Secretary Jobs in UAE

Job Purpose:To provide comprehensive secretarial, administrative, and coordination support to the Technical Design team. The role is responsible for facilitating efficient departmental operations through effective document control, meeting coordination, communication management, action tracking, and day-to-day administrative support. The position supports effective coordination between internal teams, technical teams, consultants, vendors, service providers, and other external stakeholders to ensure timely communication, proper documentation, and the smooth execution of departmental and project-related activities.<br>Job role functions:Provide comprehensive secretarial and administrative support to Technical Design department. Manage calendars, appointments, meetings, workshops, and other departmental activities as required. Prepare and coordinate meeting agendas, minutes of meetings, presentations, reports, correspondence, and other departmental documents. Coordinate with internal departments, consultants, vendors, service providers, and other stakeholders regarding submissions, correspondence, meetings, and follow-up actions. Maintain an organized filing and document management system for technical documents, proposals, contracts, reports, presentations, correspondence, and project-related records. Ensure the proper receipt, registration, tracking, distribution, and filing of incoming and outgoing documents. Maintain and update document registers, action trackers, schedules, status reports, and other administrative records as required. Follow up with relevant stakeholders on pending actions, approvals, submissions, deliverables, and deadlines to support their timely completion. Assist in preparing departmental reports, dashboards, presentations, status updates, and management information. Support the coordination of meetings, workshops, presentations, and other departmental events. Support procurement and administrative processes, including purchase requests, quotations, invoices, service requests, and vendor documentation, as required. Coordinate travel arrangements, meeting logistics, visitor arrangements, and other administrative requirements for the team when necessary. Maintain and update contact lists, stakeholder registers, distribution lists, and departmental records. Assist in coordinating access requests, onboarding requirements, and other administrative arrangements for team members, consultants, and external stakeholders. Monitor office supplies and coordinate general administrative and operational requirements. Handle confidential and sensitive information, including commercial, technical, and business-related documentation, with a high degree of professionalism, discretion, and integrity. Ensure compliance with company policies, procedures, information management requirements, and departmental standards. Support the team in maintaining accurate records and ensuring timely availability of information required for management and project activities. Perform other duties and administrative tasks as may reasonably be assigned by the Line Manager<br>Qualifications and Experience:<br>Bachelor's degree or Diploma in Business Administration, Office Management, Secretarial Studies, Information Technology Administration, or a related field. Minimum of 5 years' experience in a secretarial, executive assistant, administrative support, or coordination role. Proficiency in Microsoft Office applications, including Word, Excel, Power Point, and Outlook. Experience using Electronic Document Management Systems (EDMS), collaboration platforms, and document management systems. Familiarity with Microsoft Teams, Share Point, cloud-based collaboration tools, or similar digital workplace platforms is preferred. Strong written and verbal communication skills in English. Strong organizational, coordination, and time-management skills. Ability to manage multiple priorities efficiently while maintaining accuracy and attention to detail. Ability to work independently while maintaining effective coordination with the wider team.

<p>A reputed school in Dubai is inviting applications for the position of School Secretary. The role involves handling administrative duties, coordinating with students, parents, teachers, and management, and supporting the smooth daily operations of the school office.</p> <p>Key Responsibilities<br /> Manage daily administrative and secretarial activities of the school office.<br /> Welcome and assist students, parents, visitors, and staff.<br /> Answer phone calls, emails, and general inquiries.<br /> Maintain student, staff, and school records accurately.<br /> Schedule meetings, appointments, and school activities.<br /> Prepare letters, notices, reports, and other school documents.<br /> Coordinate communication between parents, teachers, and management.<br /> Handle incoming and outgoing correspondence.<br /> Maintain filing systems and confidential documents.<br /> Assist with student registration and admission-related documentation.<br /> Support attendance and other routine administrative records.<br /> Arrange meetings and maintain calendars for school management.<br /> Maintain confidentiality of student and staff information.<br /> Requirements<br /> Bachelor&#8217;s degree or Diploma in Administration, Education, or a related field is preferred.<br /> Previous experience as a School Secretary, School Administrator, Receptionist, or similar role is an advantage.<br /> Freshers with relevant qualifications are welcome to apply.<br /> Good English communication and interpersonal skills.<br /> Good knowledge of MS Office and basic computer applications.<br /> Strong organizational and multitasking abilities.<br /> Excellent attention to detail and record-keeping skills.<br /> Friendly and courteous approach when dealing with parents and students.<br /> Ability to maintain confidential information.<br /> UAE school experience is an advantage.<br /> How to Apply</p> <p>Interested candidates can send their updated CV to:</p> <p>Email &#8211; alfayaznaz@gmail.com<br /> WhatsApp: +971 58 229 7907</p> <p>Subject: Application – School Secretary</p>

