in accordance with company standards and regulatory requirements</li><li>Coordinate with project teams, contractors, and stakeholders to collect, review, and distribute documentation</li><li>Perform quality assurance checks on all incoming and outgoing documents to verify completeness and accuracy</li><li>Maintain detailed logs and indexes of all project documents for easy retrieval and reference</li><li>Ensure compliance with local Abu Dhabi regulations and industry standards for document retention and handling</li><li>Prepare and update document control reports and status summaries for project management</li><li>Identify and resolve documentation discrepancies and inconsistencies in a timely manner</li><li>Support the onboarding process by providing new team members with necessary documentation and procedural guidance</li></ul><br>Qualifications<br><ul><li>Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment</li><li>Strong proficiency with document management systems and MS Office applications</li><li>Excellent organizational and time management skills with the ability to prioritize multiple tasks</li><li>Exceptional attention to detail and accuracy in record keeping</li><li>Professional communication skills and ability to coordinate effectively with diverse teams</li><li>Familiarity with construction, industrial, or project-based documentation standards</li><li>Knowledge of regulatory compliance requirements and document retention protocols</li><li>Preferred experience with project management software and digital document management tools</li><li>Ability to work independently and take ownership of document control processes</li><li>Flexibility and adaptability to work in a dynamic site environment</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Job Purpose</b></p><p>To provide administrative and coordination support to the Procurement team, ensuring the efficient processing of procurement requests, purchase orders, supplier documentation, contracts, records, and related correspondence. The role supports the timely delivery of procurement activities while maintaining accurate records and compliance with internal policies and procedures.</p><p><b>Key Responsibilities</b></p><ul><li>Provide day-to-day administrative support to the Procurement team.</li><li>Receive, review, register, and track purchase requisitions and procurement requests.</li><li>Assist in preparing purchase orders, request-for-quotation documents, comparison sheets, and procurement correspondence.</li><li>Coordinate with internal departments to obtain specifications, approvals, supporting documents, and clarifications.</li><li>Communicate with suppliers to request quotations, company documents, invoices, and other required information.</li><li>Maintain accurate and organized procurement files, supplier records, contracts, purchase orders, and approvals.</li><li>Update procurement trackers and provide regular status reports on pending and completed requests.</li><li>Support the preparation of supplier evaluation documents and quotation comparison reports.</li><li>Follow up with suppliers regarding quotations, deliveries, invoices, and outstanding documentation.</li><li>Coordinate with Finance and relevant departments to support invoice processing and payment follow-up.</li><li>Arrange meetings, prepare agendas, take meeting minutes, and follow up on agreed actions.</li><li>Draft emails, letters, memos, and other procurement-related correspondence.</li><li>Support supplier registration and ensure required supplier documents are complete and valid.</li><li>Maintain confidentiality when handling commercial, contractual, and supplier information.</li><li>Assist with audit requests by providing procurement records and supporting documents.</li><li>Perform general administrative duties, including scheduling, filing, document control, data entry, and report preparation.</li><li>Carry out any other related duties assigned by the line manager.</li></ul><p><b>Qualifications</b></p><ul><li>bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field.</li><li>Relevant administrative or procurement-related certification is an advantage.</li></ul><p><b>Experience</b></p><ul><li>Minimum of 2 years of experience in administration, procurement support, purchasing, or a related field.</li><li>Experience working with purchase orders, supplier documentation, quotations, invoices, and procurement trackers is preferred.</li><li>Experience within a government or large corporate environment is an advantage.</li></ul><p><b>Key Competencies</b></p><ul><li>Planning and organization</li><li>Attention to detail</li><li>Communication and teamwork</li><li>Time management</li><li>Customer service orientation</li><li>Problem-solving</li><li>Accountability</li><li>Confidentiality and integrity</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Knowledge and Skills</b></p><ul><li>Good understanding of basic procurement and purchasing processes.</li><li>Strong administrative, filing, and document-control skills.</li><li>Ability to prepare reports, trackers, and professional correspondence.</li><li>Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and coordination skills.</li><li>Ability to manage multiple requests and meet deadlines.</li><li>Strong organizational and follow-up skills.</li><li>Ability to handle confidential information professionally.</li><li>Good written and spoken English and Arabic is preferred.</li></ul><p><br></p></div>

