office manager Jobs

<p>We are looking for Receptionist to manage our second reception area while providing administrative support to the Production team. The ideal candidate will have hands-on experience with the PCFC and JAFZA LGP and Gate Pass systems, strong Microsoft Office skills, and excellent organizational and communication abilities.</p><br><p><strong>Key Responsibilities</strong></p><br><ul><li><p>Welcome visitors, contractors, and drivers professionally and direct them as required.</p></li><li><p>Process and manage <strong>PCFC and</strong> <strong>JAFZA portals for LGP and Gate Pass applications</strong>.</p></li><li><p>Work closely with the <strong>Main Reception team</strong> to ensure seamless reception coverage, consistent visitor management, and effective communication between both reception locations.</p></li><li><p>Coordinate visitor access and maintain reception records.</p></li><li><p>Support the Production team with administrative tasks and report preparation.</p></li><li><p>Prepare, update, and maintain reports using Microsoft Excel and other MS Office applications.</p></li><li><p>Coordinate with internal departments to ensure smooth daily operations.</p></li><li><p>Perform other administrative duties as assigned.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Previous experience as a Receptionist or Administrative Assistant.</p></li><li><p><strong>Strong working knowledge of PCFC and JAFZA portal.</strong></p></li><li><p>Proficiency in <strong>Microsoft Office</strong>, particularly Excel, Word, and Outlook.</p></li><li><p>Experience preparing and maintaining operational reports.</p></li><li><p>Good communication and interpersonal skills.</p></li><li><p>Strong organizational skills with attention to detail.</p></li><li><p>Ability to prioritize tasks and work independently in a fast-paced environment.</p></li><li><p>Professional appearance and customer-focused attitude.</p></li></ul><p><strong>Preferred</strong></p><ul><li><p>Experience working in JAFZA or a similar industrial/free zone environment.</p></li><li><p>Experience supporting Production or Operations teams.</p></li></ul><br>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Do you see yourself as the Cluster Director of Food &amp; Beverage at InterContinental Hotels Group® at Dubai Festival City? </p><br><p>As the world’s first and most global luxury hotel brand, InterContinental Hotels &amp; Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental®️ brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand.</p><br><p>The IHG Hotels at Dubai Festival City consists of four hotels. These include the luxury and lifestyle brand InterContinental, the lavish long-stay InterContinental Residence Suites, the premium Crowne Plaza, and the essentials Holiday Inn &amp; Suites. In addition to over 1,600 rooms, the cluster boasts a selection of 16 restaurants and bars, an impressive 3,800-square-metre Event Centre across two levels, the 5,000-square-metre Festival Arena by InterContinental, the luxurious Spa InterContinental, and state-of-the-art gym and swimming pool facilities. We are looking for people who are friendly, welcoming, and full of life to join over 1,200 colleagues who are always finding ways to make every guest's experience an enjoyable one. We value the passion and enthusiasm of our colleagues and encourage you to share your passion when you work with us.</p><br><p><strong>A little taste of your day-to-day:</strong></p><br><p><span><strong>Key Responsibilities</strong></span></p><br><ul><li>Oversee the management of restaurants, bars, banquets, room service, and minibars within IHG DFC cluster.</li><li>Manage F&amp;B colleagues within the hotel’s organisational structure, adhering to human resource and hotel policies.</li><li>Communicate regularly with food and beverage colleagues, conducting effective team briefings.</li><li>Provide professional, advisory, and executive support to the Cluster Hotels Manager to assist in achieving strategic goals.</li><li>Establish SMART systems to monitor the achievement of departmental goals.</li><li>Ensure compliance with business operations and hospitality laws.</li><li>Collaborate with the sales and marketing team to develop new products, services and drive business.</li><li>Develop and implement quality management systems.</li><li>Work with the Director of Procurement to develop and monitor the implementation of purchasing procedures.</li><li>Ensure the delivery of high-quality service to guests.</li><li>Ensure that assets are maintained in good working condition.</li><li>Establish and achieve quality and guest satisfaction goals. Help guests with their requests and complaints - making sure you maintain a high level of guest satisfaction.&nbsp;</li><li>Analyse guest insights to identify and meet customer expectations and build on guest loyalty.&nbsp;</li><li>Regularly communicate with guests to ensure expectations are met.</li><li>Other ad-hoc duties - unexpected moments when we&nbsp;have to&nbsp;pull together to get a task done.</li><li>You will also be responsible for OWNCO events as required.</li></ul><p><span><strong>People</strong></span></p><br><ul><li><span>Clearly and effectively communicate hotel goals and strategies to all levels of the hotel team.&nbsp;</span></li><li>Manageeverydayactivities, plan and assign work ensuring you always have the right staffing numbers.</li><li>Work within the company’s Human Resource framework to ensure the departmental performance of staff is productive. Duties include:<ul><li>Planning for future staffing needs.&nbsp;</li><li>Recruiting in line with company guidelines.</li><li>Develop and implement strategies that promote DEI within the F&amp;B department. This includes recruiting a diverse team, ensuring equitable opportunities for development, and fostering an inclusive environment where all employees feel valued.</li><li>Preparing detailed induction programmes for new staff.</li><li>Maintaining a comprehensive, current and guest focused set of departmental standards and procedures and oversees their implementation.</li><li>Ensuring training needs analysis of F&amp;B colleagues is carried out and training programmes are designed and implemented to meet needs.</li><li>Develop and support your team through coaching, regular feedback, and clear performance and development goals. Recognise and celebrate strong performance.</li><li>Conduct probation reviews and formal performance appraisals in line with company guidelines.</li><li>Provide training and ensure the team operates in compliance with company standards, equipped with the necessary tools to perform efficiently.</li><li>Maintain accurate and up-to-date staff records, including managing leave approvals and other administrative tasks.</li><li><span>Address performance concerns constructively through ongoing coaching, counselling, and, where necessary, disciplinary action.</span></li><li>Oversee the implementation and effective use of the Work Optimisation Tool (WOT) Planner to ensure accurate forecasting and scheduling to maintain optimal workforce for exceptional service and efficient management.</li><li>Drive Nationalisation efforts by mentoring and integrating local talent, fostering their development, and ensuring compliance with nationalisation goals.