Insurance Coordinator Jobs in UAE

<p><strong>PLEASE DO NOT APPLY TO THIS JOB IF YOU'RE NOT AVAILABLE TO JOIN IMMEDIATELY</strong></p><p><br></p><p><strong>Company Description</strong></p><p>GLOMACS Training &amp; Consultancy specializes in delivering high-quality professional development and training programs tailored to the evolving needs of businesses and professionals worldwide. With a commitment to excellence and robust ethical practices, GLOMACS is proud to be ISO 9001:2008 and ISO 29990:2010 certified. Our expert trainers combine global expertise with hands-on experience, offering cutting-edge courses aimed at enhancing competency, improving performance, and driving business success. By aligning training with the latest trends and workplace needs, GLOMACS empowers individuals and organizations to achieve measurable results.</p><p><br></p><p><strong>Job Summary</strong></p><p>The <strong>Administrative Training Coordinator</strong> will play a key role in ensuring the smooth execution of GLOMACS training programs delivered across the globe. This role requires exceptional organizational skills, and the ability to coordinate with clients, trainers, vendors, and internal teams. The ideal candidate thrives in a fast‑paced environment and is committed to delivering service excellence.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate the scheduling, logistics, and delivery of global training programs, ensuring all facilitators, materials, and platforms are prepared and aligned.</li><li>Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders</li><li>Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services.</li><li>Work closely with internal teams (operations, marketing, training support) to ensure seamless execution of all program-related tasks.</li><li>Monitor program timelines, identify potential issues, and escalate concerns when necessary.</li><li>Maintain accurate records of training sessions, attendance, evaluations, and client feedback.</li><li>Prepare internal and client-facing reports summarizing program outcomes and performance.</li><li>Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>3–5 years of experience</strong> in administrative coordination, project coordination, or training operations — preferably within the training, consultancy, or education sector.</li><li><strong>Strong communication skills in English</strong> (written and verbal), with the ability to maintain a polished and professional tone.</li><li>Excellent organizational skills with strong attention to detail and the ability to manage multiple programs simultaneously.</li><li>Proficiency in communication and productivity tools, including <strong>Zoom</strong>, <strong>Microsoft Teams</strong>, <strong>Google Workspace</strong>, and <strong>Microsoft Office Suite</strong>.</li><li>Ability to work independently, prioritize tasks effectively, and manage responsibilities with minimal supervision.</li><li>A proactive, solutions‑oriented mindset with the ability to adapt to a dynamic, international work environment.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Black &amp; Grey is recruiting for a leading interiors and decorative solutions company specialising in bespoke design and execution, based in Dubai, UAE. Our client is looking for a Technical/ Site Engineer&nbsp;Technical Engineer with a strong background in the interior decorative metal, glass, or aluminium industry. The successful candidate will be responsible for coordinating site activities, managing installation teams, and ensuring projects are delivered to the required quality, budget, and timeline. This role requires someone who can take ownership of site operations, make sound decisions independently, and effectively coordinate between clients, consultants, production, and installation teams.Key Responsibilities:<br><br>Key Responsibilities:<br><br>-&nbsp;Manage and supervise the execution and installation of decorative metal and related interior works on site.<br><br>-Coordinate daily activities between site teams, production, and other project stakeholders.<br><br>-Review technical drawings, specifications, calculations, and project requirements.<br><br>-Work closely with clients, architects, consultants, and engineers to resolve technical and site-related matters.<br><br>- Carry out regular site inspections and monitor workmanship, quality, and compliance with approved requirements.<br><br>- Track project progress and take necessary action to keep works aligned with agreed schedules.<br><br>- Plan manpower, allocate responsibilities, and delegate tasks effectively to site and production teams.<br><br>- Support the planning and delivery of decorative metal projects from execution through completion.<br><br>- Prepare site documentation, access passes, progress reports, and other project-related records.<br><br>- Assist with project billing and resolve relevant commercial or accounting matters.<br><br>- Identify and address site issues independently, escalating only where senior intervention is required.<br><br>- Guide and train installation teams to maintain required standards of safety, quality, and workmanship.<br><br>- Ensure projects are delivered within the agreed timeframe and budget.<br><br></span><br><span>Requirements- 10+ years of UAE site experience is essential.<br><br>- Proven experience within the interior decorative metal, glass, or aluminium sector is mandatory.<br><br>- Minimum 3–5 years in a Project Coordinator, Project Engineer, or Project Manager capacity.<br><br>- Bachelor's degree in Civil Engineering or a relevant equivalent qualification.<br><br>- Strong working knowledge of AutoCAD and Microsoft Office.<br><br>- Valid UAE Driving Licence is mandatory.<br><br>- Strong technical understanding of site execution and installation processes.<br><br>- Demonstrated ability to lead, coordinate, and delegate across site and production teams.<br><br>- Confident decision-maker with the ability to work independently and manage responsibilities with minimal supervision.<br><br>- Strong communication, coordination, and problem-solving skills.<br><br></span><br><span>Benefits- Attractive Salary &amp; Benefits<br><br></span><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Customer Service Coordinator – Harvey Nichols (MOE) | 1-Year Fixed-Term Contract</strong></p><br><p><br><strong>About Us</strong></p><br><p>As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!</p><br><p><strong>Job Purpose</strong></p><br><p>To coordinate with existing retail stores to ensure efficient asset management, operational, and administration guidelines are adhered to</p><br><br>Responsibilities:<br><p><strong>Functional Roles and Responsibilities&nbsp;</strong></p><br><ul><li>Liaise in store for in-store Facilities Management and Corporate team&nbsp;</li><li>Monitor Facilities Management logs and timely response; follow up for resolution&nbsp;</li><li>Review Utilities invoices and submit for payment; maintain records on costs and consumption&nbsp;</li><li>Schedule review meetings with store teams to collate feedback on Repair &amp;Maintenance</li><li>Ensure Police permits are in place for the Store&nbsp;</li><li>Oversee required store LPO's and payments for store requirements&nbsp;</li><li>Handle in-store requirements for new fixture quotations; supply cost effective solutions&nbsp;</li><li>Review storage space in Warehouse and storage of fixtures; review write off requests&nbsp;</li><li>Meet deadlines set and maintain task list&nbsp;</li><li>Liaise for marketing events; receive plan and set up requirements for events arrangements&nbsp;</li><li>Ensure event or promotional set up is completed in required time&nbsp;</li><li>Monitor store marketing activity; circulate ROI (return on investment) reports&nbsp;</li><li>Conduct store audits and feedback results to store team&nbsp;</li><li>Circulate operational POS and Audit reports for store&nbsp;</li><li>Assist with store cycle counts on stock count software&nbsp;</li><li>Manage store Credit Card terminal requirements; liaise with bank&nbsp;</li><li>Handle store requests for IT log including report access, POS hardware requirements&nbsp;</li><li>Meet deadlines set and maintain task list</li></ul><br>Qualifications:<br><p><strong>Education/Certification and Continued Education&nbsp;</strong></p><br><ul><li>Graduate in any Discipline</li></ul><p><strong>Years of Experience&nbsp;</strong></p><br><ul><li>3 - 4 years experience in a relevant field<br>&nbsp;</li></ul><p><strong>Knowledge and Skills&nbsp;</strong></p><br><ul><li>Exposure to retail operational practices/functionality of retail outlet&nbsp;</li><li>Excellent communication, organizational and interpersonal skills&nbsp;</li><li>Computer literate with knowledge of basic accounting procedures&nbsp;</li><li>Methodical and organized approach with deadline achievement essential</li></ul> </div>

