Document Controller

<p>We are seeking an experienced, proactive, and detail-oriented Public Relations Officer (PRO) to oversee all government-related processes and corporate documentation activities across the UAE. The successful candidate will have extensive experience managing procedures for Mainland, Free Zones, DIFC, and DMCC, ensuring full compliance with UAE regulations while supporting the company's operational and legal requirements. Key Responsibilities • Manage all government-related transactions for the company in accordance with UAE laws and regulations. • Handle company formation, amendments, renewals, and deregistration processes for Mainland and Free Zone entities. • Process employment visas, entry permits, visa renewals, cancellations, and other immigration-related formalities. • Coordinate Emirates ID applications, renewals, and related documentation. • Manage labor-related documentation, including work permits and approvals through relevant government authorities. • Coordinate with Free Zone authorities, immigration departments, ministries, and external service providers. • Prepare, submit, and follow up on official applications through government portals and online systems. • Handle document attestation, notarization, legalization, and certification requirements. • Ensure timely renewal of trade licenses, permits, registrations, and other statutory documents. • Monitor changes in UAE labor, immigration, and corporate regulations and advise management on compliance requirements. • Maintain accurate records of applications, approvals, renewals, and government correspondence. • Prepare official letters, applications, and documentation required by regulatory authorities. • Support management with government-related updates, compliance matters, and administrative requirements. • Safeguard confidential company documents and ensure secure record management. • Build and maintain effective working relationships with government entities and regulatory authorities. • Required Knowledge & Skills • Strong knowledge of UAE Mainland and Free Zone regulations and procedures. • Hands-on experience with DIFC and DMCC company setup, licensing, and compliance processes. • Thorough understanding of UAE labor and immigration procedures. • Experience using UAE government portals and online services. • Knowledge of document attestation, legalization, notarization, and corporate documentation. • Excellent communication, coordination, and stakeholder management skills. • Strong organizational, planning, and follow-up abilities. • Ability to prioritize multiple assignments and consistently meet deadlines. • Ability to work independently while maintaining a high level of professionalism and confidentiality. • Strong analytical and problem-solving skills with a proactive approach.</p><p>• Minimum 4 years of UAE experience as a Public Relations Officer (PRO). • Bachelor's or Master's degree in Business Administration, Human Resources, Public Administration, or a related field. • Proficiency in English, both written and spoken. • Familiarity with UAE labor laws, immigration regulations, and corporate governance requirements. • Practical experience with DMCC, IFZA and DIFC online portals and regulatory procedures. • High level of integrity, professionalism, and attention to detail. • Positive attitude with the ability to work effectively under pressure in a fast-paced environment.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Overview Of The Role:</b></p><p><br></p><ul><li>The Document Controller is responsible for efficiently managing all document movements within the organization, whether electronic or paper. The role requires adherence to established procedures and standards to ensure accurate numbering, formats, issuance, review, dispatch, recording, and archiving of all documents. Success in this position involves maintaining organized document control systems, supervising junior staff, and liaising with external stakeholders such as designers and suppliers. Additionally, the role involves ensuring compliance with safety, quality, and environmental standards, while also seeking opportunities for continuous improvement.</li></ul><p><br></p><p><b>What You Will Do:</b></p><p><br></p><p>Document Management</p><p><br></p><ul><li>Manage all movements of documents, incoming/outgoing either in electronic form or on paper through established procedures or standards.</li><li>Effectively manage a document control system for all incoming and outgoing information.</li><li>Collate, monitor, and distribute information regularly.</li><li>Maintain up-to-date records of all information to ensure availability to the team.</li><li>Issue and distribute controlled copies of information in accordance with the Design Management Plan.</li><li>Check information on drawings for conformance with agreed status and format.</li><li>Liaise with designers and specialist suppliers on queries regarding issues of information.</li><li>Troubleshoot any problems with the drawing management system and peripherals.</li><li>Provide advice on procedures of issue and methods in accessing the system.</li><li>Periodically review and revise procedures, arranging authorization by relevant personnel.</li></ul><p><br></p><p>Staff Supervision and Training</p><p><br></p><ul><li>Supervise and manage junior Document Control staff.</li><li>Provide training to participants, designers, and specialist suppliers on the use of the drawing management system.</li><li>Recommend improvements to departmental procedures to fulfill relevant procedural and legislative requirements.</li></ul><p><br></p><p>Operational Accountabilities</p><p><br></p><ul><li>Ensure adherence to all relevant safety, quality, and environmental procedures and controls to guarantee safety, service quality, and environmental compliance within AFC.</li><li>Contribute to the identification of continuous improvement opportunities in processes and practices, benefiting Al Futtaim and its employees.</li><li>Liaise with the Design Manager in reporting on project design performance.</li><li>Perform any other reasonable request of work/task as allocated by the Line Manager.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Required Skills To Be Successful:</b></p><p><br></p><ul><li>Intermediate proficiency in IT applications, including Excel, Outlook, and Word.</li><li>Strong organizational and document management skills.</li><li>Ability to train and supervise junior document control staff.</li><li>Excellent communication skills for liaising with designers and suppliers.</li></ul><p><br></p><p><b>What Qualifies You For The Role:</b></p><p><br></p><ul><li>Diploma or Degree in Information Management or a related discipline.</li><li>Excellent IT skills at an intermediate level, particularly in Excel, Outlook, and Word.</li><li>3 to 5 years of experience in the construction business.</li><li>Behavioral competencies such as delighting customers, working across boundaries, managing complexity, influencing others, taking initiative, driving for results, engaging leadership, developing talent, situational adaptability, and demonstrating self-awareness.</li></ul><p><br></p></div>

<ul><li><p>The Document Controller is responsible for efficiently managing all document movements within the organization, whether electronic or paper. The role requires adherence to established procedures and standards to ensure accurate numbering, formats, issuance, review, dispatch, recording, and archiving of all documents. Success in this position involves maintaining organized document control systems, supervising junior staff, and liaising with external stakeholders such as designers and suppliers. Additionally, the role involves ensuring compliance with safety, quality, and environmental standards, while also seeking opportunities for continuous improvement.</p></li></ul><p><br><strong>What You Will Do:</strong><br><br></p><p><strong>Document Management</strong></p><p><br></p><ul><li><p>Manage all movements of documents, incoming/outgoing either in electronic form or on paper through established procedures or standards.</p></li><li><p>Effectively manage a document control system for all incoming and outgoing information.</p></li><li><p>Collate, monitor, and distribute information regularly.</p></li><li><p>Maintain up-to-date records of all information to ensure availability to the team.</p></li><li><p>Issue and distribute controlled copies of information in accordance with the Design Management Plan.</p></li><li><p>Check information on drawings for conformance with agreed status and format.</p></li><li><p>Liaise with designers and specialist suppliers on queries regarding issues of information.</p></li><li><p>Troubleshoot any problems with the drawing management system and peripherals.</p></li><li><p>Provide advice on procedures of issue and methods in accessing the system.</p></li><li><p>Periodically review and revise procedures, arranging authorization by relevant personnel.</p></li></ul><p><br></p><p><strong>Staff Supervision and Training</strong></p><p><br></p><ul><li><p>Supervise and manage junior Document Control staff.</p></li><li><p>Provide training to participants, designers, and specialist suppliers on the use of the drawing management system.