Document Controller

<p>The Technical Writer develops, maintains and controls the Dangerous Goods Manual and associated compliance documentation to ensure alignment with applicable regulatory requirements and operational practices. The Technical Writer authors, reviews and revises Dangerous Goods procedures, instructions and supporting documentation to ensure content remains accurate, standardised, auditable and suitable for operational use across the organisation Job Duties: • Accuracy, consistency and usability of Dangerous Goods documentation. • Ensure Dangerous Goods manual and procedures remain aligned with applicable ICAO Technical Instructions, IATA Dangerous Goods Regulations and the UAE GCAA requirements. • Implement Safety Management System processes and promote a positive reporting culture by identifying and reporting safety risks, unsafe conditions and procedural deficiencies. • Comply with the requirements contained within the Safety and Compliance Monitoring Manual and participate in compliance and safety initiatives. Maintain document control standards including revision status, amendment tracking and records retention. • Coordinate with subject matter experts to obtain technical and operational information required for documentation development. • Author, revise and maintain Dangerous Goods manual, procedures, forms and guidance material. • Recommend amendments to existing procedures where operational, regulatory or compliance gaps are identified. • Escalate conflicting, unclear or incomplete regulatory or procedural requirements for management determination. Participate in document review activities with operational stakeholders and compliance personnel • Develop, review and maintain the Dangerous Goods Manual and associated compliance documentation. • Translate regulatory requirements into clear operational procedures and work instructions. • Ensure documentation reflects approved operational practices and current regulatory requirements. • Maintain consistency of document structure, numbering, formatting and cross-referencing. • Support document review, approval and publication processes. • Coordinate with Cargo, Ground Operations, Flight Operations and other stakeholders to capture and validate technical content. • Monitor changes to GCAA CAR PART VI, ICAO Technical Instructions, IATA Dangerous Goods Regulations and applicable national regulations and incorporate required amendments.</p><p>• Knowledge of Dangerous Goods regulations including ICAO Technical Instructions and IATA Dangerous Goods Regulations. • Minimum 3 years' experience producing technical documentation within aviation, logistics or other regulated industries. Previous Dangerous Goods or aviation compliance experience preferred. • Knowledge of aviation compliance and document control principles. • Familiarity with operational manuals and regulated documentation systems. • Technical writing and document development skills. • Ability to interpret regulatory requirements and convert them into operational procedures. • Strong attention to detail and document control practices. • High standard of computer literacy including Microsoft Office applications.</p>

<ul><li>Assess existing SharePoint source repositories, including document volumes, formats, folder structures, metadata, permissions, and content organization.</li><li>Identify migration issues such as duplicates, data-quality problems, inaccessible content, and other exception categories requiring client decisions.</li><li>Provide technical input to migration planning, including batching, sequencing, and throughput considerations.</li><li>Configure and operate SharePoint migration tools and establish source-to-target mappings for document libraries, folders, content types, metadata, and permissions.</li><li>Configure and execute pilot migrations where required before scaling to production migration batches.</li><li>Execute document migration batches, monitor migration jobs, investigate failures, maintain exception logs, remediate issues, and re-run corrected items.</li><li>Configure and use Microsoft Graph, SharePoint REST, CSOM, Microsoft PnP libraries, and PowerShell to support migration activities and repetitive bulk operations.</li><li>Automate tasks such as metadata application, permission assignment, content enumeration, reconciliation data extraction, and migration processing.</li><li>Apply approved content types, metadata, indexing, and classification to migrated documents and configure automated metadata mapping where possible.</li><li>Validate migrated document permissions and accessibility, including inheritance and explicit permissions, and correct issues as directed.</li><li>Produce batch-level reconciliation outputs comparing source item counts, migrated counts, and exception counts.</li><li>Provide day-to-day technical support for migration-related issues, including migrated content, metadata, permissions, tooling, and configuration problems.</li><li>Work closely with client IT and business stakeholders and participate in project meetings and coordination activities as required.</li><li>Document migration procedures, mapping configurations, exception-handling processes, and technical knowledge for handover and continuity.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>5+ years of overall SharePoint experience preferred.</li><li>3+ years of hands-on SharePoint migration experience preferred.</li><li>Demonstrable experience executing medium-to-large document or content migration projects.</li><li>Strong hands-on experience with SharePoint Online; SharePoint Server/on-premises experience is an advantage.</li><li>Experience with migration tools such as SharePoint Migration Tool (SPMT), ShareGate, AvePoint, or equivalent is preferred.</li><li>Experience working in government, regulated, or security-sensitive environments is an advantage.</li><li>Relevant Microsoft certifications are an advantage.</li><li>Strong troubleshooting and root-cause analysis skills.</li><li>Professional English communication skills.</li><li>Hands-on technical problem solving and independent execution.</li><li>Attention to detail and disciplined exception handling.</li><li>Strong stakeholder communication and coordination skills.</li><li>Ability to document work clearly and transfer knowledge effectively.</li><li>Ability to work within client security, confidentiality, and data-handling requirements.</li></ul>