<br><p>Coldwell Banker UAE is looking for a highly organized and detail-oriented <strong>Sales Coordinator</strong> to support our Sales and Operations teams.</p><p>The ideal candidate should have hands-on experience in <strong>Dubai real estate brokerage operations</strong>, with strong knowledge of <strong>Salesforce/CRM, property listings, real estate portals, Trakheesi, documentation, and sales coordination</strong>.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Provide daily operational and administrative support to the Sales team.</li><li>Manage and maintain accurate information within <strong>Salesforce/CRM</strong>.</li><li>Update agent, client, property, listing, and sales-related information in Salesforce.</li><li>Assist with creating, updating, and managing <strong>property listings</strong>.</li><li>Coordinate listings across relevant UAE real estate portals.</li><li>Ensure property information, pricing, descriptions, photographs, and listing details are accurate and updated.</li><li>Assist with <strong>Trakheesi</strong> requirements, permits, and related documentation.</li><li>Prepare, organize, and maintain sales and property-related documentation.</li><li>Coordinate with Real Estate Consultants and Sales Managers regarding listings, documents, and operational requirements.</li><li>Follow up with agents regarding missing or pending documents and information.</li><li>Prepare sales and operational reports when required.</li><li>Maintain accurate records and ensure Salesforce data is complete and up to date.</li><li>Support the Sales team with day-to-day operational requirements.</li><li>Coordinate with internal departments and external service providers when required.</li><li>Assist with transaction and deal-related administrative processes.</li><li>Monitor pending operational tasks and ensure timely completion.</li><li>Perform other sales operations and coordination duties as assigned.</li></ul><p><br></p><p>Requirements</p><p><br></p><ul><li><strong>Previous experience in Dubai real estate brokerage is strongly preferred.</strong></li><li>Hands-on experience with <strong>Salesforce or a similar CRM system</strong>.</li><li>Good understanding of <strong>UAE real estate portals and property listings</strong>.</li><li>Knowledge of <strong>Trakheesi</strong> and Dubai real estate documentation.</li><li>Previous experience in <strong>sales coordination, real estate operations, or brokerage administration</strong>.</li><li>Strong knowledge of <strong>Microsoft 365</strong>, particularly Excel and Outlook.</li><li>Excellent coordination and organizational skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to manage multiple tasks and deadlines in a fast-paced sales environment.</li><li>Strong communication and follow-up skills.</li><li><strong>Must currently be based in the UAE.</strong></li></ul><p><br></p><p>Ideal Candidate</p><p><br></p><p>We are looking for someone who understands the <strong>day-to-day operations of a Dubai real estate brokerage</strong>, rather than someone with only general administrative or reception experience.</p><p>The ideal candidate should be comfortable working with:</p><p><br></p><p><strong>Salesforce / CRM → Property Listings → Real Estate Portals → Trakheesi → Documentation → Sales Operations → Reporting</strong></p><p><br></p><p>Experience directly supporting <strong>Real Estate Consultants and Sales Managers</strong> will be highly advantageous.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Your responsibilities:<br>First and foremost, support the overall, daily management of operational duties. This will mean deputizing for the Operations Manager, as and when required: you’ll step in on their behalf where necessary.<br>You will be expected to prioritize and continually improve the safety at the delivery station. You will be supervising logistics assistants, coordinators and delivery associates to ensure that every shipment is delivered meeting and exceeding the set operational KPIs.<br>You will be monitoring the coordinator and associate performance and coaching them when needed, partnering with supporting departments to improve logistics processes and operations, communicating with our delivery service providers to set our expectations and raise the bar on quality on their deliverables.<br>You will be expected to interview candidates for associate roles.<br>You will be responsible for briefing and monitoring the workload of all drivers and associates. Therefore, you’ll maintain a keen eye for detail, ensuring that all administrative tasks are accurately and fully completed. Moreover, you will measure and monitor overall workflows and daily metrics. This will enable you to assist the Operations Manager with tracking, trending and reporting on site performance, on a regular basis.<br>In addition to your day-to-day responsibilities, you will also help with training and mentoring new Associates, ensuring that they are provided with the knowledge needed to successfully carry out their tasks. Further to this, you’ll follow-up on and resolve any process-related issues as and when required.<br>You are expected to be flexible to work in different shifts and to do overtime when needed.<br>Finally, together with the Operations Manager, you will sufficiently resource your function from a personal standpoint. Resourcing, in this context, means multiple things: call-outs for training needs, absence and performance management, coaching and continuous monitoring of department productivity and many more.<br>- Experience managing teams<br>- Experience with planning, performance metrics, and process improvement<br>- Experience in logistics<br>- Experience with data analysis<br>Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.</p><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Your responsibilities:<br>First and foremost, support the overall, daily management of operational duties. This will mean deputizing for the Operations Manager, as and when required: you’ll step in on their behalf where necessary.<br>You will be expected to prioritize and continually improve the safety at the delivery station. You will be supervising logistics assistants, coordinators and delivery associates to ensure that every shipment is delivered meeting and exceeding the set operational KPIs.<br>You will be monitoring the coordinator and associate performance and coaching them when needed, partnering with supporting departments to improve logistics processes and operations, communicating with our delivery service providers to set our expectations and raise the bar on quality on their deliverables.<br>You will be expected to interview candidates for associate roles.