</p></li><li><p>Recommend improvements to departmental procedures to fulfill relevant procedural and legislative requirements.</p></li></ul><p><br></p><p><strong>Operational Accountabilities</strong></p><p><br></p><ul><li><p>Ensure adherence to all relevant safety, quality, and environmental procedures and controls to guarantee safety, service quality, and environmental compliance within AFC.</p></li><li><p>Contribute to the identification of continuous improvement opportunities in processes and practices, benefiting Al Futtaim and its employees.</p></li><li><p>Liaise with the Design Manager in reporting on project design performance.</p></li><li><p>Perform any other reasonable request of work/task as allocated by the Line Manager.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><br><strong>Required Skills To Be Successful:</strong><br><br></p><ul><li><p>Intermediate proficiency in IT applications, including Excel, Outlook, and Word.</p></li><li><p>Strong organizational and document management skills.</p></li><li><p>Ability to train and supervise junior document control staff.</p></li><li><p>Excellent communication skills for liaising with designers and suppliers.</p></li></ul><p><br><strong>What Qualifies You For The Role:</strong><br><br></p><ul><li><p>Diploma or Degree in Information Management or a related discipline.</p></li><li><p>Excellent IT skills at an intermediate level, particularly in Excel, Outlook, and Word.</p></li><li><p>3 to 5 years of experience in the construction business.</p></li><li><p>Behavioral competencies such as delighting customers, working across boundaries, managing complexity, influencing others, taking initiative, driving for results, engaging leadership, developing talent, situational adaptability, and demonstrating self-awareness.</p></li></ul></li></ul>

The incumbent will be responsible for checking LC/SBLC/Collection documents under Export/Import as per Bank’s internal policies as well as ICC guidelines and lodging the transactions in the processing system. The coverage will be all the areas of Trade Finance for various business segments.<br>Key Result Areas<br>- Process transactions related to Trade Finance Transactions (Import LC, Export LC, Guarantees, Import and Export Collections) as a Backup.<br><br>- Handle Islamic Trade Operations documents, and ensure all requirements are met as per Shariah requirements<br><br>- Review customer complaints and take immediate action to satisfy them.<br><br>- Ensure errors/knowledge gaps resulting in rejection of docs are shared with line manager/team to address customer service issues.<br><br>- Manage the Export Advising dispatch process<br><br>- QC for Shipping Guarantees<br><br>- Backup for all branches for Scanning<br><br>- Preparing/tracking all new received and lodged documents for BNC LODG.<br><br>- Scanning of documents. & Rescanning of all types of document (as per requirements)<br><br>- Supporting the scanning team with any assistance<br><br>- Support the scanning team to ensure tasks are completed smoothly and offer assistance whenever needed.<br><br>- BNC doc dispatching.<br><br>- Support for All FTC front desk activities at the DOZ branch.<br><br>- Ad-hoc tasks given by the Team Head<br><br>- Coordinate with branches and internal stakeholders to ensure smooth operations<br><br>- Support and guide team members to ensure operational efficiency and service quality<br><br><br>Knowledge, Skills and Experience<br>- Bachelor's Degree<br><br>- At least 5-8 years of relevant working experiences in Trade Operations<br><br>- Document checking experience of 2-3 years is a must.<br><br>- Strong communication skills and interpersonal skills<br><br>- Proficiency in MS Office (Word and Excel)<br><br>- Attentive to details, strong analytical skills and interpersonal skills<br><br>- Able to work under pressure, excellent organizational skills and good team player.

<p>We are seeking an experienced and proactive Shipping Manager to lead and oversee all aspects of the company's shipping, import/export operations, and documentation across multiple locations. The ideal candidate will ensure efficient, compliant, and cost-effective shipping processes while driving continuous improvement in coordination with internal teams, government authorities, and external partners such as freight forwarders, customs officials, and clearing agents.<br> This role requires a hands-on manager with strong expertise in import/export regulations, documentation, and operational efficiency in both Local (Mainland) and Free Zone setups.<br></p><p><strong>1. Shipping Operations Management</strong></p><ul><li><p>Oversee and manage all import/export operations including <strong>customs documentation, clearance, and compliance across local, free zone, and GCC borders</strong>.</p></li><li><p>Ensure smooth <strong>coordination with freight forwarders, clearing agents, and internal teams</strong> for timely cargo booking, delivery, and documentation accuracy.</p></li><li><p>Develop, monitor, and improve shipping and clearance procedures to minimize delays and costs.</p></li><li><p>Proactively resolve shipment delays, clearance issues, and discrepancies with customs and freight agents.</p></li><li><p>Manage and oversee <strong>preparation of all types of customs declarations in Dubai Trade (Mirsal II portal)</strong> and other relevant systems.</p></li></ul><p><strong>2. Documentation & Compliance</strong></p><ul><li><p>Ensure accurate and timely <strong>preparation of all commercial, customs, and regulatory documents</strong>, including:</p></li></ul><ol type="A"><li><p><strong>Bills of Entry (BOE)</strong></p></li><li><p><strong>Declaration Certificates</strong></p></li><li><p><strong>Certificates of Origin (Dubai Chamber Portal)</strong></p></li><li><p><strong>Customs Inspection Documents</strong></p></li><li><p><strong>VAT Documentation & Return Files</strong></p></li><li><p><strong>Product registrations</strong></p></li></ol><ul><li><p>Maintain up-to-date knowledge on <strong>customs regulations, import/export laws, and VAT procedures</strong> across the UAE and GCC.</p></li><li><p>Monitor all <strong>customs compliance requirements, ensuring alignment with internal policies and external regulations</strong>.</p></li></ul><p><strong>3. Team Supervision & Coordination</strong></p><ul><li><p>Lead and guide the shipping documentation team, ensuring <strong>clear task assignments, training, and performance monitoring</strong>.</p></li><li><p>Coordinate with <strong>warehouse, sales, and inventory teams</strong> to align shipping schedules and documentation needs.</p></li><li><p>Act as a key liaison between <strong>internal departments, external authorities, and service providers</strong> to resolve operational challenges.</p></li></ul><p><strong>4. Document Control & Management</strong></p><ul><li><p>Establish and maintain a <strong>centralized document management system</strong> to organize, archive, and retrieve all shipping-related documentation, both electronically and physically.</p></li><li><p>Ensure <strong>document accuracy, completeness, and timely filing</strong> in line with company policies.</p></li><li><p>Implement regular <strong>audits of shipping documents</strong> to ensure compliance and identify process improvement opportunities.</p></li></ul><p><strong>5. Reporting & Analytics</strong></p><ul><li><p>Develop and maintain <strong>periodic reports on shipping activities, clearance status, document processing times, and cost analysis</strong>.</p></li><li><p>Provide <strong>data-driven insights and recommendations</strong> to improve cost-efficiency and streamline processes.</p></li><li><p>Support management with <strong>special reports, statistical analyses, and trend analysis</strong> related to shipping and import/export operations.</p></li></ul><p><strong>6. Customs & Trade Relations</strong></p><ul><li><p>Build and maintain <strong>positive working relationships with customs officers, port authorities, and trade regulators</strong> to facilitate smooth clearance and regulatory adherence.</p></li><li><p>Keep up-to-date with <strong>changes in customs policies, documentation requirements, and trade agreements</strong> affecting company shipments.</p></li><li><p>Manage <strong>Makasa Stamping procedures</strong> for cross-border transactions between <strong>Jebel Ali Free Zone, RAK Free Zone, and GCC countries</strong>.</p></li></ul><p><strong>7. Logistics Process Optimization</strong></p><ul><li><p>Continuously review and enhance <strong>shipping workflows, cost control measures, and delivery timelines</strong> to support the company’s business objectives.</p></li><li><p>Identify <strong>process bottlenecks and implement corrective actions</strong> for smoother operations.</p></li><li><p>Explore and implement <strong>automation tools</strong> for document preparation, tracking, and reporting.</p></li></ul><p><strong>8. Vendor & Courier Coordination</strong></p><ul><li><p>Negotiate and manage contracts with <strong>freight forwarders, customs brokers, and courier services (DHL, TNT, UPS, FedEx)</strong> to ensure competitive rates and reliable service.