Document Controller

<p><strong>A Quotation Preparation</strong></p><ul><li><p>Prepare accurate, detailed quotations for AMC, ad-hoc/reactive jobs, In-Unit Works, MEP contracting, and Fit-Out works based on scope, drawings, material requirements, and inspection reports</p></li><li><p>Visit sites (independently or with the Projects Engineer, Area Manager, or FM Supervisor) to verify scope, take measurements, and assess conditions before pricing, including potential-client site visits for business development</p></li><li><p>Translate scope, drawings, BOQs, and inspection reports into priced offers within agreed turnaround times, applying UVC's pricing strategy and margin policy</p></li><li><p>Issue revised quotations promptly in response to scope changes, client feedback, or value-engineering adjustments</p></li></ul><p><strong>B. Tender & Online Portal Management</strong></p><ul><li><p>Check government and private tender/enquiry portals daily and download relevant tender documents in full</p></li><li><p>Register, maintain, and renew UVC's profiles and pre-qualification documents on relevant portals</p></li><li><p>Review tender documents (technical specs, BOQs, conditions, exclusions) and flag key requirements (bonds, insurance, performance security, advance payment guarantee, retention) early to the Operations Manager</p></li><li><p>Submit quotations before expiry via the agreed channel and retain confirmation of receipt on file</p></li><li><p>Attend pre-bid and clarification meetings, capturing all clarifications in writing</p></li></ul><p><strong>C. Cost Build-Up & Pricing</strong></p><ul><li><p>Build costs from first principles — material, labour, plant/tools/equipment, transport, supervision, overheads, contingency, and margin — using the rate library and current supplier pricing</p></li><li><p>Maintain and regularly update a master rate library (materials, labour productivity, sub-contractor rates)</p></li><li><p>Perform value engineering and propose technical alternatives that improve competitiveness without compromising compliance</p></li></ul><p><strong>D. Coordination & Handover</strong></p><ul><li><p>Coordinate with the Projects Engineer and FM Coordinator on Mobile Team works (In-Unit, Fit-Out, MEP), and with FM Area Managers/Supervisors on FM AMC and ad-hoc scope</p></li><li><p>Coordinate with the Procurement Specialist for current material pricing, supplier lead times, and alternate-source pricing</p></li><li><p>Coordinate with the Operations Manager on pricing strategy, mark-up approvals, and final review of quotations above policy thresholds</p></li><li><p>Hand over awarded jobs with a complete pack: signed quotation, scope, BOQ, agreed deviations, payment terms, and project contacts</p></li></ul><p><strong>E. Documentation, Records & Reporting</strong></p><ul><li><p>Maintain UVC's estimation registers (Enquiries, Ad-hoc, Threshold, Monthly Report Logbook, Documents Tracker) with full enquiry-to-outcome tracking</p></li><li><p>Maintain a complete file per quotation: enquiry, scope/drawings, BOQ build-up, supplier quotes, comparison sheet, submitted quotation, correspondence, and award/loss confirmation</p></li><li><p>Generate periodic reports: weekly enquiry/tender status, monthly pipeline, win-loss analysis, conversion rate by client/category</p></li><li><p>Enforce document control and digital filing per UVC's ISO 9001 requirements</p></li></ul><p><strong>F. Compliance, Governance & Continuous Improvement</strong></p><ul><li><p>Ensure quotations are issued only after required internal approvals per the authority matrix</p></li><li><p>Track and report estimation KPIs (win rate, turnaround time, accuracy)</p></li><li><p>Maintain transparency, ethical practice, and full confidentiality of client/supplier pricing information</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Strong cost estimation / quantity surveying background, ideally in MEP, fit-out, or facilities maintenance contracting</p></li><li><p>Proficiency in Excel and estimation/BOQ tools; comfort building and maintaining a rate library</p></li><li><p>Experience with tender/portal management and understanding of tender documentation (bonds, guarantees, retention)</p></li><li><p>Strong communication skills for client, consultant, and cross-functional coordination</p></li><li><p>High attention to detail and document control discipline; ISO 9001 records awareness a plus</p></li><li><p>Ability to manage multiple concurrent quotations under deadline pressure</p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><br>POSITION SUMMARY<br>Oversee accuracy of room blocks, reservations, and group market codes. Communicate company values and/or culture to new employees. Review and implement new Reservations procedures. Process all reservation requests, changes, and cancellations received by phone, fax, or mail. Identify guest reservation needs and determine appropriate room type. Verify availability of room type and rate. Explain guarantee, special rate, and cancellation policies to callers. Accommodate and document special requests. Answer questions about property facilities/services and room accommodations. Follow sales techniques to maximize revenue. Input and access data in reservation system. Respond to any challenges found for accommodating rooming requests. Set-up proper billing accounts according to Accounting policies. Troubleshoot, resolve, and document guest issues and concerns or escalate/refer to appropriate individual.<br>Assist management in training, scheduling, counseling, and motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.<br>PREFERRED QUALIFICATIONS<br>Education: High school diploma or G.E.D. equivalent.<br>Related Work Experience: At least 2 years of related work experience.<br>Supervisory Experience: At least 1 year of supervisory experience.<br>License or Certification: None<br>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<br>W Hotels’ mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We’re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests’ passions to life. If you are original, innovative, and always looking towards the future of what’s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin&nbsp;your purpose,&nbsp;belong&nbsp;to an amazing global​&nbsp;team, and&nbsp;become&nbsp;the best version of you.</span> </div>

<p>About the Firm We are pleased to be assisting a well-known US law firm as they search for an experienced Legal Assistant to join their Abu Dhabi office. The firm is recognised globally for its work across the Middle East, with a multi-cultural, highly regarded team of lawyers operating up to Senior Partner level and liaising closely with offices across the region and worldwide. The Role This is a newly available position supporting the Managing Partner and the Corporate team, with a strong focus on complex billing. The firm is looking to move quickly on this hire to support the needs of the team, so early applications are encouraged. Key Responsibilities Matter management, from engagement letters and due diligence through to close; Complex monthly timesheet and billing processes; Attending to invoices and expense reimbursements; Document preparation, editing, and management; Liaising with clients and third parties to update matter information, arrange document transfer and signature, and field general enquiries; Calendar, telephone and meeting management; Arranging travel and preparation of travel documents; Collaborating with the wider administration, operations and facilities team to ensure seamless admin support and to facilitate meetings and events; General office support including mail and print room duties; Ad hoc office, business development and practice projects.</p><p>Candidate Requirements Proven experience in a Legal Assistant/PA role, ideally supporting senior level professionals in a global practice; Experience handling complex billing processes is highly advantageous; Excellent organisation skills and demonstrated experience managing multiple simultaneous projects with tight deadlines; Strong communication skills with a history of working in a multi-cultural team and with contacts across several time zones; Advanced user of Microsoft Office Suite, with intermediate to senior level proficiency in legal matter and billing software; A proactive and flexible approach, willing to step into a leadership role for admin processes as well as work collaboratively with colleagues. Why Apply This is a rare opportunity to support a Managing Partner and Corporate team within a globally recognised US law firm, working alongside a talented and multi-cultural team in a fast-paced, high-profile environment. The firm offers genuine scope for professional growth within an international platform. Apply now. Due to the volume of interest, only successful applicants will be contacted directly. About Barratt Galvin Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Laura Barratt, our founder, has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah, and Doha. We partner with leading international and regional law firms to recruit Legal Assistants, Business Development, Marketing, and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC. With strong Australian market connections, we support both regional career progression and international relocation. Barratt Galvin delivers specialist insight, discretion, and access to exclusive opportunities across the Middle East legal sector.</p>

