Document Controller

<p>A well-established company in Dubai is inviting applications for the position of Document Controller. The role involves managing company and project documentation, maintaining accurate records, controlling document flow, and ensuring that files are properly organized and accessible to authorized team members.</p> <p>Key Responsibilities<br /> Manage and maintain physical and digital documents.<br /> Receive, register, distribute, and track incoming and outgoing documents.<br /> Maintain proper filing systems and document databases.<br /> Ensure documents are correctly named, categorized, and archived.<br /> Monitor document revisions and maintain the latest versions.<br /> Coordinate with project, engineering, administration, and management teams.<br /> Prepare document transmittals, registers, and reports.<br /> Ensure confidential documents are handled securely.<br /> Retrieve documents quickly when required by authorized personnel.<br /> Follow company document-control procedures and standards.<br /> Assist in preparing project and administrative documentation.<br /> Maintain accurate records of document submissions and approvals.<br /> Requirements<br /> Bachelor&#8217;s degree or relevant diploma in Business Administration, Office Management, or a related field.<br /> Previous experience as a Document Controller or in administrative documentation is an advantage.<br /> Freshers with relevant qualifications are welcome to apply.<br /> Good knowledge of MS Office, particularly Word and Excel.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail and accuracy.<br /> Good written and verbal communication skills.<br /> Ability to manage multiple documents and deadlines.<br /> Experience with document management systems is an advantage.<br /> UAE/GCC experience is preferred but not mandatory.<br /> How to Apply</p> <p>Interested candidates can send their updated CV to:</p> <p>Email &#8211; alfayaznaz@gmail.com<br /> WhatsApp: +971 58 229 7907</p>

<p>A well-established company in Dubai is inviting applications for the position of Document Controller. The role involves managing company and project documentation, maintaining accurate records, controlling document flow, and ensuring that files are properly organized and accessible to authorized team members.</p> <p>Key Responsibilities<br /> Manage and maintain physical and digital documents.<br /> Receive, register, distribute, and track incoming and outgoing documents.<br /> Maintain proper filing systems and document databases.<br /> Ensure documents are correctly named, categorized, and archived.<br /> Monitor document revisions and maintain the latest versions.<br /> Coordinate with project, engineering, administration, and management teams.<br /> Prepare document transmittals, registers, and reports.<br /> Ensure confidential documents are handled securely.<br /> Retrieve documents quickly when required by authorized personnel.<br /> Follow company document-control procedures and standards.<br /> Assist in preparing project and administrative documentation.<br /> Maintain accurate records of document submissions and approvals.<br /> Requirements<br /> Bachelor&#8217;s degree or relevant diploma in Business Administration, Office Management, or a related field.<br /> Previous experience as a Document Controller or in administrative documentation is an advantage.<br /> Freshers with relevant qualifications are welcome to apply.<br /> Good knowledge of MS Office, particularly Word and Excel.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail and accuracy.<br /> Good written and verbal communication skills.<br /> Ability to manage multiple documents and deadlines.<br /> Experience with document management systems is an advantage.<br /> UAE/GCC experience is preferred but not mandatory.<br /> How to Apply</p> <p>Interested candidates can send their updated CV to:</p> <p>Email &#8211; alfayaznaz@gmail.com<br /> WhatsApp: +971 58 229 7907</p>

<p>A company is hiring a Document Controller to manage, organize, and maintain company and project documents efficiently. The ideal candidate should have strong organizational skills, attention to detail, and good knowledge of document management systems and office software.</p> <p>Responsibilities<br /> Manage and maintain company documents, records, and files.<br /> Organize documents according to company procedures and project requirements.<br /> Control document numbering, filing, revision, and distribution.<br /> Ensure documents are properly updated and easily accessible.<br /> Maintain both electronic and physical filing systems.<br /> Track document submissions, approvals, revisions, and deadlines.<br /> Coordinate with different departments to collect and distribute required documents.<br /> Prepare document transmittals, logs, registers, and reports.<br /> Check documents for completeness, accuracy, and proper formatting.<br /> Maintain confidentiality of company and project information.