</p></li><li><p>Oversee <strong>arrangement and tracking of courier shipments, including document preparation and pickup scheduling</strong>.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Minimum <strong>5-7 years of experience</strong> in <strong>shipping, import/export documentation, customs clearance, and trade compliance</strong>, preferably within <strong>FMCG or Consumer Electronics sectors</strong>.</p></li><li><p>Strong leadership and <strong>team management skills</strong> with prior experience in supervising documentation teams.</p></li><li><p><strong>Excellent knowledge of Dubai Trade (Mirsal II)</strong> and Free Zone portals.</p></li><li><p>In-depth understanding of <strong>customs regulations, GCC trade agreements, VAT, and BOE procedures</strong>.</p></li><li><p>Strong analytical, <strong>problem-solving, and negotiation skills</strong>.</p></li><li><p>Proficient in <strong>MS Office (Excel, Word, Outlook)</strong>.</p></li><li><p><strong>Valid UAE driving license</strong> is an advantage.</p></li><li><p>Ability to <strong>work under pressure and meet tight deadlines</strong> in a fast-paced environment.</p></li></ul><br><p><strong>Preferred Experience:</strong></p><ul><li><p> Prior experience managing shipping for multi-branch, multi-country operations across GCC. </p></li><li><p>Strong background in trade document archiving and compliance reporting. </p></li><li><p>Dubai (with occasional travel to other GCC countries if required)</p></li></ul>

<ol><li><p>Coordinate day-to-day project activities between internal departments, clients, contractors, vendors, and other project stakeholders.</p></li><li><p>Maintain and control all project documents, drawings, specifications, procedures, reports, correspondence, and records.</p></li><li><p>Manage the <strong>Master Document Register (MDR)</strong> and ensure accurate tracking of document status, revisions, approvals, and due dates.</p></li><li><p>Receive, register, distribute, and archive incoming and outgoing project documentation.</p></li><li><p>Prepare and issue document transmittals, submittals, correspondence, and document distribution records.</p></li><li><p>Ensure only the latest approved revisions of documents and drawings are available to relevant project teams.</p></li><li><p>Maintain proper revision control, document numbering, filing, and traceability in accordance with project procedures.</p></li><li><p>Operate and maintain electronic document management systems such as <strong>Aconex, SharePoint, EDMS, or equivalent platforms</strong>.</p></li><li><p>Follow up with engineering, procurement, quality, manufacturing, vendors, and other departments for overdue documents and required deliverables.</p></li><li><p>Coordinate project meetings and prepare agendas, meeting minutes, action lists, and follow-up reports.</p></li><li><p>Track project actions, milestones, deliverables, and outstanding items and provide regular status updates to the Project Manager.</p></li><li><p>Assist in preparation of weekly and monthly project progress reports.</p></li><li><p>Maintain project correspondence logs, technical query registers, submittal registers, and action trackers.</p></li><li><p>Coordinate vendor documentation and monitor submission, review, comment, and approval cycles.</p></li><li><p>Support procurement and engineering teams by tracking drawings, datasheets, certificates, manuals, inspection documents, and vendor data.</p></li><li><p>Coordinate client document submissions and ensure compliance with contractual documentation requirements.</p></li><li><p>Support QA/QC documentation activities, including inspection reports, certificates, NCR records, and manufacturing documentation.</p></li><li><p>Compile and maintain <strong>final documentation, manufacturing record books, data books, handover dossiers, and as-built documentation</strong>.</p></li><li><p>Ensure project records are properly archived and easily retrievable for audits, reviews, and project closeout.</p></li><li><p>Maintain confidentiality and accuracy of project documentation and information.</p></li><li><p>Support the Project Manager with administrative coordination, reporting, schedules, correspondence, and general project follow-up.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Bachelor’s Degree / Diploma in Business Administration, Engineering, Project Management, Document Management, or related discipline.</p></li><li><p>Previous experience as a <strong>Project Coordinator, Document Controller, or Project Administrator</strong> in an engineering, manufacturing, oil & gas, construction, or industrial environment.</p></li><li><p>Good understanding of project documentation workflows, document numbering, revision control, transmittals, and approval processes.</p></li><li><p>Experience maintaining <strong>Master Document Registers, drawing registers, vendor document registers, and project correspondence logs</strong>.</p></li><li><p>Proficiency with <strong>Aconex, SharePoint, EDMS, or similar document management systems</strong> is preferred.</p></li><li><p>Strong Microsoft Office skills, particularly <strong>Excel, Word, PowerPoint, Outlook, and Teams</strong>.</p></li><li><p>Ability to coordinate effectively with engineering, procurement, QA/QC, manufacturing, vendors, clients, and contractors.</p></li><li><p>Strong organizational and time-management skills with the ability to handle multiple priorities and deadlines.</p></li><li><p>Excellent attention to detail and accuracy in document tracking and data entry.</p></li><li><p>Strong written and verbal communication skills.</p></li><li><p>Ability to prepare professional reports, meeting minutes, correspondence, and project trackers.</p></li><li><p>Familiarity with technical drawings, engineering documentation, inspection records, certificates, and manufacturing documentation is an advantage.</p></li><li><p>Experience preparing <strong>final project dossiers / manufacturing record books / data books</strong> is highly preferred.</p></li><li><p>Ability to work independently, follow up proactively, and maintain accurate project records.</p></li></ol>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><br><p><strong>Job Title</strong></p><p><strong>Commercial Marketing &amp; Visual Communications Specialist/Officer</strong></p><p><strong>&nbsp;</strong></p><p><strong>Role Purpose</strong></p><p>To support the Commercial Team by developing high-quality marketing and business development materials, including presentations, company profiles, brochures, tender submissions, infographics, and visual content that enhance the company's brand image and contribute to business growth.</p><p><strong>&nbsp;</strong></p><p><strong>Key Responsibilities</strong></p><ul><li><p>Design and develop corporate presentations, client pitch decks, and executive reports.</p></li><li><p>Prepare visually appealing tender and proposal documents in collaboration with the commercial team.</p></li><li><p>Create and update company profiles, brochures, flyers, case studies, and marketing collateral.</p></li><li><p>Develop infographics, visualizations, and graphic content to communicate complex information effectively.</p></li><li><p>Ensure brand consistency across all internal and external communications.</p></li><li><p>Coordinate with business development, operations, and subject matter experts to gather content and produce client-facing documents.</p></li><li><p>Maintain a library of templates, graphics, images, and marketing materials.</p></li><li><p>Support digital marketing initiatives, social media content, and website updates as required.</p></li><li><p>Leverage design and AI tools to improve efficiency and quality of marketing outputs.</p></li></ul><br></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Qualifications &amp; Experience</strong></p><ul><li><p>Bachelor's degree in Marketing, Graphic Design, Visual Communications, Multimedia Design, or a related field.</p></li><li><p>3-5 years of experience in corporate marketing, proposal development, graphic design, or business development support.</p></li><li><p>Experience in preparing tender submissions and commercial proposals is preferred.</p></li></ul><p><strong>Technical Skills</strong></p><ul><li><p>Advanced Microsoft PowerPoint and MS Office Suite.</p></li><li><p>Adobe Creative Suite (InDesign, Illustrator, Photoshop).</p></li><li><p>Canva and other graphic design platforms.</p></li><li><p>Experience with AI-powered design and content creation tools.</p></li><li><p>Strong visual storytelling, layout, and document design skills.</p></li></ul><p><strong>Key Competencies</strong></p><ul><li><p>Creativity and attention to detail.</p></li><li><p>Excellent written and verbal communication skills.</p></li><li><p>Ability to manage multiple deadlines simultaneously.</p></li><li><p>Strong stakeholder coordination skills.</p></li><li><p>Commercial awareness and understanding of client requirements.</p></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Job Description<br></span><p>We are Sisco Jobs, a recruitment consultancy based in Trichy, Tamil Nadu. We are hiring on behalf of our client for the position of <b>Electrical and Instrumentation Engineer</b> in <b>Dubai, UAE</b>. Our client is a reputed organization in the Engineering / EPC / Industrial Automation sector seeking skilled and motivated professionals. If you meet the requirements below, apply early as positions are limited.