Admin Assistant Jobs - Dubai UAE

???????? Office Manager???? United Arab Emirates ???????????? Manage Operations | Support Teams | Create an Efficient Workplace???? Role Description We are seeking an organized and proactive Office Manager to oversee daily office operations, administrative processes, and workplace coordination. This role is responsible for ensuring smooth business activities, managing office resources, supporting employees, and maintaining a professional and productive work environment. As an Office Manager, you will coordinate administrative functions, improve operational efficiency, manage office facilities, and work closely with different teams to support organizational success.???? Responsibilities???? Oversee daily office operations and ensure efficient administrative workflows.???? Manage office procedures, documentation, records, and internal processes.???? Coordinate meetings, schedules, appointments, and business activities.???? Provide administrative support to management and internal teams.???? Manage office supplies, equipment, vendors, and facility requirements.???? Handle internal communications and support employee requests.???? Maintain accurate records, reports, and administrative documentation.???? Coordinate with external suppliers, service providers, and business partners.????️ Support office technology, equipment maintenance, and workplace systems.???? Assist with onboarding processes and ensure new employees have necessary resources.???? Monitor office expenses, budgets, and administrative costs.???? Identify opportunities to improve office efficiency, workplace organization, and employee experience.✅ Qualifications???? Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.???? Strong organizational and administrative management skills.???? Excellent planning, coordination, and multitasking abilities.???? Strong written and verbal communication skills.????️ Proficiency in Microsoft Office Suite and office management systems.???? Ability to manage budgets, expenses, and operational reports.???? Strong interpersonal skills with the ability to work with employees at all levels.???? Excellent problem-solving skills and attention to detail.⏰ Ability to prioritize multiple tasks in a fast-paced environment.???? Professional attitude, reliability, and commitment to maintaining a positive workplace environment.???? Why Join Us?✨ Be part of a professional and collaborative workplace.???? Develop strong operational and leadership skills.???? Work closely with different teams and business functions.???? Make a meaningful impact by improving workplace efficiency and employee experience.???? Join us and help create a productive, organized, and successful office environment! ????✨

???????? WE’RE HIRING: OFFICE MANAGER ????✨United Arab Emirates | Mid-Level / Senior Opportunity???? KEEP OPERATIONS MOVING. SUPPORT TEAMS. CREATE A PROFESSIONAL WORKPLACE. Are you organized, proactive, and confident managing multiple priorities? We’re looking for an Office Manager to oversee daily office operations, coordinate administrative activities, support employees, and ensure an efficient and professional working environment.???? Position: Office Manager???? Location: United Arab Emirates???? Department: Administration / Operations???? Career Level: Mid-Level / Senior???? Work Environment: Corporate / Office Operations???? ROLE RESPONSIBILITIES???? Oversee daily office operations and administrative activities.???? Coordinate meetings, schedules, facilities, and internal events.???? Manage office supplies, equipment, vendors, and service providers.???? Maintain accurate administrative records, documents, and reports.???? Support employee onboarding and day-to-day workplace needs.???? Coordinate with HR, Finance, IT, and other internal departments.???? Monitor office expenses, budgets, purchase requests, and invoices.???? Ensure the workplace remains organized, professional, and efficient.???? Assist with company policies, procedures, and workplace requirements.???? Identify opportunities to improve administrative processes and operational efficiency.???? QUALIFICATIONS✅ Bachelor’s degree in Business Administration, Management, Operations, or a related field is preferred.✅ 3+ years of experience in office management, administration, or operations preferred.✅ Excellent organizational and multitasking skills.✅ Strong written and verbal communication abilities.✅ Strong vendor, stakeholder, and team coordination skills.✅ Proficiency in Microsoft Office and common workplace tools.✅ Good budgeting, scheduling, and administrative skills.✅ Excellent attention to detail and problem-solving abilities.✅ Professional, proactive, and service-oriented attitude.???? WHY JOIN US????? Play a key role in maintaining an efficient workplace.???? Develop strong operational and leadership skills.???? Work closely with teams across the organization.???? Contribute ideas that improve workplace processes.???? Gain broad exposure to business operations and administration.???? Build long-term career opportunities within the UAE.???? APPLY NOW!???? Ready to take ownership of office operations? Join us as an Office Manager and help create a productive, organized, and professional workplace across the UAE. ????????????????????

???? WE ARE HIRING: Office Manager ????✨???? Join Our Growing Team | Exciting Career Opportunity Are you highly organized, detail-oriented, and passionate about creating efficient workplace operations? We are looking for an Office Manager to oversee daily office activities, support business operations, and help maintain a productive and professional work environment.???? Role Responsibilities:✅ Manage daily office operations and administrative processes✅ Coordinate meetings, schedules, and internal communications✅ Oversee office supplies, equipment, and facility requirements✅ Maintain accurate records, reports, and documentation✅ Support employee onboarding and workplace coordination✅ Manage relationships with vendors and service providers✅ Assist with company events, meetings, and team activities✅ Provide administrative support to leadership and departments✅ Identify opportunities to improve office efficiency and workflows???? Qualifications:⭐ Strong organizational and time management skills⭐ Excellent communication and interpersonal abilities⭐ Ability to handle multiple priorities effectively⭐ Strong attention to detail and problem-solving mindset⭐ Proficiency in office software and digital tools⭐ Ability to work independently and collaborate with teams⭐ Positive attitude with a proactive approach to daily tasks???? Why Join Us????? Professional growth opportunities???? Supportive and collaborative environment???? Opportunity to contribute to business success✨ A role where your ideas and skills are valued???? Interested in this opportunity? Apply today and take the next step in your career!#Hiring #Office Manager #Administrative Jobs #Career Opportunity #Linked InJobs #Open ToWork #Recruitment #Job Opportunity

???? We’re Hiring: Office Manager ???????? Employment Type: Full-Time???? Level: Entry / Junior We're looking for a proactive and highly organized Office Manager to help keep our daily operations running smoothly. If you enjoy coordinating people, managing office activities, and creating an efficient workplace, this is a great opportunity to grow your career in a dynamic and collaborative environment.✨ You'll play a key role in supporting business operations, improving administrative processes, and ensuring a positive experience for employees and visitors alike.????️ Key Responsibilities???? Coordinate daily office operations and administrative activities.???? Manage calendars, meetings, appointments, and internal communications.???? Organize office supplies, equipment, and workplace resources.???? Maintain accurate records, documents, and administrative systems.???? Support onboarding activities and assist with employee coordination.???? Liaise with vendors and service providers to ensure smooth office operations.???? Help streamline workflows and improve operational efficiency.???? Provide administrative support for special projects and business initiatives.✨ Requirements???? Excellent organizational and multitasking skills.???? Strong communication and interpersonal abilities.???? High attention to detail and problem-solving skills.???? Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.???? Ability to manage priorities and work independently.???? Positive attitude with a collaborative and service-oriented mindset.???? What We Offer???? Learning and professional development opportunities.???? A welcoming and supportive team culture.???? Exposure to a wide range of business operations and projects.???? Opportunities for career advancement and skill growth.???? A collaborative workplace where your ideas are valued.???? Competitive compensation and benefits package.???? If you're passionate about organization, teamwork, and creating an efficient workplace, we'd love to hear from you!