<br>You will be responsible for briefing and monitoring the workload of all drivers and associates. Therefore, you’ll maintain a keen eye for detail, ensuring that all administrative tasks are accurately and fully completed. Moreover, you will measure and monitor overall workflows and daily metrics. This will enable you to assist the Operations Manager with tracking, trending and reporting on site performance, on a regular basis.<br>In addition to your day-to-day responsibilities, you will also help with training and mentoring new Associates, ensuring that they are provided with the knowledge needed to successfully carry out their tasks. Further to this, you’ll follow-up on and resolve any process-related issues as and when required.<br>You are expected to be flexible to work in different shifts and to do overtime when needed.<br>Finally, together with the Operations Manager, you will sufficiently resource your function from a personal standpoint. Resourcing, in this context, means multiple things: call-outs for training needs, absence and performance management, coaching and continuous monitoring of department productivity and many more.<br>- Bachelor's degree in supply chain/logistics or related field<br>- Experience with planning, performance metrics, and process improvement<br>- Experience managing teams<br>- Experience in logistics<br>- Experience with data analysis<br>Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.</p><br> </div>

<p>Job Description</p><p>MEMCO Steel & Pole Manufacturing LLC is looking for an <strong>Engineer – Project Coordinator</strong> to coordinate and monitor projects from order confirmation through production, inspection, and delivery.</p><p>The ideal candidate must have an <strong>Engineering degree</strong> and experience in <strong>steel fabrication, steel poles, lighting poles, structural steel, or manufacturing projects</strong>.</p><p>Key Responsibilities</p><ul><li><p>Coordinate projects from order confirmation through production and final delivery.</p></li><li><p>Review project requirements, technical specifications, drawings, BOQs, and approved documents.</p></li><li><p>Coordinate with <strong>Sales, Engineering, Production, Procurement, QC, Warehouse, and Logistics</strong> teams.</p></li><li><p>Prepare and maintain project schedules and follow up on project milestones.</p></li><li><p>Monitor production progress and ensure projects are completed according to agreed timelines.</p></li><li><p>Coordinate material requirements with Procurement and Production teams.</p></li><li><p>Follow up on drawings, material approvals, technical documents, and inspection requirements.</p></li><li><p>Coordinate with QC regarding inspections, testing, NCRs, and final product approvals.</p></li><li><p>Prepare project status reports and provide regular updates to management.</p></li><li><p>Identify delays, material shortages, technical issues, and other project risks and escalate them promptly.</p></li><li><p>Coordinate with clients, consultants, suppliers, and subcontractors when required.</p></li><li><p>Ensure project documentation is properly maintained and updated.</p></li><li><p>Assist in preparing delivery schedules and coordinating with Logistics for timely dispatch.</p></li><li><p>Ensure project requirements and customer specifications are communicated clearly to the factory.</p></li><li><p>Attend project meetings and prepare meeting minutes when required.</p></li><li><p>Support management in resolving project-related issues and ensuring smooth project execution.</p></li><li><p>Ensure all project activities comply with company procedures, quality requirements, and safety standards.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Required Experience</p><ul><li><p><strong>2–5 years of experience</strong> in project coordination, project engineering, or project management.</p></li><li><p>Engineering experience in <strong>steel fabrication, steel structures, lighting poles, street lighting poles, or manufacturing</strong> is highly preferred.</p></li><li><p>Strong understanding of manufacturing and fabrication processes.</p></li><li><p>Ability to read and understand <strong>engineering drawings, specifications, BOQs, and technical documents</strong>.</p></li><li><p>Experience coordinating with Production, Procurement, QC, and Logistics teams.</p></li><li><p>Strong planning, follow-up, and organizational skills.</p></li><li><p>Good knowledge of MS Office, particularly <strong>Excel and Word</strong>.</p></li><li><p>Experience with ERP/project management systems is an advantage.</p></li><li><p>UAE experience is preferred.</p></li></ul><p>Education</p><p><strong>Bachelor's Degree in Engineering is mandatory</strong>, preferably:</p><ul><li><p>Mechanical Engineering</p></li><li><p>Civil Engineering</p></li><li><p>Industrial Engineering</p></li><li><p>Manufacturing Engineering</p></li><li><p>Electrical Engineering</p></li></ul><p>Candidate Requirements</p><ul><li><p><strong>Immediate joiner preferred.</strong></p></li><li><p><strong>Engineering degree is mandatory.</strong></p></li><li><p>Candidates with experience in <strong>steel & pole manufacturing/fabrication will be highly preferred.</strong></p></li><li><p>Strong communication and coordination skills.</p></li><li><p>Able to manage multiple projects and deadlines simultaneously.</p></li><li><p>Detail-oriented with strong follow-up skills.</p></li><li><p>Comfortable working closely with factory and production teams.</p></li><li><p>Able to work in a fast-paced manufacturing environment.</p></li></ul>

<p><strong>Job description</strong></p><ul><li><p>Location: Al Ain, UAE</p></li><li><p>Employment: Full-Time</p></li><li><p>Travel: UAE & GCC Countries</p></li></ul><p>We are looking for a proactive, responsible, and highly organized Project Operations Coordinator to manage and follow up on automotive testing projects and daily field operations across the UAE and GCC region.The successful candidate will coordinate closely with drivers, field teams, management, and service providers to ensure projects are completed smoothly and operational issues are resolved quickly.Key Responsibilities:Coordinate and monitor daily automotive testing operations and ongoing projects.</p><ul><li><p>Manage communication with drivers and field teams regarding schedules, routes, vehicle movements, mileage targets, and project requirements.</p></li><li><p>Follow up with drivers and projects continuously and respond to urgent operational matters when required.</p></li><li><p>Monitor project progress and ensure activities are completed according to schedule and client requirements.</p></li><li><p>Handle unexpected operational situations, make timely decisions, and implement practical solutions to prevent project delays.</p></li><li><p>Coordinate vehicle maintenance, recovery, transportation, fueling, charging, parking, accommodation, and other project logistics.</p></li><li><p>Coordinate with workshops, suppliers, service providers, and other external parties when necessary.</p></li><li><p>Track vehicle status, driver activities, project progress, expenses, incidents, and other operational information.</p></li><li><p>Provide regular project updates and reports to management.</p></li><li><p>Take ownership of assigned projects and ensure smooth day-to-day operations with minimal supervision.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Must currently reside in the UAE.</p></li><li><p>Fluent in both Arabic and English – spoken and written.</p></li><li><p>Valid UAE driving license.</p></li><li><p>Strong communication, coordination, decision-making, and problem-solving skills.</p></li><li><p>Ability to manage multiple drivers, vehicles, and projects simultaneously.</p></li><li><p>Ability to work independently and take responsibility for operational decisions.</p></li><li><p>Willingness to remain reachable outside normal working hours when urgent project matters arise.</p></li><li><p>Must be willing and able to travel frequently for projects within the GCC, including Saudi Arabia, Kuwait, Qatar, and other GCC countries.</p></li><li><p>Flexibility to stay outside the UAE for extended periods when required by a project.</p></li><li><p>Previous experience in operations, project coordination, automotive operations, fleet management, logistics, or a similar field is preferred.</p></li><li><p>Good computer and reporting skills.</p></li></ul><p><strong>Ideal Candidate:</strong></p><p>We are looking for someone who is hands-on, dependable, and comfortable taking responsibility. The ideal candidate should be able to manage drivers and field operations, anticipate problems, make practical decisions, and keep projects moving without requiring constant supervision.Important: This is a field-oriented operational role. Candidates should be comfortable with flexible working hours, frequent communication with drivers, and travel across the GCC depending on project requirements.</p>