<p>Reception & Administration</p><ul><li><p>Manage the reception area and provide a professional and welcoming first point of contact for visitors, clients, and suppliers.</p></li><li><p>Answer, screen and direct telephone calls and general enquiries.</p></li><li><p>Manage incoming and outgoing correspondence, emails, couriers and deliveries.</p></li><li><p>Coordinate meeting rooms, appointments and general office requirements.</p></li><li><p>Monitor office stationery and supplies, maintain appropriate stock levels, and coordinate replenishment and ordering as required.</p></li><li><p>Provide day-to-day administrative support to management and project teams.</p></li><li><p>Assist with preparation of letters, reports, presentations and other business documents.</p></li></ul><p>Document Control & Project Data Management</p><ul><li><p>Maintain an accurate and organised document control system for company and project documentation.</p></li><li><p>Receive, register, file, distribute and track project-related documents.</p></li><li><p>Maintain electronic and physical filing systems in accordance with company procedures.</p></li><li><p>Ensure documents are correctly named, numbered, filed and easily retrievable.</p></li><li><p>Maintain document registers, trackers, project records and databases.</p></li><li><p>Assist with the collection, entry and updating of project information and data.</p></li><li><p>Maintain and regularly update the CRM system, ensuring client, contact, project and related information is accurate, complete and up to date.</p></li><li><p>Monitor document submissions and follow up with relevant team members where information or documentation is outstanding.</p></li><li><p>Ensure that the latest versions of documents are available and obsolete or superseded documents are appropriately archived.</p></li><li><p>Maintain confidentiality and security of company, client and project information.</p></li><li><p>Support project teams with document retrieval, reporting and general project administration.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements</p><ul><li><p>Previous experience in a receptionist, administrative, document control or project support role is preferred.</p></li><li><p>Experience working with project documentation or data management would be an advantage.</p></li><li><p>Fluent written and spoken English is essential.</p></li><li><p>Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook, PowerPoint and Onedrive</p></li><li><p>Good computer skills and confidence working with electronic filing systems and databases.</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Excellent organisational and time-management skills.</p></li><li><p>Ability to manage multiple tasks and priorities.</p></li><li><p>Professional telephone manner and interpersonal skills.</p></li><li><p>Ability to communicate confidently with colleagues, clients, suppliers and other stakeholders.</p></li><li><p>Ability to handle confidential information professionally and discreetly.</p></li><li><p>Must be able to work independently while also supporting a wider team.</p></li></ul><p>Key Competencies</p><ul><li><p>Attention to detail</p></li><li><p>Organisation and record keeping</p></li><li><p>Professional communication</p></li><li><p>Data accuracy</p></li><li><p>Document management</p></li><li><p>Time management</p></li><li><p>Confidentiality</p></li><li><p>Teamwork</p></li><li><p>Initiative and reliability</p></li><li><p>Customer service orientation</p></li><li><p>Pleasant personality</p></li></ul>

<ul><li>Conduct comprehensive accessibility audits of various document formats (PDF, Word, PowerPoint, etc.) to identify WCAG compliance issues.</li><li>Implement remediation strategies to ensure documents meet accessibility standards, including tagging, alt-text, and logical reading order.</li><li>Collaborate with content creators and designers to integrate accessibility best practices from the initial document creation phase.</li><li>Develop and deliver training sessions to internal teams on document accessibility principles and tools.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Computer Science, Information Technology, or a related field.</li><li>Minimum 3-5 years of experience specifically in document accessibility or digital inclusion.</li><li>Proven expertise in WCAG 1 AA/AAA guidelines and their practical application.</li><li>Proficiency with accessibility testing tools such as Adobe Acrobat Pro, NVDA, JAWS, and WAVE.</li></ul>