<br></p><br>Key Responsibilities<br><ul><li>Develop Single Line Diagrams (SLD), load lists and power distribution layouts.<br></li><li>Prepare cable sizing calculations, cable schedules and termination schedules.<br></li><li>Design earthing and lightning protection systems.<br></li><li>Review vendor quotations, technical bids and engineering documentation.<br></li><li>Supervise LV/MV installation, cable laying, testing and commissioning.<br></li><li>Develop instrumentation deliverables including P&amp;IDs, Instrument Index, I/O Lists and Hook-up Drawings.<br></li><li>Configure PLC, DCS, SCADA and HMI systems including logic and alarm configuration.<br></li><li>Participate in FAT, SAT, commissioning and troubleshooting activities.<br></li></ul>Required Skills<br><ul><li>Electrical Engineering Design – Power distribution, SLD and cable engineering.<br></li><li>Instrumentation Engineering – Instrument selection, datasheets and loop design.<br></li><li>PLC/DCS/SCADA – Configuration, programming and commissioning.<br></li><li>Commissioning &amp; Testing – Loop checks, energization and functional testing.<br></li><li>Vendor Management – Technical bid evaluation and document review.<br></li></ul>Preferred Skills<br><ul><li>Knowledge of Industrial Automation Standards.<br></li><li>Experience in EPC or Process Plant Projects.<br></li><li>Excellent technical documentation and coordination skills.<br></li></ul>Work Experience Requirements<br><p>Candidates should possess <b>2–5 years</b> of relevant experience in Electrical &amp; Instrumentation Engineering within EPC, Oil &amp; Gas, Process Plant or Industrial Automation projects. Experience in design, installation, commissioning and control systems is preferred.<br></p><br>Education<br><ul><li><b>Minimum:</b> B.E./B.Tech in Electrical &amp; Electronics Engineering or Instrumentation Engineering<br></li><li><b>Preferred:</b> Master's Degree or relevant Industrial Automation Certification<br></li><li><b>Additional Certifications:</b> PLC/DCS/SCADA Training (Preferred)<br></li></ul>+91 97881 10111&nbsp;<br><br><br> </div>

<ul><li><p>Reporting to QA / QC Manager / Chief QA-QC Inspector.</p></li><li><p>Knowledge of reading engineering drawings.</p></li><li><p>Knowledge of measuring all types of instruments used in the machine shop with the required accuracy.</p></li><li><p>Receipt of materials from suppliers, sub-contractors, and client-free issue materials for different 5. International standard items and inspection.</p></li><li><p>Receiving raw materials and inspecting as per purchase specification along with MTC.</p></li><li><p>Preparation of Good Received Voucher.</p></li><li><p>Preparation of Good Received Records for client-owned / free issue material & take photos for back-up.</p></li><li><p>Recording of inspection details as per standard format for API items in initial inspection records 10. for evaluation to repair and to prepare recommended rework report.</p></li><li><p>Preparing inspection records in handwritten format.</p></li><li><p>Verify route card operations are made correctly & signed off as and when the inspection is completed.</p></li><li><p>Once the route card is closed, ensure that the route cards move to the designated QC rack for filing.</p></li><li><p>Prepare RRR / spares list or review these documents. (For Sr.QA/QC Inspector only)</p></li><li><p>Visual, dimensional, machining, fit-up, and welding and hardness test inspection as per engineering / technical documents for API / non-API jobs.</p></li><li><p>Preparing inspection reports on the computer and store in the common drive.</p></li><li><p>Magnetic particle test & Die penetrant test. (Qualified NDE Lev.II Technician)</p></li><li><p>Verify the material identification and traceability during fabrication.</p></li><li><p>Preparation of final dimensional mark-up for dossier preparation.</p></li><li><p>Liaison with supplier, certifying authority, third party inspection personnel with regard to quality topics or hold / witness points.</p></li><li><p>Monitoring pressure testing.</p></li><li><p>Preparing and reviewing reports and documents (For Sr. QA/QC Inspector only)</p></li><li><p>Prepare and check the blasting profile, paint dry film thickness and report.</p></li><li><p>Shipping inspection.</p></li><li><p>Perform in-house/external calibration of equipment and creating/maintaining records. (Includes Measuring tools, pressure gauges, and chart recorders)</p></li><li><p>Material requisition for QC requirements like NDT consumables etc.</p></li><li><p>Documenting inspection results as required.</p></li><li><p>Coordination with Document Controller.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Familiar with standards like ASME / API / BS / EN</p></li><li><p>Handling all types of instruments to handle and prepare reports.</p></li><li><p>Pressure vessels and heat exchangers from ASME codes.</p></li><li><p>Medium and heavy industrial structural work from AWS standards.</p></li><li><p>High-pressure piping work from API / ASME standards and codes.</p></li><li><p>NDT knowledge is a must.</p></li></ul>

<p>We are looking for a motivated and detail-oriented Project Coordinator / Document Controller from <strong>Civil Engineering</strong> Background to support our projects team in managing project documentation, technical submissions, supplier coordination, and project close-out records. This is an excellent opportunity for a junior professional seeking to build a career in project administration and document control within the construction and infrastructure industry.</p><br><p>Must have Civil Engineering Degree or related field.</p><br><p><strong>Key Responsibilities</strong></p><p><strong>Project Documentation & Submittals</strong></p><ul><li><p>Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals.</p></li><li><p>Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions.</p></li><li><p>Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation.</p></li><li><p>Maintain records of submitted, approved, and pending project documents.</p></li></ul><p><strong>Project Coordination</strong></p><ul><li><p>Assist in processing project entry permits, gate passes, and other site access requirements.</p></li><li><p>Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents.</p></li><li><p>Follow up on approvals, comments, and requests from clients, consultants, and contractors.</p></li></ul><p><strong>Handover & Close-Out Documentation</strong></p><ul><li><p>Collect, organize, and file project completion reports and handover documentation.</p></li><li><p>Prepare and submit warranty certificates, guarantees, and Operation & Maintenance (O&M) manuals.</p></li><li><p>Ensure all project close-out documents are properly maintained and archived.</p></li></ul><p><strong>Document Control & Filing</strong></p><ul><li><p>Maintain an organized filing system for both physical and electronic project documents.</p></li><li><p>Ensure documents are accurately filed, updated, and easily retrievable.</p></li><li><p>Manage document revisions and maintain version control.</p></li><li><p>Support the implementation of company document control procedures and standards.</p><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Requirements</strong></p><ul><li><p>Must have Degree in Civil Engineering, Architecture, Construction Management, or a related field.</p></li><li><p>1–3 years of experience in document control, project coordination, administration, or a similar role within the construction, architecture, landscaping, or related industries.</p></li><li><p>Experience preparing material submittals, prequalification documents, compliance statements, O&M manuals, and warranty documentation</p></li><li><p>Good knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.</p></li><li><p>Strong organizational and administrative skills with attention to detail.</p></li><li><p>Good communication and coordination abilities.</p></li><li><p>Ability to work in a fast-paced environment and manage multiple tasks efficiently.</p></li></ul><p><strong>Preferred Qualifications</strong></p><ul><li><p>Prior UAE experience and basic knowledge of AUTOCAD will be an advantage.</p></li><li><p>Familiarity with construction project documentation and consultant approval processes is desirable but not essential.</p></li></ul><p><strong>Personal Attributes</strong></p><ul><li><p>Organized and methodical with strong attention to detail.</p></li><li><p>Positive attitude and willingness to support the team.</p></li><li><p>Good follow-up and time management skills.</p></li></ul><p><strong>Compensation & Benefits</strong></p><ul><li><p>Competitive salary based on qualifications and experience.</p></li><li><p>Training and career development opportunities.</p></li><li><p>Opportunity to grow within a dynamic and expanding organization.</p></li><li><p>Other benefits as per company policy</p></li></ul>