<ul><li>Manage an assigned geographical sales area or product line to maximize sales revenues & coverage to meet corporate objectives.</li><li>Develop prospective clients and make cold calls while servicing and growing existing clients.</li><li>Present and sell company products and services to current and potential clients. Must be well-versed with products.</li><li>Prepare action plans and schedules to identify specific targets, maintain a sales pipeline sheet.</li><li>Follow up on new leads and referrals resulting from field activity.</li><li>Prepare presentations, proposals and sales contracts.</li><li>Maintain sales kits and current product knowledge.</li><li>Respond to client inquiries in a timely manner</li><li>Prepare quotations through Customer service / Sales coordinator & send to clients.</li><li>Follow–up on quotations and close business, if lost revert with reasons.</li><li>On receiving confirmed business hand over to customer service with a proper SOP wherever required.</li><li>Assist the credit control team to collect dues and outstanding amounts from clients in allotted credit limit.</li><li>Meet corporate budget targets.</li><li>Timely submission of reports set by the management as per the deadline.</li><li>Provide MIS information on Market & Competitor activity to Management.</li><li>Ensure Credit customers are wetted out through the with Credit approval process.</li><li>Assists in the implementation of company marketing plans as needed.</li><li>Other duties as assigned.</li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Education and/or Experience:</strong></p><ul><li>Bachelor’s Degree in Business</li><li>Certifications or Diploma in Sales Management is an advantage</li><li>Minimum 2 years of freight forwarding experience in Selling/Marketing of Air or Sea products</li></ul><p><strong>Language Skills:</strong></p><ul><li>Ability to communicate fluently in English. Knowledge of Arabic and Hindi is an advantage.</li><li>Ability to create routine reports and communicate clearly and informatively. Numerical data should be presented effectively.</li></ul><p><strong>Computer Skills:</strong></p><ul><li>Knowledge of EDP software</li><li>MS Office Suite (Power Point, Excel and Word).</li></ul><p><strong>Competencies</strong></p><ul><li>Analytical Skills: Uses intuition and experience to compliment data.</li><li>Technical Skills: Assesses own strengths and weaknesses.</li><li>Interpersonal Skills: Focuses on solving conflict and listens to others without interrupting.</li><li>Teamwork & Adaptability: Works well with others, balancing team and individual responsibilities. Exhibits objectivity and openness to others&#x27; views, adapting to best fit a situation.</li><li>Quality Management: Demonstrates accuracy and thoroughness.</li><li>Business Acumen & Cost Consciousness: Understands business implications of decisions, working within budgets and contributing to the bottom line.</li><li>Ethics: Works with integrity and ethically.</li><li>Motivated & Efficient: Takes initiative in a given situation and displays willingness to make accurate and timely decisions.</li><li>Reliability: Adhering to management’s direction and flexible in order to meet goals.</li><li>Innovation: Displays original thinking and creativity; Meets challenges with resourcefulness.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job ICAPS ADMINISTRATOR &amp; COMPLETION COORDINATOR <p>We are seeking an experienced ICAPS Administrator – Commissioning to support commissioning database management and completion documentation activities. The candidate will manage the ICAPS© system, coordinate commissioning data and documentation, support OPERCOM® methodology implementation, and ensure accurate and compliant completion documentation for final handover.</p><br> <p><strong>JOB RESPONSIBILITIES</strong></p><br> <ul><li>Manage and maintain the ICAPS© master database within the Contractor's network and the Company's read-only database.</li><li>Initialize project structure, task types, test packs and workflows based on the project system breakdown.</li><li>Develop and maintain the ICAPS© Management Procedure and Data Initialization Files.</li><li>Support the Commissioning Manager with the development of commissioning deliverables as assigned.</li><li>Manage the import and synchronization of engineering data into the ICAPS© database.</li><li>Control database updates resulting from design changes and track the status of commissioning procedures and documents.</li><li>Provide ICAPS© and OPERCOM methodology training to the project team in Dubai / Iraq.</li><li>Act as the primary technical support for daily ICAPS operation.</li><li>Conduct regular joint ICAPS database reviews with the Company team.</li><li>Generate commissioning progress reports and forecasts based on real-time ICAPS© data.</li><li>Establish and maintain the project completion database and ensure integration with ICAPS© and engineering databases.</li><li>Plan, compile and organize pre-commissioning and commissioning dossiers in accordance with the OPERCOM® methodology.</li><li>Prepare the complete and compliant Completion Documentation Package for final handover (TOM – Transfer of Operation &amp; Maintenance).</li><li>Perform other relevant duties and tasks as assigned by the Commissioning Manager.</li></ul> <p><strong>KEY QUALIFICATIONS</strong></p><br> <ul><li>Bachelor's degree or above in Computer Science, Software Engineering, Information Technology, Project Management, or a related engineering field.</li><li>Minimum 5 years of hands-on experience as an ICAPS© Administrator or Super User on large-scale international EPC projects, preferably in Oil &amp; Gas / Petrochemical projects.</li><li>Proficient in the OPERCOM® methodology and its practical application in project commissioning.</li><li>Proficient in the latest version of ICAPS© software, with full lifecycle experience from setup and configuration through training and delivery.</li><li>Proven experience in complete project completion documentation management and international project documentation delivery standards.</li><li>Middle East project experience preferred, particularly in Iraq or on TotalEnergies projects.</li><li>Excellent data management and analytical skills with strong attention to detail.</li><li>Strong IT literacy and problem-solving skills for software-related technical issues.</li></ul> <p>VERTICAL</p><br> <p>ENGINEERING</p><br> <br> <br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>We are looking for an experienced and detail-oriented Operations Coordinator – Mainland Business Setup to join our Business Setup team.