<p>Dubai based Legal, Accounting & Consulting firm in Dubai recruiting candidates for the post of company Secretary.</p><br/><p><strong>Desired Candidate Profile</strong></p><p>CS or LLB degree with minimum 5 years of experience.</p><br>

<ul><li>Manage and prioritize the executive's calendar, ensuring optimal time management and scheduling of important meetings.</li><li>Prepare and edit correspondence, reports, and presentations with meticulous attention to detail to ensure clarity and professionalism.</li><li>Serve as the primary point of contact between the executive and internal/external stakeholders, fostering effective communication.</li><li>Conduct research and compile data to support the executive's decision-making process, enhancing strategic planning.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Communications, or a related field, demonstrating a strong educational foundation.</li><li>A minimum of 3-5 years of relevant experience in a corporate setting, showcasing familiarity with executive support.</li><li>Certifications in office management or related areas are a plus, emphasizing commitment to professional development.</li><li>Experience in high-pressure environments, particularly in industries such as finance or technology, is preferred.</li></ul>

<p>We are looking for a highly organized and detail-oriented Company Secretary to ensure compliance with statutory and regulatory requirements while supporting corporate governance and Board activities.</p> <p>Key Responsibilities:</p> <p>Ensure compliance with applicable corporate laws and regulations.<br /> Organize Board and shareholder meetings, including preparing agendas and recording minutes.<br /> Maintain statutory registers, corporate records, and legal documents.<br /> Prepare and file statutory returns and regulatory submissions.<br /> Advise management on corporate governance and compliance matters.<br /> Coordinate with regulatory authorities, auditors, and legal advisors.<br /> Monitor compliance deadlines and maintain the corporate compliance calendar.</p> <p>Requirements:</p> <p>Bachelor&#8217;s degree in Law, Business Administration, Finance, or a related field.<br /> 3–5 years of relevant experience in company secretarial or corporate governance functions.<br /> Strong knowledge of corporate laws and governance practices.<br /> Excellent communication, organizational, and documentation skills.<br /> High level of integrity and attention to detail.<br /> Proficiency in Microsoft Office.</p> <p>INTERESTED CANDIDATE CAN SEND THEIR CV TO EMAIL: psinfo1990@gmail.com</p>

<p>We are looking for a highly organized and detail-oriented Company Secretary to ensure compliance with statutory and regulatory requirements while supporting corporate governance and Board activities.</p> <p>Key Responsibilities:</p> <p>Ensure compliance with applicable corporate laws and regulations.<br /> Organize Board and shareholder meetings, including preparing agendas and recording minutes.<br /> Maintain statutory registers, corporate records, and legal documents.<br /> Prepare and file statutory returns and regulatory submissions.<br /> Advise management on corporate governance and compliance matters.<br /> Coordinate with regulatory authorities, auditors, and legal advisors.<br /> Monitor compliance deadlines and maintain the corporate compliance calendar.</p> <p>Requirements:</p> <p>Bachelor&#8217;s degree in Law, Business Administration, Finance, or a related field.<br /> 3–5 years of relevant experience in company secretarial or corporate governance functions.<br /> Strong knowledge of corporate laws and governance practices.<br /> Excellent communication, organizational, and documentation skills.<br /> High level of integrity and attention to detail.<br /> Proficiency in Microsoft Office.</p> <p>INTERESTED CANDIDATE CAN SEND THEIR CV TO EMAIL: psinfo1990@gmail.com</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span></span><p>Closing date: 17/09/2026&nbsp;<br>Number of positions: 1<br>Recruiter name:&nbsp;Siva Krishna Bonda&nbsp;<br>Reference number: 73510&nbsp;</p><br> <p>Mediclinic Corporate Office Dubai&nbsp;| Dubai | United Arab Emirates</p><br><b>MAIN PURPOSE OF JOB</b> <br><p>To provide comprehensive secretarial and administrative support to the department</p><br> <br><br><b>KEY RESPONSIBILITY AREAS</b> <br><p>Document and record management including filing and storage of documents</p><br> <p>Provide general reception services&nbsp;</p><br> <p>Diary management, including the logistical arrangements for flights and travelling</p><br> <p>Provide general office administration duties</p><br> <br><br><b>REQUIRED EDUCATION</b> <br><p>A relevant Bachelor's degree or diploma from an accredited institution</p><br> <br><br><b>REQUIRED EXPERIENCE</b> <br><p>At least 3-4 years' relevant experience in an administrative or secretarial function within a corporate environment</p><br> <br><br><b>REQUIRED JOB SKILLS AND KNOWLEDGE</b> <br><ul><li>Computer literacy and proficiency in MS Office applications </li><li>Verbal and written communication skills in English </li><li>Well developed typing skills </li></ul><br><br><p>All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family</p><br> </div>