Account Planning Manager (Arabic Speaker) Full time, Dubai Based<br>Founded in Hong Kong in 2016 by the couple Delphine Lefay and Diego Dultzin Lacoste, OnThe List is Asia's first members-only flash sales concept.<br>OnThe List works directly with retail brands and official distributors, turning old inventory into opportunity by providing a sustainable way for brands to sell past-season items that would have otherwise ended up in landfills, while providing the best deals and steep discounts to our OnThe List members.<br>Since launching in Hong Kong in 2016, OnThe List has hosted over 6,350 flash sales and has built a community of over 1.53 million members across all regions. We've since expanded to Singapore, Australia, Malaysia, Korea, Shanghai, Beijing, Thailand, Dubai, and Saudi Arabia with plans to expand to more strategic markets.<br>Sustainability is rooted in who we are and motivates us to continue our mission. To date, we have saved over 9.85 million items from ending up in landfills. Forming OnThe Love, our CSR initiative, has allowed us to deepen our commitment to minimizing our carbon footprint while working with local organizations and hosting regular charity sales. At OnThe List, our values guide everything we do: Family Spirit is driven by humility, fostering genuine connections with our community. Panache reflects our passion for delivering exceptional experiences. Sustainability is rooted in our commitment to creating a positive impact on the world around us, while Excellence is driven by Cooperation and teamwork.<br>Account Planning Manager As Account Planning Manager at OnThe List Dubai, you are the engine behind our brand partnerships, owning the full journey from first outreach to a seamlessly executed flash sale event. You will be the single point of contact between OnThe List and our brand partners, responsible for building deep, trust-based relationships while driving commercial performance. This role blends the precision of an event producer, the instincts of a commercial strategist, and the warmth of a true relationship manager. You will coordinate across Marketing, Operations, Customer Service, and the Floor Team to deliver outstanding online and offline events, every detail accounted for, every brand partner delighted.<br>WHAT WE WILL TRUST YOU WITH...<br>Brand Liaison & Relationship Management Act as the primary and ongoing point of contact for all assigned brand partners -managing communication, expectations, and day-to-day queries with professionalism and care to build long term relationship. Identify opportunities to strengthen partner relationships and increase brand loyalty to the OnThe List platform. Ensure brand partners are kept informed at every stage from event planning through post-event reporting, delivering a consistently high standard of service. Represent the OnThe List corporate brand and mission to Turn Inventory into Opportunity in every partner interaction. Brand Acquisition & Onboarding Identify, prospect, and leverage your existing luxury industry network to open doors with new brand partners across fashion, beauty, lifestyle, and luxury categories in Dubai and the GCC. Develop and deliver compelling pitches that clearly communicate OnThe List's commercial and sustainability value proposition. Negotiate commercial terms, partnership structures, and event calendars with new brands. Lead a seamless onboarding process, ensuring new brands are set up operationally and commercially for success from day one. End-to-End Event Management Own the full lifecycle of every flash sale event: from initial planning, timelines, and briefing documents through to on-the-day execution and post-event wrap-up, for both online and offline events Serve as the central coordinator between Marketing, Operations, Customer Service, and the Floor Team, ensuring all stakeholders are aligned, briefed, and logistical challenges are resolved ahead of each event. Oversee all on-site execution for pop-up events - vendor coordination, setup, teardown, inventory management, and timely product delivery - ensuring brand presentation and customer experience meet OnThe List's standards. Conduct post-event reviews, capturing learnings and sharing performance reports with brand partners and internal leadership. Stock Analysis & Commercial Planning Conduct detailed stock analysis per brand partner — reviewing inventory levels, product mix, pricing, and category performance to inform event strategy and curate the right product selection for each flash sale. Monitor sell-through rates, revenue performance, and inventory outcomes per event, using data to drive continuous improvement. Apply a strong commercial mindset to every decision — from product selection and pricing recommendations to event format and promotional strategy. Account Retention & Growth Conduct regular and quarterly business reviews with brand partners and internal leadership, presenting performance data, insights, and forward-looking recommendations to drive growth and contribute to the UAE commercial strategy. Act as a trusted advisor to brand partners — providing insight on product, pricing, and event strategy while proactively identifying upsell, cross-sell, and retention opportunities across the portfolio. Monitor account health, market trends, and the broader GCC retail landscape to identify risks early and unlock new opportunities for growth.<br>WHAT IT TAKES...8+ years in account management or B2B business development within luxury retail, with an established network in the UAE or GCC — a strong differentiator for this role. Proven end-to-end event and project management experience, with strong cross-functional coordination skills. Excellent negotiator — target-driven, commercially minded, strategic thinker and problem solver who works autonomously. Customer-oriented with a growth mindset; a self-starter who is highly organised, clear communicator and strong team player, able to manage multiple accounts simultaneously. Fluent in Arabic and English (required); proficient in MS Office (Word, Excel, Power Point). Calm under pressure, adaptable, solutions-focused, and genuinely passionate about sustainability and luxury retail.<br>Why You'll Love It Here A high-impact, varied role at the heart of OnThe List's Dubai operation with direct exposure to the region's leading luxury brands. Competitive base salary with a commission structure tied to account performance and revenue targets. Employee Benefits: Enjoy exclusive access and discounts across our wide range of luxury partner brands. OTL benefits- Charity Leave and Birthday leave.<br>Process of Recruitment Virtual Interview with the Middle East – Assistant HR Manager In person Interview with the Middle East GM

