Document Controller

We are looking for a reliable, hardworking, and well-mannered Office Boy to support our office with daily housekeeping, pantry, and general administrative support duties. The ideal candidate should be responsible, punctual, and willing to assist employees with day-to-day office requirements.<br><br>Key Responsibilities<br><br>Maintain cleanliness and tidiness of the office, pantry, meeting rooms, and common areas. Serve tea, coffee, water, and refreshments to employees and visitors. Assist with preparing meeting rooms and office arrangements. Handle basic office errands, including document delivery and collection. Assist with photocopying, printing, scanning, filing, and other basic office tasks when required. Purchase and maintain office pantry and stationery supplies. Monitor and report shortages of office and pantry supplies. Assist with receiving and distributing documents, parcels, and deliveries. Support the team with general office-related tasks. Ensure the pantry and office facilities are kept clean and organized at all times. Perform other duties as assigned by the management.

<strong>As part of Penspen’s strategic initiative to strengthen the UAE’s national talent pool, We are looking forward to hire Document Controller</strong> to support major Oil &amp; Gas projects in Abu Dhabi. The successful candidate will be responsible for managing project documentation, ensuring effective document control processes, and maintaining accurate records in accordance with ADNOC and project-specific requirements.<br><br><strong>Requirements<br><br></strong><ul><li>5+ years of relevant Document Control experience in Engineering or Oil &amp; Gas industry.</li><li>Experience with EDMS/document management systems such as Aconex, ProjectWise, SharePoint or equivalent.</li><li>Good knowledge of MS Office, particularly Excel and Outlook.</li><li>Strong attention to detail, document traceability and follow-up skills.</li><li>Good written and verbal communication skills.</li><li>Ability to coordinate effectively with Client, PMC, EPC contractors, vendors and multidisciplinary engineering teams.<br><br></li></ul>if interested, please apply to the link below<br><br>https://careers.penspen.com/vacancy/document-controller---uaen-620376.html<br><br>

<p>A well-established company is hiring a reliable and organized Office Assistant to support daily office operations, maintain a clean and organized workplace, assist with administrative tasks, and provide general support to employees and management. Office Assistant roles commonly include administrative support, document filing, office supplies, and maintaining smooth office operations.</p> <p>Responsibilities<br /> Assist with daily office administrative activities.<br /> Maintain and organize office files, documents, and records.<br /> Handle photocopying, scanning, printing, and document distribution.<br /> Receive and distribute incoming mail, documents, and deliveries.<br /> Monitor office supplies and inform management when items need replenishment.<br /> Assist with arranging meetings and preparing meeting rooms.<br /> Support employees with general office requirements.<br /> Coordinate with suppliers, couriers, and service providers when required.<br /> Keep office areas organized and properly maintained.<br /> Assist with basic data entry and record keeping.<br /> Handle routine errands and document collection when required.<br /> Perform other administrative duties assigned by management.<br /> Requirements<br /> Previous office assistant or administrative experience is preferred.<br /> Basic computer and MS Office knowledge.<br /> Good communication and organizational skills.<br /> Ability to handle multiple tasks and follow instructions.<br /> Reliable, punctual, and responsible.<br /> Good attention to detail.<br /> Ability to work independently and as part of a team.<br /> UAE experience is an advantage.</p> <p>Interested candidates can send their updated CV via WhatsApp: +971 52 557 7101</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span>Sisco Jobs is facilitating an exclusive global talent search on behalf of an international client for a skilled Document Controller to manage, maintain, and distribute technical documentation and project records in Abu Dhabi. This international career opportunity provides comprehensive exposure to global engineering workflows, requiring strict compliance, structured filing protocols, and seamless cross-functional communication under standard overseas employment terms.</span><br><br></span><p><b>Requirements:</b><br></p><br><ul><li><p><span>Diploma in any discipline or relevant field.</span><br></p><br></li><li><p><span>Minimum 2+ years of dedicated professional experience as a Document Controller,</span><span> preferably within engineering,</span><span> construction,</span><span> or corporate sectors.</span><br></p><br></li><li><p><span>Proficiency in Electronic Document Management Systems (EDMS) and MS Office suite.</span><br></p><br></li><li><p><span>Strong organizational skills, attention to detail, and familiarity with international compliance and documentation standards.</span><br></p><br></li></ul><p><b>Benefits:</b><br></p><br><ul><li><p><span>Competitive tax-free salary structure.</span><br></p><br></li><li><p><span>Standard overseas medical insurance and statutory benefits.</span><br></p><br></li><li><p><span>Visa sponsorship and relocation support facilitated as per client guidelines.</span><br></p><br></li></ul><p>Contact Number - 9786888866 <br></p><br><br> </div>

<p>Job Description – Document Controller</p><p>Role: Document Controller</p><p>Location: Business Bay, Dubai, UAE</p><p>Industry: Group of Companies</p><p>Role Overview</p><p>We are looking for an experienced and detail-oriented Document Controller to manage the complete document lifecycle across multiple group entities and jurisdictions. The successful candidate will ensure all company documents are accurately recorded, organised, securely maintained, regularly updated and readily accessible for management, audits and regulatory requirements.</p><p>Key Responsibilities</p><ul><li>Manage the complete document lifecycle, including receipt, registration, review, approval, distribution, archiving and retrieval.</li><li>Establish and maintain document control systems, electronic filing structures, naming conventions and master registers.</li><li>Manage document numbering, version control, revisions and approval workflows, ensuring only the latest approved documents are in circulation.</li><li>Maintain accurate physical and digital records of contracts, agreements, invoices, purchase orders, policies, procedures and official correspondence.