<p><strong>Job Description:</strong></p><p><br></p><ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</li><li>May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.</li><li>May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.</li><li>Performs other responsibilities associated with this position as may be appropriate.</li></ul><p><br></p><p><strong>Requirements:</strong></p><p><br></p><ul><li>High school diploma (or equivalent) and with a minimum of 6-10 years of relevant work experience, and 3-years working in the Middle East.</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</li><li>Ability to analyze and revise operating practices to improve efficiency.</li><li>Detail-oriented and comfortable working in a fast-paced office environment</li><li>Exceptional oral and written communication skills</li><li>Superior organization skills and dedication to completing projects in a timely manner</li><li>Client approval is contingent upon candidate relocating to Abu Dhabi.</li></ul>

Job Opening: Executive Secretary – Laith Al Obaidi Group Location: [Dubai/UAE]Industry: Automotive / Car Trading Position Type: Full-Time – Executive Level<br>Job Review Laith Al Obaidi Group is a leading name in the automotive and trading industry. We are seeking a highly organized and professional Executive Secretary to provide high-level administrative and executive support to senior management. The role requires excellent communication skills, discretion, and the ability to manage multiple priorities efficiently.<br>Key Responsibilities Manage executive calendars, schedule appointments, and coordinate meetings and travel arrangements. Prepare high-level correspondence, reports, presentations, and meeting agendas. Maintain organized digital and physical filing systems to ensure the confidentiality of sensitive information. Liaise with internal departments, clients, and external stakeholders on behalf of executives. Handle phone calls, emails, and other communications professionally and promptly. Take and distribute meeting minutes, and follow up on action points. Assist in coordinating projects, reports, and deadlines across departments. Maintain a high level of professionalism and discretion at all times. Make travel arrangements for executives Handle confidential documents, ensuring they remain secure<br>Requirements· Bachelor’s degree in Business Administration or related field.· Minimum 3–5 years of experience in a similar executive administrative role.· Strong organizational and multitasking abilities.· Excellent verbal and written communication skills in English (Arabic is a plus).· Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).· Professional demeanor, reliability, and attention to detail.· Ability to work independently, manage priorities, and meet tight deadlines. What We Offer Salary Range: 5000 – 7000 AEDDynamic and professional working environment Opportunities for growth and development within a leading regional group