</li><li>Regularly communicating with staff to maintain good relations.</li><li>Establish/maintain a succession plan.&nbsp;</li></ul></li><li>Recommend or initiate any HR related actions where needed (engagement, wellbeing activities).&nbsp;Direct the teamon how decision-making impacts profits.</li><li><span>Motivate the team to work in accordance with “The Winning Ways” with customers and colleagues.</span></li><li><span>Develop the salesmanship and customer service skills of the F&amp;B team.</span></li></ul><p><span><strong>Financial&nbsp;</strong></span></p><br><ul><li>Help prepare the hotel’s annual budget and the setting of departmental goals.&nbsp;</li><li>Monitor budget and control expenses with a focus on food, beverage, and labour costs.&nbsp;</li><li>Lead the development and implementation of menu engineering strategies to optimise pricing, product mix, and profitability.</li><li>Analyse sales data to identify high- and low-performing menu items and make data-informed decisions on menu design and promotions.</li><li>Oversee FF&amp;E planning and procurement related to all IHG DFC managed F&amp;B outlets, ensuring alignment with brand standards, functionality, and budgetary requirements.</li><li>Working with the Conferences &amp; Events, identify additional sales opportunities to enhance revenue.&nbsp;</li><li>Drive promotions that deliver great dining experiences for guests at a good value.&nbsp;</li><li>Make sure credit and financial transactions are handled securely</li></ul><p><span><strong>Guest Experience </strong></span></p><br><ul><li><span>Establish and implement appropriate service recovery guidelines&nbsp;in order to&nbsp;ensure complete guest satisfaction. Respond to guest complaints or concerns in a&nbsp;prompt and professional manner.</span></li><li><span>Review guest feedback and implement strategies for continuous improvement.</span></li><li><span>Communicate to appropriate departments all pertinent information requirements and special needs for arriving VIP’s, large groups, and other key guests.</span></li></ul><p><span><strong>Responsible Business&nbsp;</strong></span></p><br><ul><li>Manage the cluster food and beverage marketing programmes and participate in and maintain system-wide food and beverage marketing programmes and promotions.&nbsp;</li><li>Keep an eye on competitor activity / industry innovation. Review and approve menu design and concepts with the Cluster Executive Chef.&nbsp;</li><li>Make sure food and drinks are secure and stored safely - always keep stock replenished to minimise waste.&nbsp;</li><li>Handle food and beverage inventory procedures. Determine minimum and maximum stocks for all food, beverage, material, and equipment.&nbsp;</li><li>Maintain a focus and commitment to operating a “green” hotel.</li><li><span>Communicate and correspond with both internal and external partners, with professionalism, respect and understanding.</span></li><li><span>Ensure a safe and secure environment for guests, team members and hotel assets in compliance with the&nbsp;hotel’s&nbsp;or owner’s policies and procedures and regulatory requirements.&nbsp;</span></li><li>Comply with federal, state and local laws regarding health, safety and alcohol services.&nbsp;</li><li><span>Ensure that the brand is at the heart of all decisions.</span></li></ul><p><strong>What we need from you:</strong></p><br><ul><li>Bachelor’s degree / higher education qualification / equivalent in Hotel Management, Culinary arts, or related field.</li><li>4+ years’ related experience, including management experience.&nbsp;</li><li>Excellent interpersonal, organizational, and administrative skills.</li><li>Strong customer focus and demonstrated leadership abilities.</li><li>Advanced proficiency in Microsoft Office.</li><li>Fluency in English (verbal and written).</li><li>High level of common sense and strong problem-solving and decision-making skills.</li></ul><p><strong>What you can expect from us:</strong></p><br><p>We give our people everything they need to succeed, from a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including impressive room discounts and some of the best training in the business.</p><br><p>Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to all applicants. We promote a culture of trust, support, and acceptance, always welcoming different backgrounds, experiences, and perspectives.</p><br><p>IHG gives every member of the team the Room to Belong, Room to Grow, and a Room to Make a Difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.</p><br><p>So, join us, and you’ll become part of our ever-growing global family.</p><br><br>At IHG, we’ve made a promise. As one of the world’s leading hotel groups, we’re here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected – wherever they are in the world. Want to be part of the journey? </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br>Company Description<br><br><p>Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.</p><br><p>Take the opportunity to become a Heartist®, and let your heart guide you in this world where life beats faster.</p><br><br>Job Description<br><br><ul><li>Assist the Front Office team with daily operational activities.</li><li>Welcome and assist guests in a professional and friendly manner.</li><li>Support check-in and check-out procedures under supervision.</li><li>Assist with guest inquiries, requests, and general hotel information.</li><li>Learn hotel reservation procedures and room allocation processes.</li><li>Assist the Housekeeping team in maintaining cleanliness and presentation standards.</li><li>Learn room inspection procedures and hotel cleanliness standards.</li><li>Support coordination between Housekeeping and Front Office regarding room status.</li><li>Assist with monitoring room amenities, linen, and guest supplies.</li><li>Support the team in delivering excellent guest experiences.</li><li>Assist in identifying and responding to guest needs under supervision.</li><li>Learn the importance of guest satisfaction, service recovery, and professional communication.</li><li>Participate in departmental briefings and operational training sessions.</li></ul><br>Qualifications<br><br><ul><li>Currently pursuing or recently completed a diploma or bachelor's degree in Hospitality Management, Hotel Management, Tourism, or a related field.</li><li>Strong verbal and written communication skills in English.</li><li>Genuine interest in hotel operations and guest services.</li><li>Positive attitude and willingness to learn.</li><li>Good interpersonal, organizational, and teamwork skills.</li><li>Professional appearance and adherence to grooming standards.</li><li>Ability to work in a fast-paced environment.</li><li>Flexible to work shifts, weekends, and public holidays as required.</li><li>Basic computer skills and familiarity with Microsoft Office applications.</li><li>Previous hotel experience is an advantage but not mandatory.</li></ul><br>Additional Information<br><br><p>Your team and working environment:<br>In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture<br>Note: Customization may be included for any specific local or legislative requirements, such as work permits<br>Our commitment to Diversity &amp; Inclusion:<br>We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.</p><br> </div>