<br> The candidate will be responsible for coordinating and managing the end-to-end Mainland company formation process in the UAE , from understanding the client's requirements and selecting the appropriate business activity through to trade name reservation, initial approval, documentation, licence issuance and post-licensing support.<br> This position requires hands-on experience with UAE Mainland business setup , particularly DED/DET procedures , and the ability to independently coordinate multiple company formation cases while ensuring applications are processed accurately and within the required timelines.<br> The ideal candidate should be familiar with the practical requirements of setting up different types of Mainland businesses and should be confident in dealing with government authorities, clients, internal teams and external service providers.<br> Manage the end-to-end Mainland company formation process from initial application to trade licence issuance.<br> Handle DED/DET Mainland licence applications , renewals, amendments, cancellations and related transactions.<br> Coordinate trade name reservation, initial approval, activity selection and licence issuance .<br> Handle different types of Mainland licence activities and understand the documentation requirements for each.<br> Coordinate LLC/company formation, shareholder and manager-related documentation .<br> Assist clients with selecting appropriate business activities and understanding Mainland setup requirements.<br> Coordinate MOA preparation, notarisation and amendments where applicable.<br> Follow up on DED/DET approvals and government transactions .<br> Coordinate tenancy/Ejari requirements related to Mainland licence issuance.<br> Prepare, review and submit client documents to ensure applications are complete and accurate.<br> Coordinate with government authorities and internal PRO teams to resolve pending or rejected applications.<br> Track all Mainland applications and ensure timely completion.<br> Keep clients updated regarding application status, required documents, approvals and next steps.<br> Maintain accurate records of all company formation and licensing transactions.<br> Provide post-licensing support, including licence amendments, renewals, activity additions/removals and company changes .<br> 2–4 years of hands-on UAE Mainland business setup experience.<br> Strong practical knowledge of DED/DET company formation procedures .<br> Experience handling Mainland trade licence applications from start to finish .<br> Good understanding of business activities, licence types and company formation requirements.<br> Experience with LLC formation, MOA, initial approval, trade name and licence issuance .<br> Knowledge of related government procedures such as MOHRE and Immigration is an advantage.<br> Strong follow-up and coordination skills.<br> Good communication and client-handling skills.<br> Ability to manage multiple company formation cases simultaneously.<br> Previous experience in a UAE business setup consultancy is highly preferred .<br></span> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are partnering with our client, a respected organization in the Oil and Gas sector, to appoint a Lifting Appointed Person to support key EAC projects in Abu Dhabi. In this pivotal role, you will take ownership of planning, coordinating, controlling, and safely executing all lifting operations, working closely with our client's team to maintain the highest safety and performance standards.</p><br> <p><strong>Key Responsibilities:</strong></p><br> <ul> <li>Plan, coordinate, supervise, and control all lifting operations across assigned EAC projects in Abu Dhabi.</li> <li>Prepare, review, and approve lifting plans, critical lift plans, method statements, risk assessments, and safe systems of work.</li> <li>Select suitable cranes, configurations, lifting accessories, rigging arrangements, and lifting methodologies based on load and site conditions.</li> <li>Verify crane setup, load charts, working radius, boom configuration, SWL, ground conditions, and outrigger arrangements before lifting.</li> <li>Classify lifting activities as routine, non-routine, complex, or critical and ensure appropriate planning and authorization.</li> <li>Ensure cranes, lifting equipment, and accessories are inspected, certified, maintained, and fit for purpose.</li> <li>Verify the competency, certification, and authorization of crane operators, lifting supervisors, riggers, and signalmen/banksmen.</li> <li>Conduct pre-lift meetings, toolbox talks, and site inspections to ensure compliance with approved lifting plans and safe working practices.</li> <li>Assess site constraints including ground stability, underground utilities, overhead services, excavations, confined areas, and access limitations.</li> <li>Establish and maintain lifting exclusion zones and effective access control during lifting activities.</li> <li>Coordinate lifting activities for pipelines, pumping stations, utilities, infrastructure, structural erection, deep excavations, and heavy equipment installation, as applicable.</li> <li>Coordinate with Project Managers, Construction Managers, HSE teams, Site Engineers, lifting supervisors, operators, riggers, and signalmen.</li> <li>Stop lifting operations where unsafe conditions, equipment defects, plan deviations, or unacceptable risks are identified.</li> <li>Maintain lifting registers, certification, inspection records, approved lifting plans, and other required documentation.</li> <li>Support lifting-related incidents and near-miss investigations and implement corrective and preventive actions.</li> <li>Establish and enforce procedures for reporting lifting equipment defects and ensuring corrective action before reused.</li> <li>Conduct and support competency training for lifting supervisors and other lifting personnel.</li> <li>Ensure all lifting activities comply with approved procedures, project HSE requirements, UAE/Abu Dhabi regulations, client requirements, and recognized international lifting standards.</li> </ul><br><ul> <li>Technical diploma/degree in Mechanical Engineering, Lifting Engineering, Marine/Offshore Engineering, or a related discipline is preferred.</li> <li>8-12+ years of lifting/crane experience, with significant experience in Oil &amp; Gas, petrochemical, offshore, EPC, construction, or shutdown/turnaround projects.</li> <li>Demonstrable experience progressing from Rigger/Slinger → Lifting Supervisor/Coordinator → Appointed Person is advantageous.</li> </ul> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p>We are looking for an experienced <b>Camp Coordinator / Camp Administrator</b> to manage day-to-day camp operations and coordinate the accommodation, welfare, logistics, and mobilization requirements of offshore and field personnel.<br></p><br><p>The role will act as a key point of contact for employees staying at the camp and will coordinate closely with HR, Administration, Transport, Operations, catering, and facility management teams to ensure smooth and timely workforce mobilization.<br></p><br>Key Responsibilities<br><ul><li>Manage daily camp operations, including accommodation, housekeeping, catering, utilities, hygiene, and general welfare.<br></li><li>Maintain accurate camp occupancy records and coordinate room allocation.<br></li><li>Coordinate accommodation arrangements for new and existing employees.<br></li><li>Manage incoming and outgoing staff mobilization and demobilization activities.<br></li><li>Coordinate transportation for offshore and field personnel with the Transport/Admin teams.<br></li><li>Support pre-mobilization requirements, including medicals, documentation, PPE, travel arrangements, and fitness certifications.<br></li><li>Track onboarding and mobilization checklists and follow up on pending requirements.<br></li><li>Coordinate with catering and facility management contractors to ensure service quality and compliance with agreed standards.