<p><strong>Key Responsibilities:</strong></p><ul><li>Oversees and manages daily schedules for Owners</li><li>Facilitates communication within the organization, skillfully manages global work across time zones</li><li>Coordinates conference calls</li><li>Prioritizes and prepares for upcoming meetings/trips/fundraising events</li><li>Arranges regular communications and updates with Senior team members</li><li>Schedules board meetings, coordinates board members’ and Senior team members’ calendars, and manages logistics, schedule, and materials</li><li>Scheduling board meetings and ensuring all materials are collated and sent to participants in good time</li><li>Manages/Plans/Executes all travel arrangements</li><li>Provides full itineraries in Calendar and circulates as necessary</li><li>Assists as needed for any other team members, founders, board members traveling</li></ul><p><br></p><p><strong>Qualifications:</strong>BA/B.Sc/B.Com</p><p><strong>Experience:</strong>&nbsp;Min 12 years of experience in secretarial works. Must have worked as the secretory for CEOs Presidents or equivalent.</p><p>&nbsp;</p><p><strong>Skills:</strong></p><ul><li>Must possess excellent organizational skills; strong attention to detail; ability and flexibility to handle new tasks and shifting deadlines; and effective multi-tasking abilities</li><li>Must have excellent editing, proofreading, grammar, spelling, and outstanding communication skills, orally and in writing.</li><li>Expert MS Office proficiency, Word, Excel, Outlook and Power Point (with high technical ability)</li><li>Experience making International and domestic travel arrangement preferred.</li></ul>

<p>Position Title: Site Secretary Employment Type: Full Time Salary: up to 6K AED inclusive, depending on experience and qualifications Job Location: Dubai About the Client: A leading group in Dubai, with a strong presence across multiple industries, and operating more than 20 successful companies in the region. Job Description: -Provide administrative and coordination support to site management and project teams. -Maintain correspondence logs, filing systems, reports, and document tracking records. -Coordinate meetings, attendance records, site requests, and internal department follow-ups. -Manage site office supplies, visitor arrangements, and administrative documentation</p><p>Qualifications: -Open to Filipino nationality, Female, aged 38 years old and below, with a Diploma or Bachelor's Degree -Minimum 3 years of experience in site administration or secretarial roles -Strong MS Office skills and strong English communication skills -Experience handling project correspondence and filing systems.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are seeking a professional, organized, and proactive <strong>Secretary cum Receptionist</strong> to join our team. The ideal candidate will be responsible for managing front office operations, providing administrative support, handling customer inquiries, and preparing quotations. Candidates with experience in engineering companies or a technical background will be given preference.</p><br><p>Key Responsibilities</p><ul><li><p>Greet and assist visitors, clients, and suppliers in a professional manner.</p></li><li><p>Answer, screen, and direct incoming phone calls and emails.</p></li><li><p>Manage incoming and outgoing correspondence.</p></li><li><p>Prepare, review, and follow up on customer quotations and proposals.</p></li><li><p>Coordinate with the sales and engineering teams to obtain technical and pricing information for quotations.</p></li><li><p>Maintain customer records, files, and office documentation.</p></li><li><p>Schedule appointments, meetings, and maintain calendars.</p></li><li><p>Prepare reports, letters, and other business documents.</p></li><li><p>Handle office supplies, filing, and general administrative tasks.</p></li><li><p>Support management with day-to-day office operations.</p></li><li><p>Maintain confidentiality of company information.</p><br></li></ul><p>Requirements</p><br><ul><li><p>Bachelor's degree or Diploma in Business Administration, Engineering, or a related field.</p></li><li><p><strong>Engineering background or experience in an engineering company is preferred.</strong></p></li><li><p>Minimum <strong>2–3 years</strong> of experience as a Secretary, Receptionist, or Administrative Assistant.</p></li><li><p>Experience in preparing quotations, tenders, and commercial documents.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, Outlook).</p></li><li><p>Excellent verbal and written communication skills in English. Knowledge of Arabic is an advantage.</p></li><li><p>Strong organizational, multitasking, and time management skills.</p></li><li><p>Professional appearance and customer-focused attitude.</p></li><li><p>Experience with ERP or accounting software is an added advantage.</p><br></li><li><p><strong>Employment Type:</strong> Full-time</p></li></ul><p>Interested candidates are invited to submit their CV along with their expected salary and notice period.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Preferred Skills</p><br><ul><li><p>Knowledge of engineering products, technical terminology, or project documentation.</p></li><li><p>Ability to interpret technical information for quotation preparation.</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Ability to work independently and as part of a team.</p></li></ul><p>Benefits</p><ul><li><p>Competitive salary (based on experience).</p></li><li><p>Career growth opportunities.</p></li><li><p>Supportive and professional work environment.</p></li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span>You will be responsible for providing a warm and welcoming guest experience while supporting the restaurant's daily administrative operations in line with Hyatt International's brand standards. The Hostess &amp; Administrative Assistant will manage reservations, greet and seat guests, assist with restaurant administration, maintain records, prepare reports, and provide operational support to ensure efficient service and an exceptional guest experience.</span></span><br><br><b>Qualifications:</b><br><ul><li><span>Ideally with a relevant degree or diploma in Hospitality or Tourism Management.</span></li><li><span>Minimum 1 year of work experience in hotel operations or as a Hostess in a luxury hotel or specialty restaurant.</span></li><li><span>Good knowledge of restaurant reservation systems and guest relations.</span></li><li><span>Good customer service, communication, and interpersonal skills are essential.</span></li></ul><br> </div>