</li><li>Maintain a centralised tracker for company documents, licences, tenancy contracts, insurance policies, establishment cards and vendor agreements.</li><li>Monitor document expiry dates and coordinate timely renewals, submissions and approvals across group entities.</li><li>Ensure document confidentiality, security, access permissions and compliance with internal document retention policies.</li><li>Support internal and external audits, due diligence and regulatory requirements by providing accurate documentation within deadlines.</li><li>Coordinate with management, finance teams, external accountants and other departments to collect and verify supporting documents.</li><li>Conduct regular document audits to identify missing records, outdated versions, discrepancies and compliance gaps.</li><li>Prepare periodic reports on document status, pending approvals, renewals and outstanding actions.</li><li>Continuously improve document management processes to ensure accuracy, traceability and efficient retrieval.</li></ul><p>Requirements &amp; Qualifications</p><p>Essential Criteria</p><ul><li>Bachelor's degree or diploma in Business Administration, Records Management, Information Management or a related field.</li><li>Minimum 5-7 years of hands-on experience in Document Control or Records Management.</li><li>Strong experience managing electronic and physical document management systems (DMS).</li><li>Practical knowledge of document numbering, revision tracking, version control, indexing and master registers.</li><li>Experience managing contracts, legal agreements, corporate records, financial documents and official correspondence.</li><li>Understanding of document approval workflows, audit requirements and records retention procedures.</li><li>Advanced proficiency in Microsoft Office, particularly Excel, Word and SharePoint or similar document management platforms.</li><li>Strong attention to detail, organisational skills and ability to manage multiple priorities.</li><li>Ability to handle confidential information with discretion and professionalism.</li></ul><p>Desirable</p><ul><li>Experience supporting multiple companies or group entities.</li><li>UAE experience handling trade licences, tenancy contracts, establishment cards and other corporate documentation.</li><li>Basic accounting knowledge and experience coordinating with external accountants.</li><li>Familiarity with ISO document control standards and audit processes.</li></ul><p>Key Competencies</p><ul><li>Excellent document organisation and record-keeping.</li><li>Strong follow-up and coordination skills.</li><li>Accuracy and attention to detail.</li><li>Confidentiality and accountability.</li><li>Ability to work independently and meet deadlines.</li></ul><p><br></p>

<p>We are seeking a meticulous and organized <strong>Document Controller</strong> to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.</p><br><p><strong>Key Responsibilities:</strong></p><ul><li><p>Maintain and organize physical and digital records related to company formation, accounting, and client services.</p></li><li><p>Ensure all documents are filed according to internal procedures and regulatory requirements.</p></li><li><p>Track document versions and ensure timely updates and archiving.</p></li><li><p>Coordinate with internal departments to collect, verify, and distribute documents.</p></li><li><p>Support compliance and audit processes by providing accurate documentation.</p></li><li><p>Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).</p></li><li><p>Assist in preparing client files for submission to government authorities and regulatory bodies.</p></li><li><p>Monitor document workflows and ensure timely approvals and sign-offs.</p></li><li><p>Train staff on document control procedures and best practices.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Fluent in English (spoken and written)</li><li>Proven experience as a Document Controller, preferably in corporate services, accounting, or legal environments.</li><li>Familiarity with UAE regulatory documentation and company formation processes is a plus.</li><li>Strong organizational and time management skills.</li><li>Proficiency in document management systems and Microsoft Office Suite.</li><li>Attention to detail and commitment to confidentiality.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Overview<p>We are seeking a <strong>Document Controller – Finance Department</strong> to manage, organise and maintain financial documents and records. The role is responsible for ensuring accurate document control, timely distribution, secure filing, version management and compliance with company procedures and statutory requirements.</p><br><br>Key Responsibilities<ul><li><p>Receive, register, classify and maintain finance-related documents and records.</p><br><br></li><li><p>Organise invoices, purchase orders, payment requests, receipts, statements, contracts and supporting financial documentation.</p><br><br></li><li><p>Ensure documents are accurately recorded, indexed, filed and easily retrievable.</p><br><br></li><li><p>Control document versions, revisions, approvals and distribution in accordance with established procedures.</p><br><br></li><li><p>Verify documents for completeness, accuracy, signatures, approvals and required supporting information.</p><br><br></li><li><p>Maintain secure electronic and physical filing systems in line with retention and access requirements.</p><br><br></li><li><p>Prepare document registers, tracking reports, filing indexes and management information.</p><br><br></li></ul>Requirements<ul><li><p>Bachelor’s degree, higher diploma or relevant qualification in Finance, Accounting, Business Administration, Records Management or a related field.</p><br><br></li><li><p>Previous experience as a Document Controller, Finance Administrator, Accounts Administrator, Records Coordinator or similar role is preferred.</p><br><br></li><li><p>Experience managing invoices, purchase orders, or accounting documentation.</p><br><br></li></ul>Skills &amp; Competencies<ul><li><p>Finance Document Control</p><br><br></li><li><p>Records Management</p><br><br></li><li><p>Document Filing and Indexing</p><br><br></li><li><p>Invoice and Purchase Order Administration</p><br><br></li><li><p>Data Entry and Verification</p><br><br></li><li><p>Microsoft Office and Excel</p><br><br></li><li><p>ERP and Document Management Systems</p><br><br></li><li><p>Audit Documentation Support</p><br><br></li><li><p>Confidentiality and Data Protection</p><br><br></li><li><p>Attention to Detail</p><br><br></li><li><p>Coordination and Follow-up</p><br><br></li><li><p>Time Management</p><br><br></li></ul> <br><br> </div>