<br></li><li>Supervise food service activities and ensure proper food safety, hygiene, quality, and presentation.<br></li><li>Coordinate daily menus and catering requirements based on workforce numbers.<br></li><li>Address employee accommodation, catering, welfare, and camp-related concerns and resolve issues with relevant vendors.<br></li><li>Ensure compliance with company camp policies, HSE requirements, UAE labour accommodation standards, and applicable regulations.<br></li><li>Support camp audits, inspections, and compliance reviews.<br></li><li>Maintain effective communication with HR, Administration, Project, Transport, HSE, Security, and offshore teams.<br></li><li>Handle employee grievances and escalate disciplinary or serious welfare matters to HR when required.<br></li><li>Manage last-minute mobilization and demobilization requirements effectively.<br></li></ul><br><span>RequirementsDiploma or Bachelor's degree in <b>Business Administration, HR, Logistics, Hospitality Management</b>, or a related field.<br><b>5–7 years of relevant experience</b> in camp administration, camp coordination, workforce mobilization, or offshore logistics.<br>Experience in <b>Oil &amp; Gas, EPC, marine, or offshore industries</b> is preferred.<br>Experience handling accommodation and logistics for <b>blue-collar, offshore, or marine personnel</b>.<br>Good knowledge of employee onboarding and offshore mobilization documentation.<br>Experience coordinating catering, housekeeping, facility management, and other camp service providers.<br>Knowledge of <b>UAE labour accommodation and HSE requirements</b>.<br>Good working knowledge of <b>MS Excel</b> and workforce/mobilization tracking systems.<br>Strong coordination, communication, and problem-solving skills.<br>Ability to manage multiple mobilizations and work under pressure.<br><b>Fluent in Arabic and English</b> is preferred. Knowledge of Hindi, Urdu, or Tagalog would be an advantage.<br>Willingness to work <b>weekends and outside normal working hours</b> when required for mobilization activities.<br></span><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are currently seeking for passionate and dynamic Marketing professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.<br><br></p> <p style="text-align:justify;"><span>The Marketing Coordinator is responsible for providing comprehensive administrative and operational support to the Corporate Marketing team. This includes assisting in the day-to-day operations, managing correspondence and follow-ups, and ensuring efficient communication internally and externally. The role also supports the execution of marketing campaigns, content coordination, and maintaining organized systems to enhance the effectiveness of the Marketing department.</span></p> <p style="text-align:justify;"><b><span>Administrative Support</span></b></p> <ul> <li><span>Maintain an effective filing system for correspondence, press materials, databases, and other marketing resources.</span></li> <li><span>Organize and systematize hard and digital files to ensure easy data access and prevent data loss.</span></li> <li><span>Draft, proofread, and distribute correspondence to meet corporate marketing standards.</span></li> <li><span>Handle incoming and outgoing mail, email, and telephone calls, ensuring professional and prompt responses.</span></li> <li><span>Prepare and maintain attendance sheets, schedules, purchase requests, and internal forms for documentation purposes.</span></li> </ul> <p style="text-align:justify;"><b><span>Marketing Coordination</span></b></p> <ul> <li><span>Assist the Corporate Director Brand Marketing in creating and following up on marketing materials, collateral, and project briefs for agencies and vendors.</span></li> <li><span>Coordinate with advertising agencies, designers, and printers to ensure timely delivery of marketing assets.</span></li> <li><span>Gather and organize press clippings, creating effective filing and distribution systems for internal and external use.</span></li> </ul> <p style="text-align:justify;"><b><span>Communication &amp; Collaboration</span></b></p> <ul> <li><span>Act as a liaison between corporate marketing and property-level teams to ensure smooth communication and information sharing.</span></li> <li><span>Coordinate inter-departmental tasks, meetings, and follow-ups to ensure alignment on marketing campaigns and initiatives.</span></li> <li><span>Handle inquiries and maintain a trace system for all correspondence, ensuring responses within 24 hours.</span></li> <li><span>Assist in the preparation and distribution of weekly and monthly reports for the Marketing team.</span></li> </ul> <p style="text-align:justify;"><b><span>Project &amp; Campaign Support</span></b></p> <ul> <li><span>Support the planning, execution, and monitoring of marketing campaigns, ensuring all materials are delivered on time and meet quality standards.</span></li> <li><span>Organize photoshoots, events, and other activities to support the Marketing team.</span></li> <li><span>Collaborate with the Digital Marketing team to coordinate content creation for online platforms.</span></li> </ul> <p><b>Team Support &amp; Logistics</b></p> <ul> <li>Monitor office supplies, initiate requisitions, and ensure the department is well-stocked with promotional materials and tools.</li> <li>Schedule and attend team meetings, preparing minutes and documentation as needed.</li> <li>Ensure all equipment and office systems function effectively, reporting issues to IT when necessary.</li> </ul> <p><b>Compliance &amp; Safety</b></p> <ul> <li>Participate in training and development programs as recommended by senior management.</li> </ul> <p>&nbsp;</p> </div>

<ul><li><p><strong>Career Level:</strong> Senior</p></li><li><p><strong>Location</strong>: Dubai, UAE</p></li><li><p><strong>Gender</strong>: FEMALE</p></li><li><p><strong>Experience</strong>: 4-9 years</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 7,000</p></li><li><p><strong>Office Location:</strong> Dubai- International City</p><br></li><li><p><strong>Products/Industries</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS</p><p><br></p></li></ul><p><strong>Intro</strong></p><p>We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.<br></p><p><strong>Responsibilities:</strong></p><p><strong>A) Administrative Duties:</strong></p><ul><li><p>Handle daily administrative tasks, emails, records, and filing.</p></li><li><p>Assist management with schedules, reports, and follow-ups.</p></li><li><p>Monitor office supplies, petty cash, and general office requirements.</p></li><li><p>Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.</p></li></ul><p><strong>B) HR Administration:</strong></p><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><p><strong>C) Accounting / Bookkeeping:</strong></p><ul><li><p>Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.</p></li><li><p>Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.</p></li></ul><p><strong>D) Supply Chain:</strong></p><ul><li><p>Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock updates, and order status tracking.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.</p></li><li><p>Must be skilled and experienced in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.</p></li><li><p>Strong written and verbal communication skills, with professional email drafting ability.</p></li><li><p>Proficient in MS Word, Excel, Outlook, and general office applications.</p></li><li><p>Experience with <strong>Zoho Books, Zoho Inventory, Zoho CRM, or Odoo</strong> is an advantage.</p></li><li><p>Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.</p></li><li><p>Proactive, reliable, and willing to learn new systems and procedures.</p><br></li></ol><p><strong>Additional Qualifying Advantages:</strong></p><ul><li><p>UAE driving license.</p></li><li><p>Experience in Digital Marketing or Social Media.</p></li><li><p>Engineering Degree specialized as Mechatronics Engineer will be a Plus+.<br></p></li></ul><p><strong>How to Apply:</strong></p><ol type="1"><li><p>Visit our careers page at: <strong>career</strong>(DOT)<strong>petrame</strong>(DOT)<strong>com</strong></p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form</p><p><strong>Note: Only applications submitted through our website will be considered.</strong></p></li></ol>