<p>We are looking for a reliable, detail-oriented Studio Administrator & Document Controller to join our interior design and architecture studio. This role combines office administration, document control, procurement/supplier coordination, and project tracking support. You will help keep the studio organized and running smoothly, maintaining records, coordinating suppliers, tracking project timelines, and supporting the design team across development, resort, and high-end design projects. Key Responsibilities 1. Office Administration • Manage daily studio operations to ensure a smooth, professional working environment • Oversee office supplies, pantry/food restocking, stationery, printer consumables, and general maintenance • Coordinate meeting schedules, calendar bookings, agenda prep, room setup, and guest hospitality • Arrange and track couriers and deliveries of materials, samples, and documents 2. Document Control • Maintain organized digital and physical filing systems for all project documents, drawings, contracts, and correspondence • Implement and manage version control for CAD files, design drawings, and client correspondence • Track submissions, follow up on approvals, and log all incoming/outgoing documents • Assist with formatting and finalizing presentations, and project reports • Monitor daily project document flow across all active projects and keep internal logs updated 3. Supplier & Procurement Coordination • Liaise with suppliers, contractors, and service providers on quotations, deliveries, and sample requests • Collect and compare supplier quotations using Excel • Maintain an up-to-date supplier contact list, product catalogues, and pricing records • Track sample loans/returns and coordinate material approvals from designers • Support FF&E procurement documentation and purchase follow-ups 4. Project Tracking & Design Team Support • Track project timelines and milestones across active projects; flag delays to project leads • Provide day-to-day admin support to designers and project managers (printing drawings, presentation binders, scheduling) • Assist in preparing design packs, mood boards, FF&E lists, and client-facing reports • Coordinate logistics for site visits, deliveries, and event setups as needed • Organize and document meetings, including minutes and action-item tracking</p><p>Qualifications & Experience • 10 years of experience in office administration or document control within an architecture, interior design, or engineering environment • Exposure to development, resort, or high-end residential/hospitality projects is preferred • Working knowledge of AutoCAD software; familiarity with Revit is a plus • Strong proficiency in Microsoft Excel (quotation comparisons, tracking, basic formulas) plus Microsoft Office Suite and Adobe Acrobat • Familiarity with cloud-based systems (Google Drive, Dropbox) a plus • Excellent organizational and time management skills; able to handle multiple priorities • Strong written and verbal communication skills; fluent in English • Friendly, professional, reliable team player • Due to the nature of the role, applications from female candidates are preferred.</p>

<ul><li>Meticulously review and verify all 'as-built' drawings against actual site conditions, ensuring accuracy of installed systems and components.</li><li>Coordinate with construction teams, engineers, and subcontractors to gather and consolidate all necessary as-built documentation promptly.</li><li>Manage and maintain a centralized, organized database of all as-built drawings, revisions, and related documentation for easy retrieval.</li><li>Identify and report discrepancies between design drawings and actual construction, working towards timely resolution with relevant parties.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Engineering (Civil, Mechanical, Electrical) or a related field from a recognized institution.</p></li><li><p>Minimum of 3-5 years of proven experience specifically in coordinating as-built documentation for large-scale construction projects.</p></li><li><p>Familiarity with various construction methodologies and the ability to interpret complex technical drawings and specifications.</p></li><li><p>Proficiency in CAD software (e.g., AutoCAD, Revit) and document management systems is essential for efficient record-keeping.<br><br></p><p><strong>Eligibility Criteria</strong></p><p>✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore</p><p>✔ Gulf / ADNOC experience preferred</p><p>✔ Clean-shaven policy applicable</p><p>✔ Candidates must be immediate joiners</p><p>❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible</p><p>Attached JDs for your reference.<br></p><p><strong>Age Criteria:</strong></p><p>Maximum age limit is 49 years</p><p>For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience<br></p><p><strong>Managerial and SR. Positions:</strong></p><p>A minimum of 5 years of Gulf experience in the relevant field is mandatory<br></p><p><strong>Interview Date:</strong> Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM<br></p><p><strong>Mumbai - Mirage Hotel,</strong></p><p>Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059.</p><p>Waiting Hall – Amber Hall<br></p><p><strong>Chennai - The Residency Towers,</strong></p><p>115, Sir Thyagaraya Road, Chennai 600017</p><p>Waiting Hall – Senator Hall<br></p><p><strong>Kochin - Crowne Plaza Kochi,</strong></p><p>XI 641A Kundanoor Junction, NH-47 Bypass</p><p>Maradu, Ernakulam, Kerala, India, 682305</p><p>Waiting Hall – Onam Hall</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p><span>The Lead fault Controller provide effective management of the Fault Control, Live Fault response and Remote Condition/System Monitoring (RCM) function, using the MMS and ECC system diagnostic facilities during the duties. Lead Fault Controller will be responsible for a team of Fault Controllers (FC) and First Line Response Technicians (FRLT) which will be allocated to him/her during the shift.</span></p><br><p><span><strong>KEY RESPONSIBILITIES</strong></span></p><br> <span><strong>Strategic</strong></span> <ul> <li><span>Support or work closely with the First Line Response Manager/ Fault Controller in developing, reviewing, and implementing fault management strategies, processes, standards, and procedures aligned with organizational objectives and long‑term operational resilience.</span></li> <li><span>Assist in developing and implementing the RCM program, subsystem diagnostics, performance monitoring and analysis tools, and Quality Assurance processes through the Maintenance Management System to ensure accuracy, consistency, and effective decision‑making.</span></li> <li><span>Work closely with the First Line Response Manager and Fault Controllers to identify systemic challenges, provide data‑driven recommendations, lead continuous improvement initiatives, and monitor the effectiveness of changes using performance metrics and outcome‑based reviews.</span></li> <li><span>Serve as a change agent by facilitating communication, training, engagement, and adoption of new processes and systems, while supporting succession planning, mentoring, and strategic capability development within FC and FLRT teams.</span></li> <li><span>Conduct periodic reviews of standards and procedures, document strategic analyses and outcomes for organizational learning, stay informed on industry best practices and innovations, and represent the function in technical working groups, committees, and cross‑functional initiatives impacting network resilience.</span></li> <li><span>Lead the shift of Fault controllers and FLRTs to ensure effective provision of fault management and asset recovery</span></li> </ul> <span><strong>Financial</strong></span> <ul> <li><span>Optimize workforce and resource utilization by supporting effective rostering, manpower planning, and coverage coordination to minimize overtime, inefficiencies, and unplanned staffing costs while maintaining service levels.</span></li> <li><span>Reduce operational and disruption‑related costs by meeting fault management KPIs, enabling timely response, limiting service downtime, and minimizing penalties and reputational impact.</span></li> <li><span>Ensure cost‑effective availability and use of operational assets, including tools, logistics, spares, and live fault response resources, avoiding waste and emergency procurement.</span></li> <li><span>Drive efficiency through capability, quality, and process improvement, supporting competency management, recruitment, succession planning, Quality Assurance, RCM, and fault management processes to reduce rework, repeat faults, and long‑term maintenance costs.</span></li> <li><span>Support informed financial decision‑making by delivering accurate performance data, shift reports, cost insights, and analysis to identify efficiency gains and improve return on operational resources.</span></li> </ul> <p><span><strong>Stakeholder / Customer </strong></span></p><br> <ul> <li><span>Ensure effective stakeholder coordination and communication for fault management and RCM, providing timely, accurate updates and maintaining transparency.</span></li> <li><span>Minimize customer and service impact by leading aligned, cross‑functional response during incidents and ensuring delivery of agreed service KPIs.</span></li> <li><span>Build stakeholder confidence and alignment through reliable performance reporting, proactive risk escalation, and strong cross‑functional relationships.