Job Purpose:To provide comprehensive secretarial, administrative, and coordination support to the Technical Design team. The role is responsible for facilitating efficient departmental operations through effective document control, meeting coordination, communication management, action tracking, and day-to-day administrative support. The position supports effective coordination between internal teams, technical teams, consultants, vendors, service providers, and other external stakeholders to ensure timely communication, proper documentation, and the smooth execution of departmental and project-related activities.<br>Job role functions:Provide comprehensive secretarial and administrative support to Technical Design department. Manage calendars, appointments, meetings, workshops, and other departmental activities as required. Prepare and coordinate meeting agendas, minutes of meetings, presentations, reports, correspondence, and other departmental documents. Coordinate with internal departments, consultants, vendors, service providers, and other stakeholders regarding submissions, correspondence, meetings, and follow-up actions. Maintain an organized filing and document management system for technical documents, proposals, contracts, reports, presentations, correspondence, and project-related records. Ensure the proper receipt, registration, tracking, distribution, and filing of incoming and outgoing documents. Maintain and update document registers, action trackers, schedules, status reports, and other administrative records as required. Follow up with relevant stakeholders on pending actions, approvals, submissions, deliverables, and deadlines to support their timely completion. Assist in preparing departmental reports, dashboards, presentations, status updates, and management information. Support the coordination of meetings, workshops, presentations, and other departmental events. Support procurement and administrative processes, including purchase requests, quotations, invoices, service requests, and vendor documentation, as required. Coordinate travel arrangements, meeting logistics, visitor arrangements, and other administrative requirements for the team when necessary. Maintain and update contact lists, stakeholder registers, distribution lists, and departmental records. Assist in coordinating access requests, onboarding requirements, and other administrative arrangements for team members, consultants, and external stakeholders. Monitor office supplies and coordinate general administrative and operational requirements. Handle confidential and sensitive information, including commercial, technical, and business-related documentation, with a high degree of professionalism, discretion, and integrity. Ensure compliance with company policies, procedures, information management requirements, and departmental standards. Support the team in maintaining accurate records and ensuring timely availability of information required for management and project activities. Perform other duties and administrative tasks as may reasonably be assigned by the Line Manager<br>Qualifications and Experience:<br>Bachelor's degree or Diploma in Business Administration, Office Management, Secretarial Studies, Information Technology Administration, or a related field. Minimum of 5 years' experience in a secretarial, executive assistant, administrative support, or coordination role. Proficiency in Microsoft Office applications, including Word, Excel, Power Point, and Outlook. Experience using Electronic Document Management Systems (EDMS), collaboration platforms, and document management systems. Familiarity with Microsoft Teams, Share Point, cloud-based collaboration tools, or similar digital workplace platforms is preferred. Strong written and verbal communication skills in English. Strong organizational, coordination, and time-management skills. Ability to manage multiple priorities efficiently while maintaining accuracy and attention to detail. Ability to work independently while maintaining effective coordination with the wider team.

<p>We are seeking a meticulous and organized Document Controller to join our team in the UAE. The successful candidate will be responsible for managing, updating, and maintaining company documents ensuring accuracy, security, and accessibility to support smooth project execution and compliance with company standards. Responsibilities: - Maintain and control the flow of project documents according to company procedures and industry standards. - Ensure all documentation is properly indexed, archived, and easily retrievable. - Coordinate with various departments to collect, review, and verify documents for completeness and accuracy. - Monitor and track document revisions and version control to prevent discrepancies. - Distribute documents to relevant stakeholders in a timely and efficient manner. - Ensure confidentiality and security of all controlled documents. - Assist in the preparation of reports and documentation required for audits and regulatory compliance. - Support project teams by providing timely and relevant document updates and managing document databases.</p><p>- Proven experience as a Document Controller or in a similar administrative role. - Familiarity with document management software and systems. - Strong organizational skills with exceptional attention to detail. - Ability to manage multiple tasks and prioritize effectively under tight deadlines. - Excellent communication and interpersonal skills to liaise with various teams and stakeholders. - Proficient in Microsoft Office Suite and other relevant software. - Knowledge of relevant industry standards and regulatory requirements is a plus. - Ability to work independently and as part of a team in a fast-paced environment.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span> ? <b>Location:</b> Dubai, UAE<br> <br> ? <b>Industry:</b> Construction<br> <br><span><b>Job Summary</b></span><br></span><p>We are looking for an experienced <b>Senior Document Controller</b> with a strong background in the <b>Construction industry</b>. The candidate will be responsible for managing, controlling, tracking, and maintaining all project-related documents and ensuring proper document flow between internal teams, consultants, clients, and subcontractors.<br></p><br><span><b>Job Responsibilities</b></span><br> <ul> <li>Manage and control all project-related documentation.<br></li> <li>Maintain an organized document control system for drawings, submissions, correspondence, reports, and technical documents.