Account Planning Manager (Arabic Speaker) Full time, Dubai Based<br>Founded in Hong Kong in 2016 by the couple Delphine Lefay and Diego Dultzin Lacoste, OnThe List is Asia's first members-only flash sales concept.<br>OnThe List works directly with retail brands and official distributors, turning old inventory into opportunity by providing a sustainable way for brands to sell past-season items that would have otherwise ended up in landfills, while providing the best deals and steep discounts to our OnThe List members.<br>Since launching in Hong Kong in 2016, OnThe List has hosted over 6,350 flash sales and has built a community of over 1.53 million members across all regions. We've since expanded to Singapore, Australia, Malaysia, Korea, Shanghai, Beijing, Thailand, Dubai, and Saudi Arabia with plans to expand to more strategic markets.<br><br>Sustainability is rooted in who we are and motivates us to continue our mission. To date, we have saved over 9.85 million items from ending up in landfills. Forming OnThe Love, our CSR initiative, has allowed us to deepen our commitment to minimizing our carbon footprint while working with local organizations and hosting regular charity sales. At OnThe List, our values guide everything we do: Family Spirit is driven by humility, fostering genuine connections with our community. Panache reflects our passion for delivering exceptional experiences. Sustainability is rooted in our commitment to creating a positive impact on the world around us, while Excellence is driven by Cooperation and teamwork.<br>Account Planning Manager As Account Planning Manager at OnThe List Dubai, you are the engine behind our brand partnerships, owning the full journey from first outreach to a seamlessly executed flash sale event. You will be the single point of contact between OnThe List and our brand partners, responsible for building deep, trust-based relationships while driving commercial performance. This role blends the precision of an event producer, the instincts of a commercial strategist, and the warmth of a true relationship manager. You will coordinate across Marketing, Operations, Customer Service, and the Floor Team to deliver outstanding online and offline events, every detail accounted for, every brand partner delighted.<br>WHAT WE WILL TRUST YOU WITH...<br>Brand Liaison & Relationship Management Act as the primary and ongoing point of contact for all assigned brand partners -managing communication, expectations, and day-to-day queries with professionalism and care to build long term relationship. Identify opportunities to strengthen partner relationships and increase brand loyalty to the OnThe List platform. Ensure brand partners are kept informed at every stage from event planning through post-event reporting, delivering a consistently high standard of service. Represent the OnThe List corporate brand and mission to Turn Inventory into Opportunity in every partner interaction. Brand Acquisition & Onboarding Identify, prospect, and leverage your existing luxury industry network to open doors with new brand partners across fashion, beauty, lifestyle, and luxury categories in Dubai and the GCC. Develop and deliver compelling pitches that clearly communicate OnThe List's commercial and sustainability value proposition. Negotiate commercial terms, partnership structures, and event calendars with new brands. Lead a seamless onboarding process, ensuring new brands are set up operationally and commercially for success from day one. End-to-End Event Management Own the full lifecycle of every flash sale event: from initial planning, timelines, and briefing documents through to on-the-day execution and post-event wrap-up, for both online and offline events Serve as the central coordinator between Marketing, Operations, Customer Service, and the Floor Team, ensuring all stakeholders are aligned, briefed, and logistical challenges are resolved ahead of each event. Oversee all on-site execution for pop-up events - vendor coordination, setup, teardown, inventory management, and timely product delivery - ensuring brand presentation and customer experience meet OnThe List's standards. Conduct post-event reviews, capturing learnings and sharing performance reports with brand partners and internal leadership. Stock Analysis & Commercial Planning Conduct detailed stock analysis per brand partner — reviewing inventory levels, product mix, pricing, and category performance to inform event strategy and curate the right product selection for each flash sale. Monitor sell-through rates, revenue performance, and inventory outcomes per event, using data to drive continuous improvement. Apply a strong commercial mindset to every decision — from product selection and pricing recommendations to event format and promotional strategy. Account Retention & Growth Conduct regular and quarterly business reviews with brand partners and internal leadership, presenting performance data, insights, and forward-looking recommendations to drive growth and contribute to the UAE commercial strategy. Act as a trusted advisor to brand partners — providing insight on product, pricing, and event strategy while proactively identifying upsell, cross-sell, and retention opportunities across the portfolio. Monitor account health, market trends, and the broader GCC retail landscape to identify risks early and unlock new opportunities for growth.<br>WHAT IT TAKES...8+ years in account management or B2B business development within luxury retail, with an established network in the UAE or GCC — a strong differentiator for this role. Proven end-to-end event and project management experience, with strong cross-functional coordination skills. Excellent negotiator — target-driven, commercially minded, strategic thinker and problem solver who works autonomously. Customer-oriented with a growth mindset; a self-starter who is highly organised, clear communicator and strong team player, able to manage multiple accounts simultaneously. Fluent in Arabic and English (required); proficient in MS Office (Word, Excel, Power Point). Calm under pressure, adaptable, solutions-focused, and genuinely passionate about sustainability and luxury retail.<br>Why You'll Love It Here A high-impact, varied role at the heart of OnThe List's Dubai operation with direct exposure to the region's leading luxury brands. Competitive base salary with a commission structure tied to account performance and revenue targets. Employee Benefits: Enjoy exclusive access and discounts across our wide range of luxury partner brands. OTL benefits- Charity Leave and Birthday leave.<br>Process of Recruitment Virtual Interview with the Middle East – Assistant HR Manager In person Interview with the Middle East GM

???? Supply Chain Manager (Remote) We are looking for a Supply Chain Manager to support daily coordination and administrative tasks in a fully remote environment. Training and guidance will be provided. Responsibilities:Support daily coordination tasks Update and organize records Assist with reports and documentation Follow assigned instructions Requirements:Basic computer skills Good communication skills Responsible and willing to learn Able to work independently What We Offer:Fully remote work Flexible working hours Training and support provided Full-time and part-time opportunities available

???? Supply Chain Manager (Remote) We are looking for a Supply Chain Manager to support daily coordination and administrative tasks in a fully remote environment. Training and guidance will be provided. Responsibilities:Support daily coordination tasks Update and organize records Assist with reports and documentation Follow assigned instructions Requirements:Basic computer skills Good communication skills Responsible and willing to learn Able to work independently What We Offer:Fully remote work Flexible working hours Training and support provided Full-time and part-time opportunities available

???? We're Hiring: Office Manager???? Employment Type: Full-Time ???? Location: Bahrain ???? Level: Professional We're looking for an organized and proactive Office Manager to oversee our daily office operations and create a productive, well-managed workplace. If you enjoy coordinating people, optimizing processes, and ensuring everything runs efficiently, we'd love to hear from you.????️ Key Responsibilities Manage day-to-day office operations and administrative functions. Coordinate meetings, schedules, travel arrangements, and company events. Oversee office supplies, equipment, facilities, and vendor relationships. Maintain office records, documentation, and operational procedures. Support employee onboarding and workplace coordination. Monitor office budgets, invoices, and administrative expenses. Ensure office policies, procedures, and health & safety standards are followed. Identify opportunities to improve operational efficiency and office processes.✅ Requirements Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Proficiency with Microsoft Office, Google Workspace, or similar productivity tools. Strong attention to detail and problem-solving skills. Ability to prioritize tasks and manage multiple responsibilities effectively. Professional, proactive, and service-oriented mindset. Ability to work independently while fostering a collaborative team environment.???? What We Offer???? Opportunity to play a key role in business operations.???? Supportive, collaborative, and inclusive workplace culture.???? Continuous learning and professional development opportunities.???? A dynamic environment where your ideas and initiatives are valued.???? Clear opportunities for career growth and advancement.???? Competitive compensation and comprehensive benefits package.