<p><strong>About the Role</strong></p><p>We are looking for a highly organized and proactive <strong>Executive Assistant</strong> to provide comprehensive administrative and operational support to two Co-CEOs, while also assisting the Legal Department with document management and administrative coordination.</p><p>This role combines executive-level support with legal administration, requiring excellent organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Support</strong></p><ul><li>Manage complex calendars for two Co-CEOs, including scheduling meetings, coordinating appointments, and prioritizing commitments.</li><li>Organize business travel, including flights, accommodation, transportation, and itineraries.</li><li>Coordinate internal and external meetings, prepare agendas, and ensure timely follow-up on action items.</li><li>Prepare presentations, reports, correspondence, and other executive materials.</li><li>Act as a key point of contact between executives, internal stakeholders, and external partners.</li><li>Track deadlines, follow up on assignments, and ensure smooth execution of administrative processes.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Provide day-to-day administrative and organizational support to ensure efficient executive operations.</li></ul><p><br></p><p><strong>Legal Administration &amp; Document Management</strong></p><ul><li>Provide administrative and coordination support to the Legal Department.</li><li>Organize, maintain, and update electronic and physical filing systems for contracts, corporate documents, and other legal records.</li><li>Maintain contract registers, document trackers, and internal databases, ensuring accuracy and completeness.</li><li>Coordinate document circulation, internal approvals, signatures, and archiving.</li><li>Monitor document statuses, renewal dates, and relevant administrative deadlines.</li><li>Liaise with internal departments, external counterparties, and service providers on documentation and administrative matters.</li><li>Assist with preparing, formatting, proofreading, and organizing documents and correspondence.</li><li>Support the Legal Team with meeting coordination, document collection, and administrative follow-ups.</li><li>Ensure proper filing, accessibility, and confidentiality of corporate and legal documentation.</li></ul><p><br></p><p><strong>Requirements</strong></p><ul><li>Proven experience as an Executive Assistant, Personal Assistant, Team Assistant, or in a similar administrative support role.</li><li>Strong experience supporting senior executives and managing complex schedules and competing priorities.</li><li>Experience working with corporate documentation, contracts, document management, or administrative processes.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong attention to detail and a structured approach to work.</li><li>Excellent written and verbal communication skills in Russian and English.</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).</li><li>High level of professionalism, discretion, confidentiality, and independence.</li><li>Ability to work effectively in a dynamic, fast-paced environment.</li></ul><p><br></p><p><strong>Nice to Have</strong></p><ul><li>Previous experience providing administrative support to a Legal Department.</li><li>Familiarity with contract administration, document control, or corporate record management.</li><li>Experience in an investment group, consulting firm, or international corporate environment.</li></ul><p><br></p><p><strong>What We Offer</strong></p><ul><li>Opportunity to work within an international investment group.</li><li>Direct exposure to senior leadership and executive-level decision-making.</li><li>A dynamic role combining executive support and legal administration.</li><li>Modern office located in One Central, Dubai.</li></ul><p><br></p>

<ul><li>Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.</li><li>Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.</li><li>Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.</li><li>Establish and enforce document management protocols, including version control, indexing, and archiving procedures.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Information Management, or a related field preferred.</li><li>Minimum of 3 years of experience in document control or records management within engineering or construction industries.</li><li>Familiarity with ISO standards and project management methodologies is highly valued.</li><li>Proficiency in document management software (e.g., Aconex, SharePoint) and MS Office Suite is essential.</li></ul>

<ul><li>Establish and maintain an efficient document control system to ensure all project documentation is properly recorded and easily retrievable.</li><li>Conduct regular audits of documentation to ensure compliance with established standards and project specifications.</li><li>Collaborate closely with project teams to understand documentation needs and provide tailored support throughout the project lifecycle.</li><li>Implement version control processes to track changes and maintain the integrity of documents during reviews and approvals.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Information Management, or a related field is preferred.</li><li>A minimum of 3 years of experience in document control within construction, engineering, or similar industries is essential.</li><li>Proficiency in document management software such as Aconex, SharePoint, or similar platforms is required.</li><li>Certifications in document control or project management (e.g., PMP, CDCP) are a strong advantage.</li></ul>

<ul><li>Establish and maintain an efficient document control system to ensure all project documentation is properly recorded and easily retrievable.</li><li>Conduct regular audits of documentation to ensure compliance with established standards and project specifications.</li><li>Collaborate closely with project teams to understand documentation needs and provide tailored support throughout the project lifecycle.</li><li>Implement version control processes to track changes and maintain the integrity of documents during reviews and approvals.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration, Information Management, or a related field is preferred.</p></li><li><p>A minimum of 3 years of experience in document control within construction, engineering, or similar industries is essential.</p></li><li><p>Proficiency in document management software such as SharePoint or similar platforms is required.</p></li><li><p>Certifications in document control or project management (e.g., PMP, CDCP) are a strong advantage.</p></li></ul>