<p>Job Summary</p><p>The Security Guard is responsible for ensuring the safety, security, and integrity of the Head Office along with Warehouse & Logistics by proactively protecting employees, clients, visitors, assets, inventory, and premises while ensuring all security procedures are followed in line with UAE regulations and the brand’s high standards of service and presentation. The role involves monitoring access, conducting regular patrols, responding promptly to security incidents, and maintaining a secure, professional, and welcoming environment that reflects the brand's premium standards.</p><p>Key Responsibilities</p><ul><li><p>Maintain a visible and professional security presence to safeguard employees, visitors, company assets, and office premises.</p></li><li><p>Verify and control access for employees, visitors, contractors, deliveries, and service personnel in accordance with approved access procedures.</p></li><li><p>Protect high-value merchandise, company assets, confidential areas, and equipment; remain vigilant against shoplifting, internal theft, damage, or unauthorized removal of assets.</p></li><li><p>Conduct security checks of designated areas during opening and closing procedures, including doors, access points, restricted areas, and critical facilities.</p></li><li><p>Monitor CCTV systems, alarm panels, and other security equipment to identify and respond to suspicious activities.</p></li><li><p>Investigate and document security incidents, accidents, and unusual occurrences, preparing accurate incident reports.</p></li><li><p>Conduct regular internal and external patrols to identify safety hazards, unauthorized activity, or breaches of security procedures.</p></li><li><p>Monitor incoming and outgoing deliveries, material movement, and asset transfers to ensure appropriate authorization and documentation.</p></li><li><p>Control authorized trailer entry, guide drivers to the designated docking bay, ensure safe docking and loading/unloading, and facilitate secure exit from the premises.</p></li><li><p>Maintain confidentiality regarding customer information, employee matters, security procedures, CCTV footage, and other sensitive business information.</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><p>Job specifications</p><ul><li><p>High School / Secondary School qualification preferred.</p></li><li><p>At least 5-7 years of prior experience of working in the UAE is preferred</p></li><li><p>Valid SIRA Security Guard certification / license is required.</p></li><li><p>Physically fit, able to stand and patrol for extended periods and work shifts, including weekends and public holidays.</p></li><li><p>Willingness to work rotational shifts, late hours, and after-hours shipment/delivery operations.</p></li></ul>

<p>This Document Controller is responsible for coordinating with Vendors and various departments to ensure that the vendors are prequalified in the system as per the standards of the company. </p><ul><li><p>Coordinate with the Vendors to fill standard Vendor Prequalification questionnaire. </p></li><li><p>Review the Prequalification questionnaire and ensure that all the requested documents are enclosed and accurate. </p></li><li><p>Coordinate with Buyers/ End user/ Finance/ Legal and score Vendor Evaluation matrix. </p></li><li><p>Manage the Vendor Performance management in coordination with End users.</p></li><li><p> Ensure that the Vendor database is maintained and updated on a regular basis. </p></li><li><p> Ensure that Vendor contacts are always updated. Provide Vendor list along with Prequalification document to Procurement and Tendering team as and when required. </p></li><li><p>Handle any administrative tasks required to support the procurement function. </p></li><li><p>Perform additional tasks as assigned by the management. </p></li><li><p>These tasks may not be explicitly stated in this job description but are essential to the overall success of the department and company. </p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>2-3 Years of Experience in business or any administrative role </p></li><li><p>Experience in vendor management </p></li><li><p>Experience in ERP systems or other Procurement systems </p></li><li><p>Preferred Construction Industry Exposure </p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We're looking for a detail-oriented and organized Document Controller to join our team on-site in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing all documentation processes at the site level, ensuring accuracy, compliance, and efficient workflow. You will work collaboratively with site teams and stakeholders to maintain comprehensive document control systems while supporting project objectives through meticulous record management and process improvement initiatives.</p><br><ul><li>Manage and maintain all site-based documentation processes, ensuring accuracy, completeness, and timely submission of project documents</li><li>Establish and oversee comprehensive document control systems and filing structures in compliance with organizational standards and UAE regulatory requirements</li><li>Coordinate with project teams, contractors, and stakeholders to collect, review, process, and distribute site documentation efficiently</li><li>Ensure all project documents are properly indexed, archived, and readily retrievable for audit, compliance, and reference purposes</li><li>Monitor document workflows and identify opportunities to streamline processes, reduce delays, and improve overall efficiency</li><li>Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards</li><li>Prepare and maintain accurate documentation reports, logs, and status updates