Pulse Media NL is seeking a highly organized, detail-oriented, and dependable Remote Data Entry Coordinator to support daily business operations by ensuring the accuracy, integrity, and organization of company data and administrative records. This fully remote position is ideal for individuals who thrive in structured environments, excel at managing large volumes of information, and possess exceptional organizational and communication skills.<br><br>The successful candidate will coordinate data entry activities across multiple departments, maintain accurate digital records, oversee data quality processes, and provide administrative support to ensure efficient day-to-day operations. This role requires a proactive professional who values accuracy, confidentiality, collaboration, and continuous process improvement while working independently in a remote environment.<br><br>Key Responsibilities<br><br>Data Entry Data Coordination<br><br>Accurately enter, update, and maintain company data across databases, CRM platforms, spreadsheets, and internal management systems. Coordinate daily data entry activities to ensure timely processing of business information. Review incoming data for completeness, consistency, and accuracy before entry. Identify discrepancies, missing information, and duplicate records, coordinating with internal departments to resolve issues. Perform routine quality checks and data audits to maintain database integrity. Standardize data formatting and ensure compliance with company data management procedures. Maintain organized electronic records for efficient retrieval and reporting. Support data migration and database cleanup projects as needed.<br><br>Administrative Support<br><br>Provide administrative assistance to managers and cross-functional teams. Prepare, organize, proofread, and format reports, presentations, spreadsheets, and company documentation. Coordinate meetings, maintain calendars, schedule appointments, and organize virtual conferences. Assist with onboarding documentation and administrative processes for new employees. Support company operations through various administrative and coordination tasks. Maintain office documentation, digital forms, and operational records.<br><br>Record Management<br><br>Maintain confidential employee, client, vendor, and company records. Organize digital filing systems using company-approved document management procedures. Ensure records remain current, complete, and easily accessible. Archive outdated records according to company retention policies. Monitor compliance with internal confidentiality, privacy, and data security standards. Assist with document retrieval during audits or departmental reviews.<br><br>Communication Cross-Department Coordination<br><br>Respond promptly and professionally to internal requests for information. Coordinate with multiple departments to collect, verify, and update operational data. Communicate data discrepancies and provide timely follow-up until resolution. Maintain clear documentation of completed tasks and ongoing projects. Assist with workflow coordination to ensure efficient information sharing across teams. Support internal communication initiatives and administrative projects.<br><br>Reporting Quality Assurance<br><br>Generate routine and ad hoc reports using spreadsheets and company databases. Track data accuracy metrics and identify opportunities for process improvements. Monitor data quality standards and recommend workflow enhancements. Document administrative procedures and maintain operational guidelines. Assist management with special projects requiring research, reporting, and data analysis. Perform additional administrative and data coordination duties as assigned.<br><br>Qualifications<br><br>High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Information Management, or a related field is preferred. Previous experience in data entry, data coordination, administrative support, or office administration preferred. Excellent typing speed with exceptional accuracy and attention to detail. Strong organizational, planning, and time management skills. Excellent written and verbal communication skills. Ability to prioritize multiple assignments and consistently meet deadlines. Strong analytical and problem-solving abilities. High level of professionalism, integrity, and commitment to confidentiality. Self-motivated with the ability to work independently in a remote environment. Comfortable learning new software and adapting to changing business needs.<br><br>Preferred Qualifications<br><br>Experience working in fully remote administrative or data coordination positions. Familiarity with CRM platforms and cloud-based database management systems. Experience using Microsoft Office Suite and Google Workspace. Knowledge of digital document management and electronic filing systems. Experience supporting cross-functional teams in a fast-paced environment. Basic understanding of business operations, reporting, and workflow management. Experience maintaining confidential business records and documentation.<br><br>Required Skills<br><br>Technical Skills<br><br>High-speed and accurate data entry Microsoft Office Suite (Word, Excel, Outlook, Power Point) Google Workspace (Docs, Sheets, Drive, Gmail) CRM systems Database management Digital document management Spreadsheet creation and reporting Online collaboration platforms (Microsoft Teams, Zoom, Slack) File organization and record maintenance Basic reporting and data analysis<br><br>Soft Skills<br><br>Exceptional attention to detail Organization and prioritization Time management Critical thinking Problem-solving Professional written and verbal communication Confidentiality and discretion Adaptability and flexibility Team collaboration Accountability Reliability Independent work ethic Initiative Accuracy under deadlines<br><br>Performance Metrics<br><br>Success In This Role Will Be Measured By<br><br>Data entry accuracy and quality Timely completion of assigned tasks Database integrity and record accuracy Administrative support effectiveness Compliance with confidentiality and security policies Responsiveness to internal requests Reporting accuracy and timeliness Process improvement contributions Productivity and operational efficiency Cross-department collaboration and communication<br><br>What We Offer<br><br>Competitive salary Fully remote work environment Flexible work schedule Comprehensive paid training Professional development opportunities Career advancement and internal growth opportunities Supportive and collaborative remote team culture Paid time off and company holidays Performance-based recognition and incentives Employee wellness and work-life balance initiatives Modern digital tools and technology to support remote work<br><br>Join Pulse Media NL<br><br>Become a valued member of Pulse Media NL as a Remote Data Entry Coordinator and play a vital role in maintaining the accuracy, organization, and integrity of the information that powers our growing digital media business. Your attention to detail, administrative expertise, and commitment to excellence will directly contribute to efficient operations, informed decision-making, and the continued success of our organization.