<p>Key One Realty Group is looking for an experienced, highly organized and proactive Property Operations Coordinator to join our Property Management team in Dubai. This is a hands-on operational role responsible for ensuring that managed residential properties are properly maintained, inspected, handed over and operationally controlled throughout the tenancy lifecycle. </p><br><ul><li><p>Coordinate day-to-day maintenance requests from reporting through completion</p></li><li><p>Liaise with tenants, contractors, technicians, building management and security</p></li><li><p>Obtain maintenance quotations and coordinate approved works</p></li><li><p>Follow up with contractors and verify completion of maintenance works</p></li><li><p>Coordinate tenant move-ins and move-outs</p></li><li><p>Conduct or coordinate property inspections and prepare condition reports</p></li><li><p>Document property damage, maintenance requirements and move-out findings</p></li><li><p>Coordinate cleaning, repairs and property preparation between tenancies</p></li><li><p>Ensure vacant properties are operationally ready for leasing</p></li><li><p>Maintain control and records of property keys, access cards and remotes</p></li><li><p>Coordinate building access, permits and operational requirements</p></li><li><p>Maintain accurate maintenance, inspection and property-condition records</p></li><li><p>Upload and maintain documentation in the Company’s approved systems</p></li><li><p>Escalate matters requiring landlord approval internally to the Property Portfolio Executive</p></li><li><p>Follow up on every assigned operational matter through to verified completion and closure</p></li><li><p>Comply with Company SOPs, AML/CFT requirements and applicable Dubai real estate regulations</p></li></ul><br><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 2–3 years’ relevant experience in Dubai property management or residential property operations</p></li><li><p>Practical understanding of residential maintenance and property handovers</p></li><li><p>Experience coordinating move-ins, move-outs and property inspections</p></li><li><p>Good knowledge of Dubai building and community operational procedures</p></li><li><p>Ability to coordinate multiple contractors and maintenance cases simultaneously</p></li><li><p>Strong documentation and follow-up discipline</p></li><li><p>Confident and professional communication with tenants and service providers</p></li><li><p>Good understanding of property condition reporting and maintenance quotations</p></li><li><p>Strong problem-solving and organizational skills</p></li><li><p>Good written and spoken English</p></li><li><p>Comfortable using property management systems, Microsoft Office and digital documentation tools</p></li><li><p>UAE driving licence is an advantage </p></li></ul><br><p>We are looking for someone who takes real ownership of property operations. This role requires a person who does not simply forward maintenance requests or assign tasks to contractors. The successful candidate must actively follow each matter through: Reported → Assessed → Coordinated → Completed → Verified → Documented → Closed The candidate should be comfortable working in a fast-paced property management environment and managing multiple active properties and operational cases at the same time. </p><p>Candidates should submit their CV together with their current salary, expected salary, notice period and availability to join. </p>

<p>Commercial & Operations Executive – Pharmaceutical Industry</p><p>Location: Dubai, UAE</p><p>Industry: Pharmaceutical / Healthcare</p><p>We are looking for a Commercial Coordinator with experience in the pharmaceutical industry to support our commercial, regulatory, logistics, warehouse, and financial activities. The ideal candidate should have good knowledge of pharmaceutical products and UAE market requirements, with strong coordination, follow-up, and organizational skills.</p><p>Key Responsibilities</p><ul><li><p>Coordinate customer enquiries, quotations, orders, and deliveries for pharmaceutical products.</p></li><li><p>Prepare and follow up on commercial offers, purchase orders, and sales orders.</p></li><li><p>Coordinate with customers and suppliers regarding pricing, product availability, lead times, and orders.</p></li><li><p>Support pharmaceutical tenders, registrations, and customer requirements.</p></li><li><p>Coordinate Import Permit (IP) applications and follow up on approvals and shipment clearance.</p></li><li><p>Support Tatmeen activities and related pharmaceutical shipment requirements.</p></li><li><p>Coordinate with Regulatory, customs, freight forwarders, and logistics providers to ensure smooth shipment clearance.</p></li><li><p>Follow up on international pharmaceutical shipments, customs clearance, and delivery schedules.</p></li><li><p>Coordinate local transportation and deliveries to customers.</p></li><li><p>Maintain and monitor pharmaceutical warehouse stock and inventory records.</p></li><li><p>Follow up on stock levels, slow-moving, short-dated, and near-expiry pharmaceutical products.</p></li><li><p>Support FEFO/stock rotation and minimize product expiry and financial losses.</p></li><li><p>Work with the commercial team to maximize sales and commercial benefit from available stock.</p></li><li><p>Coordinate with the warehouse team for receiving, dispatching, and stock reconciliation.</p></li><li><p>Follow up with customers on outstanding payments and receivables.</p></li><li><p>Coordinate with Finance regarding invoices, payments, supplier commitments, and cash-flow requirements.</p></li><li><p>Maintain accurate records of customers, suppliers, products, orders, stock, shipments, and payments.</p></li><li><p>Prepare commercial, inventory, shipment, and financial reports for management.</p></li><li><p>Coordinate between Commercial, Regulatory, Procurement, Warehouse, Logistics, and Finance teams.</p></li><li><p>Follow up and resolve issues affecting pharmaceutical orders, shipments, stock, payments, or customer deliveries.</p></li></ul><p>Requirements</p><ul><li><p>Bachelor’s degree in Pharmacy, Business, Supply Chain, Logistics, or a related field.</p></li><li><p>Pharmaceutical industry experience is required.</p></li><li><p>Experience with UAE pharmaceutical Import Permits, Tatmeen, shipment clearance, and warehouse operations is an advantage.</p></li><li><p>Good knowledge of MS Office, particularly Excel.</p></li><li><p>Strong communication, coordination, and follow-up skills.</p></li><li><p>Good organizational and time-management skills.</p></li><li><p>Strong attention to detail.</p></li><li><p>Ability to manage multiple tasks and coordinate with different stakeholders.</p></li><li><p>Good English communication skills.</p></li></ul><p>The role is ideal for a pharmaceutical professional with strong commercial and operational coordination skills who can manage activities across the full cycle — from order and regulatory requirements through shipment, inventory, delivery, and payment follow-up.</p><p><strong>Desired Candidate Profile</strong></p><p>+5 years experience ( UAE )</p><p>Male candidates ( preferred ) </p>

