Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Coordinate and schedule appointments, ensuring optimal use of time and resources while maintaining a professional demeanor.</li><li>Manage correspondence, filtering emails and phone calls to prioritize urgent matters and facilitate effective communication.</li><li>Maintain organized filing systems, both digital and physical, to ensure easy access to information and enhance team efficiency.</li><li>Prepare reports and presentations, utilizing advanced software skills to create visually appealing and informative documents.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Minimum of a high school diploma; a relevant associate or bachelor's degree is preferred for enhanced understanding of office dynamics.</li><li>Proficient in Microsoft Office Suite and familiarity with project management tools, highlighting technical savvy and efficiency.</li><li>Strong organizational skills, with the ability to manage multiple tasks and prioritize under pressure, ensuring deadlines are met.</li><li>Excellent verbal and written communication skills, capable of articulating ideas clearly to a diverse audience.</li></ul><p></p></section>

<p>Key Duties Include</p><ul><li><p>Assist Monthly Payroll</p></li><li><p>Assist Monthly Management Accounts</p></li><li><p>Bank Reconciliations</p></li><li><p>Supplier statement reconciliations</p></li><li><p>Reconcile Company Credit Cards statements</p></li><li><p>Inputting Invoices onto Sage</p></li><li><p>Reconcile Projects cost</p></li><li><p>Communicate effectively with other departments to ensure invoices and discrepancies are dealt with in a timely and accurate manner.</p></li><li><p>Other ad-hoc tasks as required.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><p>The ideal candidate will be:</p><ul><li><p>Graduate in the fields of Accountancy/Finance</p></li><li><p>Confident with great attention to details</p></li><li><p>With good telephone manner and excellent “people skills”</p></li><li><p>Confident to work as part of a team and on their own, have an excellent telephone manner and high levels of attention to detail and accuracy.</p></li></ul>

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<ul><li><p>To ensure that all Managed Transportation Services, Chauffeur and Events within Abu Dhabi, Dubai and the Northern Emirates are running accordingly to set schedules, budget targets and Contract Requirements. Further to this will manage the monthly fleet reports regarding, but not limited to, Overtime, Drivers Schedule, Annual Leave, Fuel expenses. This must be achieved in the most cost effective and efficient way as continuous improvement is the paramount in achieving the financial and operational targets.</p><br><p><strong>What you will do</strong></p><br><ul><li><p>Monthly consolidation and report creation for all departmental requirements.</p></li><li><p>Updating the master data files on periodical basis as per ISO / IMS compliance, internal audit</p></li><li><p>System data audit to ensure operational requirements are met and upgrades are implemented</p></li><li><p>Reoccurring creation for Purchase request department approved or budgeted expenses</p></li><li><p>Coordination for Settling Traffic fines and any other claims, Damages and Credit Notes recovery from vendors</p></li><li><p>Document Control and procedures & policy implementation</p></li></ul></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>2 - 5 years of experience in Administration or similar role</p></li><li><p>Excellent interpersonal skills and high level of emotional intelligence</p></li><li><p>Good knowledge of computer and MS Office suite&nbsp;</p></li></ul><br><p><strong>What equips you for the role</strong></p><br><ul><li><p>High School or Diploma Holder</p></li><li><p>Professional communication and presentational (written and verbal) skills</p></li></ul>

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<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Ensuring tea, water, and refreshments are served to the management staff, visitors and in official meetings</p></li><li><p>Assisting in menial tasks required by the office staff; like photocopying documents, delivering files and documents to other staff members, dispatching documents, etc.</p></li><li><p>Maintaining Pantry and office material storage, keeping track of material consumption</p></li><li><p>Maintaining cleanliness of the pantry area &amp; coffee machine cleaning on regular basis</p></li><li><p>Assisting office staff as requested.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Must be presentable</p></li><li><p>Good communication skills in English</p></li><li><p>Basic Education</p></li><li><p>Basic knowledge of MS Office</p></li><li><p>Should be sincere &amp; trustworthy</p></li><li><p>Experience with greeting and serving etiquette.</p></li><li><p>Remain flexible &amp; work additional hours when required</p></li><li><p>Available to join immediately</p></li></ul><p></p></section>

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<ul><li>Maintain an organized filing system, both physical and digital, to ensure easy retrieval of documents and information.</li><li>Prepare and distribute high-quality correspondence, reports, and presentations, ensuring clarity and professionalism in all written communications.</li><li>Act as the first point of contact for internal and external inquiries, handling them with discretion and professionalism.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration or related field, providing a solid foundation in office management principles.</li><li>Excellent verbal and written communication skills, enabling clear and professional interactions with colleagues and clients.</li></ul>