Job Title: Admin Officer – Client Communication & Coordination Location: Dubai, UAEEmployment Type: Full-Time Salary: AED 4,000 – AED 5,000 per month Benefits: As per UAE Labour Law Joining: Immediate joiners preferred<br><br>About the Opportunity We are hiring on behalf of one of our clients, a well-growing and established Business Setup & Tax Advisory company based in Dubai. We are looking for a highly organized and proactive Admin Officer – Client Communication & Coordination with an engineering background to become the main point of contact between clients and internal teams. This role requires excellent communication skills, strong administrative abilities, attention to detail, and the capability to coordinate client requirements from initial enquiry through final resolution. The ideal candidate should have a good understanding of engineering documents and project processes to provide accurate support and maintain excellent client relationships<br>.<br>Key Responsibilities Client Communication & Call Handling Attend all inbound client calls promptly and professionally in Arabic and English. Identify clients, understand their requirements, verify project details, and provide accurate information. Handle client complaints calmly and professionally, record complete details, and escalate issues to the concerned team members or management when required. Transfer calls to the appropriate colleague, department, or engineer with a clear explanation of the client's concern. Take accurate messages when the concerned person is unavailable and ensure timely follow-up. Outbound Calls & Client Follow-up Conduct outbound calls for client updates, document collection, clarifications, confirmations, approvals, payments, appointments, and deadlines. Follow up regularly with clients regarding pending documents, approvals, submissions, and required actions. Maintain professional and persistent follow-up until the required response or documentation is received. Confirm client information, project status, pending requirements, and next steps after every interaction. Email Correspondence & Communication Management Prepare and send professional emails related to client updates, document requests, confirmations, instructions, and reminders. Review incoming client emails, take necessary action, and coordinate with relevant internal teams. Send scheduled follow-up emails for pending requirements, document expiry, approvals, and upcoming deadlines. Maintain an organized mailbox with proper folders, labels, and follow-up reminders to ensure timely responses. CRM & Client Record Management Record all client calls, emails, and interactions accurately in the CRM system on the same day. Update client profiles, project stages, contact details, pending actions, and follow-up schedules. Ensure CRM information matches client communications, portal submissions, and internal trackers. Maintain accurate and reliable records for management reporting. Generate and review CRM reports related to open queries, pending follow-ups, and response timelines. Project Coordination & Query Resolution Develop a strong understanding of company processes, service stages, documentation requirements, and project timelines. Handle routine client queries independently by applying process knowledge. Coordinate between clients, engineers, accountants, project teams, and other departments to ensure smooth resolution. Track all open client queries until closure and confirm completion with clients. Escalate delayed cases, repeated complaints, and unresolved matters to management promptly. Administrative Support Maintain call logs, communication registers, and client follow-up trackers. Extract client information and supporting documents from internal systems. Upload documents, applications, and supporting files to client portals and government platforms when required. Maintain structured digital folders for client correspondence, documents, and project files. Manage scanned documents, PDFs, and file naming systems efficiently. Prepare weekly and monthly summaries covering call volumes, pending queries, follow-ups, and client communication activitie<br>s.<br>Candidate Requirements Education & Engineering Background (Mandatory) Diploma or Bachelor's Degree in Civil Engineering, Architecture, Quantity Surveying, Land Surveying, or a closely related engineering discipline. Candidates qualified as Civil Engineers, Architects, or Surveyors are encouraged to apply. Ability to read, understand, and cross-check architectural drawings, construction plans, and engineering documents. Good understanding of engineering terminology and technical documentation. Experience Minimum 1–2 years of experience in Customer Service, Client Coordination, Administration, Front Office, Call Handling, or a similar role. Hands-on experience with CRM systems or ticketing platforms is highly preferred. Experience dealing with UAE clients and handling complaint calls will be an advantage. Language Requirements (Mandatory) Native Arabic Speaker (spoken and written). Good English communication skills (spoken and written). Ability to prepare professional emails, reports, and client communications in English. IT & System Skills (Mandatory) Strong working knowledge of Microsoft Excel including formulas, filters, sorting, reconciliations, and handling large datasets. Proficiency in Microsoft Word for document preparation and formatting. Confident use of Microsoft Outlook for email management, follow-ups, and calendar coordination. Experience extracting data and documents from systems and uploading files to online portals. Comfortable working with PDFs, scanned documents, digital folders, and document management syste<br>ms.<br>Key Competencies Excellent communication and interpersonal skills. Professional and customer-focused approach. Strong attention to detail and accuracy. Ability to handle multiple tasks and prioritize effectively. Patient, calm, and professional while handling complaints and repeated follow-ups. Strong coordination and problem-solving abilities. Ability to maintain discipline and focus in a fast-paced, detail-oriented environment. Preferred Candidate Profile Candidates holding a valid Family / Spouse / Parent Sponsored Visa will be preferred. Immediate joiners are highly preferred. What Success Looks Like Every client call is answered professionally. Every email is acknowledged and actioned on time. Client queries are followed through until complete resolution. CRM records are accurate, updated, and reliable. Clients receive clear communication and proactive support without needing repeated follow-ups. Internal teams receive accurate information and effective coordinat<br>ion.

Job Title: Admin Officer – Client Communication & Coordination Location: Dubai, UAEEmployment Type: Full-Time Salary: AED 4,000 – AED 5,000 per month Benefits: As per UAE Labour Law Joining: Immediate joiners preferred<br><br>About the Opportunity We are hiring on behalf of one of our clients, a well-growing and established Business Setup & Tax Advisory company based in Dubai. We are looking for a highly organized and proactive Admin Officer – Client Communication & Coordination with an engineering background to become the main point of contact between clients and internal teams. This role requires excellent communication skills, strong administrative abilities, attention to detail, and the capability to coordinate client requirements from initial enquiry through final resolution. The ideal candidate should have a good understanding of engineering documents and project processes to provide accurate support and maintain excellent client relationships<br>.<br>Key Responsibilities Client Communication & Call Handling Attend all inbound client calls promptly and professionally in Arabic and English. Identify clients, understand their requirements, verify project details, and provide accurate information. Handle client complaints calmly and professionally, record complete details, and escalate issues to the concerned team members or management when required. Transfer calls to the appropriate colleague, department, or engineer with a clear explanation of the client's concern. Take accurate messages when the concerned person is unavailable and ensure timely follow-up. Outbound Calls & Client Follow-up Conduct outbound calls for client updates, document collection, clarifications, confirmations, approvals, payments, appointments, and deadlines. Follow up regularly with clients regarding pending documents, approvals, submissions, and required actions. Maintain professional and persistent follow-up until the required response or documentation is received. Confirm client information, project status, pending requirements, and next steps after every interaction. Email Correspondence & Communication Management Prepare and send professional emails related to client updates, document requests, confirmations, instructions, and reminders. Review incoming client emails, take necessary action, and coordinate with relevant internal teams. Send scheduled follow-up emails for pending requirements, document expiry, approvals, and upcoming deadlines. Maintain an organized mailbox with proper folders, labels, and follow-up reminders to ensure timely responses. CRM & Client Record Management Record all client calls, emails, and interactions accurately in the CRM system on the same day. Update client profiles, project stages, contact details, pending actions, and follow-up schedules. Ensure CRM information matches client communications, portal submissions, and internal trackers. Maintain accurate and reliable records for management reporting. Generate and review CRM reports related to open queries, pending follow-ups, and response timelines. Project Coordination & Query Resolution Develop a strong understanding of company processes, service stages, documentation requirements, and project timelines. Handle routine client queries independently by applying process knowledge. Coordinate between clients, engineers, accountants, project teams, and other departments to ensure smooth resolution. Track all open client queries until closure and confirm completion with clients. Escalate delayed cases, repeated complaints, and unresolved matters to management promptly. Administrative Support Maintain call logs, communication registers, and client follow-up trackers. Extract client information and supporting documents from internal systems. Upload documents, applications, and supporting files to client portals and government platforms when required. Maintain structured digital folders for client correspondence, documents, and project files. Manage scanned documents, PDFs, and file naming systems efficiently. Prepare weekly and monthly summaries covering call volumes, pending queries, follow-ups, and client communication activitie<br>s.<br>Candidate Requirements Education & Engineering Background (Mandatory) Diploma or Bachelor's Degree in Civil Engineering, Architecture, Quantity Surveying, Land Surveying, or a closely related engineering discipline. Candidates qualified as Civil Engineers, Architects, or Surveyors are encouraged to apply. Ability to read, understand, and cross-check architectural drawings, construction plans, and engineering documents. Good understanding of engineering terminology and technical documentation. Experience Minimum 1–2 years of experience in Customer Service, Client Coordination, Administration, Front Office, Call Handling, or a similar role. Hands-on experience with CRM systems or ticketing platforms is highly preferred. Experience dealing with UAE clients and handling complaint calls will be an advantage. Language Requirements (Mandatory) Native Arabic Speaker (spoken and written). Good English communication skills (spoken and written). Ability to prepare professional emails, reports, and client communications in English. IT & System Skills (Mandatory) Strong working knowledge of Microsoft Excel including formulas, filters, sorting, reconciliations, and handling large datasets. Proficiency in Microsoft Word for document preparation and formatting. Confident use of Microsoft Outlook for email management, follow-ups, and calendar coordination. Experience extracting data and documents from systems and uploading files to online portals. Comfortable working with PDFs, scanned documents, digital folders, and document management syste<br>ms.<br>Key Competencies Excellent communication and interpersonal skills. Professional and customer-focused approach. Strong attention to detail and accuracy. Ability to handle multiple tasks and prioritize effectively. Patient, calm, and professional while handling complaints and repeated follow-ups. Strong coordination and problem-solving abilities. Ability to maintain discipline and focus in a fast-paced, detail-oriented environment. Preferred Candidate Profile Candidates holding a valid Family / Spouse / Parent Sponsored Visa will be preferred. Immediate joiners are highly preferred. What Success Looks Like Every client call is answered professionally. Every email is acknowledged and actioned on time. Client queries are followed through until complete resolution. CRM records are accurate, updated, and reliable. Clients receive clear communication and proactive support without needing repeated follow-ups. Internal teams receive accurate information and effective coordinat<br>ion.