<br /> Assist with scanning, printing, copying, and document archiving.<br /> Ensure outdated documents are properly identified and archived.<br /> Provide administrative support to project and management teams when required.<br /> Requirements<br /> Previous experience as a Document Controller, Admin Assistant, or similar role is preferred.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail.<br /> Good knowledge of MS Word, Excel, Outlook, and document management systems.<br /> Good written and verbal English communication skills.<br /> Ability to manage multiple documents and deadlines efficiently.<br /> Experience in construction, engineering, or project-based environments is an advantage.<br /> UAE experience is preferred.<br /> Candidates available for immediate joining are preferred.</p> <p>Qualified candidates may send their updated CV to:<br /> &#x1f4e7; edu@jamalschools.com</p>

<p>We are seeking a meticulous and organized Document Controller to join our dynamic team in Ras Al Khaimah. The successful candidate will manage, organize, and control all project documentation ensuring compliance with company standards and regulatory requirements within the construction and real estate development sector. Responsibilities: - Manage and control all project documentation including receiving, reviewing, organizing, and distributing documents. - Maintain document management systems ensuring accuracy, confidentiality, and compliance with company procedures. - Coordinate with project teams and external stakeholders to collect necessary documentation and ensure timely distribution. - Monitor document workflows to ensure timely approvals and revisions are completed. - Prepare and maintain document logs, registers, and reports for management review. - Ensure compliance with project and organizational quality standards and regulatory requirements related to documentation. - Assist in archiving final project documents and maintaining document retention policies. - Support the auditing process by providing required documentation and information.</p><p>- Proven experience as a Document Controller or in a similar role, preferably within construction or real estate development. - Strong knowledge of document management practices and systems specific to construction projects. - Excellent organizational skills with great attention to detail and accuracy. - Proficient in computer applications including MS Office and document management software. - Ability to handle multiple tasks and prioritize effectively under tight deadlines. - Good communication skills and ability to work collaboratively within cross-functional teams. - Understanding of quality management systems and regulatory requirements is a plus. - Fluency in English; additional languages are advantageous. - Bachelor’s degree or diploma in Business Administration, Document Management, or related field is preferred. - Willingness to work in Ras Al Khaimah, UAE.</p>

<p>Position Title: Design Document Controller Employment Type: Full Time Salary AED: Up to 5,000 inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: One of the trusted names in Aluminum and Glass fabrication, based in Dubai. Job Description: • Manage all design and technical documents through Aconex, ensuring proper version control, document tracking, and timely submissions. • Maintain and update Shop Drawing Logs, Material Submittal Logs, RFIs, transmittals, and technical correspondence while coordinating with consultants and the main contractor. • Prepare Operation & Maintenance (O&M) Manuals, compile supplier warranties, and organize project handover documentation. • Coordinate with internal departments, suppliers, QA/QC, procurement, consultants, and contractors to ensure document compliance and smooth project execution.</p><p>• Male, Indian, Filipino, Sri Lankan, or Pakistani, aged 39 years old and below. • Diploma or bachelor’s degree in engineering, Construction Management, or a related technical discipline. • Minimum 3 years of Document Control experience within the façade, aluminium, construction, or engineering industry. • Advanced hands-on experience with Aconex (mandatory) and strong knowledge of Shop Drawing Logs, Material Submittals, RFIs, O&M Manuals, Transmittals, and document control procedures.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are seeking a meticulous and organized <strong>Document Controller</strong> to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.</p><br><p><strong>Key Responsibilities:</strong></p><ul><li><p>Maintain and organize physical and digital records related to company formation, accounting, and client services.</p></li><li><p>Ensure all documents are filed according to internal procedures and regulatory requirements.</p></li><li><p>Track document versions and ensure timely updates and archiving.</p></li><li><p>Coordinate with internal departments to collect, verify, and distribute documents.</p></li><li><p>Support compliance and audit processes by providing accurate documentation.