Job Purpose:The Gulf Country Manager is strategically responsible for directing, managing, and expanding overall commercial operations, field sales, and distribution networks across the assigned Gulf markets (UAE, Qatar, Kuwait, Oman, and Bahrain). The primary goal is to drive sustainable revenue growth, secure market share expansion, and ensure strict financial accountability through meticulous budget management and talent acquisition. This role acts as a bridge between corporate MENA commercial strategy and localized execution, driving territory-specific business objectives while ensuring strict compliance with pharmaceutical industry standards.<br>Key Accountabilities:1. Strategic & Commercial Management Market Growth: Formulate and execute localized commercial strategies tailored to the unique regulatory and private market landscapes of the assigned Gulf countries. Brand Plan Alignment: Oversee the thorough implementation of corporate brand plans, ensuring maximum portfolio coverage across distinct medical specialties within approved timelines. Market Intelligence: Conduct routine market analysis to monitor competitor activity, pricing shifts, and regulatory changes, adapting field tactics accordingly.2. Operational & Sales Excellence Sales Tracking: Monitor daily and monthly regional sales progress closely to ensure continuous alignment with established target metrics. Field Effectiveness: Oversee the execution of Customer Relationship Management (CRM) metrics, ensuring all field supervisors and Medical Representatives achieve target coverage. Supply Chain Liaison: Coordinate proactively with the planning and warehouse departments to manage stock levels, secure regional product availability, and mitigate out-of-stock risks throughout the year. 3. Financial & Budgetary Control Budget Formulation: Construct and propose a comprehensive annual market budget, blending accurate sales forecasting with detailed expense planning. Expense Optimization: Control regional market expenses and departmental budgets, ensuring all financial outlays remain strictly within defined corporate budget caps. 4. People & Capability Building Talent Acquisition: Identify territory manpower gaps and conduct the final interviews to recruit high-performing sales, marketing, and supervisory staff. Performance & Development: Execute structured performance appraisals for direct reports, manage localized employee administrative affairs (vacations, leaves), and identify regional training needs in coordination with the Human Resources department. Field Coaching: Collaborate with the Marketing department to implement technical product training and conduct double-visits to coach field teams.5. Stakeholder & Relationship Management KOL Engagement: Lead structured visits and periodic meetings with regional Key Opinion Leaders (KOLs) and institutional accounts to strengthen company partnerships and brand advocacy. Distributor Management: Supervise external distribution partners across the Gulf nations to optimize supply chains and payment collections.<br>Job Specification:Required Educational Level & Certificates Bachelor’s degree in A bachelor’s degree in pharmacy is mandatory A Postgraduate degree in Business Administration (MBA) or a professional Commercial/Marketing certification is highly advantageous. Required Experience Minimum of 10 years of experience within the pharmaceutical or manufacturing commercial sector. At least 3–5 years must be in a similar regional sales or country management capacity covering Gulf countries (excluding KSA), with a proven track record of target delivery

Job Purpose:The Gulf Country Manager is strategically responsible for directing, managing, and expanding overall commercial operations, field sales, and distribution networks across the assigned Gulf markets (UAE, Qatar, Kuwait, Oman, and Bahrain). The primary goal is to drive sustainable revenue growth, secure market share expansion, and ensure strict financial accountability through meticulous budget management and talent acquisition. This role acts as a bridge between corporate MENA commercial strategy and localized execution, driving territory-specific business objectives while ensuring strict compliance with pharmaceutical industry standards.<br>Key Accountabilities:1. Strategic & Commercial Management Market Growth: Formulate and execute localized commercial strategies tailored to the unique regulatory and private market landscapes of the assigned Gulf countries. Brand Plan Alignment: Oversee the thorough implementation of corporate brand plans, ensuring maximum portfolio coverage across distinct medical specialties within approved timelines. Market Intelligence: Conduct routine market analysis to monitor competitor activity, pricing shifts, and regulatory changes, adapting field tactics accordingly.2. Operational & Sales Excellence Sales Tracking: Monitor daily and monthly regional sales progress closely to ensure continuous alignment with established target metrics. Field Effectiveness: Oversee the execution of Customer Relationship Management (CRM) metrics, ensuring all field supervisors and Medical Representatives achieve target coverage. Supply Chain Liaison: Coordinate proactively with the planning and warehouse departments to manage stock levels, secure regional product availability, and mitigate out-of-stock risks throughout the year. 3. Financial & Budgetary Control Budget Formulation: Construct and propose a comprehensive annual market budget, blending accurate sales forecasting with detailed expense planning. Expense Optimization: Control regional market expenses and departmental budgets, ensuring all financial outlays remain strictly within defined corporate budget caps. 4. People & Capability Building Talent Acquisition: Identify territory manpower gaps and conduct the final interviews to recruit high-performing sales, marketing, and supervisory staff. Performance & Development: Execute structured performance appraisals for direct reports, manage localized employee administrative affairs (vacations, leaves), and identify regional training needs in coordination with the Human Resources department. Field Coaching: Collaborate with the Marketing department to implement technical product training and conduct double-visits to coach field teams.5. Stakeholder & Relationship Management KOL Engagement: Lead structured visits and periodic meetings with regional Key Opinion Leaders (KOLs) and institutional accounts to strengthen company partnerships and brand advocacy. Distributor Management: Supervise external distribution partners across the Gulf nations to optimize supply chains and payment collections.<br>Job Specification:Required Educational Level & Certificates Bachelor’s degree in A bachelor’s degree in pharmacy is mandatory A Postgraduate degree in Business Administration (MBA) or a professional Commercial/Marketing certification is highly advantageous. Required Experience Minimum of 10 years of experience within the pharmaceutical or manufacturing commercial sector. At least 3–5 years must be in a similar regional sales or country management capacity covering Gulf countries (excluding KSA), with a proven track record of target delivery