Purpose<br><br> The Corporate Secretary - Governance Specialist plays a critical role in maintaining<br><br>and enhancing the Emirates Investment Authority's (EIA) compliance with<br><br>governance standards and legal frameworks.<br><br> By ensuring the organization's practices align with UAE regulations, international<br><br>benchmarks, and best practices in governance, this position supports the strategic<br><br>and operational decision-making processes at the highest level.<br><br> The role also involves fostering robust relationships with government authorities,<br><br>overseeing statutory obligations, and ensuring the effective functioning of Board and<br><br>committee operations.<br><br> In addition to being a governance advisor, the Corporate Secretary is a key advocate<br><br>for organizational integrity and transparency, aligning all practices with EIA's<br><br>overarching strategic goals.<br><br>Strategic Responsibilities<br><br> Serve as the principal advisor to the Executive Board Committee and senior<br><br>management on corporate governance matters, providing strategic insights and<br><br>recommendations to align governance practices with UAE federal laws, international<br><br>standards, and the EIA's long-term goals.<br><br> Lead the development, implementation, and periodic review of governance policies,<br><br>ensuring they reflect the operational nuances of a sovereign wealth fund while<br><br>complying with legal mandates.<br><br> Actively monitor the organization's adherence to statutory and regulatory<br><br>requirements, ensuring timely submissions, filings, and compliance reports to<br><br>relevant authorities.<br><br> Collaborate with internal stakeholders to ensure governance strategies support the<br><br>EIA's investment and operational goals, fostering an environment of accountability<br><br>and ethical leadership.<br><br>Core Responsibilities<br><br> Plan, coordinate, and facilitate Board and committee meetings, ensuring seamless<br><br>logistics, comprehensive agenda preparation, and timely distribution of materials.<br><br> Accurately document minutes of meetings, capturing all discussions, decisions, and<br><br>resolutions in both English and Arabic, while maintaining an unwavering<br><br>commitment to confidentiality and precision.<br><br> Oversee the archiving of Board proceedings and corporate documents, ensuring<br><br>their secure storage and compliance with document retention policies.<br><br> Draft, review, and translate legal and governance documents, including contracts,<br><br>memorandums, policies, and correspondence, ensuring accuracy, legal compliance,<br><br>and cultural relevance in both Arabic and English.<br><br> Ensure all corporate documentation submitted to government authorities meets the<br><br>required standards, fostering positive and efficient communication with regulatory<br><br>bodies.<br><br>People & Leadership Responsibilities<br><br> Design and deliver targeted training sessions for Board members and staff to<br><br>strengthen their understanding of governance principles, statutory requirements,<br><br>and ethical practices.<br><br> Foster an organizational culture of governance excellence through regular<br><br>workshops and awareness programs, ensuring a unified approach to compliance and<br><br>accountability.<br><br> Act as a mentor to junior staff, guiding them in governance-related tasks and<br><br>ensuring knowledge transfer to build a robust pipeline of governance professionals.<br><br>Requirements<br><br>Education & Qualifications<br><br> Bachelor's degree in Law, Business Administration, or a related field Advanced professional certification in governance (e.g., ICSA, IOD, or equivalent) is<br><br>highly desirable and indicative of expertise.<br><br>Experience Requirements<br><br> A minimum of 8 years of professional experience in governance, corporate<br><br>secretarial roles, or compliance management, preferably within sovereign wealth<br><br>funds, listed entities, or financial institutions in the UAE.<br><br> Demonstrated success in drafting and managing complex legal documentation and<br><br>liaising effectively with government entities and regulatory authorities.<br><br>Technical Expertise / Skills / Knowledge<br><br> Native-level fluency in Arabic and English, with advanced capabilities in legal<br><br>drafting, formal correspondence, and document translation.<br><br> Expertise in governance software, board management tools, and Microsoft Office<br><br>Suite, ensuring efficient governance operations.<br><br> In-depth understanding of UAE corporate and governance laws, coupled with<br><br>knowledge of global governance frameworks and practices.<br><br>Internal Interfaces<br><br> Board of Directors Executive Committee Legal and Compliance Department Finance and Strategy/PMO Departments Human Resources for governance-related training and policy compliance<br><br>External Interfaces<br><br> UAE government entities such as Ministries, Federal Regulatory Authorities, and<br><br>Judicial Bodies<br><br> Legal advisors and governance consultants Regional and international governance organizations and sovereign wealth fund<br><br>networks<br><br>Management Accountability<br><br> Ensure compliance with UAE governance laws, statutory obligations, and corporate<br><br>legal requirements.<br><br> Strengthen the organization's governance framework by embedding best practices<br><br>in Board operations, policy implementation, and regulatory compliance.<br><br> Lead the development of governance training programs and policy updates to align<br><br>with evolving regulatory standards.<br><br> Oversee governance-related document management, ensuring secure and efficient<br><br>archival processes.<br><br> Foster a transparent and accountable governance culture within EIA, ensuring<br><br>ethical leadership.<br><br> Manage legal risks related to corporate governance and regulatory compliance Ensure timely and accurate filing of statutory and regulatory reports to relevant<br><br>authorities.<br><br> Enhance the organization's governance maturity by adopting innovative and<br><br>technology-driven governance solutions.

Purpose<br><br> The Corporate Secretary - Governance Specialist plays a critical role in maintaining<br><br>and enhancing the Emirates Investment Authority's (EIA) compliance with<br><br>governance standards and legal frameworks.<br><br> By ensuring the organization's practices align with UAE regulations, international<br><br>benchmarks, and best practices in governance, this position supports the strategic<br><br>and operational decision-making processes at the highest level.<br><br> The role also involves fostering robust relationships with government authorities,<br><br>overseeing statutory obligations, and ensuring the effective functioning of Board and<br><br>committee operations.<br><br> In addition to being a governance advisor, the Corporate Secretary is a key advocate<br><br>for organizational integrity and transparency, aligning all practices with EIA's<br><br>overarching strategic goals.<br><br>Strategic Responsibilities<br><br> Serve as the principal advisor to the Executive Board Committee and senior<br><br>management on corporate governance matters, providing strategic insights and<br><br>recommendations to align governance practices with UAE federal laws, international<br><br>standards, and the EIA's long-term goals.<br><br> Lead the development, implementation, and periodic review of governance policies,<br><br>ensuring they reflect the operational nuances of a sovereign wealth fund while<br><br>complying with legal mandates.<br><br> Actively monitor the organization's adherence to statutory and regulatory<br><br>requirements, ensuring timely submissions, filings, and compliance reports to<br><br>relevant authorities.<br><br> Collaborate with internal stakeholders to ensure governance strategies support the<br><br>EIA's investment and operational goals, fostering an environment of accountability<br><br>and ethical leadership.<br><br>Core Responsibilities<br><br> Plan, coordinate, and facilitate Board and committee meetings, ensuring seamless<br><br>logistics, comprehensive agenda preparation, and timely distribution of materials.<br><br> Accurately document minutes of meetings, capturing all discussions, decisions, and<br><br>resolutions in both English and Arabic, while maintaining an unwavering<br><br>commitment to confidentiality and precision.<br><br> Oversee the archiving of Board proceedings and corporate documents, ensuring<br><br>their secure storage and compliance with document retention policies.<br><br> Draft, review, and translate legal and governance documents, including contracts,<br><br>memorandums, policies, and correspondence, ensuring accuracy, legal compliance,<br><br>and cultural relevance in both Arabic and English.<br><br> Ensure all corporate documentation submitted to government authorities meets the<br><br>required standards, fostering positive and efficient communication with regulatory<br><br>bodies.<br><br>People & Leadership Responsibilities<br><br> Design and deliver targeted training sessions for Board members and staff to<br><br>strengthen their understanding of governance principles, statutory requirements,<br><br>and ethical practices.<br><br> Foster an organizational culture of governance excellence through regular<br><br>workshops and awareness programs, ensuring a unified approach to compliance and<br><br>accountability.<br><br> Act as a mentor to junior staff, guiding them in governance-related tasks and<br><br>ensuring knowledge transfer to build a robust pipeline of governance professionals.<br><br>Requirements<br><br>Education & Qualifications<br><br> Bachelor's degree in Law, Business Administration, or a related field Advanced professional certification in governance (e.g., ICSA, IOD, or equivalent) is<br><br>highly desirable and indicative of expertise.<br><br>Experience Requirements<br><br> A minimum of 8 years of professional experience in governance, corporate<br><br>secretarial roles, or compliance management, preferably within sovereign wealth<br><br>funds, listed entities, or financial institutions in the UAE.<br><br> Demonstrated success in drafting and managing complex legal documentation and<br><br>liaising effectively with government entities and regulatory authorities.<br><br>Technical Expertise / Skills / Knowledge<br><br> Native-level fluency in Arabic and English, with advanced capabilities in legal<br><br>drafting, formal correspondence, and document translation.<br><br> Expertise in governance software, board management tools, and Microsoft Office<br><br>Suite, ensuring efficient governance operations.<br><br> In-depth understanding of UAE corporate and governance laws, coupled with<br><br>knowledge of global governance frameworks and practices.<br><br>Internal Interfaces<br><br> Board of Directors Executive Committee Legal and Compliance Department Finance and Strategy/PMO Departments Human Resources for governance-related training and policy compliance<br><br>External Interfaces<br><br> UAE government entities such as Ministries, Federal Regulatory Authorities, and<br><br>Judicial Bodies<br><br> Legal advisors and governance consultants Regional and international governance organizations and sovereign wealth fund<br><br>networks<br><br>Management Accountability<br><br> Ensure compliance with UAE governance laws, statutory obligations, and corporate<br><br>legal requirements.<br><br> Strengthen the organization's governance framework by embedding best practices<br><br>in Board operations, policy implementation, and regulatory compliance.<br><br> Lead the development of governance training programs and policy updates to align<br><br>with evolving regulatory standards.<br><br> Oversee governance-related document management, ensuring secure and efficient<br><br>archival processes.<br><br> Foster a transparent and accountable governance culture within EIA, ensuring<br><br>ethical leadership.<br><br> Manage legal risks related to corporate governance and regulatory compliance Ensure timely and accurate filing of statutory and regulatory reports to relevant<br><br>authorities.<br><br> Enhance the organization's governance maturity by adopting innovative and<br><br>technology-driven governance solutions.