<p>We are a small, founder-led group of growing businesses working across software development, marketing and operations consulting. We are seeking an experienced Executive Assistant to work directly with the founder and take ownership of important administrative and operational work. This is a fully remote position for a UAE-based professional working Monday to Friday. The founder will establish priorities and make final decisions; your responsibility will be to turn those priorities into completed work through research, coordination, documentation and consistent follow-through. Responsibilities: - Manage the founder's calendar, meetings, action items and external follow-ups. - Conduct business research and present concise findings and recommendations. - Research and compare vendors, obtain quotations and negotiate within approved parameters. - Coordinate with accountants, lawyers, corporate-service providers and other external professionals. - Schedule meetings, prepare documents and follow up until outstanding matters are resolved. - Prepare KYC/KYB, banking, payment-processor and other business application packages using approved company information. - Maintain company records and track applications, renewals and documentation deadlines. - Work with bookkeepers and accountants to organize receipts, invoices, transaction records and supporting documents. - Coordinate employee payroll and contractor payments, including gathering inputs, tracking approvals and resolving issues with payroll or PEO providers. - Maintain clear task trackers, company files, checklists and operating procedures. - Handle other business-related operational projects assigned by the founder.</p><p>The successful candidate will have at least three years of relevant experience as an Executive Assistant, legal assistant, business operations coordinator, corporate-services professional or in a comparable business-support role. Required: - Exceptional attention to detail, organization and follow-through. - Ability to learn unfamiliar business processes quickly and independently. - Strong online research and professional writing skills. - Strong proficiency with spreadsheets, documents, presentations and cloud-based business tools. - Clear written and spoken English. - Confidence communicating professionally and persistently with vendors and service providers. - Sound judgment when handling confidential company, financial and employee information. - Comfortable working remotely in a small, fast-moving organization without extensive internal processes. - Currently based in the UAE and able to work UAE business hours. Preferred but not required: - UAE business administration or corporate-services experience. - Experience with KYC/KYB, banking or payment-processor applications. - Payroll, PEO, bookkeeping or accounting-administration exposure. - Experience in a legal practice, accounting firm, startup or founder-led business. - Education or professional experience in law, business, finance or accounting. Relevant practical experience is more important than holding a particular degree.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator .<br> This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.<br> Key Responsibilities Administration &amp; Operations Coordinate daily office workflows, scheduling, and meeting logistics across departments Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution Assist with onboarding, record-keeping, and internal coordination to support team efficiency Stakeholder &amp; Community Support Serve as a professional point of contact for internal teams, owners, residents, and government entities Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management Assist in preparing meeting agendas, taking minutes, and following up on action items Help coordinate community engagement, sustainability initiatives, and internal events Data &amp; Process Support Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards Support the preparation of budgets, service charge notices, and compliance-related documentation Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency Ensure strict confidentiality of financial, community, and stakeholder information Emiratisation &amp; National Development Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards Must be an Emirati National (UAE Citizen) University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus Fluency in Arabic and English (written &amp; spoken) — essential Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools Excellent organizational skills, attention to detail, and ability to multitask Positive attitude, willingness to learn, and commitment to continuous improvement Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders Knowledge of UAE culture, government protocols, and local practices is highly valued</span> </div>

<p>Purpose: Ensure timely processing, coordination and delivery of all local-market orders, maintain invoicing completeness, support sales growth through quotations, lead generation for large group customers, and provide weekly sales analysis and presentations. Key Responsibilities: • Order Processing: Ensure all local-market orders are entered into the system and processed within 7–8 working days. • Coordinating with executives on weekly JP and actuals to ensure 100% JP execution • Delivery Coordination: Liaise with LPO Coordinator, Production and Logistics to ensure on-time delivery and resolve bottlenecks. • Customer Communication: Maintain proactive communication with customers on order status and confirmed delivery dates; handle queries and escalations. • Invoicing & Fulfillment: Ensure all LPOs received in a month are 100% invoiced (with all SKUs) and delivered within the same month. • Quotations & New Product Sales: Prepare and send accurate quotations for new products; follow-up to convert opportunities. • Lead Generation & Business Development: Identify and generate leads with big group customers, arrange and fix meetings for Sales Head/management to explore opportunities. • Sales Analysis & Reporting: Prepare weekly sales analysis, highlight variances, trends and action items; present findings to Sales Head and CEO as required. • Presentations: Create high-quality PowerPoint presentations for internal reviews, customer meetings and management updates. • Process Improvement: Recommend and implement process improvements to shorten order-to-delivery and invoicing cycles. • Record Keeping & Compliance: Maintain accurate records of orders, LPOs, deliveries and invoices; ensure compliance with internal procedures. Key Performance Indicators (KPIs): • % of orders processed within 7–8 working days (target: 95%+) • % of monthly LPOs invoiced and delivered within the same month (target: 100%) • On-time delivery rate • Invoice accuracy rate • Number of qualified leads/meetings arranged with target accounts per month • Weekly report timeliness and quality</p><p>• Bachelor’s degree in Business, Commerce, Sales, or related field. • 2–5 years’ experience in sales operations, order management, customer coordination or similar role; FMCG, manufacturing or distribution experience preferred. • Proven experience coordinating across production, logistics and sales teams. Skills & Competencies: • Strong communication and customer-service skills. • Excellent organizational skills and attention to detail. • Proficiency in order management/ERP systems and MS Office (Advanced Excel and PowerPoint). AI Tools knowhow • Analytical skills for sales reporting and trend analysis. • Ability to prioritize, work under pressure and meet deadlines. • Team player with ability to coordinate cross-functional stakeholders. Work Conditions: • Office-based with occasional visits to production/logistics sites or customer locations as needed. • May require flexible hours to accommodate customer/management meetings.</p>