Location: Palm Jumeirah, Dubai, UAE<br><br>Employment Type: Full-Time<br><br>About The Role<br><br>We are seeking an experienced, highly professional Estate Manager / House Manager to oversee the day-to-day operations of an ultra-luxury private residence in Palm Jumeirah.<br><br>This is a senior leadership role responsible for ensuring the estate operates to five-star hospitality standards at all times. The successful candidate will manage household staff, coordinate contractors and service providers, maintain the property and its assets, supervise budgets, and ensure every aspect of the residence is delivered with excellence, discretion, and efficiency.<br><br>The ideal candidate will possess exceptional organisational skills, strong leadership ability, meticulous attention to detail, and extensive experience managing luxury residences, private estates, family offices, boutique hotels, or VIP households.<br><br>Key Responsibilities<br><br>Household Operations<br><br>Oversee the complete day-to-day management of the residence Develop and implement household operating procedures and service standards Ensure the residence is maintained in immaculate condition at all times Coordinate daily schedules and household activities Manage guest arrivals, events, and private functions<br><br>Staff Management<br><br>Lead and supervise all household employees, including:<br><br>Executive Housekeepers Housekeepers Private Chefs Kitchen Assistants Butlers Chauffeurs Gardeners Maintenance Personnel Security Personnel Laundry Staff Pool Maintenance Teams External Service Providers<br><br>Responsibilities include:<br><br>Recruitment support Training and onboarding Scheduling and rostering Performance management Attendance monitoring Uniform and grooming standards Employee development Disciplinary matters where required<br><br>Property & Facilities Management<br><br>Manage all estate assets including:<br><br>Building fabric Mechanical, electrical and plumbing systems HVAC systems Swimming pools Elevators Security systems CCTVAccess control Home automation systems AV systems Lighting control Kitchens Marble, joinery and glazing Landscaping and irrigation Furniture, artwork and decorative assets<br><br>Coordinate preventive maintenance programmes and supervise all contractors to ensure work is completed to the highest standard.<br><br>Vendor & Contractor Management<br><br>Source and appoint service providers Negotiate contracts Monitor service quality Review quotations Manage annual maintenance contracts Verify invoices before payment Ensure contractors comply with safety and security procedures<br><br>Procurement & Inventory<br><br>Manage household purchasing Maintain inventories Control household supplies Manage luxury household consumables Oversee uniforms, linens, tableware and equipment Implement inventory tracking systems<br><br>Financial Administration<br><br>Prepare and manage operational budgets Control household expenditure Maintain expense records Produce monthly management reports Monitor maintenance costs<br><br>Health, Safety & Compliance<br><br>Ensure compliance with health and safety standards Develop emergency response procedures Conduct routine inspections Maintain insurance documentation Ensure statutory inspections are completed<br><br>Hospitality & Guest Experience<br><br>Maintain exceptional hospitality standards by:<br><br>Coordinating guest stays Supervising meal service Managing private events Ensuring every guest enjoys a seamless experience Maintaining confidentiality and discretion at all times<br><br>Desired Experience<br><br>Minimum 7-10 years' experience managing luxury private residences, villas, estates, boutique hotels or UHNW family offices Previous experience supervising multidisciplinary household teams Strong facilities and property management knowledge Experience managing high-value residential assets Excellent written and spoken English Strong leadership and interpersonal skills Highly organised with outstanding attention to detail Proficient in Microsoft Office and digital maintenance systems UAE driving licence preferred<br><br>Preferred Qualifications<br><br>Degree or Diploma in Hospitality Management, Facilities Management, Hotel Management or Business Administration Professional certifications in Facilities Management or Hospitality are advantageous Experience with luxury smart homes and integrated building management systems Knowledge of preventive maintenance planning and contractor management<br><br>Personal Attributes<br><br>Absolute integrity and discretion Service-oriented mindset Calm under pressure Strong problem-solving ability Professional appearance and excellent etiquette Hands-on leader who leads by example Flexible and willing to work outside standard hours when required<br><br>What We Offer<br><br>Competitive salary commensurate with experience Long-term career opportunity Work within one of Dubai's premier private residences Professional, respectful and supportive working environment Opportunity to build and lead a high-performing household team<br><br>If you have a passion for excellence, luxury hospitality, and estate management, and possess the leadership skills to maintain a world-class private residence, we invite you to apply.

Job Summary:<br>The Arbitration Legal Secretary provides comprehensive administrative and secretarial support to the Arbitration team, ensuring the efficient management of arbitration matters, client communications, legal documentation, and case administration. The role requires excellent organizational skills, attention to detail, confidentiality, and the ability to manage multiple deadlines in a fast-paced legal environment. Key Responsibilities:<br>1. Administrative & Secretarial Support Provide administrative assistance to lawyers within the team Manage calendars, schedule meetings, and coordinate appointments Handle correspondence, emails, and phone calls professionally Maintain and organize physical and electronic filing systems2. Client & Matter Management Liaise with clients Coordinate document submissions and follow-ups Support lawyers during corporate transactions, including due diligence processes Arrange notarization, legalization, and attestation of documents3. Billing & Administrative Tracking Assist in time entry, billing, and expense tracking Maintain records of invoices and follow up on payments where required4. General Support Assist in onboarding new clients and opening files Ensure confidentiality of all legal and client information5. Legal Documentation Draft, format, proofread, and finalize legal correspondence and arbitration documents. Prepare engagement letters, powers of attorney, invoices, and administrative forms. Assist in preparing Statements of Claim, Statements of Defence, witness statements, expert reports, procedural applications, and hearing bundles. Ensure all documents comply with the applicable arbitration rules and tribunal directions. Compile, paginate, bookmark, and organize hearing bundles and authorities.<br>Qualifications & Skills:<br>Bachelor’s degree or diploma in administration5+Years experience in a law firm Strong knowledge of legal documentation and processes Strong organizational and multitasking abilities