</span></li> </ul> <p><span><strong>Operational </strong></span></p><br> <ul> <li><span>Lead and supervise day‑to‑day fault management operations, providing line management for Fault Controllers and FLRTs including shift coverage, rostering, duty allocation, and rotation as Fault Controller.</span></li> <li><span>Ensure effective live fault and incident response, acting as the operational focal point, coordinating with the OCC Duty Manager and technical teams to minimize service disruption and resolve fault, live response, and RCM issues.</span></li> <li><span>Maintain continuous operational readiness and compliance, ensuring availability and effective use of diagnostic systems, MMS, tools, logistics, spares, and adherence to safety, procedures, and fault management standards.</span></li> <li><span>Monitor operational performance and KPI delivery, conducting shift‑by‑shift reviews, chairing production meetings and de‑briefs, identifying trends, implementing corrective actions, and escalating issues as required.</span></li> <li><span>Provide accurate operational reporting and data, ensuring timely completion of shift and incident reports, accurate MMS recording, and delivery of performance information to support decision‑making and service continuity.</span></li> </ul> <p><span><strong>Capability / People </strong></span></p><br> <ul> <li><span>Provide strong people leadership and line management for FC, FLRT, ECC staff, and System Monitoring Analysts, ensuring professionalism, engagement, collaboration, and a positive team culture.</span></li> <li><span>Manage workforce capability and competence by overseeing CMS cycles, unannounced assessments, training compliance, skill gap analysis, and effective development planning.</span></li> <li><span>&nbsp;Develop and sustain a high‑performing, resilient team through mentoring, coaching, succession planning, recruitment support, and knowledge sharing across operational and engineering functions.</span></li> <li><span>Lead performance management and employee relations processes, including performance reviews, feedback, disciplinary and grievance matters, ensuring fair, consistent, and policy‑compliant outcomes.</span></li> <li><span>Enable effective workforce planning and operational credibility, supporting shift coverage, workload balance, change communication, participation in technical forums, and rotational duty as Fault Controller.</span></li> </ul> <p><span><strong>DIMENSIONS&nbsp;</strong></span></p><br> <ul> <li><span>Responsible for 24/7 operational continuity of fault management, live fault response, and Remote Condition Monitoring (RCM) activities.</span></li> <li><span>Oversees real‑time decision‑making during incidents and disruptions to minimize service impact.</span></li> <li><span>Accountable for meeting critical operational KPIs related to response times, fault resolution, and network resilience.</span></li> <li><span>Operates in a high‑risk, time‑critical environment where decisions directly impact service reliability and customer experience</span></li> </ul> <p><span><strong>CHALLENGES&nbsp;</strong></span></p><br> <ul> <li><span>Managing high‑pressure, time‑critical operations by making rapid, effective decisions during live and concurrent incidents while balancing service recovery, safety, compliance, and quality requirements.</span></li> <li><span>Delivering consistent performance and KPI achievement across a 24/7 environment despite variability in incidents, workloads, shift patterns, and team experience levels.</span></li> <li><span>Sustaining workforce capability and wellbeing by maintaining competencies, training, staffing coverage, and fatigue management without compromising operational continuity.</span></li> <li><span>Leading people and change in a high‑stress environment, including managing disciplinary and performance matters, maintaining morale, overcoming resistance to change, and supporting teams during incidents and recovery.</span></li> <li><span>Balancing operational delivery with governance and improvement demands, ensuring accurate data, reporting, MMS compliance, stakeholder coordination, and measurable benefits from continuous improvement initiatives while managing a broad span of responsibilities.</span></li> </ul> <p><span><strong>Key COMPETENCIES&nbsp;</strong></span></p><br> <p><span><strong>&nbsp;&nbsp; Technical Competencies </strong></span></p><br> <ul> <li><span>Strong capability to manage, prioritize, and resolve live faults (P1–P4), including escalation, coordination, and service recovery in a time‑critical environment.</span></li> <li><span>Control Room and Real‑Time Operations Systems Knowledge</span></li> <li><span>&nbsp;In‑depth understanding of OCC/ECC operations, alarm management, and real‑time system monitoring to support effective operational decision‑making.</span></li> <li><span>Remote Condition Monitoring (RCM) and Diagnostic Analysis</span></li> <li><span>&nbsp;Proven ability to interpret RCM data and subsystem diagnostics to identify emerging failures, assess risk, and support proactive maintenance actions.</span></li> <li><span>Maintenance Management System (MMS) Proficiency</span></li> <li><span>&nbsp;Competence in using MMS for accurate fault logging, work order management, failure coding, reporting, and ensuring data quality and traceability.</span></li> <li><span>Performance Monitoring and Data‑Driven Analysis</span></li> <li><span>&nbsp;Ability to analyze fault response metrics, operational performance trends, and KPI data to support continuous improvement and informed management decisions<strong>.</strong></span></li> </ul> <p><span><strong>MINIMUM QUALIFCATIONS</strong></span></p><br> <p><span><strong>Min.</strong></span></p><br> <p><span><strong>Required</strong></span></p><br> <p><span><strong>Desirable</strong></span></p><br> <br> <p><span><strong>Education</strong></span></p><br> <p><span>E</span><span>ngineering Diploma, Bachelor's or Master’s Degree in Engineering, Computer Science, or a related discipline.</span></p><br> <p>Minimum 3 years engineering diploma or Bachelor’s degree in Science stream</p><br> <br> <p><span><strong>Experience</strong></span></p><br> <p><span>At least 2 years’ Experience as a Fault Controller, Engineering Controller or Infrastructure Access Controller</span></p><br> <p><span>5 Years experience of asset maintenance, services of Railway or similar industrial systems</span></p><br> &nbsp; <p><span>Experience of control centre environment (Fault or operations control related to Metro Railways)</span></p><br> <p><span>Experience within railway, transport, utilities, or other safety-critical regulated industries</span></p><br> <br> <ol> <li><span>Proven delivery capability in</span></li></ol> </div>

We are looking for a Leasing Progression Representative to join our team. The role is primarily focused on handling the outdoor, customer-facing activities required to successfully complete leasing transactions for both landlords and tenants. The ideal candidate will be highly organized, reliable, professional, and comfortable dealing directly with clients while handling sensitive documents and cheques.<br>Key Responsibilities Conduct tenant, including VIP, visits and document-signing appointments. Coordinate and attend landlord visits and signing appointments as required. Collect signed documents and required physical paperwork from landlords. Receive, collect, and hand over cheques and other required documents between branches and landlords. Conduct landlord cheque and document handovers when required. Support VIP and home-visit tenant services when assigned. Verify that all received documents are complete and accurate before handing them back to the Leasing Progression Officer (LPO). Coordinate visit schedules and appointments closely with LPOs. Maintain accurate records of all document and cheque collections and handovers. Immediately report any missing, incorrect, or incomplete documents to the relevant LPO. Support urgent physical document and cheque requests when required. Ensure all client-facing activities are handled professionally and in line with company procedures.<br>Requirements Previous experience in real estate, leasing, customer service, delivery coordination, or a similar customer-facing role is preferred. Strong communication and interpersonal skills. Professional and confident when dealing with landlords and tenants. Excellent organizational and time-management skills. Strong attention to detail, particularly when handling documents and cheques. Reliable and comfortable working outdoors and travelling between different locations. Ability to manage multiple appointments and urgent requests effectively. Strong follow-up and coordination skills. Valid UAE driving licence is a must . Fluency in English is required. Ability to work in a fast-paced environment and meet deadlines.<br>What We’re Looking For We are looking for someone who is reliable, organized, professional, and highly attentive to detail. The successful candidate will be comfortable working directly with clients, travelling between locations, and taking ownership of physical document and cheque-related activities to ensure every leasing transaction progresses smoothly.