<ul><li>Manage executive schedules by coordinating appointments, meetings, and travel plans, ensuring seamless time management.</li><li>Serve as the primary point of contact for internal and external communications, crafting professional correspondence and managing inquiries.</li><li>Prepare comprehensive meeting agendas and take accurate minutes, ensuring essential information is documented and distributed promptly.</li><li>Organize and maintain both physical and digital filing systems, enhancing document retrieval and archival processes.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Proven experience of at least 3 years in a similar administrative role, demonstrating expertise in office management.</li><li>Certification in administrative support or office management (e.g., Certified Administrative Professional) is a plus.</li><li>Experience in a corporate environment, preferably in industries such as finance, healthcare, or technology.</li></ul>

<ul><li>Manage executive schedules by coordinating appointments, meetings, and travel plans, ensuring seamless time management.</li><li>Serve as the primary point of contact for internal and external communications, crafting professional correspondence and managing inquiries.</li><li>Prepare comprehensive meeting agendas and take accurate minutes, ensuring essential information is documented and distributed promptly.</li><li>Organize and maintain both physical and digital filing systems, enhancing document retrieval and archival processes.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Proven experience of at least 3 years in a similar administrative role, demonstrating expertise in office management.</li><li>Certification in administrative support or office management (e.g., Certified Administrative Professional) is a plus.</li><li>Experience in a corporate environment, preferably in industries such as finance, healthcare, or technology.</li></ul>

<p>• Perform data entry tasks accurately and efficiently<br/>• Maintain and update records, files, and databases<br/>• Assist with general administrative tasks including filing, scanning, and document management<br/>• Handle correspondence, emails, and telephone calls<br/>• Prepare reports and basic documents as required<br/>• Support other departments with administrative and clerical tasks<br/>• Ensure accuracy and confidentiality of information<br/>• Follow company procedures and office protocols</p><br/><p><strong>Desired Candidate Profile</strong></p><p>• Minimum high school diploma; Bachelor’s degree is a plus<br>• Freshers or candidates with 0–2 years of relevant experience<br>• Proficient in Microsoft Office (Word, Excel, Outlook)<br>• Strong attention to detail and accuracy<br>• Good organizational and multitasking skills<br>• Excellent communication skills, both written and verbal<br>• Ability to work independently as well as part of a team<br>• Professional attitude and reliability</p>

We are seeking a diligent and reliable Office Lady to support our administrative team in Abu Dhabi. The ideal candidate will ensure the office environment is clean, organized, and efficient, contributing to a productive workplace.<br /> <br /> # Responsibilities:<br /> <br /> * Maintain cleanliness of office areas including workstations, meeting rooms, pantry, restrooms, and common areas.<br /> * Serve tea, coffee, water, and refreshments to staff and visitors as required.<br /> * Assist with document handling, and mail distribution within the office.<br /> * Ensure office and pantry supplies are stocked and inform the concerned department when replenishment is required.<br /> * Prepare meeting rooms with necessary materials and ensure they are clean and ready for use.<br /> * Greet and assist visitors in a professional and courteous manner.<br /> * Support event setup and takedown for office meetings, training sessions, and company functions.</p>

<p>Key Responsibilities:</p><p>-Document business processes and workflows within ERP system.</p><p>-Create user manuals, training materials, and other documentation to support end-users.</p><p>-Design process flow diagrams and visual representations of workflows using tools like Visio or Lucidchart or any similar tools.</p><p>-Collaborate with cross-functional teams to gather information and validate procedures.</p><p>-Ensure documentation is clear, concise, and user-friendly.</p><p>-Update and maintain documentation as the system and processes evolve.</p><p>-Conduct user training sessions and gather feedback for continuous improvement.</p><p><strong>Desired Candidate Profile</strong></p><p>As a Technical Documentation Specialist, you will be responsible for documenting and drawing processes across an ERP system. You will create comprehensive user manuals and process documentation that clearly outline system functionalities and workflows, ensuring users can effectively navigate and utilize the system.</p>