E-Commerce Manager(Arabic Speaker) Full time, Dubai Based<br>Founded in Hong Kong in 2016 by the couple Delphine Lefay and Diego Dultzin Lacoste, OnThe List is Asia’s first members-only flash sales concept.<br>OnThe List works directly with retail brands and official distributors, turning old inventory into opportunity by providing a sustainable way for brands to sell past-season items that would have otherwise ended up in landfills, while providing the best deals and steep discounts to our OnThe List members.<br>Since launching in Hong Kong in 2016, OnThe List has hosted over 6,350 flash sales and has built a community of over 1.53 million members across all regions. We’ve since expanded to Singapore, Australia, Malaysia, Korea, Shanghai, Beijing, Thailand, Dubai, and Saudi Arabia with plans to expand to more strategic markets.<br>Sustainability is rooted in who we are and motivates us to continue our mission. To date, we have saved over 9.85 million items from ending up in landfills. Forming OnThe Love, our CSR initiative, has allowed us to deepen our commitment to minimizing our carbon footprint while working with local organizations and hosting regular charity sales.<br>Join our mission and gain access to the best deals from the biggest brands in town. Sign up to become a member now and never miss another flash sale!<br>At OnThe List, our values guide everything we do: Family Spirit is driven by humility, fostering genuine connections with our community. Panache reflects our passion for delivering exceptional experiences. Sustainability is rooted in our commitment to creating a positive impact on the world around us, while Excellence is driven by Cooperation and teamwork.<br>OnThe List started very successfully in Dubai in 2024, Now, it's time to launch in Saudi! You will report to the GM based in Dubai and you will be responsible to the first exciting development of this new market.<br>E-Commerce Manager<br>The E-Commerce Manager will drive Onthelist’s online growth and operational excellence, ensuring luxury products are presented beautifully, the website operates flawlessly, and digital marketing drives measurable business results. This role blends strategic leadership with hands-on operational expertise, covering merchandising, content management, platform operations, promotions, analytics, and customer experience.<br>WHAT WE WILL TRUST YOU WITH...<br>Strategy & Roadmap Define, prioritize, and deliver the 3-year e-commerce roadmap for the region making clear trade-offs across growth bets, platform investments, and operational fixes. Build the launch playbook and readiness checklist for new GCC markets -payment localisation, logistics partners, CS coverage, content localisation, legal, tax. Identify and unlock data-driven growth opportunities across UX, merchandising, CRM, and performance marketing. Performance Tracking & Reporting Run a weekly and monthly performance rhythm for the regional ecom business: traffic, conversion, AOV, repeat rate, fulfillment KPIs, CS metrics, marketing efficiency. Build and maintain dashboards yourself (Google Analytics, Power BI, Sheets) you do not wait for someone else to give you the data. Translate raw data into clear narratives for the GM, founders, and brand partners — including event recaps, revenue trends, and stock turnover. Trading, Merchandising & Multi-Brand Logic Own the end-to-end product lifecycle: data preparation, pricing logic, stock allocation, launch readiness, and post-event analysis. Set the best-seller and trending logic across our brand portfolio the rules and merchandising algorithms that surface the right product to the right member at the right moment. Set the visual merchandising and content standards for the site, ensuring fashion and luxury products are presented at the level our brand partners require. Lead trading decisions: promotional mechanics, tiered pricing, coupon strategy, and quota rules. Platform, Tech Stack & Checkout Make the call on when to adopt new Shopify features or third-party apps vs build, wait, or skip balancing impact, cost, integration risk, and team bandwidth. Partner with the global tech team on platform evolution and represent the regional voice in product roadmap discussions. Own checkout health end-to-end. Diagnose and resolve checkout, payment, and conversion issues quickly these directly hit revenue. Payments, Fraud & Local Market Fit Own the regional payment strategy: BNPL options, COD, and local card schemes across UAE and KSA. Manage fraud and risk rules in a way that protects margin without hurting conversion- you understand the trade-off and tune it actively. Stay close to the GCC payment landscape and bring new options to the table as they mature. Fulfillment, Returns & Operations Define and track warehouse performance KPIs from an ecom lens: pick accuracy, dispatch SLA, on-time delivery, damage rate. Hold logistics partners accountable. Lead returns policy and reverse logistics optimisation — balancing customer experience, cost, and brand partner expectations. Final QA on product launches, promotional setups, and checkout flows before every event. Step in personally during peak events to support customer service, troubleshoot, and unblock the team. Team Leadership & Cross-Functional Influence Lead, coach, and develop the regional E-com team: currently a CS Associate and an Operations Executive, with scope to grow. Set clear KPIs, performance dashboards, and a data-driven culture. Align with the marketing team on the digital marketing strategy to drive more conversion and retention Navigate conflicting priorities across retail, marketing, ops, brand partners, and global tech — making clear calls and bringing people along. Be the digital subject-matter expert for the broader Middle East team.<br>WHAT IT TAKES…<br>10+ years of e-commerce experience, with at least 3 in a senior or leadership role within fashion, luxury, or premium retail. Omnichannel and digital transformation experience — you have led, not just participated in, a meaningful platform migration, replatforming, or digital ecosystem build. Hands-on operator AND strategic leader. Equally comfortable presenting a long term plan to the GM and personally configuring a promo rule or fraud filter in the Shopify backend the night before a sale. Deep GCC market knowledge — BNPL platforms, COD dynamics, KSA-specific payment and logistics nuances, customs and returns realities. Fluent in Arabic and English (required). French is a plus given our HQ. Deep platform expertise: Shopify Plus and/or Big Commerce, plus the third-party app ecosystem (CRM, OMS, payment, fraud, analytics). Strong data fluency: Excel/Sheets to a senior level, plus Google Analytics, Power BI or equivalent. You build the dashboards yourself. Calm under pressure with the maturity to handle peak-event chaos, brand-partner expectations, and cross-regional coordination.<br>Who This Role Is NOT For:Not for an e-commerce executive or specialist looking for their first lead role. Not a purely strategic role — if you don't enjoy being in the weeds during event launches, this won't be a fit. Not a digital marketing manager role with an e-commerce title — we need full ownership of trading, merchandising, payments, ops, and CX.<br>Why You'll Love It Here You will lead the e-commerce across UAE and KSA from day one Hybrid working from our central Dubai office A Vibrant Industry: Be part of the exciting fashion, beauty, and events industry. Employee Benefits: Enjoy exclusive access and discounts on our wide range of luxury partner brands. Charity Leave<br>Process of Recruitment<br>Virtual Interview with the Middle East- Assistant HR Manager In person Interview with the Middle East GM.