Job Title: Senior Electronic Records Classification Specialist<p><strong>Location:</strong> United Arab Emirates (Remote)</p><p><strong>Employment Type:</strong> Full-Time</p><p><strong>Work Arrangement:</strong> 100% Remote — Work From Home</p><p><strong>Level:</strong> Senior</p>About the Role<p>We are seeking an experienced Senior Electronic Records Classification Specialist to manage and improve the classification, indexing, organization, and governance of electronic records across enterprise information systems. The role focuses on applying records management standards, developing consistent classification structures, improving metadata quality, and ensuring that digital information can be accurately retrieved, retained, protected, and disposed of in accordance with approved policies.</p><p>This fully remote position requires strong knowledge of electronic document management systems, records taxonomy, metadata standards, retention schedules, and information governance. The specialist will collaborate with business units, compliance teams, IT departments, and records management stakeholders to strengthen the accuracy, consistency, and reliability of electronic records.</p>Key Responsibilities<ul><li>Develop, maintain, and improve electronic records classification schemes, taxonomies, file plans, and metadata structures.</li><li>Classify digital records according to approved business functions, operational activities, record categories, and information governance requirements.</li><li>Review electronic documents and records to determine appropriate classification, indexing, access categories, and retention requirements.</li><li>Establish consistent metadata standards, naming conventions, indexing rules, and document identification procedures.</li><li>Assess classification accuracy and identify incomplete, duplicated, misclassified, or inconsistently indexed records.</li><li>Support the configuration and continuous improvement of electronic document and records management systems (EDRMS).</li><li>Review document repositories, shared drives, collaboration platforms, and enterprise content management environments for classification consistency.</li><li>Map business processes and information flows to appropriate records categories and retention classifications.</li><li>Coordinate with departmental stakeholders to clarify record ownership, business context, sensitivity, and classification requirements.</li><li>Develop classification guidance, procedures, reference materials, and training resources for employees and records administrators.</li><li>Conduct remote quality reviews and sampling exercises to measure metadata completeness and classification accuracy.</li><li>Support migration projects by mapping legacy records and metadata to approved classification structures.</li><li>Identify opportunities to automate classification, indexing, metadata extraction, and document routing processes.</li><li>Work with information security and compliance teams to align classification labels with access-control and information protection policies.</li><li>Maintain records classification registers, taxonomy change logs, exception reports, and governance documentation.</li><li>Investigate classification discrepancies and recommend corrective actions to prevent recurring errors.</li><li>Support retention and disposition reviews by ensuring records are associated with approved retention categories and schedules.</li><li>Monitor classification standards and recommend updates when business processes, regulatory requirements, or organizational structures change.</li><li>Prepare management reports covering classification performance, repository quality, metadata completeness, and remediation progress.</li></ul>Qualifications and Experience<ul><li>Bachelor's degree in Records Management, Information Science, Library and Information Science, Information Governance, Business Administration, or a related discipline.</li><li>Significant professional experience in electronic records management, document control, information governance, or enterprise content management.</li><li>Strong understanding of records classification principles, taxonomies, file plans, metadata schemas, and indexing methodologies.</li><li>Experience working with electronic document and records management systems, enterprise content management platforms, or digital archiving solutions.</li><li>Knowledge of records lifecycle management, retention scheduling, disposition controls, and archival principles.</li><li>Familiarity with information sensitivity classification, access-control frameworks, privacy requirements, and records protection policies.</li><li>Experience reviewing large electronic repositories and identifying metadata inconsistencies, duplication, and classification gaps.</li><li>Understanding of records management standards and relevant information governance frameworks.</li><li>Proficiency in spreadsheet analysis, data validation, reporting, and records inventory management.</li><li>Familiarity with metadata mapping, bulk classification, document migration, and automated classification technologies.</li><li>Strong analytical skills and attention to detail when reviewing complex or high-volume digital records.</li><li>Ability to translate business requirements into practical classification structures and documentation standards.</li><li>Excellent written communication, stakeholder coordination, and technical documentation skills.</li><li>Ability to work independently in a fully remote environment while coordinating with cross-functional teams.</li></ul>What We Offer<ul><li>100% remote working arrangement within the stated UAE employment framework.</li><li>Opportunity to contribute to enterprise information governance and digital records transformation initiatives.</li><li>Exposure to modern document management, metadata, and automated classification technologies.</li><li>Collaborative working environment with opportunities for professional development.</li><li>Competitive compensation based on experience, qualifications, and technical expertise.</li></ul>How to Apply<p>Interested candidates should submit an updated CV highlighting their experience in electronic records classification, metadata management, document management systems, and information governance.</p><p><strong>Application subject line:</strong> Application – Senior Electronic Records Classification Specialist (UAE Remote)</p><p>Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer.</p><ul><li><strong>Role boundary:</strong> This position is fully remote and focuses on digital records analysis, classification, metadata quality, and governance support. Physical archive handling, secure destruction, original-document custody, and on-site records inspections must be performed by qualified local personnel. Formal records disposal approvals, legal holds, disclosure decisions, retention exceptions, regulatory notifications, and statutory compliance sign-offs must be made by appropriately authorized legal, records management, or compliance professionals.</li></ul>

<ul><li><p>Specializes in managing technical, legal, and project related documentation </p></li><li><p>Ensure that all documents are properly filed and stored for easy retrieval.</p></li><li><p>Review and verify the accuracy and completeness of documents before filing </p></li><li><p>Assist in the preparation of reports and presentations by providing necessary documents and information.</p></li><li><p>Maintain confidentiality and security of all documents and records.</p></li><li><p>Offer assistance and support to other departments as needed.</p></li><li><p>Continuously improve document comtrol processes and systems to enhance efficiency and accuracy.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma /Degree or equivalent ; additional qualifications in document management related fields are a plus.</p></li><li><p>Freshers are welcome to apply.</p></li><li><p>Female Filipino candidates fluent in english is preferred.</p></li><li><p>Previous experience in MEP or construction is an advantage but not mandatory.</p></li><li><p>Familiarity with ISO standards and project management methodologies is highly valued.</p></li><li><p>Proficiency in document management software, MS Office, filing Systems and Document Tracking is essential.</p></li></ul>