</p></li><li><p>Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).</p></li><li><p>Assist in preparing client files for submission to government authorities and regulatory bodies.</p></li><li><p>Monitor document workflows and ensure timely approvals and sign-offs.</p></li><li><p>Train staff on document control procedures and best practices.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Fluent in English (spoken and written)</li><li>Proven experience as a Document Controller, preferably in corporate services, accounting, or legal environments.</li><li>Familiarity with UAE regulatory documentation and company formation processes is a plus.</li><li>Strong organizational and time management skills.</li><li>Proficiency in document management systems and Microsoft Office Suite.</li><li>Attention to detail and commitment to confidentiality.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Maintain and control procurement and contract documentation in both physical and electronic filing systems.</p></li><li><p>Ensure all contracts, purchase orders, amendments, correspondence, and supporting documents are properly recorded and updated.</p></li><li><p>Track document status, revisions, approvals, and distribution in accordance with company procedures.</p></li><li><p>Coordinate with procurement, legal, finance, quality, and project teams to collect and maintain required documentation.</p></li><li><p>Ensure proper version control and confidentiality of sensitive documents.</p></li><li><p>Prepare document transmittals, registers, trackers, and reports.</p></li><li><p>Monitor contract expiry dates, renewals, insurance certificates, bank guarantees, and other compliance documents.</p></li><li><p>Support tendering and sourcing activities by maintaining RFQ/RFP documentation and supplier records.</p></li><li><p>Ensure all procurement and contracts documentation complies with company policies and audit requirements.</p></li><li><p>Assist in supplier onboarding documentation and vendor master record updates.</p></li><li><p>Archive completed contracts and procurement files for future reference and audits.</p></li><li><p>Support internal and external audits by providing required procurement and contract records.</p></li><li><p>Maintain accurate logs for incoming and outgoing documents.</p></li><li><p>Follow up with internal stakeholders and suppliers for pending documents and approvals.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>The Procurement and Contracts Document Controller is responsible for managing, organizing, tracking, and maintaining procurement and contract-related documents to ensure accuracy, compliance, accessibility, and proper record retention. The role supports procurement and contracts teams by ensuring all documentation is properly controlled throughout the contract lifecycle.</p><ul><li><p>Strong organizational and document management skills.</p></li><li><p>Attention to detail and accuracy.</p></li><li><p>Good communication and coordination skills.</p></li><li><p>Proficiency in Microsoft Office applications.</p></li><li><p>Ability to manage confidential information professionally.</p></li><li><p>Knowledge of procurement and contract processes.</p></li><li><p>Ability to work under pressure and meet deadlines.</p></li></ul><br><p>Key Competencies</p><ul><li><p>Document Control</p></li><li><p>Procurement Coordination</p></li><li><p>Contract Administration Support</p></li><li><p>Record Management</p></li><li><p>Compliance Monitoring</p></li><li><p>Time Management</p></li><li><p>Team Coordination</p></li><li><p>Problem Solving</p></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>� We're Hiring – Site Document Controller Middle East Group Holding is seeking a dedicated Site Document Controller for our Sharjah office. ✅ 2–3 years of document control experience ✅ Construction/Engineering industry preferred ✅ Strong organizational and communication skills ✅ Knowledge of MS Office and document management systems</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>3 years experience in projects</p><p></p></section>

Job Title: Document Controller Location: Dubai, UAE<br>Mirage is seeking a proactive and detail-driven Document Controller to join our team. With a strong track record in delivering high-quality projects across the UAE, Mirage values professionalism, teamwork, and precision. We are looking for someone with a solid background in document control, preferably within a contracting or consultancy environment, to support our ongoing and upcoming projects.<br>Qualifications & Requirements:Atleast 3–5 years of experience as a Document Controller in the construction industry (main contractor or consultancy background required) Proficient in Aconex and Unifier document control systems Strong organizational skills and attention to detail Good communication skills for coordination with internal and external stakeholders Immediate availability is highly preferred<br>Only shortlisted candidates will be contacted.