E-Commerce Manager(Arabic Speaker) Full time, Dubai Based<br>Founded in Hong Kong in 2016 by the couple Delphine Lefay and Diego Dultzin Lacoste, OnThe List is Asia’s first members-only flash sales concept.<br>OnThe List works directly with retail brands and official distributors, turning old inventory into opportunity by providing a sustainable way for brands to sell past-season items that would have otherwise ended up in landfills, while providing the best deals and steep discounts to our OnThe List members.<br>Since launching in Hong Kong in 2016, OnThe List has hosted over 6,350 flash sales and has built a community of over 1.53 million members across all regions. We’ve since expanded to Singapore, Australia, Malaysia, Korea, Shanghai, Beijing, Thailand, Dubai, and Saudi Arabia with plans to expand to more strategic markets.<br>Sustainability is rooted in who we are and motivates us to continue our mission. To date, we have saved over 9.85 million items from ending up in landfills. Forming OnThe Love, our CSR initiative, has allowed us to deepen our commitment to minimizing our carbon footprint while working with local organizations and hosting regular charity sales.<br>Join our mission and gain access to the best deals from the biggest brands in town. Sign up to become a member now and never miss another flash sale!<br>At OnThe List, our values guide everything we do: Family Spirit is driven by humility, fostering genuine connections with our community. Panache reflects our passion for delivering exceptional experiences. Sustainability is rooted in our commitment to creating a positive impact on the world around us, while Excellence is driven by Cooperation and teamwork.<br>OnThe List started very successfully in Dubai in 2024, Now, it's time to launch in Saudi! You will report to the GM based in Dubai and you will be responsible to the first exciting development of this new market.<br>E-Commerce Manager<br>The E-Commerce Manager will drive Onthelist’s online growth and operational excellence, ensuring luxury products are presented beautifully, the website operates flawlessly, and digital marketing drives measurable business results. This role blends strategic leadership with hands-on operational expertise, covering merchandising, content management, platform operations, promotions, analytics, and customer experience.<br>WHAT WE WILL TRUST YOU WITH...<br>Strategy & Roadmap Define, prioritize, and deliver the 3-year e-commerce roadmap for the region making clear trade-offs across growth bets, platform investments, and operational fixes. Build the launch playbook and readiness checklist for new GCC markets -payment localisation, logistics partners, CS coverage, content localisation, legal, tax. Identify and unlock data-driven growth opportunities across UX, merchandising, CRM, and performance marketing. Performance Tracking & Reporting Run a weekly and monthly performance rhythm for the regional ecom business: traffic, conversion, AOV, repeat rate, fulfillment KPIs, CS metrics, marketing efficiency. Build and maintain dashboards yourself (Google Analytics, Power BI, Sheets) you do not wait for someone else to give you the data. Translate raw data into clear narratives for the GM, founders, and brand partners — including event recaps, revenue trends, and stock turnover. Trading, Merchandising & Multi-Brand Logic Own the end-to-end product lifecycle: data preparation, pricing logic, stock allocation, launch readiness, and post-event analysis. Set the best-seller and trending logic across our brand portfolio the rules and merchandising algorithms that surface the right product to the right member at the right moment. Set the visual merchandising and content standards for the site, ensuring fashion and luxury products are presented at the level our brand partners require. Lead trading decisions: promotional mechanics, tiered pricing, coupon strategy, and quota rules. Platform, Tech Stack & Checkout Make the call on when to adopt new Shopify features or third-party apps vs build, wait, or skip balancing impact, cost, integration risk, and team bandwidth. Partner with the global tech team on platform evolution and represent the regional voice in product roadmap discussions. Own checkout health end-to-end. Diagnose and resolve checkout, payment, and conversion issues quickly these directly hit revenue. Payments, Fraud & Local Market Fit Own the regional payment strategy: BNPL options, COD, and local card schemes across UAE and KSA. Manage fraud and risk rules in a way that protects margin without hurting conversion- you understand the trade-off and tune it actively. Stay close to the GCC payment landscape and bring new options to the table as they mature. Fulfillment, Returns & Operations Define and track warehouse performance KPIs from an ecom lens: pick accuracy, dispatch SLA, on-time delivery, damage rate. Hold logistics partners accountable. Lead returns policy and reverse logistics optimisation — balancing customer experience, cost, and brand partner expectations. Final QA on product launches, promotional setups, and checkout flows before every event. Step in personally during peak events to support customer service, troubleshoot, and unblock the team. Team Leadership & Cross-Functional Influence Lead, coach, and develop the regional E-com team: currently a CS Associate and an Operations Executive, with scope to grow. Set clear KPIs, performance dashboards, and a data-driven culture. Align with the marketing team on the digital marketing strategy to drive more conversion and retention Navigate conflicting priorities across retail, marketing, ops, brand partners, and global tech — making clear calls and bringing people along. Be the digital subject-matter expert for the broader Middle East team.<br>WHAT IT TAKES…<br>10+ years of e-commerce experience, with at least 3 in a senior or leadership role within fashion, luxury, or premium retail. Omnichannel and digital transformation experience — you have led, not just participated in, a meaningful platform migration, replatforming, or digital ecosystem build. Hands-on operator AND strategic leader. Equally comfortable presenting a long term plan to the GM and personally configuring a promo rule or fraud filter in the Shopify backend the night before a sale. Deep GCC market knowledge — BNPL platforms, COD dynamics, KSA-specific payment and logistics nuances, customs and returns realities. Fluent in Arabic and English (required). French is a plus given our HQ. Deep platform expertise: Shopify Plus and/or Big Commerce, plus the third-party app ecosystem (CRM, OMS, payment, fraud, analytics). Strong data fluency: Excel/Sheets to a senior level, plus Google Analytics, Power BI or equivalent. You build the dashboards yourself. Calm under pressure with the maturity to handle peak-event chaos, brand-partner expectations, and cross-regional coordination.<br>Who This Role Is NOT For:Not for an e-commerce executive or specialist looking for their first lead role. Not a purely strategic role — if you don't enjoy being in the weeds during event launches, this won't be a fit. Not a digital marketing manager role with an e-commerce title — we need full ownership of trading, merchandising, payments, ops, and CX.<br>Why You'll Love It Here You will lead the e-commerce across UAE and KSA from day one Hybrid working from our central Dubai office A Vibrant Industry: Be part of the exciting fashion, beauty, and events industry. Employee Benefits: Enjoy exclusive access and discounts on our wide range of luxury partner brands. Charity Leave<br>Process of Recruitment<br>Virtual Interview with the Middle East- Assistant HR Manager In person Interview with the Middle East GM.