<strong>General Description<br><br></strong>The Service Quality Officer supports the consistent delivery of high-quality services by monitoring service performance, identifying areas for improvement, and ensuring compliance with established quality standards and procedures. The role involves conducting service quality inspections, reviewing customer feedback, supporting corrective actions, and maintaining accurate quality records and reports. The Service Quality Officer works closely with operational and support teams to promote good practices, address service quality issues, and contribute to continuous improvement and customer satisfaction.<br><br><strong>Key Responsibilities / Accountabilities<br><br></strong><ul><li> Conduct regular quality audits and walk through at project sites across the UAE.</li><li> Identify and document quality observations, deviations, and best practices based on site conditions.</li><li> Provide on-site quality coaching to operational teams, helping them understand and align with quality standards.</li><li> Serve as the dedicated QA/QC representative for their region, acting as the liaison between central quality and project teams.</li><li> Support project handovers and ongoing quality compliance throughout project lifecycles.</li><li> Escalate major non-conformances to central quality and assist in defining corrective actions.</li><li> Assist in collecting basic QA/QC data from field activities, helping to monitor site-level quality KPIs.</li><li> Prepare and submit daily office (head office/site office) reporting, including documentation such as PQP updates, quality-related emails, and other project quality records.</li><li> Prepare weekly reports and conduct review meetings with the Senior Quality Specialist to discuss quality-related issues, identified root causes, and corrective/preventive actions.<br><br></li></ul><strong>1-education<br><br></strong><strong>QUALIFICATION REQUIREMENTS:<br><br></strong><ul><li> Diploma or bachelor’s degree in mechanical, Electrical, Civil, Engineering, Quality, or a related technical field</li><li> Professional certification, ISO 9001-2015 Internal Auditor, and Quality Management, Lean Six Sigma, would be advantageous.<br><br></li></ul><strong>2-knowledge &amp; Skills<br><br></strong><ul><li> Excellent analytical, problem-solving, and decision-making skills</li><li> Demonstrated knowledge of testing best practices, version-control procedures, and defect management processes</li><li> Must be tactful and diplomatic.</li><li> Able to work independently and as a part of a team.</li><li> Deep knowledge of quality assurance terminology, methods, and tools</li><li> Effective communication skills, with ability to deliver presentations and communicate issues clearly to diverse stakeholders.</li><li> High level of self-motivation and organization skills.</li><li> Hold a current driving license (manual Preferred)<br><br></li></ul>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); knowledge of digital quality management tools.<br><br><strong>3-experience<br><br></strong><ul><li> Minimum 3 years in a QA/QC Engineer or Service Quality role with hands-on experience in site-based audits and quality documentation.</li><li> Some Occupational Health and Safety experience preferred but not essential</li></ul>