<br></li> <li>Receive, register, distribute, and track incoming and outgoing documents.<br></li> <li>Ensure proper document numbering, revision control, filing, and archiving.<br></li> <li>Maintain updated records of drawings and document revisions.<br></li> <li>Coordinate with Project Managers, Engineers, Consultants, Clients, and Subcontractors for document submissions and approvals.<br></li> <li>Monitor document submission deadlines and follow up on pending approvals.<br></li> <li>Prepare and maintain document registers, transmittals, and trackers.<br></li> <li>Ensure that only the latest approved drawings and documents are circulated to the concerned teams.<br></li> <li>Manage electronic and hard-copy documentation as per company and project requirements.<br></li> <li>Support project teams with document-related reports and status updates.<br></li> <li>Ensure compliance with company document control procedures and project requirements.<br></li> </ul> <br><span>RequirementsBachelor's Degree or Diploma in a relevant field.<br>Minimum <b>5–8 years of experience</b> as a Document Controller.<br><b>Mandatory experience in the Construction industry.</b><br>Strong experience handling <b>project documentation, technical documents, drawings, and correspondence</b>.<br>Proficiency in <b>MS Office</b>, especially Excel.<br>Experience with <b>document control systems/software</b> will be an advantage.<br>Strong knowledge of document numbering, revision control, transmittals, and document registers.<br>Excellent organizational and coordination skills.<br>Strong attention to detail and ability to manage multiple projects/documents simultaneously.<br>Good communication skills in English.<br> </span><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Document Controller (Steel Industry) <p>Must have Steel Industry experience</p><br> <p>To manage all aspects of asset documentation (7 types), collection, verification, uploading and linking into SAP.</p><br> <p><strong>Knowledge, Skills and/or Abilities (attributes) required</strong></p><br> <ul><li>Ability to review documentation (drawings, manuals, spare parts etc.) with great attention to detail and accuracy.</li><li>Strong I.T. skills especially Excel &amp; SAP</li><li>Very good written and spoken English</li></ul> <p><strong>Minimum Education Qualifications (Must Haves)</strong></p><br> <p><strong>Preferred professional training (Nice to have)</strong></p><br> <ul><li>Certificate / Diploma or equivalent</li></ul> <ul><li>Office suite of Software</li><li>SAP</li></ul> <p><strong>Professional Experience (Must Haves)</strong></p><br> <p><strong>Experience Recommended (Nice to have)</strong></p><br> <ul><li>5 Years document control experience</li></ul> <ul><li>Experience in the steel industry</li><li>Experience with asset documentation</li><li>Previous experience of working in the Middle East</li></ul> <p><strong>Essential Duties and Responsibilities</strong></p><br> <p><strong>(Key Accountabilities)</strong></p><br> <ul><li>To find the location of documentation associated with assets identified by the Reliability Team. Liaise with the Operations and Maintenance teams as necessary for the documentation (drawings, manuals, spare parts etc.), either on the FTP or through SAP</li><li>Review the documentation against the asset codes</li><li>Verification of documentation with the End Users</li><li>Uploading of documentation into SAP, assigning the unique SAP document number etc.</li><li>Linking of documentation with the correct asset tags/SAP code</li><li>Updating the master spreadsheet</li><li>To carry out any other related work as assigned by the SENIOR DOCUMENT CONTROLLER - Design Engineering.</li></ul> <br> <br> </div>

<p><strong>Commercial Controller</strong></p><p><strong>Function </strong>Finance, FP&amp;A</p><p><strong>Location </strong>Dubai</p><p><strong>Reports to </strong>Senior Financial Controller</p><p><br></p><p><strong>Purpose</strong></p><p>Owns the money side of the buy, from the annual plan to realised margin. Sets the budget and margin target, approves the order book against them, grants Buying its budget to buy, and reports where the season landed against plan. Finance's single point of control on what the company commits to buy.</p><p><br></p><p><strong>Where the role sits in the chain</strong></p><p>Sales Operations controls demand and delivers a matched order book: PO quantities against sales orders,delivery dates, declared MOQ overage. The Commercial Controller gates the money on that book. After Book Handover the chain executes; this role monitors and re-opens only on exception.</p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><p><strong>Plan and budget</strong></p><ul><li>Build the annual commercial plan with the Senior Financial Controller: revenue, buy budget, intake margintarget and inventory envelope by brand, channel and season</li><li>Maintain the plan through the year; update it after each order book with actuals, revised forecast and variance</li></ul><p><strong>Margin</strong></p><ul><li>Build and maintain landed cost by style: FOB, freight, duty, royalty and licensor minimums</li><li>Set and maintain intake margin targets by brand, channel, customer and season</li><li>Analyse margin by style against the price list and customer terms; margin by style is the basis of approval</li></ul><p><strong>Approval of the buy</strong></p><ul><li>At order book validation, approve or reject the matched book: margin against target, value against budget, cash against the forecast</li><li>Document each approval and each rejection with the reason, for CEO sign-off</li><li>Grant the OTB to Buying per master PO, sold buy and MOQ overage shown separately</li></ul><p><strong>Control after approval</strong></p><ul><li>Hold any PO that exceeds the granted OTB and return it to validation</li><li>Track price and cost variance from approval through supplier confirmation to GRN</li><li>Monitor inventory value, cover and ageing by brand and season; flag breaches into the next validation</li></ul><p><strong>Reporting</strong></p><ul><li>Weekly: approvals, OTB granted, open holds, variance and inventory, to the Senior Financial Controller and Sales Operations</li><li>Season end: bridge planned to realised margin after cancellations, returns, claims, discounts and overage disposal, with drivers</li><li>Input to board reporting and the group forecast on buy, margin and inventory</li></ul><p><strong>Decision rights</strong></p><ul><li>Approves or rejects the order book on budget, margin and cash. Grants the OTB. Holds POs over OTB.