<ul><li><p>Translate legal documents, agreements, correspondence, and official documents between Arabic and English with accuracy and proper legal terminology.</p></li><li><p>Prepare, review, format, and maintain legal documents and correspondence.</p></li><li><p>Assist with legal research, document preparation, and contract administration.</p></li><li><p>Manage and organize confidential legal files, records, and documentation.</p></li><li><p>Coordinate with external lawyers, government authorities, and professional advisors.</p></li><li><p>Support day-to-day legal administrative requirements and ensure timely handling of legal matters.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor’s degree in Law, Legal Studies, or equivalent qualification.</p></li><li><p>Fluent in Arabic and English (written and spoken) — mandatory.</p></li><li><p>Strong Arabic legal translation and drafting skills.</p></li><li><p>2–5 years of experience as a Legal Secretary, Paralegal, Legal Assistant, or similar role.</p></li><li><p>Good understanding of legal terminology, contracts, and official documentation.</p></li><li><p>Strong attention to detail, organization skills, and ability to handle confidential information.</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office.</p> <p><br><b>Key Responsibilities:</b></p> <p><b>Calendar and Schedule Management</b><br>• Organize and maintain the Principal’s calendar, including meetings, appointments, and school events.<br>• Liaise with staff, parents, and external stakeholders to optimize the Principal’s time and priorities.</p> <p><b>Communication and Correspondence</b><br>• Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.<br>• Draft, proofread, and distribute correspondence, reports, and official school communications.</p> <p><b>Administrative Support</b><br>• Prepare agendas, minutes, and presentation materials for meetings.<br>• Maintain records, files, and confidential documents in an organized and secure manner.<br>• Coordinate logistics for meetings, conferences, and special events.</p> <p><b>Project and Event Coordination</b><br>• Support planning and implementation of school-wide projects and initiatives.<br>• Track deadlines and follow up on delegated tasks to ensure timely completion.</p> <p><b>Discretion and Confidentiality</b><br>• Handle sensitive and confidential matters with absolute integrity and professionalism.<br>• Demonstrate sound judgment in managing information and interactions.</p> <p><b>Stakeholder Liaison</b><br>• Serve as the central contact point between the Principal and internal/external stakeholders.<br>• Facilitate effective communication between departments and leadership teams.</p> <p><b>Graphic Design and Communications Support (Preferred)</b><br>• Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.<br>• Contribute to branding and communication initiatives across the school.</p> <p>&nbsp;</p> <p>&nbsp;</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 1+ years </div> </div>

<p>Position Title: Site Secretary Employment Type: Full Time Salary: up to 6K AED inclusive, depending on experience and qualifications Job Location: Dubai About the Client: A leading group in Dubai, with a strong presence across multiple industries, and operating more than 20 successful companies in the region. Job Description: -Provide administrative and coordination support to site management and project teams. -Maintain correspondence logs, filing systems, reports, and document tracking records. -Coordinate meetings, attendance records, site requests, and internal department follow-ups. -Manage site office supplies, visitor arrangements, and administrative documentation</p><p>Qualifications: -Open to Filipino nationality, Female, aged 38 years old and below, with a Diploma or Bachelor's Degree -Minimum 3 years of experience in site administration or secretarial roles -Strong MS Office skills and strong English communication skills -Experience handling project correspondence and filing systems.</p>