<ul><li>Conduct thorough inspections of construction materials and workmanship to ensure compliance with project specifications and standards.</li><li>Review and interpret engineering drawings and specifications to verify that construction activities align with design intent.</li><li>Document and report non-conformities, deficiencies, and corrective actions taken during the inspection process.</li><li>Collaborate with project managers and site engineers to resolve quality-related issues promptly and effectively.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Civil Engineering or a related field, showcasing a solid foundation in engineering principles.</li><li>Minimum of 5 years of work experience in quality control within the civil engineering sector, demonstrating proven expertise.</li><li>Professional certifications such as Certified Construction Inspector (CCI) or similar, validating specialized knowledge.</li><li>Experience working on large-scale infrastructure projects, including roads, bridges, and commercial buildings.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We offer you an <span>Ocean of Possibilities</span>. Join our family.</p><br><p><b>ISMS &amp; ISO 27001 Security Process Specialist </b></p><br><p>Location: DMESS, Abu Dhabi, UAE</p><br><p>Department: Cyber Security/ Group IT</p><br><p>Employment Type: Full-Time</p><br><p><b>Shape the Future of Data &amp; AI at Damen</b></p><br><p>At Damen Shipyards Group, we are strengthening our <b>Information Security Management System (ISMS) </b>and advancing our journey toward <b>ISO/IEC 27001:2022 certification</b> readiness. To support this strategic objective, we are looking for a hands-on ISMS &amp; Security Process Specialist who will help build, structure, document, and operationalize our security management framework across the organization.</p><br><p>This is not a role focused solely on compliance administration or policy maintenance.</p><br><p>We are looking for someone who can take existing processes, controls, and ways of working and transform them into a structured, auditable, and sustainable Information Security Management System. You will work alongside the Group CISO and key stakeholders to establish the documentation, process architecture, evidence management, and governance foundations required to support ISO/IEC 27001:2022 compliance and certification readiness.</p><br><p>This is a unique opportunity to influence security maturity across a global maritime leader while helping to create a management system that is practical, scalable, and embedded into day-to-day operations.</p><br><p><b>The Role</b></p><br><p>As an <b>ISMS &amp; Security Process Specialist</b>, you will act as the operational driver behind Damen's ISO/IEC 27001:2022 implementation efforts. You will identify existing security and IT processes, document them, formalize control activities, establish traceability between risks and controls, and ensure evidence can be consistently produced for audits and certification activities.</p><br><p>You will work closely with Process Owners, Control Owners, IT Service Owners, Quality Management teams, Security stakeholders, and business functions across the organization. Success in this role requires strong process documentation skills, practical ISO 27001 knowledge, attention to detail, and the ability to transform fragmented information into a structured and auditable management system.</p><br><p><b>Key Responsibilities</b></p><br><p><b>Build &amp; Maintain the ISMS</b></p><br><ul><li>Develop and maintain the Information Security Management System aligned with ISO/IEC 27001:2022</li><li>Create policies, procedures, standards, registers, and governance documentation</li><li>Establish traceability between risks, controls, owners, processes, and evidence</li><li>Support maintenance of the Information Security Risk Register and Statement of Applicability (SoA)</li><li>Build sustainable governance structures that support certification readiness</li></ul><p><b>Document &amp; Formalize Processes</b></p><br><ul><li>Identify existing security, IT, and governance processes across the organization</li><li>Interview stakeholders to understand how controls operate in practice</li><li>Create process flows, control descriptions, workflows, and supporting documentation</li><li>Translate operational activities into auditable and repeatable processes</li><li>Identify and remediate documentation and process gaps</li></ul><p><b>Support ISO/IEC 27001 Compliance</b></p><br><ul><li>Map existing practices against ISO/IEC 27001:2022 clauses and Annex A controls</li><li>Perform compliance and gap assessments</li><li>Define actions required to address identified deficiencies</li><li>Support control owners in documenting controls and evidence requirements</li><li>Track remediation activities through to completion</li></ul><p><b>Develop the Security Management System</b></p><br><ul><li>Build and maintain security processes within Damen's Mavim platform</li><li>Structure relationships between controls, risks, evidence, systems, and stakeholders</li><li>Ensure information security requirements are embedded into business processes</li><li>Maintain process ownership, version control, and review cycles</li><li>Support continuous improvement of the management system</li></ul><p><b>Manage Evidence &amp; Audit Readiness</b></p><br><ul><li>Establish and maintain the ISMS evidence repository</li><li>Coordinate the collection and validation of audit evidence</li><li>Ensure evidence remains current, complete, and accessible</li><li>Support internal audits, certification audits, and management reviews</li><li>Track findings, corrective actions, and improvement initiatives</li></ul><p><b>Drive Continuous Improvement</b></p><br><ul><li>Promote best practices in security governance and process management</li><li>Support stakeholders in adopting structured and sustainable controls</li><li>Facilitate workshops and working sessions across the business</li><li>Translate ISO requirements into practical business guidance</li><li>Improve ISMS maturity, audit readiness, and process effectiveness</li></ul><p><b>What We're Looking For</b></p><br><p><b>Experience</b></p><br><ul><li>4-7 years of experience in Information Security, ISMS, IT Governance, GRC, IT Service Management, Quality Management, or Process Management</li><li>Practical experience implementing or maintaining an ISO/IEC 27001-compliant management system</li><li>Experience documenting processes, controls, procedures, and governance frameworks</li><li>Experience supporting internal audits, certification audits, or compliance assessments</li><li>Experience working within complex international organizations</li><li>Experience with BPM or process management tools such as Mavim, ARIS, Signavio, Visio, or similar platforms</li></ul><p><b>Technical Expertise</b></p><br><ul><li>ISO/IEC 27001:2022 Framework</li><li>Information Security Management Systems (ISMS)</li><li>Risk and Control Management</li><li>Governance, Risk &amp; Compliance (GRC)</li><li>Process Documentation and Process Modelling</li><li>Audit and Evidence Management</li><li>IT Service Management (ITIL)</li><li>Mavim, ARIS, Signavio, Visio, or equivalent BPM solutions</li><li>ServiceNow or similar governance platforms</li><li>Data Governance and Data Stewardship concepts</li></ul><p><b>Personal Attributes</b></p><br><ul><li>Structured and highly organized</li><li>Excellent documentation and analytical skills</li><li>Strong stakeholder engagement abilities</li><li>Detail-oriented with a focus on quality and compliance</li><li>Pragmatic and solution-oriented</li><li>Comfortable working independently and across organizational boundaries</li><li>Able to challenge existing practices constructively</li><li>Passionate about building sustainable security processes and management systems</li></ul><p><b>Why Join Damen?</b></p><br><p>At Damen, you will play a key role in strengthening information security across a global maritime leader. You will work directly with senior security leadership and stakeholders across multiple countries and business functions, helping to establish the foundations required for long-term security governance and ISO/IEC 27001 certification readiness.</p><br><p>This role offers the opportunity to create lasting organizational impact by building a structured, auditable, and scalable security management system that supports both operational excellence and regulatory compliance. You will be part of an international environment that values ownership, continuous improvement, collaboration, and professional growth.</p><br><p><b>Ideal Candidate Profile</b></p><br><p>The ideal candidate is currently working as an <b>ISMS Specialist</b>, <b>Information Security Analyst, ISO 27001 Consultant, Security Governance Analyst, GRC Specialist, Security Compliance Specialist, IT Governance Consultant, or Information Security Officer</b> and has hands-on experience building, documenting, and operationalizing security management systems.</p><br><p>This individual understands how to convert policies, controls, and operational practices into a sustainable ISO/IEC 27001:2022-aligned management system and thrives in environments where structure, compliance, and continuous improvement are critical to success.</p><br> </div>

Key Responsibilities Provide general administrative and clerical support to the team. Manage calendars, appointments, meetings and schedules. Prepare letters, reports, presentations and correspondence. Maintain accurate records, databases and filing systems. Handle incoming calls, emails and general enquiries professionally. Coordinate meetings, prepare agendas and assist with minutes of meetings (MOM). Arrange travel, accommodation and meeting logistics when required. Manage office supplies and coordinate with vendors/service providers. Process invoices, purchase requests and other administrative documentation. Support document preparation, scanning, filing and data entry. Coordinate with internal departments and external stakeholders. Maintain confidentiality of company and employee information. Assist management with ad-hoc administrative requirements. Requirements Bachelor’s degree/Diploma in Business Administration, Office Administration or related field preferred. Previous experience as an Administrative Assistant, Office Administrator, Admin Coordinator or Executive Assistant. Strong working knowledge of Microsoft Office – Excel, Word, Power Point and Outlook. Good written and verbal communication skills. Strong organization, coordination and time-management skills. Ability to multitask and work independently.<br>Administrative Assistance | Office Administration | Administrative Support | Office Management | Calendar Management | Microsoft Office | Microsoft Excel | Microsoft Word | Microsoft Power Point | Microsoft Outlook | Data Entry | Document Management | Records Management | Filing | Meeting Coordination | Travel Arrangements | Scheduling | Correspondence | Report Preparation | Vendor Management | Invoice Processing | Purchase Orders | Customer Service | Communication | Time Management | Organizational Skills<br>Administrative Assistance | Office Administration | Administrative Support | Microsoft Office | Calendar Management | Document Management | Meeting Coordination | Scheduling | Microsoft Excel | Records Management