</li><li>Escalates to the Senior Financial Controller on target changes and to the Group CFO where plan, margin or cash are at risk.</li></ul><p><br></p><p><strong>Not in scope</strong></p><p>Demand, PO-to-SO matching, delivery dates, assortment, buy quantities, supplier negotiation, OTB planning, any approval after Book Handover.</p><p><br></p><p><strong>Interfaces</strong></p><p>Senior Financial Controller (line) · Sales Operations (order book) · Buying and Supply Chain (OTB, variance) · FP&amp;A Senior Analyst (plan and forecast) · Group CFO (escalation).</p><p><br></p><p><strong>Measures</strong></p><p>Budget adherence of the buy · intake margin delivered against target · approval turnaround at validation · variance explained from approval to GRN · inventory value and ageing within envelope · plan accuracy.</p><p><br></p><p><strong>Requirements</strong></p><p>• 4–6 years in commercial finance, FP&amp;A or merchandise finance in fashion wholesale or retail</p><p>• Landed-cost modelling, intake margin, margin bridge, OTB and inventory maths</p><p>• ERP and planning-tool literacy; strong Excel; Business Central an advantage</p><p>• Builds a budget and defends it; rejects a buy and writes down why</p><p>• English; Arabic or Italian an advantage</p>

<p><b>**Job Title: Technical Document Controller**</b></p> <p><b>**Job Description:**</b></p> <p>We are seeking a meticulous and organized Technical Document Controller to join our team. The successful candidate will play a crucial role in managing and overseeing technical documents, ensuring their accuracy, accessibility, and compliance with industry standards. This position is ideal for someone with a keen eye for detail and a strong understanding of document control protocols.</p> <p><b>**Key Responsibilities:**</b></p> <p>- Maintain and update technical documents, ensuring they are accurate, current, and systematically filed for easy access.<br>- Implement and maintain document control processes and procedures to ensure compliance with organizational and regulatory standards.<br>- Collaborate with engineering, project management, and other departments to ensure document accuracy and completeness.<br>- Distribute documents to relevant parties and ensure receipt acknowledgment, keeping track of documentation changes and updates.<br>- Manage document review processes, ensuring timely approval and archiving of all technical documentation.<br>- Provide support and training to staff on document control processes and use of document management systems.<br>- Conduct audits to ensure that documents are managed in accordance with established procedures and policies.<br>- Assist in the preparation and coordination of project documentations and reports, ensuring adherence to project deadlines.</p> <p><b>**Qualifications:**</b></p> <p>- Proven experience in document control, preferably in a technical or engineering environment.<br>- Proficiency with document management software and systems.<br>- Strong attention to detail, with the ability to identify and resolve discrepancies effectively.<br>- Excellent organizational and communication skills.<br>- Ability to work independently and collaboratively in a fast-paced environment.<br>- Familiarity with industry standards and regulations related to technical documentation.</p> <p><b>**Why Join Us:**</b></p> <p>- Be part of a dynamic and supportive team dedicated to quality and excellence.<br>- Opportunities for career growth and professional development.<br>- Engaging work environment where your contributions are valued and recognized.</p> <p>If you have a passion for organization and precision and are looking to advance your career in document management, we encourage you to apply and join our innovative team.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a detail-oriented and proactive Document Controller to join our dynamic team in the trading and commodity sector. In this role, you will play a crucial part in managing and organizing documentation that is vital to our operations. As a Document Controller, you will ensure that all documents are accurately recorded, filed, and accessible to relevant stakeholders, which is essential for maintaining efficiency and compliance within our organization. Your efforts will directly contribute to the smooth functioning of our projects and the overall success of our business.</p><p>At our company, we believe in fostering a collaborative and innovative work environment. As a Document Controller, you will have the opportunity to work closely with various departments, enhancing your understanding of the trading industry while building relationships with colleagues. We prioritize professional development, and you will have access to training programs that will enhance your skills and knowledge, preparing you for future career advancement opportunities within the organization. Your role will not only be pivotal in document management but also in shaping the future of our company.</p><p>We are committed to creating a culture of continuous improvement, where your contributions are valued, and your ideas are welcomed. As you grow in this role, you will be encouraged to take on new challenges and responsibilities, paving the way for your career progression. Join us and be a part of a team that is dedicated to excellence and innovation in the trading and commodity industry.</p><p><b>Responsibilities:</b></p><ol><li>Oversee the management of all documentation processes, ensuring that all documents are accurately filed and easily retrievable, which enhances operational efficiency and compliance with industry standards.</li><li>Implement and maintain an effective document control system using advanced software tools, ensuring that all project documentation is up-to-date and accessible to relevant stakeholders.</li><li>Coordinate with various departments to ensure that all documentation requirements are met, facilitating seamless communication and collaboration across teams.</li><li>Review and verify incoming documents for accuracy and completeness, ensuring that all necessary information is included and complies with company standards.</li><li>Assist in the development and enforcement of document control procedures and policies, promoting best practices and enhancing organizational efficiency.</li><li>Train and support team members on document management systems and procedures, fostering a culture of compliance and continuous improvement within the organization.</li><li>Monitor and report on document control metrics, providing insights that drive decision-making and improve overall document management processes.