Key Responsibilities<br><br> Assist in managing inventory levels and tracking stock movements Coordinate with suppliers and logistics providers Ensure timely delivery of goods and resolve any issues Analyze supply chain data and provide insights for improvement Collaborate with internal teams to meet business needs<br><br>Requirements<br><br> Bachelor's degree in supply chain, Logistics, or related field 1-3 years of experience in supply chain or logistics Strong analytical and communication skills Proficiency in Microsoft Office and ERP systems<br><br>What We Offer<br><br> Competitive salary and benefits package Opportunities for career growth and development Collaborative and dynamic work environment

招聘一位：人事行政兼出纳。Hiring: HR Admin & Cashier (Chinese-speaking）Job Location: Dubai, UAE.<br>Key Responsibilities:Handle daily cash collections, deposits, and reconciliation. Maintain petty cash and ensure accurate financial records. Support invoice processing, receipts, and basic accounting tasks; coordinate with HQ HR and Finance teams. Manage office administrative tasks, including filing, supplies, and documentation. Coordinate with internal departments and external vendors as required. Ensure compliance with company policies and audit requirements.<br>Key Requirements:Bachelor’s degree or above. Over 2 years of relevant experience in the UAE is preferred. Strong attention to detail and accuracy in handling cash and documents. Familiarity with MS Office (Excel, Word). Good communication and organizational skills. Fluency in Chinese (Mandarin) is required. Currently based in the UAE.<br>Salary Budget: AED 6000 per month + employment visa & medical insurance + 30 days paid annual leave & return air tickets + 2 days off per week.<br>Kindly apply only if you are comfortable with the offered salary. Thank you.

招聘一位：人事行政兼出纳。Hiring: HR Admin & Cashier (Chinese-speaking）Job Location: Dubai, UAE.<br>Key Responsibilities:Handle daily cash collections, deposits, and reconciliation. Maintain petty cash and ensure accurate financial records. Support invoice processing, receipts, and basic accounting tasks; coordinate with HQ HR and Finance teams. Manage office administrative tasks, including filing, supplies, and documentation. Coordinate with internal departments and external vendors as required. Ensure compliance with company policies and audit requirements.<br>Key Requirements:Bachelor’s degree or above. Over 2 years of relevant experience in the UAE is preferred. Strong attention to detail and accuracy in handling cash and documents. Familiarity with MS Office (Excel, Word). Good communication and organizational skills. Fluency in Chinese (Mandarin) is required. Currently based in the UAE.<br>Salary Budget: AED 6000 per month + employment visa & medical insurance + 30 days paid annual leave & return air tickets + 2 days off per week.<br>Kindly apply only if you are comfortable with the offered salary. Thank you.

Thomsun Music Institute is looking for a Front Desk Executive to join our team. The ideal candidate will be professional, customer-focused, well-organized, and comfortable working in a dynamic learning environment. Key Responsibilities Welcome and assist students, parents, visitors, and prospective customers in a professional manner. Handle student enquiries, registrations, class schedules, and general front office activities. Coordinate with music teachers and internal teams to ensure smooth day-to-day operations. Maintain accurate student records and administrative documentation. Provide timely and professional customer service. Support the institute with general administrative and coordination tasks as required. Requirements Excellent communication and interpersonal skills. Strong customer service orientation. Good organizational and multitasking abilities. Professional appearance and a positive attitude. Previous experience in front office, customer service, education, or a similar role will be an advantage. Candidates with experience in a music school or educational environment will be preferred. If you are organized, people-oriented, and interested in working in a creative educational environment, we invite you to apply. How to Apply Please send your updated CV to careers@thomsun.ae

<p>We are looking for an Bell Attendant is responsible for welcoming hotel guests, assisting with luggage, providing information, and supporting the Front Office team in delivering excellent guest service. The Bell Attendant represents the hotel professionally and ensures guests receive prompt, courteous, and efficient assistance throughout their stay.</p> <p>Key Responsibilities<br /> Welcome and greet guests upon arrival and departure.<br /> Assist guests with loading, unloading, carrying, and storing luggage.<br /> Escort guests to their rooms and explain basic hotel facilities and services.<br /> Deliver guest luggage, messages, packages, and other items to designated locations.</p> <p>CANDIDATES CAN SEND THEIR CV TO WHATS APP NUMBER : 0529456306</p>