<p>We are hiring a Document Controller to manage, organize, and maintain company documents and records in a structured and efficient manner. This is an excellent opportunity for detail-oriented individuals looking to build a career in administration and project documentation. Freshers can apply, and training will be provided for suitable candidates.</p> <p>Key Responsibilities<br /> Manage and maintain company documents and records<br /> Organize, file, and archive important documents systematically<br /> Ensure documents are accurate, updated, and properly labeled<br /> Distribute documents to relevant departments when required<br /> Track document revisions and maintain version control<br /> Support project teams with documentation requirements<br /> Ensure confidentiality and proper handling of sensitive information<br /> Prepare reports and maintain document registers</p> <p>Requirements<br /> Freshers can apply<br /> Basic knowledge of MS Office (Excel, Word)<br /> Strong attention to detail and accuracy<br /> Good organizational and time management skills<br /> Ability to handle confidential information responsibly<br /> Strong communication and coordination skills</p> <p>CANDIDATES CAN SEND THEIR CV VIA EMAIL: psinfo1990@gmail.com</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br><br>Document Controller / Project Engineer - 6 month contract assignment<br><br>Applicants should already be located inside the UAE and be available to join at very short notice<br><br>Work Location: Abu Dhabi, UAE (Hybrid available - for example; 3 days office, 2 days WFH or similar)<br> Duration: 6-month contract with strong potential for permanent employment based on performance and business order book.<br> Start Date: ASAP<br> Estimated Salary: AED 8K to 13K per month (full cash package) + Medical Insurance + Annual Flight Ticket (if applicable after 12 months) + Visa<br><br>About the Role<br><br>We are seeking a Document Controller / Project Engineer (with Electrical Engineering degree/background) to join an experienced team supporting electrical and oil &amp; gas projects across the UAE and the wider GCC region. This role is ideal for a junior level professional with electrical background and oil and gas exposure in the UAE who is looking to develop their career within an exciting business.<br><br>Key Responsibilities<br>Coordinate and communicate with customers and project stakeholdersPrepare and submit project documentationGenerate reports and track project progressSupport project delivery and administrative activitiesWork closely with document control teams to ensure accurate project records<br><br><br>Requirements<br>Bachelor's Degree in Electrical Engineering2-5 years' experience (no more than 8 years total career experience) in a Project Engineer, Project Assistant, Project Coordinator, Document Controller, or junior Project Management roleExperience within the UAE oil &amp; gas sector, ideally supporting ADNOC or similar clientsSound knowledge of LV Switchgear and electrical systemsExperience working with electrical industry leaders or suppliers to the oil &amp; gas sectorUnderstanding of Middle East project execution and document control processesStrong communication and organizational skills<br><br><br> <br><br> <br><br>Let op: vacaturefraude<br><br>Helaas komt vacaturefraude steeds vaker voor. We waarschuwen je voor mogelijke misleiding:<br>* Wij zullen nooit via WhatsApp of in een videogesprek vragen om jouw persoonlijke gegevens (zoals een kopie van je ID, bankgegevens of BSN).<br>* Twijfel je over de echtheid van een vacature of contactpersoon? Neem dan altijd rechtstreeks contact met ons op via de officiële contactgegevens op onze website.<br> <br>Important: job fraud<br> <br>Unfortunately, job fraud is becoming more common. Beware of such scams:<br>* We will never ask for personal information (such as a copy of your ID, bank details, or social security number) via WhatsApp or during a video call.<br>* If you're unsure whether a vacancy or contact person is legitimate, please reach out to us directly using the official contact details on our website.<br> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">Electrical Engineering, LV Switchgear, Project Engineer, Project Coordinator, Document Controller, Electrical<br> </div>