<p>We are seeking an experienced Legal Secretary to join the Abu Dhabi office of a leading international law firm. This is an excellent opportunity to provide high-level legal and administrative support to senior legal professionals within a fast-paced, transactional practice. The successful candidate will be responsible for delivering exceptional secretarial support, managing complex billing processes, producing high-quality legal documentation and ensuring the smooth day-to-day operation of a busy legal team. Responsibilities: 1. Provide comprehensive legal secretarial and administrative support to senior lawyers. 2. Manage busy and ever-changing diaries, meetings, conference calls and domestic and international travel arrangements. 3. Draft, amend, format and proofread legal documents, correspondence, reports and presentations to a high standard. 4. Coordinate client onboarding, conflict checks, matter openings and matter closures. 5. Manage complex legal billing, including time entry, pre-bill reviews, narrative amendments and coordination with the Finance team. 6. Organise client meetings, prepare meeting materials and assist with event coordination where required. 7. Maintain electronic and physical filing systems, legal records and document management processes. 8. Coordinate document production, courier services and other administrative support with internal business services teams. 9. Maintain client information and handle confidential matters with the highest level of professionalism and discretion. 10. Provide proactive support across the legal team and assist with additional administrative responsibilities as required.</p><p>1. At least 3-5 years' experience as a Legal Secretary within an international or reputable law firm. 2. Experience supporting senior lawyers in a busy legal practice. 3. Previous exposure to corporate, finance, transactional or other commercial practice areas would be advantageous. 4. Strong experience managing complex legal billing, including time recording, pre-bill reviews and billing coordination. 5. Excellent legal document production, formatting and proofreading skills. 6. Experience using legal applications and document management systems such as iManage, Elite 3E, Aderant, Intapp, Chrome River or similar. 7. Advanced Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint. 8. Excellent organisational, communication and client service skills, with the ability to manage multiple priorities and deadlines. 9. Professional, proactive and highly organised, with exceptional attention to detail and the ability to maintain strict confidentiality. #MENARecruitStrength #LegalSecretary #LegalPA #InternationalLawFirm #LegalSupport #AbuDhabiJobs #LegalCareers #LawFirmJobs #UAEJobs #ProfessionalServices</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Translate legal documents, agreements, correspondence, and official documents between Arabic and English with accuracy and proper legal terminology.</p></li><li><p>Prepare, review, format, and maintain legal documents and correspondence.</p></li><li><p>Assist with legal research, document preparation, and contract administration.</p></li><li><p>Manage and organize confidential legal files, records, and documentation.</p></li><li><p>Coordinate with external lawyers, government authorities, and professional advisors.</p></li><li><p>Support day-to-day legal administrative requirements and ensure timely handling of legal matters.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Bachelor’s degree in Law, Legal Studies, or equivalent qualification.</p></li><li><p>Fluent in Arabic and English (written and spoken) — mandatory.</p></li><li><p>Strong Arabic legal translation and drafting skills.</p></li><li><p>2–5 years of experience as a Legal Secretary, Paralegal, Legal Assistant, or similar role.</p></li><li><p>Good understanding of legal terminology, contracts, and official documentation.</p></li><li><p>Strong attention to detail, organization skills, and ability to handle confidential information.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Answer, screen, and direct incoming calls, and monitor outgoing calls.</p></li><li><p>Welcome, assist, and attend to visitors in a professional and courteous manner.</p></li><li><p>Manage the reception area and ensure it remains organized and presentable.</p></li><li><p>Monitor and replenish office stationery and supplies, maintaining accurate inventory records.</p></li><li><p>Coordinate hotel accommodations, flight bookings, and other travel arrangements as required.</p></li><li><p>Receive, record, and distribute incoming mail, courier deliveries, and packages.</p></li><li><p>Provide general administrative support and assist with other office tasks as assigned.</p></li><li><p>Maintain confidentiality and uphold a professional image when dealing with employees, clients, and visitor.</p></li><li><p>to provide assistance with other departments (documentation, record filing, administrative contract monitoring)</p></li><li><p>Monitor meetings and schedules of Managing Director</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Atleast Bachelors graduate</p></li><li><p>has atleast 2 to 3 years experience in UAE</p></li><li><p>preferably under visit visa or can join immediately</p></li></ul><p></p></section>