for management review and stakeholder communication</li><li>Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations</li><li>Support site personnel with guidance on proper documentation procedures, best practices, and system usage</li><li>Identify, investigate, and resolve documentation discrepancies or non-compliance issues promptly and transparently</li><li>Maintain strict confidentiality and security of sensitive project documents and information</li><li>Analyze documentation trends and recommend process improvements to enhance organizational efficiency</li></ul><br>Qualifications<br><ul><li>Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment</li><li>Demonstrated experience coordinating and managing documentation processes and activities</li><li>Strong proficiency with document management systems and software platforms</li><li>Advanced proficiency in Aconex or similar project management documentation tools</li><li>Meticulous attention to detail and unwavering commitment to accuracy in record-keeping and filing</li><li>Strong written and verbal communication skills in English</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook)</li><li>Solid knowledge of filing systems, indexing methodologies, and document classification standards</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

About the Company<br><br>Aspire Manpower Services is hiring experienced FAM Operators for an ongoing manpower requirement in Abu Dhabi.<br><br>About the Role<br><br>Key Responsibilities:<br><br>Perform Fixed Asset Management (FAM) operations Scan, index, verify and reconcile documents Retrieve and return physical files Re-file, sort and organize documents and records Update and maintain accurate record information Handle large volumes of physical and digital records Perform Verification and Reconciliation Services (VRS) activities Maintain proper document tracking and filing systems Prepare and update records using Microsoft Excel<br><br>Qualifications<br><br>Previous experience in Fixed Asset Management, document control or records management is mandatory Good knowledge of Microsoft Excel is essential Strong attention to detail and organizational skills Ability to manage large volumes of documents accurately Immediate availability or a short notice period is preferred<br><br>Required Skills<br><br>Previous experience in Fixed Asset Management, document control or records management is mandatory Good knowledge of Microsoft Excel is essential Strong attention to detail and organizational skills Ability to manage large volumes of documents accurately Immediate availability or a short notice period is preferred<br><br><br>Pay range and compensation package<br>Attractive salary Employment visa Medical insurance Benefits as per UAE Labour Law Food, accommodation and transportation provided for offshore projects Free recruitment – no fees will be charged to candidates<br><br>Equal Opportunity Statement<br><br>Aspire Manpower Services is committed to diversity and inclusivity.<br><br>How to Apply<br><br>Interested candidates may apply through this job posting or send their updated CV to cv@aspirems.ae with the subject line “FAM Operator – Abu Dhabi.”

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will oversee all documentation processes on-site, ensuring compliance with regulatory requirements and organizational standards. You will supervise documentation activities, maintain accurate records, and coordinate with site teams to ensure seamless document management throughout project execution.</p><br><ul><li>Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission</li><li>Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards</li><li>Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation</li><li>Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes</li><li>Monitor document workflows and identify opportunities to improve efficiency and reduce delays</li><li>Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards</li><li>Prepare and maintain documentation reports, logs, and status updates for management review</li><li>Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations</li><li>Train and guide site personnel on proper documentation procedures and best practices</li><li>Identify and resolve documentation discrepancies or non-compliance issues promptly</li><li>Maintain confidentiality and security of sensitive project documents and information</li></ul><br>Qualifications<br><ul><li>Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment</li><li>Demonstrated supervisory or coordination experience managing documentation teams or processes</li><li>Strong proficiency with document management systems and software</li><li>Excellent organizational and time management skills with the ability to prioritize multiple tasks</li><li>Meticulous attention to detail and commitment to accuracy in record-keeping</li><li>Solid understanding of compliance requirements and regulatory standards in construction or engineering projects</li><li>Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred)</li><li>Proficiency in Aconex</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>The Role</strong></p><br><p>This is an exciting opportunity for an experienced PMC Senior Document Controller for ADNOC in Abu Dhabi.</p><br><p><strong>Our Clients and Projects&nbsp;</strong></p><br><p><strong>Designing the future. Transforming the world</strong></p><br><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.</p><br><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.&nbsp;<br> Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.