<p>We are looking for an Bell Attendant is responsible for welcoming hotel guests, assisting with luggage, providing information, and supporting the Front Office team in delivering excellent guest service. The Bell Attendant represents the hotel professionally and ensures guests receive prompt, courteous, and efficient assistance throughout their stay.</p> <p>Key Responsibilities<br /> Welcome and greet guests upon arrival and departure.<br /> Assist guests with loading, unloading, carrying, and storing luggage.<br /> Escort guests to their rooms and explain basic hotel facilities and services.<br /> Deliver guest luggage, messages, packages, and other items to designated locations.</p> <p>CANDIDATES CAN SEND THEIR CV TO WHATS APP NUMBER : 0529456306</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About SIAK</b></p><p>SIAK Design Services is a leading provider of luxury interior solutions, turnkey fit-out services, bespoke furniture manufacturing, and premium furnishing solutions, delivering exceptional spaces across the UAE, GCC, and international markets.</p><p><br></p><p>Driven by a passion for design excellence and craftsmanship, SIAK Design Services partners with developers, hospitality brands, corporations, architects, designers, retailers, and private clients to transform concepts into sophisticated, functional, and inspiring environments.</p><p><br></p><p><b>Position Overview</b></p><p>We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to multiple senior executives. The ideal candidate will be capable of managing multiple priorities, maintaining confidentiality, and ensuring the smooth day-to-day operation of the executive office.</p><p><br></p><p><b>Key Responsibilities</b></p><ul><li>Manage complex calendars, appointments, and meetings for multiple executives.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.</li><li>Draft and prepare correspondence, reports, presentations, meeting minutes, and other business documents.</li><li>Screen and manage calls, emails, and other communications on behalf of senior executives.</li><li>Maintain confidential documents and records with the highest level of discretion.</li><li>Coordinate with internal departments and external stakeholders to ensure timely follow-up on key matters.</li><li>Organize meetings, conferences, and executive schedules.</li><li>Assist with office administration and provide executive support across the organization as required.</li><li>Track action items, monitor deadlines, and follow up on outstanding tasks.</li><li>Perform other administrative and executive support duties as assigned.</li></ul><p><br></p><p><b>Requirements</b></p><ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 3 years of experience as an Executive Assistant supporting senior management.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure in a fast-paced environment while managing competing priorities.</li><li>High level of professionalism, integrity, and discretion in handling confidential information.</li><li>Experience in the interior design, architecture, construction, or fit-out industry is an advantage.</li></ul><p><br></p><p><b>What We Offer</b></p><ul><li>Competitive salary based on experience.</li><li>Opportunity to work with an international luxury interiors and turnkey solutions company.</li><li>Professional growth and career development.</li><li>A dynamic, collaborative, and fast-paced working environment.</li></ul><p></p><p><b>Immediate Hiring –</b> We are looking to fill this position as soon as possible. Qualified candidates who are available to join immediately or on short notice are encouraged to apply.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Executive Support</li><li>Calendar Management</li><li>Microsoft Office</li><li>Communication Skills</li><li>Organizational Skills</li><li>Time Management</li><li>Multitasking</li><li>Attention to Detail</li><li>Confidentiality</li></ul></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are excited to announce an opportunity for a <b>Front Desk Officer(Receptionist) </b>to join our dynamic team in Dubai, UAE. This role is not just about managing the front desk; it’s about being the first point of contact for our clients and visitors, creating an outstanding first impression that reflects our company’s values and commitment to excellence. As a Front Desk Officer, you will play a crucial role in ensuring seamless operations and providing exceptional customer service, which is vital in our fast-paced environment.</p><p><br></p><p><b>Responsibilities:</b></p><p><br></p><ul><li>Greet and welcome visitors in a friendly and professional manner, ensuring a positive first impression that reflects the company's values and enhances client relationships.</li><li>Manage incoming calls and emails efficiently, directing inquiries to the appropriate departments and ensuring timely responses to enhance operational efficiency.</li><li>Maintain an organized reception area, meeting rooms, ensuring that it is clean, professional, and equipped with necessary materials to support daily operations.</li><li>Schedule and coordinate appointments for management and staff, utilizing scheduling software to optimize time management and improve productivity.</li><li>Assist in the preparation of reports and documents, utilizing Microsoft Office Suite to ensure accuracy and professionalism in all communications.</li><li>Handle incoming and outgoing mail and packages, ensuring proper documentation and tracking for accountability and efficiency.</li><li>Manage office supplies inventory, stationery management, sorting visa materials and other paperwork, placing orders as necessary to ensure that all departments have the resources they need to operate effectively.</li><li>Participate in team meetings and contribute ideas for improving office processes and enhancing overall workplace culture, demonstrating initiative and teamwork.</li><li>Support in VISA paper works including scanning, printing and making files ready.</li><li>any other work as assigned by the management.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Good appearance, professional etiquette and communication skills.</li><li>Excellent communication skills (English and Arabic) are essential for effectively interacting with clients and colleagues alike.</li><li>Proficiency in Microsoft Office Suite is crucial for document preparation and report generation.</li><li>Strong organizational skills are needed to manage multiple tasks and prioritize effectively.</li><li>Customer service orientation is vital for providing a welcoming experience to all visitors.</li><li>Attention to detail is important for maintaining accuracy in documentation and scheduling.</li><li>Time management skills are necessary to ensure efficient handling of responsibilities throughout the day.</li><li>Team collaboration skills are essential for working effectively with various departments and contributing to a cohesive work environment.</li><li>Strong sense of confidentiality, abide by corporate rules and regulations.</li><li>Previous reception or admin experience in a Chinese company is preferred.</li></ul></div>