???? We’re Hiring: Medical Secretary / Clinic Admin Supervisor???? Location: United Arab Emirates (Remote)???? Employment Type: Part-Time???? Experience Level: Mid-Level to Senior???? Work Arrangement: Fully Remote About UsWe are a patient-focused healthcare organization committed to delivering efficient, professional, and compassionate administrative support. We believe excellent healthcare experiences depend not only on clinical expertise but also on accurate coordination, responsive communication, and well-organized administrative processes. Our culture values confidentiality, accuracy, teamwork, accountability, empathy, and continuous improvement. We are looking for an experienced healthcare administrator who can coordinate clinic operations while supporting patients and medical professionals. The Role We are seeking an experienced Medical Secretary / Clinic Admin Supervisor to coordinate administrative activities, support physicians and clinical teams, supervise administrative staff, and ensure smooth day-to-day clinic operations. The ideal candidate is highly organized, discreet, and proactive, with strong experience in medical administration, scheduling, patient communication, records management, and team coordination. Key Responsibilities Coordinate daily administrative operations and ensure efficient clinic workflow. Supervise receptionists, medical secretaries, administrative assistants, and other assigned support staff. Manage physician and patient schedules, appointments, consultations, follow-ups, and administrative calendars. Coordinate patient registration, check-in, check-out, referrals, forms, and supporting documentation. Prepare medical correspondence, reports, letters, presentations, meeting notes, and administrative documents as required. Maintain accurate patient records, appointment information, insurance documentation, and administrative files. Coordinate communication between physicians, nurses, patients, laboratories, pharmacies, insurers, and external healthcare providers. Respond professionally to patient inquiries and provide accurate non-clinical information regarding appointments, procedures, documentation, and clinic services. Handle scheduling conflicts, cancellations, urgent administrative requests, and patient concerns efficiently. Support billing, invoices, insurance claims documentation, payment coordination, and administrative follow-up where applicable. Monitor staff schedules, attendance, workflow, performance, and adherence to administrative procedures. Assist with recruitment, onboarding, training, coaching, and performance support for administrative personnel. Maintain confidentiality of patient and clinical information in accordance with applicable privacy and data-protection requirements. Use EHR/EMR systems, clinic-management platforms, scheduling software, CRM tools, Microsoft Office, and other administrative systems effectively. Prepare operational reports covering appointments, patient volumes, administrative performance, outstanding tasks, and service issues. Monitor office supplies, administrative resources, equipment, and facility requirements. Ensure administrative processes comply with clinic policies, healthcare regulations, infection-control requirements, and workplace safety procedures. Identify opportunities to improve patient flow, administrative efficiency, documentation accuracy, and overall patient experience. Requirements Bachelor’s degree or equivalent qualification in Healthcare Administration, Business Administration, Medical Administration, or a related field is preferred.3+ years of professional experience in medical administration, clinic operations, medical secretarial work, or healthcare coordination is preferred. Previous experience supervising administrative or reception teams is preferred. Strong knowledge of medical scheduling, patient administration, records management, and clinic workflows. Excellent written and verbal English communication skills. Strong organizational, leadership, multitasking, and problem-solving abilities. Exceptional attention to detail and accuracy when handling confidential information. Experience with EHR/EMR, clinic-management, scheduling, insurance, CRM, or healthcare administrative systems. Strong computer literacy, including Microsoft Office or comparable productivity platforms. Professional, empathetic, discreet, and patient-focused approach. Ability to communicate effectively with physicians, patients, families, insurers, and external healthcare providers. Strong understanding of confidentiality, data protection, and professional healthcare administration. Knowledge of UAE healthcare administration and regulatory requirements is advantageous. Medical administration, healthcare management, or related certifications are advantageous but not required. What We Offer Flexible part-time working hours with a remote-friendly administrative and coordination arrangement. Competitive compensation aligned with experience and responsibilities. Opportunity to support professional clinic administration and healthcare operations. Exposure to medical scheduling, patient services, team supervision, insurance coordination, records management, and healthcare technology. Professional development opportunities and continuous training in healthcare administration and leadership. A professional, patient-focused environment where confidentiality, accuracy, empathy, teamwork, and operational excellence are highly valued.