Job Title: Senior Scientific Regulatory Documentation Specialist<p><strong>Location:</strong> United Arab Emirates (Remote)</p><p><strong>Employment Type:</strong> Full-Time</p><p><strong>Work Arrangement:</strong> 100% Remote — Work From Home</p><p><strong>Level:</strong> Senior</p>About the Role<p>The Senior Scientific Regulatory Documentation Specialist is responsible for preparing, reviewing, coordinating, and maintaining scientific and technical documentation required to support regulatory submissions, product registrations, compliance assessments, and ongoing regulatory activities. The role focuses on scientific data interpretation, document quality, technical consistency, regulatory requirements tracking, and submission readiness across relevant product and industry categories, including pharmaceuticals, biotechnology, medical devices, chemicals, and healthcare-related products. Working fully remotely, the specialist collaborates with scientific, quality assurance, regulatory affairs, manufacturing, research, and legal teams to ensure that documentation is accurate, traceable, and aligned with applicable regulatory standards.</p>Key Responsibilities<ul><li>Prepare, review, and coordinate scientific and technical documents supporting regulatory submissions and product compliance activities.</li><li>Compile technical information from research reports, laboratory records, clinical documentation, manufacturing data, and quality management systems.</li><li>Review scientific reports, product specifications, analytical results, validation records, stability data, and technical summaries for accuracy and consistency.</li><li>Develop and maintain regulatory document packages, including technical dossiers, product information files, scientific justifications, and supporting evidence.</li><li>Coordinate the preparation of regulatory submission sections and supporting documentation in accordance with applicable frameworks.</li><li>Review scientific terminology, data references, tables, figures, appendices, and document formatting to ensure completeness and consistency.</li><li>Assess documentation against relevant regulatory guidance, technical standards, and internal quality requirements.</li><li>Track regulatory changes and assess their potential impact on existing documentation, product records, and submission requirements.</li><li>Coordinate responses to regulatory questions and requests for additional scientific or technical information.</li><li>Maintain document version control, approval records, change histories, and traceability across regulatory documentation systems.</li><li>Identify missing evidence, conflicting data, outdated references, and documentation gaps, and coordinate corrective actions with subject-matter experts.</li><li>Support the preparation of risk assessments, scientific rationales, benefit-risk summaries, and technical explanations.</li><li>Collaborate with quality assurance teams to ensure alignment between regulatory submissions, controlled procedures, and quality records.</li><li>Coordinate document review cycles with internal specialists, external consultants, and relevant technical stakeholders.</li><li>Maintain regulatory calendars, submission trackers, document inventories, and outstanding-action logs.</li><li>Support audit and inspection readiness by organizing scientific records and retrieving relevant documentation.</li><li>Prepare management reports on submission progress, document quality, regulatory changes, and outstanding compliance activities.</li><li>Recommend improvements to document templates, review workflows, metadata standards, and regulatory information management processes.</li></ul>Qualifications and Experience<ul><li>Bachelor's degree in Pharmaceutical Sciences, Chemistry, Biology, Biotechnology, Biomedical Science, Regulatory Affairs, or a related scientific discipline.</li><li>A postgraduate qualification or professional certification in Regulatory Affairs or Scientific Documentation is an advantage.</li><li>Significant experience in scientific documentation, regulatory affairs, technical writing, or regulated product compliance.</li><li>Strong understanding of scientific data interpretation and technical documentation requirements.</li><li>Experience preparing or reviewing regulatory dossiers, technical reports, product documentation, and supporting evidence.</li><li>Familiarity with relevant regulatory frameworks and guidance applicable to pharmaceuticals, medical devices, biotechnology, chemicals, or other regulated products.</li><li>Knowledge of document control, change management, data integrity, and quality management principles.</li><li>Ability to interpret laboratory reports, validation documents, stability data, product specifications, and scientific study findings.</li><li>Experience with electronic document management systems, regulatory information management platforms, and Microsoft Office applications.</li><li>Strong technical writing, editing, proofreading, and information organization skills.</li><li>Excellent attention to detail and ability to identify inconsistencies in complex scientific records.</li><li>Ability to manage multiple documentation projects and meet submission deadlines.</li><li>Strong communication and stakeholder coordination skills.</li><li>Ability to work independently and collaborate effectively with multidisciplinary teams in a fully remote environment.</li></ul>What We Offer<ul><li>Fully remote working arrangement within the stated UAE-based role framework.</li><li>Opportunity to support scientific and regulatory documentation across complex product portfolios.</li><li>Collaboration with multidisciplinary scientific, quality, and regulatory professionals.</li><li>A structured environment emphasizing documentation accuracy, traceability, and regulatory compliance.</li><li>Opportunities for professional development in regulatory affairs and scientific technical writing.</li></ul>How to Apply<p>Interested candidates should submit an updated CV highlighting their scientific documentation experience, regulatory submission knowledge, technical writing capabilities, and familiarity with regulated product environments.</p><p><strong>Application Subject:</strong> Application – Senior Scientific Regulatory Documentation Specialist (UAE Remote)</p><ul><li>Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer. Formal regulatory submissions, declarations, certifications, statutory sign-offs, and communications requiring licensed or delegated regulatory authority must be reviewed, approved, and submitted by appropriately authorized personnel in accordance with applicable laws and regulatory requirements.</li></ul>