<p>We are seeking an experienced Legal Secretary to join the Abu Dhabi office of a leading international law firm. This is an excellent opportunity to provide high-level legal and administrative support to senior legal professionals within a fast-paced, transactional practice. The successful candidate will be responsible for delivering exceptional secretarial support, managing complex billing processes, producing high-quality legal documentation and ensuring the smooth day-to-day operation of a busy legal team. Responsibilities: 1. Provide comprehensive legal secretarial and administrative support to senior lawyers. 2. Manage busy and ever-changing diaries, meetings, conference calls and domestic and international travel arrangements. 3. Draft, amend, format and proofread legal documents, correspondence, reports and presentations to a high standard. 4. Coordinate client onboarding, conflict checks, matter openings and matter closures. 5. Manage complex legal billing, including time entry, pre-bill reviews, narrative amendments and coordination with the Finance team. 6. Organise client meetings, prepare meeting materials and assist with event coordination where required. 7. Maintain electronic and physical filing systems, legal records and document management processes. 8. Coordinate document production, courier services and other administrative support with internal business services teams. 9. Maintain client information and handle confidential matters with the highest level of professionalism and discretion. 10. Provide proactive support across the legal team and assist with additional administrative responsibilities as required.</p><p>1. At least 3-5 years' experience as a Legal Secretary within an international or reputable law firm. 2. Experience supporting senior lawyers in a busy legal practice. 3. Previous exposure to corporate, finance, transactional or other commercial practice areas would be advantageous. 4. Strong experience managing complex legal billing, including time recording, pre-bill reviews and billing coordination. 5. Excellent legal document production, formatting and proofreading skills. 6. Experience using legal applications and document management systems such as iManage, Elite 3E, Aderant, Intapp, Chrome River or similar. 7. Advanced Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint. 8. Excellent organisational, communication and client service skills, with the ability to manage multiple priorities and deadlines. 9. Professional, proactive and highly organised, with exceptional attention to detail and the ability to maintain strict confidentiality. #MENARecruitStrength #LegalSecretary #LegalPA #InternationalLawFirm #LegalSupport #AbuDhabiJobs #LegalCareers #LawFirmJobs #UAEJobs #ProfessionalServices</p>

Company Description Emriom provides engineering and project management services for complex engineering projects, offering strong technical capabilities and specialized expertise. As an engineering and technical services provider, the company focuses on furnishing clients with highly skilled resources tailored to their project requirements. Emriom positions itself as a pioneer in engineering services.<br><br>???? URGENT HIRING | OIL & GAS INDUSTRY | UAE ????????<br><br>EMRIOM is hiring experienced professionals for immediate deployment in the UAE.<br><br>Open Positions<br>✔️ Multi Inspector<br>✔️ NDE Coordinator Cum RT FI PCN<br>✔️ Document Controller<br>✔️ QC Engineer (Piping)<br>✔️ QC Inspector (Piping)<br>✔️ PAUT PCN Level II (Data Analyst – Piping)<br><br>Requirements<br>✅ Minimum 6+ years of experience<br>✅ Oil & Gas industry experience is mandatory<br>✅ Candidates currently in the UAE on Visit Visa or Cancelled Visa only<br>✅ Immediate Joiners Preferred<br><br>Preferred Certifications<br>✔️ CSWIP<br>✔️ ASNT<br>✔️ BGAS<br>✔️ NACE<br>???? Location: UAE<br><br>???? Share your CV: jobsinem3@gmail.com<br><br>Only candidates meeting the above criteria will be shortlisted. If you're ready to join immediately and have the required Oil & Gas experience, we encourage you to apply.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <strong>Job Code:</strong> C-360/001/497<br><strong>Industry:</strong> Construction / Building Contracting<br><br>Our client is hiring for a <strong>Document Controller </strong>job in Dubai to manage project documentation, correspondence, records, and submissions for construction projects. The successful candidate will be responsible for maintaining accurate physical and digital records, tracking project documents and submittals, coordinating documentation between internal teams and external stakeholders, supporting authority applications and approvals, and ensuring all construction documentation meets the required project standards.<br><br><ul><li>Print, scan, and distribute project-related documents as needed.</li><li>Check files for accuracy and edit documents such as progressive invoices, letters, and all project-relevant document submittals for submission to the consultant or client, and maintain the respective log sheets accordingly.</li><li>File documents in physical and digital records.</li><li>Create templates for future use.</li><li>Retrieve files as requested by staff, clients, or consultants.</li><li>Manage the flow of documentation and correspondence within the organization and with clients, consultants, subcontractors, and suppliers.</li><li>Maintain confidentiality around sensitive information.</li><li>Apply for DM authority inspections.</li><li>Apply for authority approvals or renewals and maintain the respective log sheets accordingly.</li><li>Prepare Daily Progress Reports (DPR) for submission to the client and consultant on a daily basis.</li><li>Maintain and update rental equipment records along with MR and LPO details.</li><li>Ensure all documentation meets formal requirements and standards.</li><li>Maintain systems and procedures to track the processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, Requests for Information (RFIs), submittals, and schedules.</li><li>Scan and maintain records of all DO and MR copies before submitting the hard copies to the Procurement and Accounts departments.</li><li>Prepare requirements for stationery materials for site offices.</li><li>Perform any other responsibilities assigned from time to time.</li></ul><br><br><ul><li>Experience in document control and project documentation, preferably within the construction industry.</li><li>Experience handling project-related correspondence, document submittals, reports, invoices, RFIs, change orders, claims, and schedules.</li><li>Ability to maintain accurate physical and digital documentation and document tracking logs.</li><li>Experience coordinating documentation with clients, consultants, subcontractors, suppliers, and internal departments.</li><li>Familiarity with DM authority inspection applications, authority approvals, and renewals is preferred.</li><li>Ability to prepare and maintain Daily Progress Reports (DPRs).</li><li>Good organizational skills with strong attention to detail and accuracy.</li><li>Ability to handle confidential and sensitive information appropriately.</li><li>Good communication and coordination skills.</li></ul><br><br><em>Please visit our </em><strong><em>jobs</em></strong><em> page to check out our current list of jobs in UAE and across the world.</em><br><em>Follow us on </em><strong><em>LinkedIn</em></strong><em> and </em><strong><em>Facebook</em></strong><em> to stay updated regarding our upcoming opportunities.</em><br><em>Subscribe to our </em><strong><em>LinkedIn newsletter</em></strong><em> for weekly job updates.</em><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Strategy</strong>&nbsp;</p><br><ul><li>Support departmental objectives by ensuring timely execution of administrative and reporting requirements.&nbsp;</li><li>Assist in implementing organizational policies, procedures, and compliance requirements within the department.&nbsp;</li></ul><p><strong>Operations</strong>&nbsp;</p><br><ul><li>Maintain accurate documentation and records to support decision-making, audit readiness, and information security standards.&nbsp;</li><li>Manage director schedules, coordinate appointments, and arrange meetings with internal and external stakeholders.&nbsp;</li><li>Prepare, draft, and register correspondences, circulars, and official letters; ensure timely dispatch and follow-up.&nbsp;</li><li>Maintain and update departmental files, records, and databases in hard and electronic formats, ensuring confidentiality and compliance with information security protocols.&nbsp;</li><li>Enter permissions, attendance, and leave data into systems (e.g., Time &amp; Attendance, Tarasul, CRM) and prepare periodic reports.&nbsp;</li><li>Support onboarding of new employees by coordinating requirements such as PCs, phones, employee cards, and office supplies.</li><li>Maintain inventory of office supplies, process procurement orders, and coordinate maintenance of office equipment.</li><li>Attend departmental meetings, prepare minutes, and follow up on assigned action points.&nbsp;</li><li>Track and close assigned tasks, suggestions, and complaints within approved SLAs using RTA systems.&nbsp;</li><li>Provide clerical support including scanning, archiving, and organizing documents while ensuring information security measures are applied.&nbsp;</li><li>Coordinate with HR for employee-related requests (leaves, training, certificates, resignations, etc.).&nbsp;</li></ul><p><strong>Product / Process Improvement</strong></p><br><ul><li>Ensure systematic filing, record-keeping, and compliance with document control and information security procedures.</li><li>Recommend improvements in administrative workflows, reporting, and secure document handling.&nbsp;</li><li>Participate in training on new administrative systems, tools, and information security awareness.&nbsp;</li><li>Support continuous improvement initiatives by providing feedback from day-to-day operations.</li></ul> <ul><li>Diploma/ Bachelor’s degree in relevant field</li><li>0-1 Years in case of Bachelor’s degree (5+ years in case of Diploma) in related field</li><li>Strong executive communication and professional correspondence skills</li><li>Knowledge of general administrative practices and office coordination</li><li>Experience in intranet management and content governance</li><li>Skilled in presentation design and executive-level reporting</li><li>Understanding of the organization’s business context and operations</li><li>Proficiency in technical reporting and documentation</li><li>Experience in committee and team governance activities</li><li>Competence in knowledge and innovation management practices</li><li>Ability to implement policies and ensure compliance management</li><li>Familiarity with quality, health, and safety compliance standards</li><li>Strong stakeholder engagement and protocol management capabilities</li></ul> </div>

Job Title: Spare Parts Coordinator Reference: PIR 200700345Job Location: Abu Dhabi – UAEJob type/Contract: Contractual. Start on as soon as possible Starting date: ASAPDuration: 22 months (Extendable) Salary range: Excellent salary package with benefits.<br>Duties and responsibilities<br>Prepare and submit to company the spare parts plan at the start of each project. Coordinate with different stakeholders to have a smooth spare parts review and approval, purchase of approved spares, delivery and hand over to client all approved spares. Identifying PO items which will require spare parts and liaise with company for the final list of applicable spare parts list items. Instruct engineering and vendors on the spare parts list requirements as per company procedures. Obtains the recommended spare parts list (RSPL) from vendors and review document thoroughly before submitting to company for approval. Review of the spare parts document which includes purchase order, data sheets, drawings, P&ID, bill of materials, nameplate details, priced spare parts list and catalogues. Advise vendors for spare requirements as per company spare parts guidelines. Coordinates with engineering team during technical review and approval of the spare parts document. Resolves any queries or deficiencies in the spare parts document as identified by company materials standardization division. Preside on weekly or bi‐weekly spare parts status meeting with stakeholders. Provides reports and updates of the spare parts to company and engineering team. Submit all approved spare parts document to company accordingly and timely. Review file for purchase from company for approved spare parts list before requesting PR/PO for the approved spare parts lists. Follow the spare parts delivery and prepare materials for hand over to company. Hand over to company the spare parts complete with necessary documents.<br>Person Specification<br>Knowledge & Qualifications<br>Bachelor’s Degree or Diploma in any Engineering.<br>Experience<br>Minimum of 10 year's work experience. Significant experience in in a similar position on EPC Oil & Gas projects / Refinery.<br>Skills and Abilities<br>Excellent communications and interpersonal skills Attention to detail, management skills. Team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution. Attention to detail and management skills.