<p>A company is hiring a Document Controller to manage, organize, and maintain company and project documents efficiently. The ideal candidate should have strong organizational skills, attention to detail, and good knowledge of document management systems and office software.</p> <p>Responsibilities<br /> Manage and maintain company documents, records, and files.<br /> Organize documents according to company procedures and project requirements.<br /> Control document numbering, filing, revision, and distribution.<br /> Ensure documents are properly updated and easily accessible.<br /> Maintain both electronic and physical filing systems.<br /> Track document submissions, approvals, revisions, and deadlines.<br /> Coordinate with different departments to collect and distribute required documents.<br /> Prepare document transmittals, logs, registers, and reports.<br /> Check documents for completeness, accuracy, and proper formatting.<br /> Maintain confidentiality of company and project information.<br /> Assist with scanning, printing, copying, and document archiving.<br /> Ensure outdated documents are properly identified and archived.<br /> Provide administrative support to project and management teams when required.<br /> Requirements<br /> Previous experience as a Document Controller, Admin Assistant, or similar role is preferred.<br /> Strong organizational and time-management skills.<br /> Excellent attention to detail.<br /> Good knowledge of MS Word, Excel, Outlook, and document management systems.<br /> Good written and verbal English communication skills.<br /> Ability to manage multiple documents and deadlines efficiently.<br /> Experience in construction, engineering, or project-based environments is an advantage.<br /> UAE experience is preferred.<br /> Candidates available for immediate joining are preferred.</p> <p>Qualified candidates may send their updated CV to:<br /> &#x1f4e7; edu@jamalschools.com</p>

<ul><li><p><strong>Overview Of The Role:</strong><br><br></p><ul><li><p>The Document Controller is responsible for managing all project documentation, correspondence, and administrative coordination within the department. This role ensures that all project records are accurately maintained, properly distributed, and securely archived using the organization's document management systems, including Aconex.</p></li><li><p>The position plays a critical role in maintaining transparency, traceability, and compliance across all project phases from initiation to handover.</p></li><li><p>Success in this role is measured by the effective organization of documentation, timely distribution, adherence to compliance standards, and support of project workflows.</p></li></ul><p><br><strong>What You Will Do:</strong><br><br></p><p><strong>Document Control & Management</strong></p><p><br></p><ul><li><p>Administer and manage the project document control system using Aconex.</p></li><li><p>Register, track, distribute and archive all incoming and outgoing correspondence, drawings, reports, RFIs, submittals and contractual documents.</p></li><li><p>Maintain accurate document logs and ensure proper version control.</p></li><li><p>Ensure timely circulation of documents to relevant stakeholders.</p></li><li><p>Monitor submission workflows and ensure adherence to approved document control procedures.</p></li></ul><p><br></p><p><strong>Aconex Administration</strong></p><p><br></p><ul><li><p>Set up and maintain project workflows, distribution matrices and access permissions within Aconex.</p></li><li><p>Ensure all consultants and contractors comply with document submission protocols.</p></li><li><p>Generate reports from Aconex on document status, overdue submissions and approval timelines.</p></li><li><p>Provide basic user support and coordination related to Aconex usage.</p></li></ul><p><br></p><p><strong>Meeting & Administrative Support</strong></p><p><br></p><ul><li><p>Organize meetings, prepare agendas and coordinate logistics.</p></li><li><p>Record and distribute meeting minutes in a timely and professional manner.</p></li><li><p>Maintain action trackers and follow up on pending items.</p></li><li><p>Provide administrative support to the Cultural Projects Department Director and team members.</p></li></ul><p><br></p><p><strong>Records & Archiving</strong></p><p><br></p><ul><li><p>Maintain both electronic and physical filing systems in compliance with organizational standards.</p></li><li><p>Ensure secure storage of sensitive and contractual documentation.</p></li><li><p>Support the preparation of final project documentation, including as-built records and handover files.</p></li><li><p>Ensure proper archiving of completed projects in accordance with audit and compliance requirements.</p></li></ul><p><br></p><p><strong>Communication & Coordination</strong></p><p><br></p><ul><li><p>Serve as the primary point of contact for document-related communication between consultants, contractors and internal stakeholders.</p></li><li><p>Ensure formal correspondence is issued in accordance with established templates and approval processes.</p></li><li><p>Track deadlines and ensure timely responses to official communications.</p></li></ul><p><br></p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p><strong>Required Skills To Be Successful:</strong><br><br></p><ul><li><p>Proficiency in Aconex for document management and reporting.