Dear Applicants, Homecentre Landmark group, is looking for Senior Manager_ Projects to join our team<br>Job Title: Senior Manager_ Projects Experience: 10+years Location: Dubai, UAE<br>Job Description The Senior Manager Projects will be responsible for the detailed planning, organizing, material specification, contractor evaluation, execution, monitoring and project control, ensuring timely and successful delivery of fitout projects (new/ refit/ refresh and rollouts) of moderate to high complexity with shared small to medium sized team from inception to completion. This role will focus on the creation of the project vision and planning documents and manage the implementation, reporting, and performance of the overall project with the expectation of delivering within specified timeframes, in an organized and cost-effective manner within budget and scope, to meet business satisfaction and maintain continuity of business. The role involves coordination with internal departments, consultants, malls, and contractors to ensure technical and quality standards, timelines, budgets, and safety requirements are met.<br>Responsibilities Implement company procedures and project objectives on site including the project takeover from Inception, brand concept design through construction and handover always ensuring protection of company contractual position. Coordinate the identification and elicitation of requirements; conduct analysis of those requirements for completion and alignment; document and manage requirements throughout the life of the project; and coordinate the verification of the end deliverable. Coordinate with MEP design Consultants to ensure the correlations of all services within Architectural designs. Manage the delivery of research, workshops, and other activities to support the specification and agreement of project deliverables. Plan and deliver stakeholder engagement activities to develop effective working relationships for projects and to ensure that stakeholder needs and concerns are identified and met. Produce workstream or project plans and program, ensuring that all activities are identified, appropriately organized to deliver project objectives, and comply with the organization's project management framework. Define project success criteria and develop full-scale project plans and associated communications /documents, effectively control, & disseminate them to involved parties in a timely and clear fashion. Establish project construction program, long lead and nomination schedules, drawing and material tracking schedule etc. Proactively manage changes in project scope, identify potential crises, and devise contingency plans with approval from senior management. Coordinate with territory projects team; communicate the necessary outcomes and the direction required to achieve them; coordinate team actions on project tasks; request additional team member support when needed; and identify areas of improvement to build the capability of the team through training, coaching, and mentoring. Conduct / attend site progress meetings with subcontractors / territory teams / consultant, ensure programme adherence, submit project progress reports, flag and resolve any contractual / commercial issues affecting the project progress, inclusive of EOT criteria. Cost reports to be prepared along with site QS and present monthly site progress reports at cost meetings. Develop and deliver progress reports, proposals, requirements documentation. Effectively monitor and manage variations or deviations from the BOQ or orders placed and ensure approval by concept team, in conjunction with site and territory QS. Receive and manage snag list from consultant and ensure timely completion of project including close out procedures as stipulated in Project Blue book. Support the design team/ QS team with technical inputs, unit specifications and design information required for design intent drawings, capex inputs and tender preparation. Review and manage technical documentation including shop drawings, method statements, RFIs, and variation requests. Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines. Conduct assurance reviews within the project, facilitate the delivery of assurance reviews by independent third parties, and take appropriate action to resolve any issues identified, so that senior stakeholders have confidence that the project can deliver according to time, budget, and quality. Liaise with supply chain and third-party vendors and verifying procurement status. Draft project review reports and presentations, including key information, commentary, and recommendations, to support the review process and enable stakeholders to evaluate progress and agree on change. Manage the deployment of project resources, proactively managing project costs, providing forecasts, and presenting variances with narrative at appropriate review points to ensure effective utilization. Identify and evaluate risks, issues, dependencies, and constraints associated with the project, escalating matters where appropriate. Where necessary, develop, agree on, and implement solutions to overcome these concerns. Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned. Documenting Lessons Learned and sharing knowledge within department team members to mitigate risks and continuously enhance processes and deliverables. Support quantity and invoice verification and certification of completed works. Contribute to reviewing existing operations in own area of work and generate new ideas to assist in identifying continuous improvements. Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfil personal potential. Maintain an understanding of relevant technology, external regulation, shop fittings and industry best practices through ongoing education, attending conferences, and reading specialist media. Assist in detail development and researching new products/solutions and systems that accomplish the design intent and cost effectiveness. Guide and motivate subordinates to enhance performance and produce quality work and ensure they are continuously developed for higher level roles.<br>Qualifications Qualifications: bachelor’s degree in architecture/ civil engineering; Project Management / Construction Management Certification preferred. Experience: Graduate with 10+ years’ extensive fit-out site experience with at least 5 years in a senior role leading and managing independent client retail projects/ site development projects (mandatory). Proven track record in planning managing & delivering fit-out projects throughout the project’s lifecycle, within set budget & timelines. Experience in coordinating with consultants, contractors, and cross-functional internal teams including finance and merchandisers. Ability to manage multiple tasks within established procedures and practices, with latitude to determine work priorities in a demanding environment. Project Skills: Project Management, Spatial understanding, Construction methodology, Technical Input, Planning and Organizing, Progress Monitoring, Quality, HSE, QA/QC, Site documentation, Design Coordination, presentation, reporting efficiently and delivery. Competencies: Effective Communication, Time Management, Leadership, Commercial Awareness, Team Player, Ethical Decision-Making, Customer Focus, problem-solving skills, Results-Driven Mindset, Accountability and Proactiveness with "Project Owner" mindset, Adaptability, Resourcefulness, Relationship Management Knowledge: Financial Acumen, Computer Proficiency, MEP Services, UAE Local Regulations, Industry Best Practices. Skilled in MS Office, ACAD/ Revit, MS Project/ Primavera and project documentation tools.

