Document Controller

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced directors of proposals who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for directors of proposals with 5+ years responding to public-sector RFIs, RFPs, and solicitations for government contracts to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFI responses, solicitation compliance matrices, past-performance narratives, pricing volume submissions, capture plans, and proposal executive summaries.<br><br>Compensation: $100/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced bid managers who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for bid managers with 5+ years responding to public-sector RFIs, RFPs, and solicitations for government contracts to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFI responses, solicitation compliance matrices, past-performance narratives, pricing volume submissions, capture plans, and proposal executive summaries.<br><br>Compensation: $100/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced HR business partners who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for HR business partners with 4+ years running HR processes and hiring pipelines to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: job descriptions and interview scorecards, offer letters and compensation rationale, HR policy and handbook drafting, performance-review templates, candidate-feedback and rejection communications, and headcount and compensation-band trackers.<br><br>Compensation: $70/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 4+ years as an HR generalist, recruiter, or people operations professional Direct ownership of writing job descriptions, offer letters, HR policy, or performance-review materials Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>4+ years as an HR generalist, recruiter, or people operations professional Direct ownership of writing job descriptions, offer letters, HR policy, or performance-review materials Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced people operations managers who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for people operations managers with 4+ years running HR processes and hiring pipelines to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: job descriptions and interview scorecards, offer letters and compensation rationale, HR policy and handbook drafting, performance-review templates, candidate-feedback and rejection communications, and headcount and compensation-band trackers.<br><br>Compensation: $70/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 4+ years as an HR generalist, recruiter, or people operations professional Direct ownership of writing job descriptions, offer letters, HR policy, or performance-review materials Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>4+ years as an HR generalist, recruiter, or people operations professional Direct ownership of writing job descriptions, offer letters, HR policy, or performance-review materials Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced strategic sourcing leads who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for strategic sourcing leads with 4+ years running sourcing and supplier-management processes to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFP and RFQ drafting, vendor-scoring and evaluation matrices, supplier-contract and SLA review, spend-analysis reports, vendor-risk assessments, and category strategy and savings-pipeline reviews.<br><br>Compensation: $70/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 4+ years in procurement, sourcing, or vendor/supplier management Direct ownership of running RFPs/RFQs and negotiating or reviewing vendor contracts and SLAs Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>4+ years in procurement, sourcing, or vendor/supplier management Direct ownership of running RFPs/RFQs and negotiating or reviewing vendor contracts and SLAsExpert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced compliance analysts who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for compliance analysts with 5+ years in financial services regulatory compliance or risk to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: regulatory-filing and disclosure review, AI and model-risk governance memos, compliance-policy drafting, control-testing and audit-response documentation, regulator correspondence, and board risk committee materials.<br><br>Compensation: $100/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 5+ years in financial services compliance, regulatory affairs, or risk management Direct ownership of drafting or reviewing regulatory filings, compliance policy, or control-testing documentation Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>5+ years in financial services compliance, regulatory affairs, or risk management Direct ownership of drafting or reviewing regulatory filings, compliance policy, or control-testing documentation Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced heads of capture who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for heads of capture with 5+ years responding to public-sector RFIs, RFPs, and solicitations for government contracts to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFI responses, solicitation compliance matrices, past-performance narratives, pricing volume submissions, capture plans, and proposal executive summaries.<br><br>Compensation: $100/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced proposal managers who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for proposal managers with 5+ years responding to public-sector RFIs, RFPs, and solicitations for government contracts to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFI responses, solicitation compliance matrices, past-performance narratives, pricing volume submissions, capture plans, and proposal executive summaries.