We are seeking a dedicated Receptionist to join our team and provide essential support in various administrative tasks. The ideal candidate will be responsible for a wide range of duties to ensure the smooth operation of our office.<br><br>Greet visitors and customers in a friendly and professional manner Handle queries from the public and customers, directing them to the appropriate personnel Monitor visitor access and maintain security awareness at all times Organize conference and meeting room bookings efficiently Receive and sort incoming mail and deliveries Assist in sending documents and managing correspondence Work with Jafza Portal for tasks such as Gate Pass management Handle order and purchase requisitions for office supplies and staff business cards Maintain office supplies and inventories to ensure smooth operations Create and organize files, as well as index relevant files into appropriate databases Prepare documents for shipping and mailing accurately Complete online registration documents for vendors and suppliers Provide general administrative and clerical support to the team Generate reports using Excel to track and analyze data Candidate should have 6 months valid UAE visa JAFZA experience preferred

Job Purpose:To handle customer inquiries, provide accurate information, resolve concerns, and ensure a positive customer experience through effective communication and coordination with internal teams. Key Responsibilities:Attend to customer inquiries via phone, email, or in person. Provide clear and accurate information about services, processes, and timelines. Register customer requests, complaints, and follow-ups in the system. Coordinate with relevant departments to resolve customer issues promptly. Maintain professional and courteous communication at all times. Follow up with customers to ensure satisfaction and closure of requests. Maintain proper records and documentation of customer interactions. Support front-desk or service operations when required. Comply with company policies, SOPs, and service standards. Key Competencies / Skills:Strong communication and interpersonal skills Customer-focused attitude Problem-solving ability Time management and multitasking Basic computer and MS Office skills Ability to work under pressure Teamwork and coordination skills Qualification & Experience:High school diploma or Bachelor’s degree preferred1–3 years of experience in customer service or front-office roles Experience in automotive or service industry is an advantage Knowledge of CRM or service systems is a plus

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for female office Secretary for our Equipment Trading Company in Umm Ramool, Dubai. The ideal applicant will have strong communication and management skills, as well as solid field knowledge up to the point of completion. Understanding of financial and cash flow statements.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>1) Minimum two year of relevant experience compulsory in UAE.</p><p>2) Microsoft Excel abilities.</p><p>3) Appropriately answers and handles phone calls and emails.</p><p>4) Communicate effectively and simply in both written and oral form.</p><p>5) Must be presentable, intelligent, proactive, organized, and capable of working independently.</p></div>