</p></li><li><p>Strong understanding of document numbering, version control, and records management.</p></li><li><p>Excellent organizational and communication skills.</p></li><li><p>Ability to manage confidential and sensitive documents professionally.</p></li></ul><p><br><strong>What Qualifies You For The Role:</strong><br><br></p><ul><li><p>Bachelor's degree in Business Administration, Project Management, Engineering, Information Management or a related field.</p></li><li><p>Minimum 3-5 years of experience in document control or project administration, preferably within construction, engineering, real estate, cultural projects or similar.</p></li><li><p>Proven experience administering Aconex on complex projects involving multiple consultants, contractors, and internal stakeholders.</p></li><li><p>Strong knowledge of document control processes, procedures, and best practices.</p></li></ul></li></ul>

Company Description AUM Development is a real estate development company with over 25 years of experience in the Dubai market, recognized for fast delivery and high-quality project execution. The company focuses on thoughtfully positioned developments that serve end users, investors, and industry partners, earning a reputation as a trusted market player. Each project, from villas and apartments to commercial spaces, is designed with distinct value and precision, reflecting real-world insight and attention to detail. Led by seasoned real estate professional Deepak Batra and supported by a broader ecosystem across brokerage, investment, and legal services, AUM Development delivers well-rounded, sound products. Team members join an organization that combines the conviction of experience with a strong drive for innovation and creation. Role Description The Document Controller role at AUM Development is a full-time, on-site position based in Dubai, United Arab Emirates. The Document Controller will manage and organize project documentation, ensuring that all records are accurate, up to date, and stored in accordance with company standards and regulatory requirements. Daily responsibilities include maintaining document control systems, registering incoming and outgoing documents, tracking revisions, and ensuring timely distribution of approved documents to relevant stakeholders. The role also involves coordinating with project teams and external partners to resolve documentation discrepancies, supporting audits, and preparing reports related to document status and compliance. This position requires close collaboration with project managers, technical teams, and administrative staff to maintain a reliable and accessible documentation framework across multiple projects. Job Description: Maintain an organized filing system (electronic and hard copies) for all project documents and drawings  Ensure all documents are properly numbered, logged, and distributed Coordinate with engineers and designers to track revisions and updates to technical drawings; Monitor document control procedures to ensure compliance with quality standards; Liaise with internal teams and external contractors/vendors to ensure proper documentation is received and shared. Prepare document transmittals, logs, and status reports as required; Archive project documentation upon completion. Maintain updated records of drawings, technical submittals, reports, RFIs, transmittals, contracts, and correspondence. Coordinate with consultants, contractors, vendors, and internal departments regarding document submissions and revisions. Ensure all documents are reviewed, approved, and distributed in accordance with company procedures and project requirements. Preparing submittals using Conject software such as:• Shop Drawing Submittal• Material Submittal• Document Submittal• Technical Submittal• Method Statement Submittal• Inspection Request Submittal• Material Inspection Submittal• Activity Clearance Submittal• RFI and CVI Submittal• Provide easy and quick access to all inquiries of concerned personnel,regarding submittals and correspondence of the project.• And other clerical works.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Wood is currently recruiting for a Graduate Document Controller (Emirati) to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. This is a full-time onsite position in Sharjah, UAE.</p><br><br> Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com<br> <b>Diversity Statement&nbsp;</b><br> We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.<br><br>Responsibilities:<br><p>Wood is currently recruiting for a Graduate Document Controller (Emirati) to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures.&nbsp;</p><br><p>This is a full-time onsite position in Sharjah, UAE.