???? NOW HIRING: Business Support Manager ???????? Drive operational excellence and support business success! We are looking for a proactive and results-driven professional to lead business support functions, streamline operations, and enhance organizational performance.???? Position: Business Support Manager???? Level: Senior / Management???? Work Type: Full-Time✨ Key Responsibilities:✅ Oversee daily business support operations and administrative functions✅ Develop and improve operational processes, workflows, and procedures✅ Coordinate cross-functional teams to ensure smooth business activities✅ Monitor business performance and prepare management reports✅ Support strategic planning and organizational initiatives✅ Manage resources, documentation, and operational compliance requirements✅ Identify opportunities to improve efficiency, productivity, and service quality???? Ideal Candidate:⭐ Strong leadership and team management skills⭐ Excellent organizational and project coordination abilities⭐ Strong analytical and problem-solving mindset⭐ Outstanding communication and stakeholder management skills⭐ Ability to manage multiple priorities in a fast-paced environment⭐ Experience with business operations, administration, or support services???? What We Offer:✨ Leadership & Career Growth Opportunities✨ Exposure to Strategic Business Projects✨ Professional Development & Training Programs✨ Collaborative & High-Performance Work Environment✨ Competitive Salary & Benefits Package✨ Opportunity to Make a Significant Business Impact???? Ready to support and drive business excellence? Apply today and become a key contributor to organizational success!#Hiring #Business Support Manager #Business Operations #Operations Management #Leadership #Management Jobs #Business Support #Career Opportunity #Business Growth #Now Hiring

???? WE'RE HIRING! ???????? BUSINESS SUPPORT MANAGER???????? Australia Only | ???? Remote | ???? Full-Time???? Lead Operations. Support Success. Drive Business Excellence. We're looking for a proactive Business Support Manager to oversee business operations, improve processes, and provide strategic support to ensure the smooth running of our growing organization.???? What You'll Do???? Manage day-to-day business support operations???? Coordinate with cross-functional teams and stakeholders???? Oversee administrative processes and operational workflows???? Monitor KPIs and prepare business performance reports⚙️ Identify opportunities to improve efficiency and productivity???? Support business planning, projects, and operational initiatives???? Drive continuous improvement across business functions???? What We Offer???? Competitive Salary Package???? Flexible Remote Work???? Leadership & Career Growth???? Professional Development Opportunities???? High-Impact Business Projects???? Collaborative & Supportive Team???? Excellent Work-Life Balance✅ Requirements???? Bachelor's degree in Business, Management, Administration, or a related field???? Experience in Business Operations, Administration, Office Management, or Business Support???? Strong organizational and problem-solving skills???? Experience managing projects and improving business processes????️ Excellent communication and stakeholder management abilities???? Proficiency in Microsoft Office and business management tools???????? Must be based in Australia⭐ Why Join Us????? Play a key role in business operations???? Work closely with senior leadership???? Drive operational excellence and continuous improvement???? Join a collaborative and innovative workplace???? Enjoy outstanding career progression opportunities???? APPLY NOW!???? Limited Positions Available???? Business Support Manager???? Remote???? Full-Time???????? Australia Only✨ Apply today via Linked In Easy Apply and help power the success of a growing business!

<p><h4>Job summary</h4> <p>Greet customers when they enter the shop and offer assistance with merchandise. Display merchandise, restock items, and ticket merchandise with price or mark-downs. Follow proper inventory system to conduct and reconcile merchandise inventory. Count and verify merchandise orders upon receipt and document any shortages. Place orders for store merchandise and approve invoices, including communicating with manager/supervisor as needed. Complete customer purchases, process all payment types, and process returns, refunds, and exchanges. Maintain appropriate cash levels in cash drawer, turn in all property monies and receipts, and ensure deposits/cash drops are verified. Follow checklist for opening and closing shop. Secure shop and monitor customer activity to prevent losses due to merchandise theft and damage.</p> <h4>Candidate profile</h4> <h4>Education and experience</h4> <ul> <li>High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.</li> <li>OR</li> <li>2-year degree from an accredited university in Hotel and Restaurant Management,</p><p></p>

MEP Site Manager - Electrical Engineering - is required by our major global client for large scale Data Center projects in the UAE<br>The successful candidate will act as Site Supervisor in large sites (e.g. Microsoft data centers) from site preparation through deliveries, construction and testing phases and as such has the authority to coordinate the daily operational works at site and as such have the authority to coordinate the daily operational site meetings where planning, coordination, and safety are reviewed. Critical to the mission is to ensure all safety (EHS) and quality requirements met.<br>Responsibilities:Ensures that a safe working environment is always provided and ensuring any necessary documentation such as, Risk Assessments and Method Statements (RA/MS) Is responsible to represent the Project Manager on site and during local coordination meeting. Highlight gaps in resource (quality and quantity) to Project Manager Responsible for Health and Safety, Environmental process on site, the site manager initiates, monitors and reviews work procedures, holds toolbox talks, daily point of work risk assessments and safety briefings with its team Maintain close cooperation with Project Manager and site service coordinators to form an effective team Provide regular (daily preferred) WRITTEN updates to project manager what works performed, issues, planning for next period of work Ensures effective use of resources to help reach profitability expectations. Raise gaps and constraints that are unforeseen formally<br>Essential experience must include Strong electrical engineering backgound Electrician training and/or project working experience10-15 years of experience in similar roles specifically as Site Manager Knowledge and experience with Health and Safety and Quality Management on constructionsite Experience in power distribution construction sites Data Center Site Management - large scale in UAEExcellent communication and organisational skills Self-motivated Very strong all round knowledge of mechanical engineering, specifically air conditioning , chiller, cooling on large scale Excellent people management skills Strong processes and state-of-the-art systems andtools Structured employee development processes, open feedback culture with development plans

Job Purpose:<br>Responsible for managing and streamlining the administrative functions. This includes overseeing office operations, the facilities of the company, workers camps, governmental liaison tasks, secretarial support, and management of the main archive.<br>Key Roles & Responsibilities:<br>Supervise daily administrative operations to ensure efficiency and compliance with company policies. Oversee the procurement and management of office supplies, tools, and equipment. Implement and maintain efficient office systems, including documentation, filing, and communication protocols. Oversee the management and upkeep of labor camps, ensuring compliance with health, safety, and legal standards. Coordinate with maintenance teams to address facility issues promptly. Ensure proper allocation of accommodations and resolve grievances related to labor facilities. Handle communications with government agencies for permits, approvals, and compliance matters. Manage legal documentation related to licenses, and regulatory requirements. Ensure timely renewals of company and facility certifications. Oversee the maintenance and repair of labor camps. Supervise secretarial tasks, including scheduling meetings, managing correspondence, and preparing reports. Maintain and organize the company’s main archive, ensuring records are accurate, accessible, and secure. Prepare monthly administrative performance and expense reports for senior management. Maintain detailed records of maintenance schedules, labor camp operations, and governmental interactions. Perform any other related tasks required by the direct manager.<br>Education Qualification & Experience:<br>Bachelor’s degree in Business Administration, Facility Management, or a related field. Minimum of 9 years of experience in Business Administration, Facility Management, with at least 3 years in a supervisory position. Facility Management: Knowledge of building maintenance, health, and safety regulations. Government Procedures: Familiarity with local laws, licensing, and regulatory compliance. Record-Keeping: Proficiency in maintaining and organizing archives and documentation. Administrative Software: Experience with ERP systems, MS Office Suite, and document management tools. Budget Management: Ability to manage administrative budgets and reduce operational costs.