<p>We are looking for an experienced and responsible Showroom In-Charge to manage the daily operations of our showroom specializing in security and networking solutions. The ideal candidate should have experience in stock management, purchasing, inventory control, invoicing, showroom display arrangements, and office maintenance, along with good technical knowledge of CCTV, access control, Wi-Fi, and related networking products.</p><p><strong>1. Stock Management</strong></p><ul><li><p>Monitor stock levels and ensure the availability of fast-moving products.</p></li><li><p>Coordinate stock receiving, issuing, and transfers.</p></li><li><p>Track stock movements and report shortages or damaged items.</p></li><li><p>Ensure proper storage and organization of products.</p></li></ul><p><strong>2. Purchasing and Procurement</strong></p><ul><li><p>Prepare purchase requests based on stock requirements.</p></li><li><p>Coordinate with suppliers to obtain quotations and competitive prices.</p></li><li><p>Follow up on purchase orders, deliveries, and pending items.</p></li><li><p>Maintain good relationships with suppliers and distributors.</p></li></ul><p><strong>3. Inventory Management</strong></p><ul><li><p>Maintain accurate inventory records in the system.</p></li><li><p>Conduct regular physical stock counts and reconcile discrepancies.</p></li><li><p>Monitor slow-moving, obsolete, and non-moving stock.</p></li><li><p>Ensure all incoming and outgoing materials are properly documented.</p></li></ul><p><strong>4. Invoice Creation and Documentation</strong></p><ul><li><p>Prepare sales invoices, quotations, delivery notes, and other related documents.</p></li><li><p>Verify product details, quantities, and prices before issuing invoices.</p></li><li><p>Maintain accurate sales and stock records.</p></li><li><p>Coordinate with the sales and accounts teams regarding billing and documentation.</p></li></ul><p><strong>5. Showroom Display and Arrangement</strong></p><ul><li><p>Ensure products are displayed neatly and professionally.</p></li><li><p>Arrange product samples, brochures, catalogues, and price lists.</p></li><li><p>Keep product displays clean, organized, and up to date.</p></li><li><p>Ensure promotional materials and product information are readily available.</p></li></ul><p><strong>6. Office and Showroom Maintenance</strong></p><ul><li><p>Maintain cleanliness, organization, and the overall appearance of the showroom and office.</p></li><li><p>Coordinate maintenance requirements, repairs, and housekeeping.</p></li><li><p>Ensure office equipment and showroom facilities are maintained properly.</p></li></ul><p><strong>7. Technical Product Knowledge</strong></p><ul><li><p>Have practical knowledge of security and networking solutions, including:</p><ul><li><p>CCTV cameras, NVRs, DVRs, and video surveillance systems.</p></li><li><p>Access control systems, biometric devices, and door access solutions.</p></li><li><p>Wi-Fi access points, routers, switches, and wireless networking products.</p></li><li><p>Structured cabling, network accessories, and related equipment.</p></li><li><p>Intercom systems and other ELV products, where applicable.</p></li></ul></li><li><p>Understand product specifications, features, compatibility, and applications.</p></li><li><p>Assist customers and the sales team with product information and basic technical guidance.</p></li><li><p>Coordinate with technical teams and suppliers for product demonstrations and technical queries.</p></li></ul><p><strong>8. Customer Service and Sales Support</strong></p><ul><li><p>Attend to walk-in customers and understand their product requirements.</p></li><li><p>Support the sales team in preparing quotations and identifying suitable products.</p></li><li><p>Follow up on customer enquiries, orders, and product availability.</p></li><li><p>Maintain a professional and customer-friendly showroom environment.</p></li></ul><p><strong>9. Reporting and Coordination</strong></p><ul><li><p>Prepare regular reports on stock, purchases, sales, and inventory status.</p></li><li><p>Coordinate with management, sales, accounts, warehouse, and technical teams.</p></li><li><p>Report stock discrepancies, purchasing requirements, and operational issues promptly.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Candidate Requirements</p><ul><li><p>Previous experience in showroom management, stock control, inventory management, or a similar role.</p></li><li><p><strong>Experience in security and networking solutions is strongly preferred.</strong></p></li><li><p>Good product knowledge of CCTV, access control, Wi-Fi, networking, and ELV products.</p></li><li><p>Familiarity with invoicing, quotations, purchase orders, and inventory software or ERP systems.</p></li><li><p>Good communication, coordination, and organizational skills.</p></li><li><p>Ability to manage multiple responsibilities independently.</p></li><li><p>Basic computer skills, including Microsoft Excel and other office applications.</p></li><li><p>Responsible, detail-oriented, customer-focused, and well-organized.</p></li></ul><p><strong>Preferred Experience:</strong> Candidates with experience working for CCTV, security systems, networking, or ELV product suppliers and distributors will be given preference.</p>

<ul><li><p>Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.</p></li><li><p>Manage a multi-line phone system, ensuring all calls are answered promptly, directing them to the appropriate personnel or department efficiently.</p></li><li><p>Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent required; an associate degree in office administration or related fields is preferred.</li><li>1-3 years of experience in a receptionist or front desk role, showcasing your proficiency in managing a busy reception area.</li><li>Experience in a corporate or customer service environment, demonstrating your ability to handle diverse client interactions with professionalism.</li><li>Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.</li></ul>