Senior Project Engineer | UAE<br>Are you an experienced Senior Project Engineer with a strong background in managing engineering, procurement, design coordination, and technical delivery across large-scale MEP construction projects?<br>We are looking for a technically driven Senior Project Engineer who can lead engineering activities, ensure technical compliance, manage multidisciplinary coordination, and successfully deliver complex MEP and mission-critical construction projects from design through commissioning.<br>Who We are? ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a publicly listed company, ALEC continues to raise the bar for quality, innovation, and construction excellence, delivering iconic developments that shape skylines across the Middle East.<br>In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.<br>ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.<br>Why Join Us? As a Senior Project Engineer, you will take ownership of engineering management for major MEP packages, leading technical coordination, procurement planning, design compliance, and engineering governance throughout the project lifecycle.<br>At ALEC, we believe in empowering our people, encouraging innovation, and providing opportunities for long-term professional growth.<br>About Your Team Reporting to the Technical Manager, you will lead Project Engineers and work closely with Project Managers, Construction Managers, Commercial, Planning, QA/QC, HSE, Procurement, Consultants, Clients, Authorities, and specialist subcontractors to ensure engineering excellence across every stage of the project.<br>Your Role You will lead all engineering activities for your assigned scope, ensuring statutory approvals, consultant requirements, procurement activities, engineering documentation, and site execution are fully aligned with project specifications, programme milestones, quality standards, and contractual requirements.<br>Focus Areas Engineering Leadership & Governance Design Coordination & Compliance Procurement & Material Management Value Engineering & Technical Planning Site Engineering & Installation Quality Testing & Commissioning Stakeholder & Authority Coordination<br><br>Responsibilities Lead engineering and site coordination meetings with consultants, clients, subcontractors, suppliers, and internal stakeholders to drive engineering progress and resolve technical issues. Control the dissemination of engineering drawings, specifications, and contractual documentation, ensuring approved information is issued to site teams and design changes are communicated to the Commercial Team where applicable. Monitor the submission and approval of engineering documents, ensuring timely coordination with consultants and stakeholders to maintain project programme milestones. Manage material submittals, compliance documentation, and approval registers to ensure timely consultant approvals. Prepare and review Method Statements, Risk Assessments, QA/QC documentation, and HSE compliance requirements. Manage procurement schedules, long-lead items, and engineering deliverables to support project programmes. Oversee engineering drawings, drafting outputs, and document control, ensuring accurate and timely issuance to site teams. Coordinate with offshore and site drafting teams while maintaining drawing trackers and look-ahead schedules. Lead value engineering initiatives and material take-offs to optimize project cost and technical performance. Review engineering designs, installation details, testing requirements, warranties, and commissioning documentation before procurement. Monitor site engineering activities to ensure installations comply with approved drawings, specifications, quality standards, and project milestones. Manage specialist subcontractors and monitor engineering progress against project objectives. Coordinate statutory authority approvals and ensure all regulatory requirements are achieved. Identify engineering changes affecting programme or cost and coordinate timely commercial notifications. Support testing, commissioning, handover, and close-out activities to ensure successful project delivery.<br>Skills and Competencies Essential Strong knowledge of electrical system design, installation, testing, commissioning, and current MEP engineering practices. Experience managing engineering deliverables, material submittals, procurement schedules, and technical documentation. Strong knowledge of QA/QC procedures, HSE requirements, and project planning. Proven experience coordinating consultants, subcontractors, authorities, and multidisciplinary engineering teams. Proficiency in MS Office and Autodesk Revit. Strong commercial awareness, negotiation, and stakeholder management skills.<br>Desirable Experience delivering mission-critical, data centre, hospitality, healthcare, commercial, or large-scale mixed-use developments. Knowledge of BIM 360, Autodesk Construction Cloud (ACC), or other CDE platforms. Familiarity with Primavera P6. Experience with UAE statutory authority approvals. Value Engineering and constructability review experience.<br>Qualifications & Experience Bachelor’s degree in Mechanical Engineering, Electrical Engineering, or another relevant engineering discipline. Minimum 8–10 years' experience within MEP contracting, major construction, or mission-critical projects. Proven experience leading engineering coordination on large-scale projects. Strong knowledge of current MEP system design techniques, technologies, and engineering best practices. Good understanding of local and international electrical codes and standards. Excellent communication, coordination, negotiation, and leadership skills.<br>What We Offer The chance to contribute to some of UAE’s most iconic projects A collaborative, supportive environment that values innovation and excellence Opportunities for professional growth and career progression<br>Ready to lead engineering excellence? If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.<br>Apply today and be part of something excellent!<br>Please note: we encourage you to apply as soon as possible, as this advert may close once we’ve found the right candidate. Although we can’t respond to every application, we thank you for taking the time to apply and for considering a future with us.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>We are looking for a highly motivated, curious, and hands-on AI Engineer to join InterSystems’ internal innovation and engineering teams in Dubai. This role focuses on building AI-driven tools, prototypes, and platforms that support sales teams, professional services, and business operations across a global organization.</span></p><br><p><strong>Key Responsibilities</strong>&amp;nbsp;&amp;nbsp;</p><br><ul><li>Contribute to the design and development of internal AI-driven applications and prototypes.</li><li>Support the implementation of applied AI use cases such as natural language processing, document intelligence, automation, agentic solutions.</li><li>Assist in integrating AI components into internal systems.</li><li>Develop and enhance user-facing components such as dashboards and web-based interfaces.</li><li>Collaborate with senior engineers and internal stakeholders.</li><li>Document code, models, and user-facing features.</li></ul><p><strong>Experience/Qualification Required</strong></p><br><ul><li>Recent completed degree in Computer Science, Software Engineering, Data Science, AI, or a related STEM field.</li><li>Basic programming experience in Python and/or JavaScript.</li><li>Foundational understanding of AI concepts.</li><li>Familiarity with web technologies such as HTML, CSS, and modern JavaScript frameworks.</li><li>Understanding of REST APIs.</li><li>Strong analytical thinking and communication skills.</li></ul><p><strong>Desired Skills</strong></p><br><ul><li>Exposure to AI frameworks such as PyTorch or TensorFlow.</li><li>Familiarity with large language models, prompt engineering, or RAG approaches.</li><li>Experience building simple dashboards or front-end applications.</li><li>Interest in enterprise software or healthcare systems.</li></ul><p><strong>What will you get out of this?</strong></p><br><ul><li>Hands-on experience delivering real AI-powered applications used internally across a global organization.</li><li>Exposure to enterprise-grade AI, data platforms, and healthcare-related use cases.</li><li>Mentorship from senior engineers and AI practitioners.</li><li>Experience working in a multicultural, international environment.</li></ul><p>&amp;nbsp;</p><br><p><strong>About InterSystems</strong></p><br><p>InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit&amp;nbsp;<strong>InterSystems.com</strong>.</p><br><p>&amp;nbsp;</p><br><p><strong>AI Disclaimer</strong></p><br><p>InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). &amp;nbsp;InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.</p><br><p>Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. &amp;nbsp;AI tools and third-party transcription services must not be used during interviews or assessments.</p><br><p>Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is<span>&amp;nbsp;</span><em>strictly prohibited</em><span>&amp;nbsp;</span>during the interview and screening process with InterSystems.&amp;nbsp; Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department<span>&amp;nbsp;</span><em>prior</em> to attending or participating in any interview or screening process.</p><br><br> </div>

Responsibilities<br><br>About the Team<br><br>The LIVE team is dedicated to optimizing all aspects of Tik Tok LIVE. From content strategy, monetization, gifting, features, and data analysis to creator education, campaigns, and supporting agencies, we ensure a fun and safe space for all our LIVE users. Our mission is to drive growth, improve operational efficiency, and foster positive experiences for creators and agencies alike.<br><br>As a project intern, you will have the opportunity to engage in impactful short-term projects that provide you with a glimpse of professional real-world experience. You will gain practical skills through on-the-job learning in a fast-paced work environment and develop a deeper understanding of your career interests<br><br>Successful candidates must be able to commit to at least 3 month long internship period. Applications will be reviewed on a rolling basis - we encourage you to apply early.<br><br>Responsibilities:<br><br> Support the development of live streaming business across international regions; participate in planning for streamer operations; understand local user preferences in overseas markets; review streamer interview results across multiple regions; and follow up on execution outcomes. Assist with the recruitment, onboarding, training, and management of livestreamers. Help plan and execute local campaigns to enrich content diversity and enhance overall revenue. Assist with strategy development, information consolidation, document translation, and data analysis. Develop a strong understanding of streamer and user behavior; help identify user characteristics in overseas markets; propose constructive and exploratory suggestions; drive problem-solving; and contribute to improving user experience.<br><br>Qualifications<br><br>Minimum Qualifications:<br><br> Currently enrolled as an undergraduate student and graduating in 2026 or later; all majors are welcome. High oral and written fluency in English required, Arabic would be strongly beneficial. Our team works with stakeholders from both the Middle East and globally and will be required to communicate effectively with them Strong product intuition with the ability to analyze, categorize, and prioritize user feedback quickly and accurately Proficient in Photoshop and Office software; passionate about the internet industry, with strong interest in short-video and live-streaming apps Strong communication and learning abilities, resilience under pressure, and a collaborative team spirit Able to work at least four days per week Able to commit to an internship of three months minimum<br><br>Job Information<br><br>About Tik Tok<br><br>Tik Tok is the leading destination for short-form mobile video. At Tik Tok, our mission is to inspire creativity and bring joy. Tik Tok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.<br><br>Why Join Us<br><br>Inspiring creativity is at the core of Tik Tok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day.<br><br>We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.<br><br>Diversity & Inclusion<br><br>Tik Tok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At Tik Tok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.