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Job Location:<br><br>Anantara The Palm Dubai Resort<br><br>Anantara Hotels & Resorts is a global luxury hotel and resort brand rooted in Thai culture, with an intrinsic sense of authentic hospitality. Inspired by the Sanskrit word meaning ‘without end’, our spirit embodies freedom, movement, and harmony. We believe every journey should leave a lasting impression — for our guests and for our people.<br><br>Founded in 2001 in Thailand, we have since expanded across the world, welcoming guests in some of the world’s most captivating locales — from pristine beaches and private islands to ancient sites and vibrant metropolises. If you are driven by a passion for generosity, warmth and heartfelt hospitality, Anantara offers a career without limits.<br><br>Planning And Organising<br><br>Assist the preparation of the Front Office team budget. Plan and implement training plans for all Front Office team members. Conduct regular associate training, and monitor its success. This will involve training in both IT systems and guest-service procedures. Maintain full knowledge of the Property Management and Call Centre computer systems.<br><br>Operations<br><br>Supervise the functioning of all departmental team members and facilities. Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction. Ensure that all Standard Operating Procedures are being adhered to, by training all team member and monitoring their performance. Continue to capture best current practice in new LSOPs relating to front office operation. Drive the implementation of all sales and promotional programmes of the hotel. Take personal responsibility for driving Upselling within the property. Monitor daily arrivals and action as appropriate for any VIP or special request. Liaise with housekeeping, room service and guest relations where necessary to complete the action. Develop and maintain a motivational working environment within the department. Provide coaching and counseling, support and guidance to the associates as required. Ensure associates are up-to-date with current information and data of the hotel products and services including room types, rates, features and facilities, food and beverage outlets & promotions, spa and health club, and other services and facilities. Conduct regular room and floor inspections to ensure quality standards, complete necessary Engineering Job Order or housekeeping cleaning requests and monitor the results. Provide assistance to local representatives of tour operators and travel agencies. <br><br>Not the right fit? Set up email alerts as new job postings become available that meet your interest!

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Planting crops: Preparing the land, plowing, and planting seeds or seedlings. Irrigating plants: Operating irrigation systems or watering plants manually as needed. Fertilizing the soil: Adding fertilizers and nutrients to ensure healthy crop growth. Plant, transplant, and maintain palm trees Water and fertilize palms according to schedule</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Previous experience in agriculture, landscaping, or similar field preferred. Basic knowledge of palm tree care is an advantage. Physically fit and able to work outdoors in varying weather conditions. Ability to follow instructions and work as part of a team</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p> Planting crops: Preparing the land, plowing, and planting seeds or seedlings. Irrigating plants: Operating irrigation systems or watering plants manually as needed. Fertilizing the soil: Adding fertilizers and nutrients to ensure healthy crop growth. Plant, transplant, and maintain palm trees Water and fertilize palms according to schedule</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Previous experience in agriculture, landscaping, or similar field preferred. Basic knowledge of palm tree care is an advantage. Physically fit and able to work outdoors in varying weather conditions. Ability to follow instructions and work as part of a team</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><br><ul><li><p>Ability to arrange vehicles for staff deployment, interviews, office requirements, urgent requests, and new site mobilization. Ability to conduct site surveys and assess transport requirements.</p></li><li><p>Basic knowledge of vehicle maintenance, repairs, accident handling, garage coordination, vehicle inspections, registration/passing, renewal, branding, and RTA/CID-related processes.</p></li><li><p>Ability to allocate tasks to drivers and operational staff, follow up on completion, manage urgent deployment requirements, and coordinate with site teams.</p></li><li><p>strong Excel and data-entry skills for attendance records, driver deployment records, lease invoices, Salik, traffic fines, petty cash, fuel charges, and monthly reports.</p></li><li><p>Ability to verify traffic fines, identify vehicle users, maintain office vehicle logbooks, and coordinate fine recovery or clarification with users </p></li><li><p>Knowledge of vehicle safety inspections, accident reporting, safe driving requirements, roadworthiness checks, company policies, and traffic regulations.</p></li><li><p>Clear communication with drivers, garages, RTA/Traffic Department, internal departments, vendors, and client/site representatives</p></li><li><p>Ability to respond quickly to breakdowns, accidents, urgent vehicle requests, deployment changes, and operational escalations.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><p>Fleet Operation experience.</p></li><li><p>Must have valid UAE driving license.</p></li><li><p>Data entry and computer skills.</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Oversee daily operational activities, ensuring smooth workflow and efficient task completion across the team.</li><li>Monitor employee performance, providing constructive feedback and coaching to enhance productivity and quality of work.</li><li>Manage and resolve customer inquiries and complaints promptly, aiming for high levels of customer satisfaction.</li><li>Assist in scheduling and assigning tasks to team members, optimizing resource allocation and meeting deadlines.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Possesses a High School Diploma or equivalent; a Bachelor’s degree is preferred, demonstrating a commitment to education.</li><li>Holds relevant certifications in supervision or management, showcasing a dedication to professional development.</li><li>Demonstrates 2-3 years of experience in a supervisory role within the retail or hospitality industry, indicating practical expertise.</li><li>Exhibits a strong understanding of operational procedures, including inventory management and customer service protocols.</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Assisting the dentists in dental procedures. Candidates with no dental experience are also welcom, we will provide all trainings.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Candidate must registered and have eligibility letter or license from DUBAI HEALTH AUTHORITY. candidate must be in Dubai and available to join immediately. Full time and part time positions are available.</p><p></p></section>