<ul><li><p>Manage the VP’s calendar, meetings, appointments, correspondence, and confidential documents.</p></li><li><p>Arrange airline ticket bookings, hotel accommodations, airport transfers, and complete travel itineraries, including changes and cancellations.</p></li><li><p>Handle corporate/executive credit cards, including transaction monitoring, receipts, expense reports, and statement reconciliation.</p></li><li><p>Coordinate meetings and follow up with internal departments and external business partners.</p></li><li><p>Prepare reports, presentations, letters, and other executive documents.</p></li><li><p>Handle sensitive and confidential information with a high level of discretion.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Minimum 3–5 years of experience as a Secretary, Executive Secretary, or Executive Assistant supporting senior management.</p></li><li><p>Strong hands-on experience in flight and hotel bookings, travel arrangements, and credit card/expense management.</p></li><li><p>Excellent organizational, communication, and multitasking skills.</p></li><li><p>Proficient in MS Office, Outlook, Word, Excel, and PowerPoint.</p></li><li><p>Professional, detail-oriented, trustworthy, and able to handle urgent or last-minute requirements.</p></li><li><p>Experience in fashion retail, luxury retail, or a fast-paced corporate environment is an advantage.</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About Marsh</b></p><br><br><p>Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s leading insurance broker and risk advisor. We help clients grow by shaping their risk strategies, protecting their people and assets, and supporting long-term resilience.</p><br><br><br><p><b>The Opportunity</b></p><br><br><p>We are hiring an&nbsp;<b>entry-level Benefits Operations (Operations)</b>&nbsp;professional to join our&nbsp;<b>Operations team in Dubai</b>. This role is ideal for<b> graduates or early-career UAE Nationals</b>&nbsp;who are eager to learn, take ownership, and grow into a&nbsp;<b>client-facing Benefits Operations professional</b>&nbsp;over time.</p><br><br><p>You will begin with a manageable portfolio of client accounts and develop strong foundations in benefits administration through insurer portals and Marsh systems. As you progress, your scope and client exposure will expand.</p><br><br><br><p><b>What You Will Do</b></p><br><br><ul><li>Process benefits administration activities, including&nbsp;<b>policy endorsements</b></li><li>Manage&nbsp;<b>additions and deletions</b>&nbsp;on insurer portals</li><li>Perform&nbsp;<b>administrative/back-office operations</b>&nbsp;and maintain accurate records</li><li>Work extensively across computer-based platforms, including&nbsp;<b>Marsh internal systems and Benefits tools</b></li><li>Support client servicing activities and respond to client requests when required</li><li>Manage an initial portfolio of approximately&nbsp;<b>20–25 client accounts</b>&nbsp;(with growth potential over time)</li><li>Collaborate with team members and support operational tasks across the team</li></ul><br><p><b>What We’re Looking For (Critical Requirements)</b></p><br><br><ul><li><b>UAE National (Emirati) — mandatory</b></li><li><b>Bachelor’s degree — mandatory</b>&nbsp;(preferred: Commerce, Accounting, Finance, or related commercial discipline)</li><li><b>Fluent English (spoken and written) — mandatory</b>&nbsp;due to client-facing communication</li><li>Comfort learning new systems quickly and working in a detail-focused operational environment</li><li>Confidence to communicate professionally with clients (including&nbsp;<b>virtual meetings with camera on</b>, emails, and phone</li></ul><p>calls)</p><br><br><br><br><p><b>Preferred:</b></p><br><br><ul><li>Arabic language skills</li><li>Any exposure to benefits operations/HR administration/insurance portals</li></ul><br><p><b>Personal Attributes (Highly Important)</b></p><br><br><ul><li>Ownership, initiative, and accountability</li><li>Energy, enthusiasm, and a positive attitude</li><li>Strong willingness to learn and adapt in a fast-paced environment</li><li>Professional maturity and strong teamwork</li></ul><br><p><b>Working Model</b></p><br><br><p>This role follows a&nbsp;<b>hybrid</b>&nbsp;model with an expectation of approximately&nbsp;<b>2 days per week in the Dubai office</b>&nbsp;(flexibility may apply depending on commuting distance).</p><br><br><br><br><p><b>How to Apply</b></p><br><br><p>If you are a&nbsp;<b>UAE National</b>&nbsp;excited to start your career in Benefits Operations and grow with Marsh, we encourage you to apply.</p><br><br><p><i>Marsh is committed to building a diverse, inclusive, and flexible work environment where colleagues are supported to do their best work.</i></p><br><br><p> Marsh Risk is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Marsh Risk, visit marsh.com, or follow us on LinkedIn and X.<br>Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.<br>Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.<br></p><br><br><br> </div>

Overview<br><br>Applied Technology and Management (ATM) a Geosyntec Company, is seeking an Engineer or Scientist, UAE National to support project needs in the Dubai, United Arab Emirates office. The selected candidate will support coastal, marine, and structural engineering design projects. We are seeking a candidate to work full-time (40 hours/week).<br><br>Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.<br><br>We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.<br><br>To Learn More Visit: http://www.geosyntec.com/careers/ .<br><br>Essential Duties And Responsibilities<br><br> Assist with engineering calculations using computer-based technical tools; Technical writing of reports, letters, memoranda, plans, specifications, and proposals; Data input and analysis, including preparing maps, tables, and figures; Follow instructions and interact with engineers, office administrative staff, CADD operators (draftsmen), contractors and construction personnel. <br><br> Education and Licensure <br><br> Bachelor’s degree in civil, geotechnical, coastal, water resources engineering, environmental science, or related subject. (required) Advanced degree in civil, geotechnical, coastal, water resources engineering, environmental science, or related subject. (preferred) <br><br>Skills, Experience And Qualifications<br><br> Experience with Mat Lab, Auto CAD, and numerical marine modeling software. (preferred) UAE National. (required) Visa sponsorship is not available for this position. Outstanding academic credentials and exceptional interpersonal, technical writing, and problem-solving skills. (required)