</p><br><p><strong>What we can offer</strong></p><br><ul> <li><strong>Meaningful and interesting projects</strong>: Delivered to high profile clients across the Energy Sector</li> <li><strong>Commitment to Diversity and Inclusion:</strong> We are an organization actively committed to diversity and inclusion across our business&nbsp;</li> <li><strong>Competitive remuneration package:</strong> With regular reviews to ensure we are rewarding at the right level in line with the market&nbsp;</li> <li><strong>Medical Insurance: </strong>Ensures inpatient, and outpatient medical care is available should you require treatment</li> <li><strong>Group Life and Personal Accident Insurance</strong>: The company provides Life Assurance cover&nbsp;</li> <li><strong>End of Service Gratuity</strong>: In line with UAE Labor Law, all employees are eligible for an End of Service benefit</li> <li><strong>The Employee Share Plan:</strong> Gives you the opportunity to purchase Wood shares and receive a match from the company</li> <li><strong>Long Service Award: </strong>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones</li> <li><strong>Commitment to continued professional development</strong>: Development plans that are tailored to your individual needs and interests&nbsp;</li> <li><strong>Global connections: </strong>Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession&nbsp;</li> <li><strong>Energy Transition Academy: </strong>Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field</li></ul><p><strong>Job Objective</strong></p><br><p>The Senior Document Controller is responsible for managing, controlling, and coordinating all project documentation in accordance with PMC procedures, client standards, and project requirements. This role ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.</p><br><br> Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com<br> <b>Diversity Statement&nbsp;</b><br> We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.<br><br>Responsibilities:<br><p><strong>Document Control Management</strong></p><br><ul> <li>Establish and maintain the document control system in line with PMC and client standards</li> <li>Manage the receipt, logging, distribution, tracking, and filing of all project documents</li> <li>Ensure all documentation is correctly numbered, classified, and archived</li> <li>Maintain up-to-date document registers and trackers (e.g., MDR, transmittals, drawing registers)</li></ul><p><strong>Interface &amp; Coordination</strong></p><br><ul> <li>Act as the focal point between PMC, EPC contractors, vendors, and client for all document-related matters</li> <li>Ensure timely distribution of drawings, specifications, procedures, and vendor documents</li> <li>Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability</li></ul><p><strong>Quality &amp; Compliance</strong></p><br><ul> <li>Ensure all documents comply with project document control procedures and naming conventions</li> <li>Perform quality checks on incoming and outgoing documents</li> <li>Maintain version control and ensure only latest revisions are in circulation</li> <li>Support audits by ensuring document traceability and compliance with ISO standard</li></ul><p><strong>Site Support</strong></p><br><ul> <li>Maintain and control site copies of approved drawings and documents</li> <li>Ensure superseded documents are removed from circulation</li> <li>Support construction and commissioning teams with timely document retrieval</li> <li>Manage redline markups and ensure proper incorporation into as-built documentation</li></ul><p><strong>Systems &amp; Reporting</strong></p><br><ul> <li>Utilize document management systems such as Aconex, EDMS, SharePoint, or similar</li> <li>Generate periodic reports (document status, overdue documents, workflow tracking)</li> <li>Monitor document turnaround times and highlight delays</li></ul><p><strong>Close-Out &amp; Handover</strong></p><br><ul> <li>Ensure proper compilation and submission of final documentation dossiers</li> <li>Coordinate with contractors for final as-built documentation</li> <li>Support project handover by ensuring document completeness and accuracy.</li></ul><br>Qualifications:<br><p><strong>What makes you remarkable?</strong></p><br><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.&nbsp;</p><br><p><strong>Education and experience</strong></p><br><ul> <li>Diploma or Bachelor’s degree in Business Administration, Engineering, or related field</li> <li>15+ years of document control experience in oil &amp; gas / EPC / PMC projects</li> <li>Strong site-based experience (onshore/offshore projects preferred)</li> <li>Experience working with PMC organizations on large-scale projects</li></ul><p><strong>Skills &amp; Competencies</strong></p><br><ul> <li>Strong knowledge of document control procedures and standards</li> <li>Proficiency in EDMS systems (Aconex highly preferred)</li> <li>Excellent organizational and multitasking skills</li> <li>Strong attention to detail and accuracy</li> <li>Good communication and stakeholder coordination skills.