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<p><u>Cost Planning & Estimation</u></p><ul><li><p>Prepare detailed cost estimates, BOQs and budgets for new store setups and refurbishments.</p></li><li><p>Benchmark costs across UAE, KSA and Oman markets.</p></li><li><p>Conduct feasibility cost studies for new locations.</p></li></ul><p><u>Tendering & Procurement</u></p><ul><li><p>Manage the tendering process (RFQs, bid analysis, comparisons).</p></li><li><p>Recommend contractors and suppliers based on techno-commercial evaluation.</p></li><li><p>Support negotiation of rates, contracts and SLAs.</p></li></ul><p><u>Cost Control & Reporting</u></p><ul><li><p>Track project cost vs budget across multiple stores simultaneously.</p></li><li><p>Generate weekly / monthly cost reports and dashboards for the Head of Projects.</p></li><li><p>Monitor cash flow, commitments and forecasted spend.</p></li></ul><p><u>Contract & Commercial Management</u></p><ul><li><p>Administer contracts (FIDIC / bespoke) across different countries.</p></li><li><p>Manage variations, claims and change orders.</p></li><li><p>Review and certify contractor invoices and interim payments.</p></li></ul><p><u>Project Coordination</u></p><ul><li><p>Work closely with design, MEP, procurement and execution teams.</p></li><li><p>Ensure alignment between design intent and budget constraints.</p></li><li><p>Support value engineering initiatives.</p></li></ul><p><u>Final Accounts & Closeout</u></p><ul><li><p>Lead final account settlements with contractors / vendors.</p></li><li><p>Ensure timely project financial closure.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Strong experience in retail / VIVA fit-out and rollout projects.</p></li><li><p>Expertise in cost management, BOQs and rate analysis.</p></li><li><p>Solid knowledge of MEP, fixtures, refrigeration and finishing works.</p></li><li><p>Familiarity with FIDIC and regional contract practices.</p></li><li><p>Advanced Excel and reporting skills; strong negotiation and stakeholder management.</p></li><li><p>Ability to manage high-volume, fast-track store rollouts.</p></li><li><p>Understanding of local authority regulations and cost structures in UAE, KSA and Oman.</p></li><li><p>Ability to manage multi-currency cost tracking and tax implications (VAT, etc.).</p></li><li><p>Ability to build and maintain a regional vendor database and identify cost-saving opportunities across countries.</p></li></ul>

- Acquire High Net Worth mortgage customers for the Bank<br><br>- Consistently exceed monthly KPI targets & achieve monthly sales targets in the financial year.<br><br>- Lead mortgage business development initiatives within targeted segments, real estate partners and approved mortgage brokers and in residential and commercial developments.<br>- Adhere to all policies with regard to KYC/ AML as set out by the Bank from time to time.<br>- Should be fully accredited for selling mortgages & Islamic solution.<br><br>- Record all sales activities in Daily Sales Reports and update CRM for leads and contacts.<br><br>- Participate in all Team Activities like morning huddles, training and coaching, complete mandatory compliance and fraud trainings, Lean & rewards celebrations.<br>- Follow market intelligence including internal needs & competitor activity<br>- Maintains professional, technical and product knowledge by attending various trainings & sales workshops as guided by the management.<br>Ensure control requirement of the business are adhered to in line with Bank policies to ensure quality growth in business.