<br><br>Compensation: $100/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>5+ years leading RFI and RFP responses for public-sector or government contracting opportunities Direct ownership of compliance matrices, past-performance narratives, and capture plans for competitive government solicitations Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced supplier managers who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for supplier managers with 4+ years running sourcing and supplier-management processes to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFP and RFQ drafting, vendor-scoring and evaluation matrices, supplier-contract and SLA review, spend-analysis reports, vendor-risk assessments, and category strategy and savings-pipeline reviews.<br><br>Compensation: $70/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 4+ years in procurement, sourcing, or vendor/supplier management Direct ownership of running RFPs/RFQs and negotiating or reviewing vendor contracts and SLAs Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>4+ years in procurement, sourcing, or vendor/supplier management Direct ownership of running RFPs/RFQs and negotiating or reviewing vendor contracts and SLAsExpert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced vendor managers who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for vendor managers with 4+ years running sourcing and supplier-management processes to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: RFP and RFQ drafting, vendor-scoring and evaluation matrices, supplier-contract and SLA review, spend-analysis reports, vendor-risk assessments, and category strategy and savings-pipeline reviews.<br><br>Compensation: $70/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br> 4+ years in procurement, sourcing, or vendor/supplier management Direct ownership of running RFPs/RFQs and negotiating or reviewing vendor contracts and SLAs Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>4+ years in procurement, sourcing, or vendor/supplier management Direct ownership of running RFPs/RFQs and negotiating or reviewing vendor contracts and SLAsExpert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail

Role: Paralegal (Remote) Location: Remote (Work from Anywhere) Job Type: Contract Payout: $42 - $55/hour<br>Role Overview:We are hiring for one of our clients, seeking a Paralegal to assist with document preparation, legal research, and case management. The role involves supporting legal operations by maintaining organized files and ensuring compliance with procedural requirements.<br>Key Responsibilities:• Prepare and file legal documents, including motions, pleadings, and correspondence.• Conduct legal research using databases and resources to support case preparation.• Organize and maintain physical and digital case files, ensuring accuracy and accessibility.• Assist with client communications, including drafting responses and scheduling consultations.• Verify deadlines and procedural requirements to ensure timely filing and compliance.<br>Required Skills & Qualifications:• Experience preparing legal documents and maintaining case files in compliance with procedural standards.• Proficiency in legal research tools and databases.• Strong organizational skills with attention to detail in document management.• Ability to communicate clearly with clients and legal professionals.• Familiarity with court filing procedures and deadlines.<br>More About the Opportunity:This role offers a unique opportunity to work with a global leader in the Legal Services industry, contributing to efficient legal operations and client support. The position supports critical functions in document preparation and case management.<br>Equal Opportunity Employer:We hire based on skills and expertise. All qualified candidates are welcome regardless of background, experience, or prior employment history. Applications are reviewed solely on demonstrated technical ability and qualifications.<br>Apply Now!

Role: Paralegal (Remote) Location: Remote (Work from Anywhere) Job Type: Contract Payout: $42 - $55/hour<br>Role Overview:We are hiring for one of our clients, seeking a Paralegal to assist with document preparation, legal research, and case management. The role involves supporting legal operations by maintaining organized files and ensuring compliance with procedural requirements.<br>Key Responsibilities:• Prepare and file legal documents, including motions, pleadings, and correspondence.• Conduct legal research using databases and resources to support case preparation.• Organize and maintain physical and digital case files, ensuring accuracy and accessibility.• Assist with client communications, including drafting responses and scheduling consultations.• Verify deadlines and procedural requirements to ensure timely filing and compliance.<br>Required Skills & Qualifications:• Experience preparing legal documents and maintaining case files in compliance with procedural standards.• Proficiency in legal research tools and databases.• Strong organizational skills with attention to detail in document management.• Ability to communicate clearly with clients and legal professionals.• Familiarity with court filing procedures and deadlines.<br>More About the Opportunity:This role offers a unique opportunity to work with a global leader in the Legal Services industry, contributing to efficient legal operations and client support. The position supports critical functions in document preparation and case management.<br>Equal Opportunity Employer:We hire based on skills and expertise. All qualified candidates are welcome regardless of background, experience, or prior employment history. Applications are reviewed solely on demonstrated technical ability and qualifications.<br>Apply Now!