<ul><li><p>Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.</p></li><li><p>Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.</p></li><li><p>Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.</p></li><li><p>Establish and enforce document management protocols, including version control, indexing, and archiving procedures.</p></li><li><p>Interior Fitout - UAE Experience Mandatory Hands-On Experience on Aconex and Related software</p><p>Material Knowledge and Material Specification is an added advantage</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration, Information Management, or a related field preferred.</p></li><li><p>Minimum of 3 years of experience in document control or records management within engineering or construction industries.</p></li><li><p>Familiarity with ISO standards and project management methodologies is highly valued.</p></li><li><p>Proficiency in document management software (e.g., Aconex, SharePoint) and MS Office Suite is essential.</p></li></ul>

<ul><li>Manage the entire lifecycle of all project-related documents, from creation and distribution to revision and archival, ensuring strict adherence to company and project protocols.</li><li>Implement and maintain a robust electronic document management system (EDMS), meticulously organizing and indexing all Civil and MEP drawings, specifications, RFIs, and submittals for easy retrieval.</li><li>Coordinate the timely issuance and distribution of all project documentation to relevant stakeholders, including consultants, contractors, and internal teams, confirming receipt and understanding.</li><li>Oversee the controlled distribution of incoming and outgoing correspondence, drawings, and transmittals, ensuring accurate logging and tracking of all communications.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Possess a Bachelor's degree in Engineering, Construction Management, or a related field, or equivalent practical experience.</li><li>Hold a relevant professional certification in Document Control (e.g., CDCS) demonstrating expertise.</li><li>Minimum of 5-7 years of progressive experience in document control within large-scale Civil and MEP construction projects.</li><li>Demonstrated proficiency in using various Electronic Document Management Systems (EDMS) such as Aconex, Procore, or similar platforms.</li></ul>

<p>The Executive Assistant will support the Senior Executive Assistant in providing efficient and professional administrative and executive support to the Managing Directors (MDs).<br> <br> </p> <p>Reporting directly to the Senior EA, this role will assist with day-to-day diary management, meeting coordination, business travel arrangements and general administrative duties. The successful candidate will be highly organised, proactive and detail-oriented, with the ability to manage multiple tasks in a fast-paced environment.</p> <p> <br> </p> <p>Key Responsibilities</p> <ul> <li>Support the Senior EA with the day-to-day management and coordination of the MDs' calendars, meetings and appointments.</li> <li>Assist with organising business travel arrangements, including flights, accommodation, transport and preparation of itineraries.</li> <li>Coordinate internal and external meetings, including scheduling, preparing meeting materials and managing logistics.</li> <li>Assist with managing correspondence, emails and meeting invitations as directed by the Senior EA.</li> <li>Provide general administrative support, including document preparation, filing, data entry and maintaining accurate records.</li> <li>Support the coordination of business events, conferences and corporate engagements.</li> <li>Liaise with internal teams and external stakeholders to ensure smooth communication and coordination.</li> <li>Assist the Senior EA in tracking outstanding tasks, following up on action items and ensuring deadlines are met.</li> <li>Maintain the highest standards of confidentiality and discretion when handling sensitive business information.</li> <li>Carry out ad-hoc administrative duties and projects as directed by the Senior EA.</li> </ul><p><strong>Desired Candidate Profile</strong></p><p>Qualifications &amp; Skills</p> <ul> <li>Previous experience in an administrative, assistant or junior executive support role is preferred.</li> <li>Strong organisational and time management skills with excellent attention to detail.</li> <li>Excellent written and verbal communication skills.</li> <li>Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook).</li> <li>Ability to multitask, prioritise workloads and adapt to changing schedules.</li> <li>High level of professionalism, discretion and confidentiality.</li> <li>Proactive, reliable and willing to learn, with a positive and collaborative attitude.</li> <li>Ability to work effectively as part of a team and follow direction from the Senior EA.</li> <li>A high degree of flexibility is essential to the successful performance of this role.</li> </ul>

