Khione jobs

<p>Reception & Administration</p><ul><li><p>Manage the reception area and provide a professional and welcoming first point of contact for visitors, clients, and suppliers.</p></li><li><p>Answer, screen and direct telephone calls and general enquiries.</p></li><li><p>Manage incoming and outgoing correspondence, emails, couriers and deliveries.</p></li><li><p>Coordinate meeting rooms, appointments and general office requirements.</p></li><li><p>Monitor office stationery and supplies, maintain appropriate stock levels, and coordinate replenishment and ordering as required.</p></li><li><p>Provide day-to-day administrative support to management and project teams.</p></li><li><p>Assist with preparation of letters, reports, presentations and other business documents.</p></li></ul><p>Document Control & Project Data Management</p><ul><li><p>Maintain an accurate and organised document control system for company and project documentation.</p></li><li><p>Receive, register, file, distribute and track project-related documents.</p></li><li><p>Maintain electronic and physical filing systems in accordance with company procedures.</p></li><li><p>Ensure documents are correctly named, numbered, filed and easily retrievable.</p></li><li><p>Maintain document registers, trackers, project records and databases.</p></li><li><p>Assist with the collection, entry and updating of project information and data.</p></li><li><p>Maintain and regularly update the CRM system, ensuring client, contact, project and related information is accurate, complete and up to date.</p></li><li><p>Monitor document submissions and follow up with relevant team members where information or documentation is outstanding.</p></li><li><p>Ensure that the latest versions of documents are available and obsolete or superseded documents are appropriately archived.</p></li><li><p>Maintain confidentiality and security of company, client and project information.</p></li><li><p>Support project teams with document retrieval, reporting and general project administration.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements</p><ul><li><p>Previous experience in a receptionist, administrative, document control or project support role is preferred.</p></li><li><p>Experience working with project documentation or data management would be an advantage.</p></li><li><p>Fluent written and spoken English is essential.</p></li><li><p>Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook, PowerPoint and Onedrive</p></li><li><p>Good computer skills and confidence working with electronic filing systems and databases.</p></li><li><p>Strong attention to detail and accuracy.</p></li><li><p>Excellent organisational and time-management skills.</p></li><li><p>Ability to manage multiple tasks and priorities.</p></li><li><p>Professional telephone manner and interpersonal skills.</p></li><li><p>Ability to communicate confidently with colleagues, clients, suppliers and other stakeholders.</p></li><li><p>Ability to handle confidential information professionally and discreetly.</p></li><li><p>Must be able to work independently while also supporting a wider team.</p></li></ul><p>Key Competencies</p><ul><li><p>Attention to detail</p></li><li><p>Organisation and record keeping</p></li><li><p>Professional communication</p></li><li><p>Data accuracy</p></li><li><p>Document management</p></li><li><p>Time management</p></li><li><p>Confidentiality</p></li><li><p>Teamwork</p></li><li><p>Initiative and reliability</p></li><li><p>Customer service orientation</p></li><li><p>Pleasant personality</p></li></ul>