<p><strong>Key Responsibilities</strong></p><p><strong>1. Project Reporting & Dashboards</strong></p><ul><li><p>Prepare weekly, monthly, and ad hoc project status reports for management and stakeholders.</p></li><li><p>Maintain project dashboards, KPI trackers, milestone reports, and performance summaries.</p></li><li><p>Consolidate project updates, progress, risks, issues, dependencies, and outstanding actions.</p></li><li><p>Prepare management presentations, project review reports, and steering committee materials.</p></li><li><p>Ensure reporting accuracy, consistency, and timely submission.</p></li></ul><br><p><strong>2. Project Coordination & Stakeholder Management</strong></p><ul><li><p>Coordinate with project managers, technical teams, vendors, clients, government stakeholders, and internal departments.</p></li><li><p>Track action items, pending approvals, overdue deliverables, dependencies, and key decisions.</p></li><li><p>Organise project meetings, progress reviews, and stakeholder discussions.</p></li><li><p>Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.</p></li><li><p>Follow up with relevant stakeholders to ensure timely completion of project activities.</p></li><li><p>Support coordination of contracts, purchase orders, invoices, payment schedules, and vendor deliverables.</p></li></ul><br><p><strong>3. Project Controls & Governance</strong></p><ul><li><p>Maintain project plans, milestone trackers, deliverable registers, RAID logs, and change request logs.</p></li><li><p>Monitor project schedules and planned-versus-actual progress.</p></li><li><p>Identify delays, risks, and outstanding actions, escalating issues where required.</p></li><li><p>Maintain accurate project documentation, approvals, correspondence, and audit records.</p></li><li><p>Support project governance, document control, change management, and compliance processes.</p></li><li><p>Ensure adherence to project lifecycle procedures and organisational governance standards.</p></li></ul><br><p><strong>4. Data Management & Analysis</strong></p><ul><li><p>Validate, reconcile, and maintain project data received from multiple stakeholders.</p></li><li><p>Ensure accuracy, completeness, and consistency of project trackers, databases, and reports.</p></li><li><p>Analyse project information to identify trends, risks, overdue actions, and areas requiring attention.</p></li><li><p>Maintain project records and document repositories in line with information-management requirements.</p></li><li><p>Support improvements to reporting templates, dashboards, and data-management processes.</p></li></ul><br><p><strong>5. Government Portals & Compliance Support</strong></p><ul><li><p>Use relevant government portals and digital platforms for project submissions, approvals, correspondence, and documentation.</p></li><li><p>Coordinate with government entities to follow up on submissions, approvals, requests, and project-related documentation.</p></li><li><p>Maintain records in accordance with government, client, and organisational requirements.</p></li><li><p>Support compliance reporting, audit preparation, and document retrieval.</p></li></ul><br><p><strong>Required Qualifications & Experience</strong></p><ul><li><p>Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related discipline.</p></li><li><p>3–5 years of relevant experience in PMO coordination, project coordination, project support, project reporting, or project administration.</p></li><li><p>Previous experience supporting projects within a government or semi-government entity, security solutions provider, systems integrator, technology company, or similarly regulated environment.</p></li><li><p>Demonstrable hands-on experience using government portals for submissions, approvals, documentation, or project coordination.</p></li><li><p>Experience preparing project status reports, dashboards, KPI reports, and management presentations.</p></li><li><p>Strong experience maintaining project trackers, milestone plans, action logs, risk registers, issue logs, and deliverable registers.</p></li><li><p>Good understanding of project governance, project controls, and project lifecycle management.</p></li><li><p>Familiarity with PMI/PMBOK principles or recognised project management methodologies is preferred.</p></li><li><p>PMP, CAPM, PRINCE2, Agile, or equivalent certification will be an advantage.</p></li></ul><br><p><strong>Technical Skills</strong></p><ul><li><p>Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, advanced formulas, data validation, reconciliation, conditional formatting, dashboards, and charts.</p></li><li><p>Proficiency in Microsoft PowerPoint, Word, Outlook, and Teams.</p></li><li><p>Working experience with MS Project for schedule and milestone tracking.</p></li><li><p>Familiarity with SharePoint, document management systems, and workflow tools.</p></li><li><p>Knowledge of Power BI, PPM tools, or project management platforms will be an advantage.</p></li></ul><br><p><strong>Language Requirements</strong></p><ul><li><p>Fluency in written and spoken English is essential.</p></li><li><p>Fluency in written and spoken Arabic is strongly preferred.</p></li><li><p>Ability to prepare professional reports, stakeholder correspondence, and meeting minutes in both Arabic and English will be an advantage.</p><br></li></ul><p><strong>Ideal Candidate Profile</strong></p><p>The ideal candidate is highly organised, analytical, and detail-oriented, with strong communication and follow-up skills. They should be comfortable coordinating with multiple stakeholders, managing competing priorities, maintaining confidential project information, and ensuring accurate and timely reporting in a structured, governance-driven environment.