Job Title: Receptionist<br>Location: Dubai, UAEEmployment Type: Full-time Industry: Exhibitions & Events<br>Job Summary We are looking for a professional, friendly, and well-organized Receptionist to manage the reception area and provide administrative support to ensure smooth day-to-day office operations. The ideal candidate should have excellent communication skills, a professional appearance, and the ability to handle multiple tasks efficiently in a fast-paced environment.<br>Key Responsibilities Welcome and greet visitors, clients, suppliers, and business partners in a professional manner. Answer, screen, and direct incoming telephone calls and messages. Manage the reception area and ensure it is clean, organized, and presentable at all times. Receive, sort, and distribute incoming mail, courier deliveries, and documents. Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments. Maintain a visitor log and ensure proper visitor procedures are followed. Schedule and coordinate meeting rooms and assist with meeting arrangements. Handle general inquiries and provide accurate information to employees and visitors. Assist with basic administrative and clerical tasks, including filing, scanning, photocopying, and document preparation. Maintain office supplies and coordinate with the relevant team for replenishment. Support the HR and Administration teams with employee-related administrative tasks when required. Coordinate with suppliers, courier companies, and service providers. Assist in organizing office events, meetings, and company activities. Maintain confidentiality of company and employee information. Handle any other administrative duties assigned by management.<br>Requirements Bachelor's degree or diploma in Business Administration, Office Management, or a related field.1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role. Excellent verbal and written communication skills. Professional and pleasant telephone etiquette. Strong organizational and multitasking abilities. Proficiency in Microsoft Office, particularly Word and Excel. Good interpersonal and customer service skills. Professional appearance and positive attitude. Ability to work effectively in a fast-paced environment. Good knowledge of English is required; Arabic is an advantage. Previous experience in the exhibition, events, hospitality, or corporate industry is an advantage.

Job Summary<br><br>We are seeking an experienced and proactive Public Relations Officer (PRO) to manage all government-related documentation and compliance activities within the UAE. The ideal candidate will ensure timely processing of employee and company legal documents while maintaining strong relationships with UAE government authorities and ensuring compliance with local labor and immigration regulations.<br><br>Key Responsibilities <br><br> Manage UAE employment visas, Emirates ID applications, labor permits, residency visa renewals, cancellations, and status changes. Process company trade license renewals, establishment card renewals, and other corporate legal documentation. Liaise with UAE government authorities, including: MOHRE (Ministry of Human Resources & Emiratisation) ICP (Federal Authority for Identity, Citizenship, Customs & Port Security) GDRFA (General Directorate of Residency and Foreigners Affairs) Dubai/Sharjah Economic Department (DED/SEDD) Chambers of Commerce Other relevant UAE government entities. <br> Ensure timely renewal of company licenses, permits, visas, and employee legal documents to maintain full compliance. Stay updated on UAE labor laws, immigration regulations, and government procedures. Coordinate with the HR department and management on all PRO-related activities and compliance requirements. Maintain accurate records of visa statuses, license expiry dates, and government transactions. Handle attestation, notarization, document legalization, and other government documentation as required. Represent the company professionally during interactions with government departments and external agencies. <br><br>Requirements <br><br> Minimum 3–5 years of UAE experience as a Public Relations Officer (PRO). Candidates from India or Pakistan are preferred. Strong knowledge of UAE labor laws, immigration procedures, and government regulations. Hands-on experience using UAE government portals, including: MOHRE ICP GDRFA TAMM (if applicable) Dubai Now (if applicable) <br> Excellent communication skills in Arabic and English (written and spoken). Strong organizational and time management skills with the ability to manage multiple deadlines. High level of integrity and ability to handle confidential information with discretion. Valid UAE driving license is preferred.

Job Title: Receptionist<br>Location: Dubai, UAEEmployment Type: Full-time Industry: Exhibitions & Events<br>Job Summary We are looking for a professional, friendly, and well-organized Receptionist to manage the reception area and provide administrative support to ensure smooth day-to-day office operations. The ideal candidate should have excellent communication skills, a professional appearance, and the ability to handle multiple tasks efficiently in a fast-paced environment.<br>Key Responsibilities Welcome and greet visitors, clients, suppliers, and business partners in a professional manner. Answer, screen, and direct incoming telephone calls and messages. Manage the reception area and ensure it is clean, organized, and presentable at all times. Receive, sort, and distribute incoming mail, courier deliveries, and documents. Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments. Maintain a visitor log and ensure proper visitor procedures are followed. Schedule and coordinate meeting rooms and assist with meeting arrangements. Handle general inquiries and provide accurate information to employees and visitors. Assist with basic administrative and clerical tasks, including filing, scanning, photocopying, and document preparation. Maintain office supplies and coordinate with the relevant team for replenishment. Support the HR and Administration teams with employee-related administrative tasks when required. Coordinate with suppliers, courier companies, and service providers. Assist in organizing office events, meetings, and company activities. Maintain confidentiality of company and employee information. Handle any other administrative duties assigned by management.<br>Requirements Bachelor's degree or diploma in Business Administration, Office Management, or a related field.1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role. Excellent verbal and written communication skills. Professional and pleasant telephone etiquette. Strong organizational and multitasking abilities. Proficiency in Microsoft Office, particularly Word and Excel. Good interpersonal and customer service skills. Professional appearance and positive attitude. Ability to work effectively in a fast-paced environment. Good knowledge of English is required; Arabic is an advantage. Previous experience in the exhibition, events, hospitality, or corporate industry is an advantage.