</li><li>Maintain a secure and organized filing system, both electronic and physical, ensuring that sensitive information is protected and compliant with legal requirements.</li><li>Participate in audits and compliance checks, providing necessary documentation and support to ensure adherence to industry regulations and standards.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Proficiency in document management software, enabling efficient organization and retrieval of critical documents.</li><li>Strong attention to detail, ensuring accuracy and completeness in all documentation processes.</li><li>Excellent communication skills, facilitating effective collaboration with cross-functional teams.</li><li>Ability to manage multiple tasks simultaneously, demonstrating strong organizational skills under pressure.</li><li>Knowledge of industry regulations and compliance standards, ensuring adherence to best practices.</li><li>Problem-solving skills, allowing for quick resolution of document-related issues.</li><li>Time management skills, ensuring timely completion of documentation tasks and projects.</li></ul></div>

<p><b>Document Controller</b></p><p><br></p><p>Maintains transmittals, revisions, and day-to-day document registers.</p><p>&nbsp; &nbsp; &nbsp;&nbsp;</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Title:</b></p><br><br>Document Controller<br><br><br><p><i><b>"Belong, Connect, Grow, with KBR!</b></i></p><br><br><br><p><i><b>The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.</b></i></p><br><br><br><p><i><b>KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets."</b></i></p><br><br><br><p>KBR is looking for a <b>Document Controller </b>for a <b>PMC project </b>with <b>NGL/ Gas Processing experience to be based in Abu Dhabi.</b></p><br><br><br><p><span><b><u>Experience required:</u></b></span></p><br><br><br><ul><li><span>Minimum Overall 5+ years of oil &amp; gas experience.</span></li></ul><ul><li>Must have handled mega Oil &amp; Gas FEED/ EPC Projects (more than 1 billion US$).</li></ul><ul><li><span>Experience within EPC &amp; Detail Engineering projects.</span></li><li><span>Experience in Projects involving NGL/ Gas Processing Plants.</span></li><li><span>Bachelor’s degree in engineering is a must.</span></li></ul><br><p><span>Interested and suitable candidates who are matching the above criteria please apply for the role. Suitable candidates will be contacted directly.</span></p><br><br><br><br><br><br><br><br><br> </div>

<ul> <li>Role: Document Controller</li> <li>Location: Dubai</li> <li>Timeline: Immediate start</li> </ul> <p>Our <strong>client</strong> is seeking a Document Controller to manage, organise, and maintain all project-related documents within their interior design department. This role ensures document accuracy, version control, and efficient distribution among stakeholders, facilitating smooth communication and workflow.</p> <p> <strong>Key Responsibilities</strong> </p> <p> <strong>Document Management</strong> </p> <ul> <li>Maintain and update the document control system for all interior design projects.</li> <li>Organize and store all documents, drawings, specifications, and correspondence in an accessible and secure manner.</li> <li>Ensure document numbering, versioning, and revisions are accurately recorded and tracked.</li> <li>Manage the filing and archiving of both physical and digital project records.</li> </ul> <p> <strong>Quality Assurance</strong> </p> <ul> <li>Verify that all project documentation complies with company standards, industry best practices, and client requirements.</li> <li>Perform periodic audits to ensure document accuracy and completeness.</li> </ul> <p> <strong>Distribution &amp; Communication</strong> </p> <ul> <li>Distribute design-related documents to team members, consultants, contractors, and clients as required.</li> <li>Act as a point of contact for document queries and requests from stakeholders.</li> <li>Ensure timely delivery of documents to meet project milestones.</li> </ul> <p> <strong>Support for the Design Team</strong> </p> <ul> <li>Assist designers with document-related tasks, such as formatting, compiling, and submission preparation.</li> <li>Coordinate with consultants and external teams to receive and issue design documentation.</li> <li>Provide administrative support for design reviews, approvals, and coordination meetings.</li> </ul> <p> <strong>Technical Tools &amp; Systems</strong> </p> <ul> <li>Use document management software, such as <strong>Aconex, Procore</strong>, or similar tools, to streamline processes.</li> <li>Regularly update and improve the document control workflow for efficiency.</li> </ul> <p> <strong>Skills</strong> </p> <ul> <li>Strong organisational and multitasking skills.</li> <li>Excellent attention to detail and accuracy.</li> <li>Strong communication skills to liaise with internal teams and external stakeholders.</li> <li>Ability to work under pressure and meet deadlines.</li> <li>Familiarity with interior design terminology and processes is a plus.</li> </ul> <p> <strong>Work Environment</strong> </p> <ul> <li>Office-based role with occasional site visits (if required).</li> <li>Collaborative and dynamic team environment.</li> </ul><p><strong>Desired Candidate Profile</strong></p><ul> <li>Bachelor's degree or diploma in Business Administration, Project Management, or related fields (preferred).</li> <li>Proven experience in document control, preferably in the interior design or construction industry.</li> <li>Familiarity with design documentation, such as CAD drawings, BOQs, specifications, and RFIs.</li> <li>Proficiency in MS Office Suite and document management systems (e.g., Aconex, SharePoint).</li> </ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Summary: <br> <p>Our client, an infrastructure solutions company is looking for a Project Coordinator/ Document Controller to be based in Dubai.</p><br><br> Key Responsibilities: <br> <ul> <li><ul><li>Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals.</li><li>Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions.</li><li>Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation.</li><li>Maintain records of submitted, approved, and pending project documents.</li><li>Assist in processing project entry permits, gate passes, and other site access requirements.</li><li>Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents.</li><li>Follow up on approvals, comments, and requests from clients, consultants, and contractors.</li><li>Collect, organize, and file project completion reports and handover documentation.</li><li>Prepare and submit warranty certificates, gate pass guarantees, and Operation &amp; Maintenance (O&amp;M) manuals.