</p><p>Candidates with hands-on government portal experience, strong advanced Excel/reporting capabilities, and relevant PMO/project coordination experience are particularly encouraged to apply.</p><br><p><strong>Important Note – Mandatory Video Introduction</strong></p><p>Candidates are required to submit a short video introduction highlighting their relevant PMO/project coordination experience, key skills, exposure to government portals, and suitability for this role.</p><p>Submission of the video introduction is mandatory to proceed further in the recruitment process</p><p><strong>Desired Candidate Profile</strong></p><p><strong>About the Role</strong></p><ul><li><p>We are seeking a highly organised, detail-oriented, and proactive PMO Coordinator / Project Coordinator to support project delivery, reporting, governance, and stakeholder coordination within a government security solutions environment.</p></li><li><p>The successful candidate will be responsible for maintaining accurate project data, tracking milestones and deliverables, preparing management reports and dashboards, coordinating with internal and external stakeholders, and ensuring project documentation complies with established governance and regulatory requirements.</p></li><li><p>This role requires strong analytical, reporting, coordination, and follow-up skills, along with hands-on experience working with government portals and project documentation in a regulated environment.</p></li></ul>

<p>Position Overview We are seeking a reliable, organized, and detail-oriented Data Entry Specialist Administrative professional to join our remote team. This entry-level role provides data entry, recordkeeping, document processing, and general administrative support to help maintain accurate information and efficient daily operations. The successful candidate will enter and update data, maintain digital records, organize documents, manage spreadsheets, review information for accuracy, and assist team members with routine administrative responsibilities. Previous professional experience is not required. Training and guidance will be provided to qualified candidates. This position is well suited for recent graduates, career changers, individuals returning to the workforce, or candidates looking to begin a career in data entry, administration, or business operations.</p><p><b>Key Responsibilities</b></p><p>Data Entry &amp; Records</p><ul><li>Enter and update information in databases, spreadsheets, and internal systems.</li><li>Transfer information from approved documents into digital records.</li><li>Review data for accuracy, completeness, and consistency.</li><li>Identify missing, duplicate, or incorrect information.</li><li>Correct routine errors when authorized.</li><li>Maintain accurate and up-to-date records.</li><li>Perform routine quality-control checks.</li><li>Update tracking sheets, contact lists, logs, and administrative records.</li><li>Follow established data-entry and recordkeeping procedures.</li></ul><p>Administrative Support</p><ul><li>Provide routine administrative assistance to managers and team members.</li><li>Prepare, format, organize, and update business documents.</li><li>Process forms, records, and internal requests.</li><li>Maintain spreadsheets, trackers, and administrative logs.</li><li>Organize electronic files and shared folders.</li><li>Monitor shared inboxes or communication channels when assigned.</li><li>Route documents and requests to appropriate team members.</li><li>Assist with general administrative and clerical projects.</li></ul><p>Document Management</p><ul><li>Upload, label, categorize, and archive digital documents.</li><li>Maintain organized electronic filing systems.</li><li>Review documents for completeness and basic accuracy.</li><li>Maintain document indexes and tracking records.</li><li>Retrieve authorized records when requested.</li><li>Organize company forms, templates, procedures, and reference materials.</li><li>Follow established file-naming and document-storage procedures.</li><li>Handle confidential documents responsibly.</li></ul><p>Operations &amp; Task Support</p><ul><li>Assist with routine day-to-day operational activities.</li><li>Track assignments, deadlines, and outstanding action items.</li><li>Update operational and project trackers.</li><li>Follow up on routine tasks when requested.</li><li>Coordinate information between departments when necessary.</li><li>Assist with preparing routine reports and summaries.</li><li>Escalate incomplete information or administrative issues appropriately.</li></ul><p>Data Quality &amp; Reporting</p><ul><li>Review records for obvious errors or missing information.</li><li>Compare information across approved documents and systems.</li><li>Perform routine data-quality checks.</li><li>Compile information for basic reports.</li><li>Prepare summaries using established templates.</li><li>Flag discrepancies requiring additional review.</li><li>Help maintain accurate and current business information.</li></ul><p>Communication &amp; Team Coordination</p><ul><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal administrative inquiries.</li><li>Provide timely updates regarding assigned responsibilities.</li><li>Request clarification when instructions or information are incomplete.</li><li>Coordinate with team members to resolve routine data or documentation issues.</li><li>Maintain professional and dependable communication while working remotely.</li></ul><p><b>What We Offer</b></p><p>Depending on employment status, location, and eligibility, benefits may include:</p><ul><li>Fully remote work environment.