</li> <li>Ability to work under pressure in a fast-paced site environment</li></ul><p><strong>Preferred Experience</strong></p><br><ul> <li>Prior experience on projects with major operators like ADNOC</li> <li>Familiarity with project lifecycle from engineering through commissioning and handover</li> <li>Experience handling high-volume documentation in multi-contractor environments</li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Nationality"> <b>Nationality</b> </div> <div class="col is-9 p5" data-automation-id="data_Nationality"> United Arab Emirates </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will be the backbone of our information management operations, ensuring that all project-related documentation is meticulously handled, stored, and accessible to authorized team members. You will play a critical role in maintaining the integrity of our document management systems while upholding the highest standards of security, confidentiality, and compliance. If you're passionate about precision, process improvement, and supporting collaborative teams, we'd love to hear from you.</p><br><ul><li>Set up, scan, copy, and store project-related documents in both physical and digital formats, ensuring appropriate organization and accessibility</li><li>Create and maintain document templates that standardize processes and enhance efficiency across the organization</li><li>Manage incoming requests for documentation and distribute project information securely to authorized team members</li><li>Maintain and organize filing systems for both physical and digital records, ensuring all materials are stored according to established protocols</li><li>Monitor and manage document versions, ensuring that the latest versions are always readily accessible and outdated versions are properly archived</li><li>Review and verify the accuracy of records, making necessary edits and updates to keep documentation current and compliant with organizational standards</li><li>Ensure all documentation adheres to relevant regulatory requirements, industry standards, and organizational policies</li><li>Liaise with project teams at all levels and external stakeholders, facilitating seamless communication and secure information distribution</li><li>Maintain strict confidentiality regarding sensitive and proprietary documentation</li><li>Prepare regular and ad-hoc reports on project documentation status and metrics as required</li><li>Train and support team members on document management processes, systems, and best practices</li><li>Analyze document-related issues and implement effective solutions to improve workflows and efficiency</li></ul><br>Qualifications<br><ul><li>Proven work experience as a Document Controller or in a similar document management role</li><li>Excellent written and verbal communication skills with strong interpersonal abilities</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint</li><li>Hands-on experience with document management software and Common Data Environments (CDEs)</li><li>Strong knowledge of Information Management Systems and their applications</li><li>Exceptional attention to detail with the ability to identify and correct errors</li><li>Excellent time management and organizational skills with the ability to prioritize multiple tasks</li><li>Proficient typing and editing capabilities</li><li>Strong data organization and filing systems expertise</li><li>Analytical mindset with proven problem-solving abilities, particularly related to document management challenges</li><li>Demonstrated ability to work collaboratively with diverse teams and across different organizational levels</li><li>Experience with version control and document lifecycle management</li><li>Familiarity with project management methodologies and processes</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Capability to train and mentor team members on document management processes</li><li>Must be able to obtain necessary security clearances as required by the role</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div>

<p>The Document Controller manages, maintains, and controls all project and corporate documents to ensure accuracy, traceability, and compliance with company procedures and project requirements. The role supports effective document flow between internal teams, consultants, clients, and contractors within a construction environment. The ideal candidate will have strong experience managing documentation for civil building projects, ensuring all project records and communications are well managed in accordance with UAE & ISO standards. </p><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings, material submittals, inspection requests, correspondence, and reports.</p></li><li><p>Ensure documents are filed and version-controlled correctly, and remove obsolete documents per company procedures.</p></li><li><p>Maintain an up-to-date log of all incoming and outgoing documents and ensure timely submission to consultants, clients, and authorities.</p></li><li><p>Coordinate with project teams, consultants, and subcontractors to ensure proper document flow and compliance.</p></li><li><p>Prepare transmittals, maintain records of submittals and approvals, and generate periodic reports.</p></li><li><p>Ensure compliance with project document control procedures and ISO standards.</p></li><li><p>Assist in preparing documents for project handover and final submission.</p></li><li><p>Manage electronic filing systems and platforms (If applicable).</p></li><li><p>Coordinate with project teams, planning, QA/QC, and commercial departments.</p></li><li><p>Collect, review, and consolidate daily/weekly/monthly timesheets for the projects staff.</p></li><li><p>Track working hours, overtime, leave, and absences in line with company policy, and maintain timesheet records and reports for audit and project cost control purposes.</p></li><li><p>Support site teams with printing, distributing, and updating drawings and documents as required.</p></li><li><p>Maintain records of office and project inventory, including stationery, tools, PPE, and equipment.</p></li><li><p>Track issuance and return of items, ensuring accountability and proper documentation.</p></li><li><p>Maintain the UpToDate site visitors' logbook for records.</p></li><li><p>Provide general administrative support to project and head-office teams as required.</p></li><li><p>Additional responsibilities as assigned by the line manager.</p></li></ul>