</li><li>Ensure all project close-out documents are properly maintained and archived.</li><li>Maintain an organized filing system for both physical and electronic project documents.</li><li>Ensure documents are accurately filed, updated, and easily retrievable.</li><li>Manage document revisions and maintain version control.</li><li>Support the implementation of company document control procedures and standards.</li></ul></li> </ul> <br> Requirements: <br> <ul> <li><ul><li>3 to 5 years of experience in a similar Projects Coordinator / Document Controller role.</li><li>Experience should be in flooring, construction, landscape, or fit-outs industry.</li><li>Experience in preparing and managing material submittals, technical documents, product data sheets, project submissions, approvals, and handover documentation.</li><li>Experience coordinating with suppliers, manufacturers, project managers, procurement personnel, site teams, clients, consultants, and contractors.</li><li>Good knowledge of document revisions, version control, project filing, close-out documentation, warranty certificates, and O&amp;M manuals.</li><li>Strong organizational and coordination skills with the ability to maintain accurate physical and electronic project documentation.</li></ul></li> </ul> <br> <br><br> </div>

We're Hiring: Senior Site Supervisor Location: United Arab Emirates (Remote) Employment Type: Full-Time Experience Level: Mid-Level to Senior Work Arrangement: Fully Remote About UsWe are a globally focused organization committed to delivering safe, efficient, high-quality construction and site operations across diverse markets. Our multidisciplinary teams collaborate across Project Management, Engineering, Architecture, Construction, Procurement, Quality, Health & Safety, Commercial, and specialist contractors to ensure projects are delivered in accordance with approved plans, schedules, specifications, and regulatory requirements. The Role We are seeking an experienced Senior Site Supervisor to oversee day-to-day site activities, coordinate contractors and work crews, monitor construction progress, maintain quality and safety standards, and ensure works are executed in accordance with approved drawings, specifications, schedules, and project requirements. The ideal candidate will provide strong on-site leadership, coordinate multiple work fronts, resolve field issues, monitor productivity, and maintain effective communication between site teams, contractors, consultants, engineers, and project management. Key Responsibilities Supervise daily site operations and construction activities across assigned work areas. Coordinate site activities with project managers, engineers, architects, consultants, contractors, subcontractors, and suppliers. Review approved drawings, specifications, method statements, work schedules, and construction requirements. Ensure site activities are executed in accordance with approved documents and project standards. Monitor daily progress and compare actual site performance against approved schedules and milestones. Coordinate work sequencing between civil, structural, architectural, MEP, finishing, and specialist trades. Allocate work areas and coordinate multiple crews to prevent conflicts and productivity losses. Conduct daily site inspections covering progress, workmanship, safety, housekeeping, access, and site conditions. Identify site constraints, design conflicts, material shortages, access limitations, and other issues affecting progress. Escalate significant technical, operational, safety, quality, and schedule issues to appropriate management. Monitor contractor and subcontractor performance against agreed scope, schedule, quality, and site requirements. Coordinate interfaces between different contractors, trades, and work packages. Verify that adequate manpower, equipment, materials, tools, and supervision are available for planned activities. Monitor material deliveries, storage, handling, protection, and usage on site. Verify that materials installed on site comply with approved specifications, samples, and technical submittals. Identify and report damaged, incorrect, defective, or non-conforming materials. Coordinate inspections before work is covered, concealed, or progressed to subsequent stages. Monitor workmanship and ensure construction activities meet required quality standards and tolerances. Identify defects, incomplete works, deviations, and non-conformances and coordinate corrective actions. Support quality inspections, inspection requests, testing activities, and quality documentation. Monitor implementation of approved method statements and inspection and test plans. Ensure required permits, approvals, inspections, and prerequisites are completed before work begins. Coordinate with Health & Safety personnel to maintain safe working conditions. Monitor compliance with site safety rules, PPE requirements, access controls, housekeeping, and high-risk work procedures. Report unsafe conditions, incidents, near misses, and safety violations immediately. Support toolbox talks, daily briefings, safety awareness, and workforce communication. Monitor high-risk activities including working at height, lifting operations, excavation, hot work, electrical work, confined spaces, and temporary works. Ensure appropriate barriers, signage, access controls, and protection measures are maintained. Monitor site housekeeping, waste removal, storage areas, walkways, access routes, and work-zone organization. Coordinate site logistics, deliveries, unloading, equipment movement, and material handling. Monitor manpower levels and productivity and identify resource requirements. Track equipment availability and utilization and escalate shortages or breakdowns affecting progress. Maintain accurate daily records covering manpower, work activities, progress, deliveries, inspections, safety observations, and site issues. Prepare daily, weekly, and periodic site progress reports. Maintain records of site instructions, technical queries, drawing clarifications, changes, delays, and outstanding actions. Support the preparation and tracking of RFIs, technical queries, inspection requests, and construction clarifications. Ensure current approved drawings and documents are available to site personnel. Prevent the use of superseded drawings, specifications, or unauthorized information. Participate in coordination meetings, progress meetings, toolbox meetings, technical reviews, and contractor meetings. Provide accurate site updates to project management, engineering, quality, safety, and