</li><li>Competitive entry-level compensation.</li><li>Paid onboarding and training.</li><li>Full-time and part-time opportunities.</li><li>Flexible scheduling for qualifying positions.</li><li>Paid time off and company holidays.</li><li>Health, dental, and vision benefits where applicable.</li><li>Professional development and skills training.</li><li>Regular performance feedback.</li><li>Career growth and advancement opportunities.</li><li>Company-provided equipment where applicable.</li><li>Supportive remote team environment.</li></ul><p>Application Process</p><p>Interested candidates should submit an updated resume and complete the required application information. Qualified applicants may be invited to participate in a virtual interview. Depending on the position, candidates may also complete a brief skills assessment covering data accuracy, attention to detail, organization, written communication, or basic computer proficiency. Selected candidates will receive additional information regarding onboarding, training, scheduling, equipment requirements, and anticipated start date.</p><p>Equal Opportunity Statement</p><p>We are committed to providing equal employment opportunities and maintaining a respectful, inclusive, and professional workplace. Qualified applicants will be considered based on their skills, qualifications, experience, and ability to perform the responsibilities of the position without discrimination based on characteristics protected by applicable law.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer proficiency.</li><li>Familiarity with email, web browsers, spreadsheets, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to enter and review information accurately.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to manage multiple routine assignments.</li><li>Effective written and verbal communication skills.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and procedures.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul><p>Preferred Qualifications</p><p>Previous professional experience is not required.</p><p>Familiarity with any of the following may be helpful:</p><ul><li>Microsoft Excel, Word, and Outlook.</li><li>Google Sheets, Docs, Drive, and Calendar.</li><li>Data-entry or database systems.</li><li>CRM or business-management platforms.</li><li>Digital filing and document-management systems.</li><li>Administrative or clerical support.</li><li>Customer service or office support.</li><li>Basic reporting and spreadsheet management.</li><li>Remote collaboration tools.</li></ul><p>Internships, volunteer work, academic projects, freelance assignments, customer service experience, or previous clerical responsibilities may also be considered relevant.</p><p>Skills &amp; Competencies</p><ul><li><strong>Attention to Detail:</strong> Carefully review information and identify errors, inconsistencies, or missing details.</li><li><strong>Accuracy:</strong> Enter and maintain information correctly while following established procedures.</li><li><strong>Organization:</strong> Keep records, files, documents, and assignments organized across digital systems.</li><li><strong>Time Management:</strong> Prioritize responsibilities and complete assignments within expected timelines.</li><li><strong>Communication:</strong> Communicate clearly and professionally with supervisors and team members.</li><li><strong>Dependability:</strong> Maintain consistent productivity and follow through on assigned responsibilities.</li><li><strong>Adaptability:</strong> Learn new software, processes, and administrative procedures as needed.</li><li><strong>Confidentiality:</strong> Protect sensitive company, customer, vendor, and employee information.</li></ul><p>Ideal Candidate</p><p>You may be a strong fit if you:</p><ul><li>Have strong attention to detail and accuracy.</li><li>Enjoy working with computers, spreadsheets, and digital information.</li><li>Are organized, dependable, and responsible.</li><li>Can perform structured and repetitive tasks accurately.</li><li>Follow instructions and procedures carefully.</li><li>Can manage multiple assignments and meet deadlines.</li><li>Work effectively and independently in a remote environment.</li><li>Communicate professionally with colleagues.</li><li>Are comfortable learning new software and processes.</li><li>Can handle confidential information responsibly.</li><li>Are interested in developing professional experience in data entry, administration, or business operations.</li></ul><p>Recent graduates, career changers, individuals returning to the workforce, and candidates seeking their first professional remote position are encouraged to apply.</p>

<p>Description</p><p>Job Purpose: The Group Administrator: Regulatory and Quality Applications is an operational role in the Group Digital Technology team, responsible for providing day-to-day application support, issue resolution, and user assistance for the Regulatory and Quality Application which includes primarily Veeva and related systems like Esko Pulse, TVT, Argus PV and Track wise Digital. This role is support-focused, ensuring that Regulatory Affairs teams can operate efficiently and in compliance using the Regulatory IT platforms. The Administrator acts as a first line of support for users, manages incidents, service requests and changes, coordinates with internal Regulatory Application Analyst / Specialist, Internal IT Teams and Vendor (like Veeva) for issue escalation, and plays a critical role in maintaining system stability and user satisfaction. Basic Veeva system configuration and reporting skills are essential.</p><p>Job Requirements: Bachelor s degree in computer science, Information Technology, Life Sciences, or related field. ITIL Foundation (a plus). Veeva Vault certification (required). 