<p>We are seeking an experienced and proactive Shipping Manager to lead and oversee all aspects of the company's shipping, import/export operations, and documentation across multiple locations. The ideal candidate will ensure efficient, compliant, and cost-effective shipping processes while driving continuous improvement in coordination with internal teams, government authorities, and external partners such as freight forwarders, customs officials, and clearing agents.<br> This role requires a hands-on manager with strong expertise in import/export regulations, documentation, and operational efficiency in both Local (Mainland) and Free Zone setups.<br></p><p><strong>1. Shipping Operations Management</strong></p><ul><li><p>Oversee and manage all import/export operations including <strong>customs documentation, clearance, and compliance across local, free zone, and GCC borders</strong>.</p></li><li><p>Ensure smooth <strong>coordination with freight forwarders, clearing agents, and internal teams</strong> for timely cargo booking, delivery, and documentation accuracy.</p></li><li><p>Develop, monitor, and improve shipping and clearance procedures to minimize delays and costs.</p></li><li><p>Proactively resolve shipment delays, clearance issues, and discrepancies with customs and freight agents.</p></li><li><p>Manage and oversee <strong>preparation of all types of customs declarations in Dubai Trade (Mirsal II portal)</strong> and other relevant systems.</p></li></ul><p><strong>2. Documentation & Compliance</strong></p><ul><li><p>Ensure accurate and timely <strong>preparation of all commercial, customs, and regulatory documents</strong>, including:</p></li></ul><ol type="A"><li><p><strong>Bills of Entry (BOE)</strong></p></li><li><p><strong>Declaration Certificates</strong></p></li><li><p><strong>Certificates of Origin (Dubai Chamber Portal)</strong></p></li><li><p><strong>Customs Inspection Documents</strong></p></li><li><p><strong>VAT Documentation & Return Files</strong></p></li><li><p><strong>Product registrations</strong></p></li></ol><ul><li><p>Maintain up-to-date knowledge on <strong>customs regulations, import/export laws, and VAT procedures</strong> across the UAE and GCC.</p></li><li><p>Monitor all <strong>customs compliance requirements, ensuring alignment with internal policies and external regulations</strong>.</p></li></ul><p><strong>3. Team Supervision & Coordination</strong></p><ul><li><p>Lead and guide the shipping documentation team, ensuring <strong>clear task assignments, training, and performance monitoring</strong>.</p></li><li><p>Coordinate with <strong>warehouse, sales, and inventory teams</strong> to align shipping schedules and documentation needs.</p></li><li><p>Act as a key liaison between <strong>internal departments, external authorities, and service providers</strong> to resolve operational challenges.</p></li></ul><p><strong>4. Document Control & Management</strong></p><ul><li><p>Establish and maintain a <strong>centralized document management system</strong> to organize, archive, and retrieve all shipping-related documentation, both electronically and physically.</p></li><li><p>Ensure <strong>document accuracy, completeness, and timely filing</strong> in line with company policies.</p></li><li><p>Implement regular <strong>audits of shipping documents</strong> to ensure compliance and identify process improvement opportunities.</p></li></ul><p><strong>5. Reporting & Analytics</strong></p><ul><li><p>Develop and maintain <strong>periodic reports on shipping activities, clearance status, document processing times, and cost analysis</strong>.</p></li><li><p>Provide <strong>data-driven insights and recommendations</strong> to improve cost-efficiency and streamline processes.</p></li><li><p>Support management with <strong>special reports, statistical analyses, and trend analysis</strong> related to shipping and import/export operations.</p></li></ul><p><strong>6. Customs & Trade Relations</strong></p><ul><li><p>Build and maintain <strong>positive working relationships with customs officers, port authorities, and trade regulators</strong> to facilitate smooth clearance and regulatory adherence.</p></li><li><p>Keep up-to-date with <strong>changes in customs policies, documentation requirements, and trade agreements</strong> affecting company shipments.</p></li><li><p>Manage <strong>Makasa Stamping procedures</strong> for cross-border transactions between <strong>Jebel Ali Free Zone, RAK Free Zone, and GCC countries</strong>.</p></li></ul><p><strong>7. Logistics Process Optimization</strong></p><ul><li><p>Continuously review and enhance <strong>shipping workflows, cost control measures, and delivery timelines</strong> to support the company’s business objectives.</p></li><li><p>Identify <strong>process bottlenecks and implement corrective actions</strong> for smoother operations.</p></li><li><p>Explore and implement <strong>automation tools</strong> for document preparation, tracking, and reporting.</p></li></ul><p><strong>8. Vendor & Courier Coordination</strong></p><ul><li><p>Negotiate and manage contracts with <strong>freight forwarders, customs brokers, and courier services (DHL, TNT, UPS, FedEx)</strong> to ensure competitive rates and reliable service.</p></li><li><p>Oversee <strong>arrangement and tracking of courier shipments, including document preparation and pickup scheduling</strong>.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Minimum <strong>5-7 years of experience</strong> in <strong>shipping, import/export documentation, customs clearance, and trade compliance</strong>, preferably within <strong>FMCG or Consumer Electronics sectors</strong>.</p></li><li><p>Strong leadership and <strong>team management skills</strong> with prior experience in supervising documentation teams.</p></li><li><p><strong>Excellent knowledge of Dubai Trade (Mirsal II)</strong> and Free Zone portals.</p></li><li><p>In-depth understanding of <strong>customs regulations, GCC trade agreements, VAT, and BOE procedures</strong>.</p></li><li><p>Strong analytical, <strong>problem-solving, and negotiation skills</strong>.</p></li><li><p>Proficient in <strong>MS Office (Excel, Word, Outlook)</strong>.</p></li><li><p><strong>Valid UAE driving license</strong> is an advantage.</p></li><li><p>Ability to <strong>work under pressure and meet tight deadlines</strong> in a fast-paced environment.</p></li></ul><br><p><strong>Preferred Experience:</strong></p><ul><li><p> Prior experience managing shipping for multi-branch, multi-country operations across GCC. </p></li><li><p>Strong background in trade document archiving and compliance reporting. </p></li><li><p>Dubai (with occasional travel to other GCC countries if required)</p></li></ul>