commercial teams. Monitor interfaces with existing buildings, utilities, roads, neighboring works, and operational areas. Support phased construction, shutdowns, relocations, access restrictions, and complex work sequences. Identify opportunities to improve site productivity, work sequencing, construction methods, and resource utilization. Support schedule-recovery initiatives and monitor implementation of contractor recovery plans. Assist project controls teams with progress measurement, productivity information, and schedule updates. Coordinate with commercial teams regarding completed works, variations, site records, and potential claims. Verify completed works against approved drawings, specifications, and agreed quantities where required. Support preparation and verification of as-built information and site records. Coordinate final inspections, snagging, defect rectification, testing, commissioning, and handover activities. Track outstanding works and ensure site issues are closed before project handover. Maintain effective working relationships with contractors, subcontractors, consultants, suppliers, and project stakeholders. Provide guidance and field leadership to supervisors, foremen, engineers, technicians, and trade personnel. Mentor junior site personnel and promote disciplined site-management practices. Support lessons-learned activities and continuous improvement across construction operations. Ensure all site activities comply with applicable regulations, permits, contractual requirements, and project procedures. Key Performance Indicators Site progress against schedule Milestone achievement Schedule variance Daily productivity performance Contractor performance Subcontractor performance Manpower productivity Equipment utilization Material availability Construction quality First-time inspection approval rate Inspection completion rate Non-conformance rate Defect and snag rate Rework percentage Drawing compliance Technical query resolution time RFI turnaround time Site issue closure rate Corrective-action closure rate Safety incident frequency Near-miss reporting rate Safety inspection completion High-risk work compliance Permit compliance PPE compliance Housekeeping performance Material wastage Construction downtime Schedule recovery performance Daily reporting accuracy Site documentation completeness Change and variation response time As-built documentation completion Punch-list closure rate Handover readiness Contractor response time Stakeholder satisfaction Continuous-improvement implementation Ideal Candidate The successful candidate should have strong experience in site supervision, construction supervision, civil construction, building construction, infrastructure, fit-out, MEP coordination, industrial projects, or multidisciplinary construction environments, preferably within large-scale commercial, residential, hospitality, industrial, infrastructure, or international projects. The candidate should demonstrate:Strong understanding of construction site operations, sequencing, methods, and coordination. Proven experience supervising construction activities and site teams. Strong ability to read and interpret construction drawings, specifications, schedules, and technical documents. Experience coordinating civil, structural, architectural, MEP, and finishing activities. Strong understanding of construction quality requirements and inspection processes. Experience identifying and resolving defects, non-conformances, and site coordination issues. Strong knowledge of construction safety requirements and high-risk work controls. Experience managing contractors, subcontractors, suppliers, consultants, and work crews. Strong understanding of construction materials, installation methods, workmanship, and site logistics. Experience monitoring progress, manpower, productivity, equipment, and material requirements. Strong field-based problem-solving and decision-making capabilities. Excellent communication, coordination, and interpersonal skills. Ability to identify and escalate construction risks and operational issues promptly. Strong documentation, reporting, and record-management capabilities. Familiarity with construction-management, document-control, scheduling, or digital site-management systems. Knowledge of BIM and digital construction tools is advantageous.

<p><b>Job Description:</b> </p> <p> <b>Document Controller</b> </p> <p> <b>Dubai, UAE</b> </p> <p> </p> <p>Parsons is looking for an amazingly talented <b>Document Controller </b>to join our team! In this role you will get to <b>perform a variety of document control functions for a project or department.</b> </p> <p> </p> <p> <b>What You'll Be Doing:</b> </p> <ul> <li> <p>Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.</p> </li> <li> <p>Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.</p> </li> <li> <p>Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation - Aconex. </p> </li> <li> <p>Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.</p> </li> <li> <p>Processes one or more document types through all procedural steps in accordance with defined procedures and guidelines.</p> </li> <li> <p>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.</p> </li> <li> <p>Provides assistance to users in capturing and locating electronic information.</p> </li> <li> <p>Maintains an established data distribution system and schedule for the assigned project based upon client, project and department requirements.</p> </li> <li> <p>Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.</p> </li> <li> <p>Delegates and directs the work activities of project document control team.</p> </li> <li> <p>Contributes as a team player who is deadline driven and works well with others.</p> </li> <li> <p>Performs other responsibilities associated with this position as may be appropriate.</p> </li> </ul> <p> </p><p><strong>Desired Candidate Profile</strong></p><p> <b>What Required Skills You'll Bring:</b> </p> <ul> <li> <p>Must be graduate, plus 5+ years of related work experience, with at least 3 years in document controls (or an equivalent combination of formal education and work experience) in Construction or Engineering companies.</p> </li> <li> <p>Proficiency in Aconex and MS Office with expertise in Microsoft Word, PowerPoint, Excel and Aconex. Assignments will require a working knowledge of Electronic Document Management Systems.</p> </li> <li> <p>Knowledge in document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.</p> </li> <li> <p>Good written and oral communication (English Language), organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p> </li> </ul> <p> </p>