3+ years administering Regulatory, Quality, or other GxP validated systems. Strong knowledge of GxP / CSV / 21 CFR Part 11 Experience supporting one or more of the following highly desirable: o eQMS platforms (Veeva QMS) o RIMS systems o Document Control systems (SharePoint DMS, Veeva Qdocs, OpenText) o Audit &amp; Compliance applications Experience maintaining validated systems (URS, IQ/OQ/PQ, trace matrices). Familiarity with workflow design, role based security, reporting tools, and configuration rules Strong understanding of GxP requirements, data integrity, ALCOA+, and validation processes. Experience analysing and interpreting regulatory guidelines and applying them to system operations. Strong knowledge of role-based access administration and security controls. Application configuration, workflow administration, and user access management. Incident, problem, change, and request management using ITIL frameworks. Strong analytical and troubleshooting capability for application and workflow issues. Documentation discipline, including SOPs, work instructions, validation artefacts, and system logs. Ability to work collaboratively with Quality, Regulatory, and cross-functional stakeholders. Strong analytical and methodical problem solving skills. High attention to detail and disciplined approach to documentation and configuration control. Excellent communication skills, particularly in translating system concepts into business language. Ability to remain calm and effective under pressure or audit conditions. Proactive, collaborative, and committed to continuous improvement. High level of accountability and ownership of allocated tasks. Deep understanding of Regulatory Affairs and Quality Management processes. Knowledge of eQMS, RIMS, Document Control, and Audit &amp; Compliance systems. Strong understanding of validation lifecycle, SOP standards, and compliance frameworks. Knowledge of integration patterns between enterprise systems (e.g., Veeva, SAP, Argus). Understanding of electronic records/e-signature regulations and data integrity requirements.</p><p>Requirements</p><p>KPA: Application Support and Troubleshooting</p><ul><li>Provide 1st and 2nd line support for users of the Regulatory applications, E.g. Registrations, Submissions, Archive, CRM and Safety.</li><li>Monitor support queues, investigate and resolve incidents, log service requests, and ensure timely follow-up and closure.</li><li>Troubleshoot common issues such as document upload failures, user access problems, metadata mismatches, and workflow errors.</li><li>Ensure SLAs are met, and tickets are closed on time (Incidents, Requests, Change &amp; Problem)</li><li>Ensure Problem Management is followed, and RCA is provided for major &amp; recurring incidents</li><li>Follow GxP &amp; CSV methods and ensure system stays in validated state with no deviations</li></ul><p>User Access Management</p><ul><li>Manage user onboarding/offboarding, access rights, and role-based permissions in compliance with internal SOPs.</li><li>Assist with system audits of user access and role reviews to ensure regulatory compliance.</li></ul><p>Incident Management &amp; Escalation</p><ul><li>Collaborate with other team members, management, and service providers to escalate and resolve complex technical issues.</li><li>Track and manage open issues using ticketing tools (e.g., ServiceNow), ensuring timely updates and user communication.</li></ul><p>System Monitoring &amp; Maintenance</p><ul><li>Perform daily health checks and monitor system performance to ensure uptime and data integrity.</li><li>Track usage metrics, system logs, and user behaviour to proactively identify potential issues.</li></ul><p>Documentation &amp; Training</p><ul><li>Maintain system support documentation including troubleshooting guides, FAQ articles, and job aids.</li><li>Assist in user training sessions and creation of quick reference materials to improve adoption and reduce support requests.</li></ul><p>Release Readiness &amp; Testing</p><ul><li>Review release notes (E.g. Veeva Release notes) and assist in testing new features and updates.</li><li>Support quarterly releases by validating critical functionality and reporting potential issues before go-live.</li></ul><p>Continuous Improvements</p><ul><li>Collect feedback from end-users to identify pain points and suggest system enhancements.</li><li>Participate in projects related to system upgrades, enhancements, or integrations (e.g., with Argus, ERP, or EDMS systems).</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Bachelor s degree in computer science, Information Technology, Life Sciences, or related field. ITIL Foundation (a plus). Veeva Vault certification (required). 3+ years administering Regulatory, Quality, or other GxP validated systems. Strong knowledge of GxP / CSV / 21 CFR Part 11 Experience supporting one or more of the following highly desirable: o eQMS platforms (Veeva QMS) o RIMS systems o Document Control systems (SharePoint DMS, Veeva Qdocs, OpenText) o Audit &amp; Compliance applications Experience maintaining validated systems (URS, IQ/OQ/PQ, trace matrices). Familiarity with workflow design, role based security, reporting tools, and configuration rules Strong understanding of GxP requirements, data integrity, ALCOA+, and validation processes. Experience analysing and interpreting regulatory guidelines and applying them to system operations. Strong knowledge of role-based access administration and security controls. Application configuration, workflow administration, and user access management. Incident, problem, change, and