Company Description ANAROCK Middle East is a subsidiary of the ANAROCK Group, delivering exclusive real estate services across the region. The company focuses on serving a discerning clientele and redefining luxury living standards in the Middle East. With a specialized approach to premium properties, ANAROCK Middle East emphasizes personalized service and deep market expertise. Team members join a dynamic environment that values professionalism, client focus, and long-term relationships in the real estate sector.<br>Role Description This is a full-time, on-site Executive Assistant role based in Dubai. The Executive Assistant will provide comprehensive administrative and executive support, including managing calendars, scheduling meetings, organizing travel, and preparing expense reports. The role involves drafting and reviewing correspondence, maintaining records and files, coordinating internal and external communications, and supporting the preparation of presentations and reports. The Executive Assistant will liaise with stakeholders, ensure timely follow-ups on action items, and help streamline office operations to enable senior leadership to focus on strategic priorities. The individual will be expected to maintain strict confidentiality, demonstrate professionalism, and represent the company in a polished manner.<br>Qualifications Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel arrangements. Experience with Administrative Assistance tasks such as document preparation, filing, office coordination, and general clerical support. Proficiency in managing Expense Reports, including tracking costs, reconciling receipts, and supporting budgeting processes. Excellent Communication skills, both written and verbal, with the ability to interact effectively with senior leadership and external partners. High level of professionalism, discretion, and integrity in handling confidential information. Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize multiple tasks. Comfort with office software and tools (e.g., MS Office, calendar and conferencing platforms); experience in real estate or professional services is an advantage. Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.<br>Share your CV : hr@anarock.me

COYA is a luxury lifestyle group celebrating Latin American culture through exceptional Peruvian cuisine, innovative cocktails, music, art and unforgettable experiences.<br>With venues in London, Mayfair and City of London, Monte Carlo, Barcelona and Marbella, and across the Middle East. COYA continues to grow, we are always looking for passionate hospitality professionals who want to build an international career.<br>We are seeking an experienced PRO Administrator (UAE National) to join COYA Dubai.<br>An ideal PRO Administrator will:Act as the main point of contact between COYA employees and the external PRO company for all immigration-related matters. Coordinate with employees regarding document updates, renewals, and immigration timelines. Coordinate new visa applications, renewals, cancellations, work permits and registrations through our external PRO in UAE. Respond to employee queries related to immigration status. Track immigration applications, approvals, and expiry dates, ensuring timelines are followed up accurately. Maintain accurate employee records, trackers, and HR files. Stay up to date on any changes in UAE labor laws, immigration policies, and regulatory updates for coordination and compliance purposes.<br>Requirements:Proven experience as a PRO Administrator role in the UAE, minimum of 1 - 2 years. Strong understanding of UAE labor law and immigration processes. Experience coordinating with an external PRO provider is an advantage. Excellent communication and interpersonal skills, with the ability to liaise effectively with employees. Good written and spoken English. Strong organizational and time management abilities. Valid UAE driving license is preferred. High attention to detail and ability to handle confidential information.<br>We take care of our people by providing:Full training and induction. A competitive salary. A fun workplace and great work-life balance. Family meals twice a day. Paid holidays as per UAE Labor Law. Pension Great discounts at some of UAE best restaurants.<br>How to Apply:<br>If you're ready to embark on an exciting journey, please apply with your CV and tell us why you are the perfect candidate for the job.

<p> <b>Job Description:</b> </p> <p> <b>Senior Administrator</b> </p> <p> <b>Abu Dhabi, UAE</b> </p> <p> </p> <p>Parsons is looking for an amazingly <b>Senior Administrator </b>to join our team! In this role, you'll track and record all data related to the project.</p> <p> </p> <p> <b>What you will be Doing:</b> </p> <ul> <li>Coordinate the flow of documents between project delivery team (Client), engineering disciplines, construction team, or other department groups</li> <li>Working directly under the Client Delivery team management. </li> <li>Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project</li> <li>Type and issuing official letters.</li> <li>Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required</li> <li>Enter data and produces reports using other standard office automation or department-specific computer applications</li> <li>Scan documents for electronic storage</li> <li>Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents</li> <li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li> <li>Assist junior document control staff to ensure effective implementation of project-specific procedures</li> <li>Perform other duties commensurate with functional level and responsibilities</li> <li>Arrange meetings for the Client Delivery team management.</li> </ul> <p> </p><p><strong>Desired Candidate Profile</strong></p><p> <b>What Required Skills You will Bring:</b> </p> <ul> <li>Bachelor's degree in any related discipline</li> <li>Minimum 5 years of document control experience in an engineering construction / project management environment.</li> <li>Direct reporting to the PMC/Client Delivery team and other groups.</li> <li>Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. </li> <li>Assignments will require a working knowledge of ASITE, Unifier or other EDMS</li> <li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. </li> <li>Detail oriented and comfortable working in a fast-paced office environment</li> <li>Superior organization skills and dedication to completing projects in a timely manner.</li> <li>UAE experience</li> </ul>