</p><br><p><i><strong>#Wood #UAE #Sharjah #Graduate Document Controller</strong></i></p><br><p><strong><u>The role</u></strong></p><br><p>This is an exciting opportunity for an experienced&nbsp;Graduate Document Controller to join our&nbsp;UAE Business Unit.</p><br><p><strong>Our Clients and Projects&nbsp;</strong></p><br><p><strong>Designing the future. Transforming the world.&nbsp;</strong></p><br><p>Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.&nbsp;</p><br><p>Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.</p><br><p><strong><u>What we can offer</u></strong></p><br><ul> <li><strong>Meaningful and interesting projects</strong> Delivered to high profile clients and complex projects in Iraq&nbsp;</li> <li><strong>Commitment to Diversity and Inclusion</strong>; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice&nbsp;</li> <li><strong>Competitive salary</strong> with regular salary reviews to ensure we are rewarding at the right level in line with the market&nbsp;</li> <li><strong>Commitment to continued professional development;</strong> development plans that are tailored to your individual needs and interests&nbsp;</li> <li><strong>Global connections</strong>: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession&nbsp;</li> <li><strong>Medical Insurance:&nbsp;</strong>Ensures inpatient and outpatient medical care is available should you require treatment.&nbsp;&nbsp;</li> <li><strong>Group Life and Personal Accident Insurance:&nbsp;</strong>The company provides Life Assurance cover&nbsp;</li> <li><strong>The Employee Share Plan:&nbsp;</strong>Gives you the opportunity to purchase Wood shares and receive a match from the company&nbsp;</li> <li><strong>Long Service Award:&nbsp;</strong>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones&nbsp;</li></ul><p><strong><u>Job Purpose</u></strong>&nbsp;</p><br><p>The Graduate Document Controller will support project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. Training will be provided.</p><br><p><strong><u>Key Objectives</u></strong></p><br><ul> <li>Assist with the registration, filing, and distribution of project documents in line with company procedures.</li> <li>Maintain accurate records of incoming and outgoing documentation.</li> <li>Ensure documents are correctly version‑controlled and archived.</li> <li>Support the setup and maintenance of project document registers.</li> <li>Support communication between project teams, vendors, and clients regarding documentation.</li> <li>Assist in tracking document status and following up on outstanding submissions.</li> <li>Support meeting documentation, including distribution of minutes and action lists.</li> <li>Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).</li> <li>Ensure all documentation complies with project quality and audit requirements.</li> <li>Assist with audits by providing requested documentation and records.</li> <li>Learn document control best practices, project workflows, and system usage.</li> <li>Actively seek feedback and demonstrate continuous improvement</li></ul><br>Qualifications:<br><p><strong>What makes you remarkable?&nbsp;</strong></p><br><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.&nbsp;&nbsp;</p><br><p><strong>Expected:</strong></p><br><ul> <li>Bachelor’s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field</li> <li>Fresh graduate or up to 1 year of experience (internship experience is an advantage)</li> <li>Proficiency in MS Office (Word, Excel, Outlook)</li> <li>Exposure to document management systems is an advantage but not required</li></ul><p><strong>What We Offer</strong></p><br><ul> <li>Entry‑level role designed for UAE National graduates</li> <li>Structured training and on‑the‑job mentoring</li> <li>Exposure to professional project and engineering environments</li> <li>Clear career development path in Document Control / Project Administration</li> <li>Supportive, inclusive, and professional work culture</li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Nationality"> <b>Nationality</b> </div> <div class="col is-9 p5" data-automation-id="data_Nationality"> United Arab Emirates </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Black &amp; Grey HR is seeking a Document Controller to join the client's offshore project delivery team on a permanent basis. You will be responsible for managing project and corporate documentation in line with company procedures, client requirements, and quality management standards. The role ensures document integrity, accurate version control, distribution tracking, and effective document management support throughout the project lifecycle.<br><br>This is a permanent office-based position in the UAE, supporting offshore, marine, and EPC project teams. You will work closely with project managers, engineering teams, quality teams, clients, and subcontractors to maintain efficient document control processes and ensure all project documentation is accurately recorded, approved, and archived.