request management using ITIL frameworks. Strong analytical and troubleshooting capability for application and workflow issues. Documentation discipline, including SOPs, work instructions, validation artefacts, and system logs. Ability to work collaboratively with Quality, Regulatory, and cross-functional stakeholders. Strong analytical and methodical problem solving skills. High attention to detail and disciplined approach to documentation and configuration control. Excellent communication skills, particularly in translating system concepts into business language. Ability to remain calm and effective under pressure or audit conditions. Proactive, collaborative, and committed to continuous improvement. High level of accountability and ownership of allocated tasks. Deep understanding of Regulatory Affairs and Quality Management processes. Knowledge of eQMS, RIMS, Document Control, and Audit &amp; Compliance systems. Strong understanding of validation lifecycle, SOP standards, and compliance frameworks. Knowledge of integration patterns between enterprise systems (e.g., Veeva, SAP, Argus). Understanding of electronic records/e-signature regulations and data integrity requirements.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Key Responsibilities Establish and maintain an organized project document-control system.<br> Maintain records of drawings, specifications, submittals, approvals, correspondence, reports and other project documents.<br> Control the receipt, distribution, revision and filing of drawings and technical documents.<br> Ensure site teams are working from the latest approved drawings and revisions.<br> Maintain document registers and track outstanding submissions/approvals.<br> Coordinate documentation between Project Managers, Site Engineers, QA/QC, Procurement, subcontractors, consultants and clients.<br> Prepare and maintain project correspondence, letters, transmittals and supporting documentation.<br> Coordinate meeting schedules, invitations and meeting arrangements.<br> Prepare meeting agendas where required and assist with Minutes of Meeting (MOM).<br> Maintain action trackers and follow up responsible parties on outstanding meeting actions.<br> Support the project team in preparing weekly/monthly progress documentation.<br> Maintain records of RFIs, material submittals, method statements, inspection requests, NCRs and approvals, where applicable.<br> Coordinate material requirements with the site and Procurement teams.<br> Prepare/coordinate material requests and purchase-related documentation.<br> Follow up material orders, delivery status and outstanding requirements.<br> Maintain records of material approvals, purchase requests, delivery notes and related documentation.<br> Maintain subcontractor documentation and project-related records.<br> Assist in maintaining snagging/de-snagging trackers and project completion documentation.<br> Support preparation of handover documents, warranties, certificates and close-out records.<br> Maintain both electronic and physical project files in an organized manner.<br> Ensure confidentiality and proper control of sensitive project information.<br> Provide general project administration and coordination support to the Project/Site Manager.<br></span> </div>

<ul><li><p>•Prepare pre-numbered folder with color coding.</p><p>•Collecting and sorting the documents, scanning, and indexing of medical records.</p><p>•Collect investigation reports from respective departments , arrange and mount themin appropriate records.</p><p>•Patient Records to arrange and file in appropriate location.</p><p>•Retrieve records and to send files to requested departments.</p><p>•New documents to add in file records and to create new records as required.</p><p>•Assemble and Process records as per the established procedures.</p><p>•Strictly observe instructions given in the procedure manual to carry out assignedduties and responsibilities.</p><p>•Maintain confidentiality of patient information and prevent disclosure tounauthorized persons.</p><p>•Observe Medical Record professional ethics.</p><p>•Eliminate outdated, unnecessary records, dispose or transfer to inactive storageaccording to legal requirements and file maintenance guidelines.</p><p>•Enter document identification codes in systems for easy retrieval from respectivelocation.</p><p>•Retrieve information from files as per the requests of authorized users.</p><p>•Keep records of document using logbooks or computers.</p><p>•Perform periodic inspections of patient records to ensure correct placement,legibility, and condition.</p><p>•Documents to place in storage receptacles, such as file cabinets, boxes, bins, ordrawers, as per classification and identification.</p><p>•Scan or read incoming documents as per classification and to be filed.</p><p>•Sort patient records according to content, purpose, user criteria, and chronological,alphabetical, or numerical order.</p><p>•Track removed documents from filing room to ensure borrowed files are returned.</p><p>•Perform general office as directed by the immediate supervisor.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>High School, Diploma , Bachelor</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>1. Familiar with international trade and logistics processes and related laws and regulations;</p><p>2. Familiar with foreign trade-related documents, such as invoices, shipping documents, packing lists, etc.;</p><p>3. Responsible for on-site document and oral translation work;</p><p>4. Support the CEO's daily work and travel, and assist in interpreting and translating for receptions and meetings;</p><p>5. Responsible for handling client emails and messages, as well as the English translation of company-related documents, contracts, and external communications;</p><p>6. Under the leadership of the CEO, responsible for the arrangement, implementation, inspection, and supervision of the company's daily management work, and ensuring the implementation status;</p><p>7.Assist the CEO in formulating, implementing, and carrying out the company's business development strategy and market development plan to achieve the company's business management goals;</p><p>8.Complete other tasks assigned by CEO in a timely manner.