Job Description<br><br>The purpose of this role is to ensure efficient and controlled functioning of all documentation and filling requirements for the EC&FZ Programme Delivery Team.<br><br>Responsibilities<br><br>Core responsibilities: <br><br>Responsible for all EC&FZ Programme documentation, collating and distributing correspondence in coordination with Document Controller. Arrange travel activity, calendar management, and interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to ensure proper delivery of project. Prepare EC&FZ project minutes of meetings, as directed by line manager or Programme Delivery management staff. Handle project document trackers and ensure timely submission of documents (letters, change notices, deliverables, contracts), request actions from responsible staff to avoid delays if necessary. Process material entry and exit permits and gate passes for approval.<br><br>People Management Responsibilities:<br><br> N/A <br><br>Strategic Responsibilities:<br><br> N/A <br><br>Qualifications<br><br>Educational and Technical Qualifications:<br><br> Bachelor's degree in Business Administration or a related field. Master's degree is a plus Certification for MS Office (Excel, Power Point, Teams, Word, Outlook, Visio, etc.) is highly required <br><br>Language Skills:<br><br>Excellent English. Arabic is an added advantage<br><br>Years of Experience:<br><br>A minimum of 0-1 years of experience in a similar role<br><br>Nature of Experience:<br><br> Detail-oriented and organized, with the ability to maintain accurate records and documentation. Experience with presenting information to groups and managing projects. Excellent computer skills including MS Office

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Live document register and version-control log.&nbsp;<br> Document request tracker and source material index.&nbsp;<br> Meeting agendas, minutes, action notes and decision records.&nbsp;<br> Workshop notes, synthesis reports and output summaries.&nbsp;<br> Updated action tracker, decision log, RAID log and feedback log.&nbsp;<br> Draft sections of the current-state / gap analysis document.&nbsp;<br> Draft sections of the pathway design pack, AT / AAC assessment, KPI framework and validation summary.&nbsp;<br> Consolidated DoH feedback matrix with action status.&nbsp;<br> Clean formatted versions of all client-facing deliverables.&nbsp;<br> Final submission folder containing editable and PDF versions of approved deliverables.&nbsp;<br> Close-out document pack, including final trackers, feedback log and archived superseded materials.</p><br><br> </div>

Working Hours <p>Monday to Friday: 9:00 AM &ndash; 9:00 PM<br/>Saturday: 1:00 PM &ndash; 5:00 PM<br/>Sunday: Off</p> <p>&nbsp;</p> <p>There will be a 1-hour lunch break every working day + prayer breaks.</p> Main Responsibilities <ol> <li> <p>Drafting legal documents such as Power of Attorneys (POAs), eviction notices, declarations, Last Wills, NOCs, and other legal documents.</p> </li> <li> <p>Preparing and redrafting documents according to the client&rsquo;s specific requirements.</p> </li> <li> <p>Proofreading documents to ensure accuracy, proper formatting, and consistency.</p> </li> <li> <p>Reviewing client-provided information and ensuring all relevant details are correctly incorporated into the documents.</p> </li> <li> <p>Uploading and submitting documents through relevant UAE Courts and government portals.</p> </li> <li> <p>Handling document-related administrative tasks and following the required procedures.</p> </li> </ol> Training &amp; Support <p>Previous experience in all of these areas is not required, as full training will be provided.</p> <p>&nbsp;</p> <p>We will provide you with the necessary templates, examples, guidelines, and training for the documents and procedures we handle.</p> <p>&nbsp;</p> <p>You will be required to use the relevant template and prepare or redraft the document according to the client&rsquo;s requirements.</p> <p>&nbsp;</p> <p>Initially, your work will be reviewed and supervised, and once you are comfortable with the procedures, you will be expected to handle the work independently.</p> What We Expect From You <ol> <li> <p>Excellent English and Arabic language skills, both written and spoken.</p> </li> <li> <p>Excellent typing speed and high accuracy in both English and Arabic.</p> </li> <li> <p>Strong attention to detail.</p> </li> <li> <p>Ability to proofread documents carefully and identify errors.</p> </li> <li> <p>Good computer skills and the ability to work with online portals and documents.</p> </li> <li> <p>Willingness to learn UAE legal documentation procedures.</p> </li> <li> <p>Ability to follow templates and instructions accurately.</p> </li> <li> <p>Professional and responsible approach to work.</p> </li> <li> <p>Strict confidentiality when dealing with client documents and personal information.</p> </li> <li> <p>Ability to work independently after completing the required training.</p> </li> </ol> <p>&nbsp;</p> <p>Accuracy is extremely important for this position because we deal with legal documents, and even small mistakes can cause issues for clients.</p>