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>1. Proficient in English and Chinese listening, speaking, reading, and writing; skilled in Chinese-English interpretation and translation; possesses fluent, accurate, and natural English expression abilities.</p><p>2. Proficient in using translation aids such as CAT; skilled in using Microsoft Office software(Word,Excel,PPT); possesses basic document formatting and data processing skills.</p><p>3. Strong learning ability; able to quickly grasp new knowledge and skills; stays informed about industry trends and terminology updates.</p><p>4. Excellent communication and coordination skills, a strong sense of responsibility, and a dedicated work ethic.</p></div>

<ul><li>Collaborate with stakeholders to gather, analyze, and document business requirements, ensuring clarity and alignment with project goals.</li><li>Develop detailed functional specifications and process maps to guide technical teams in delivering effective solutions.</li><li>Perform gap analysis to identify discrepancies between current processes and desired outcomes, driving continuous improvement initiatives.</li><li>Facilitate workshops and meetings to elicit feedback and validate requirements, fostering collaboration among diverse teams.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Plan, schedule, organize, liaise, and report on all activities and maintain all related documents and records in order to effectively manage assigned small change initiatives.</p></li><li><p>Manage own small projects or small, independent modules from a larger project. Plan and organize meetings/ workshops, take minutes, circulate key updates, and track progress against agreed milestones. Flag any delays/ risks/ issues/ challenges to the relevant forums.</p></li><li><p>Capture, analyze, and document requirements for new enhancements and projects in order to present requirements to relevant stakeholders and get approval. Prepare test cases, moderate test results, and participate in end user training in order to support testing team. Support with the relevant documents and liaise with the key teams (Business, Ops, Technology, Credit, etc.) to deliver the same.</p></li><li><p>At least 4 years of experience in project management, preferably in the financial services industry.</p></li><li><p>Bachelor’s degree from a reputable university, especially in courses related to Business, Quality management, Statistics. Lean Six Sigma Black Belt certification is optional.</p></li></ul><br><p><strong>Skills</strong></p><p>Project Management</p><p>Financial Services</p><p>Documentation</p>

<ul><li><p>Review and cleanse <strong>500–600 vendor accounts</strong> to ensure complete and accurate records.</p></li><li><p>Audit vendor documents for <strong>validity, completeness, and compliance</strong>.</p></li><li><p>Validate vendor master data and ensure consistency across the ERP system and documents.</p></li><li><p>Verify <strong>IBAN details</strong> against official bank letters/certificates.</p></li><li><p>Maintain and update the <strong>Active Vendor Master Sheet</strong>.</p></li><li><p>Follow up with vendors to close documentation and data gaps.</p></li><li><p>Prepare discrepancy reports and flag inconsistent data for approval.</p></li><li><p>Upload and maintain approximately <strong>150 contracts in Ivalua</strong>, including key contract metadata.</p></li><li><p>Organize, index, and archive approximately <strong>300 sourcing/procurement files</strong>.</p></li><li><p>Prepare weekly progress reports covering cleared, pending, and escalated vendors.</p><br></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma/Bachelor’s degree in <strong>Business Administration, Procurement, Supply Chain, Finance, IT, or related field</strong>.</p></li><li><p>Minimum <strong>3 years’ experience</strong> in data entry, vendor management, procurement support, or contract administration.</p></li><li><p>Experience working with <strong>ERP systems and Contract Lifecycle Management (CLM)</strong> processes.</p></li><li><p>Strong knowledge of <strong>vendor master data, procurement, and contract management</strong>.</p></li><li><p>Experience in <strong>data validation, reconciliation, document auditing, and electronic filing</strong>.</p></li><li><p>Strong <strong>MS Excel and Word</strong> skills.</p></li><li><p>High level of <strong>accuracy and attention to detail</strong>.</p></li><li><p>Good analytical, organizational, and problem-solving skills.</p></li><li><p>Excellent <strong>written and spoken English</strong>.</p></li><li><p>Ability to coordinate effectively with <strong>vendors and internal stakeholders</strong>.</p></li><li><p>Strong understanding of <strong>confidentiality and data protection</strong>.</p></li><li><p>Knowledge of <strong>supplier onboarding/registration and procurement policies</strong> is preferred.</p></li></ul><br><p>Ideal candidate: If you hold a banking/procurement/vendor management background with hands-on experience in ERP, CLM, vendor data cleansing, document audit, IBAN verification, and contract administration kindly apply for the role. </p>