<br><br>KEY RESPONSIBILITIES<br><br>1. Document Management &amp; Control<br><br>- Maintain the document management system (DMS/EDMS) ensuring accurate document numbering, revision control, and distribution records<br><br>- Receive, register, process, and issue incoming and outgoing project documentation including drawings, reports, calculations, specifications, and correspondence<br><br>- Maintain master document registers (MDR), drawing registers, and document tracking logs throughout project execution<br><br>- Ensure all documentation follows company and client procedures, naming conventions, metadata requirements, and document control standards<br><br>- Monitor document status and maintain accurate records of submissions, approvals, revisions, and final issued documents<br><br>2. Project Documentation Coordination<br><br>- Coordinate document transmittals between internal teams, clients, subcontractors, and project stakeholders<br><br>- Monitor document review and approval workflows, follow up on pending actions, and escalate overdue reviews to project management<br><br>- Support engineering, procurement, quality, and project teams with document control requirements throughout project execution<br><br>- Ensure timely distribution of approved documents and maintain traceability of document movement<br><br>- Assist project teams with document retrieval, reporting, and status updates when required<br><br>3. Project Close-Out &amp; Quality Support<br><br>- Support project close-out activities including as-built documentation compilation, archive preparation, and final document handover<br><br>- Ensure project records are complete, properly indexed, and ready for client submission and audits<br><br>- Assist with internal and external audit preparation by maintaining complete document trails and retrieval readiness<br><br>- Provide guidance and support to project personnel on document control procedures and DMS usage<br><br>- Contribute to continuous improvement of document management processes and workflows<br><br></span><br><span>RequirementsEducation<br><br>- Diploma or degree in Business Administration, Information Management, Engineering Administration, or a related discipline from a recognised institution<br><br>- Additional training or certification in document control or information management is advantageous<br><br>Experience<br><br>- 3–6 years of experience in document control within offshore, marine, oil &amp; gas, EPC, engineering, or construction project environments<br><br>- Proven experience managing technical documentation including drawings, reports, calculations, specifications, and project correspondence<br><br>- Experience working with document management systems (DMS/EDMS) such as Aconex, Documentum, SharePoint, or equivalent platforms<br><br>- Experience managing document registers, transmittals, revision control, and approval workflows<br><br>- Experience supporting project close-out documentation, as-built records, and client handover requirements<br><br>- ADNOC project exposure or experience supporting ADNOC-approved projects is a strong advantage<br><br>Skills and Competencies<br><br>- Strong attention to detail with excellent document tracking and record management skills<br><br>- Good understanding of document control processes within engineering and project environments<br><br>- Ability to manage multiple documentation workflows and priorities in a fast-paced environment<br><br>- Strong coordination and communication skills with project teams, clients, and subcontractors<br><br>- Proficiency in MS Office applications and document management systems<br><br>CERTIFICATIONS REQUIRED&nbsp;(Please attach the below certificates)<br><br>- Document Control Professional Certification — advantageous<br><br>- ISO 9001 Quality Management System (QMS) awareness — preferred<br><br>- Additional project management, quality, or information management certifications advantageous<br><br></span><br><span>Benefits- Permanent employment with a growing offshore engineering organization<br><br>- Opportunity to support major ADNOC offshore projects and international project operations<br><br>- Exposure to structured engineering document management systems and complex project environments<br><br>- Opportunity to develop expertise across offshore, marine, and EPC project documentation processes<br><br>- Long-term career growth and progression within a stable organization<br><br>HOW TO APPLY<br><br>Please include in your application:<br><br>- Current CV (PDF preferred)<br><br>- Relevant document control certifications (if available)<br><br>- Details of EDMS/DMS platforms handled<br><br>- Availability / earliest start date<br><br>- Shortlisted candidates will be contacted within 5 working days of application.<br><br></span><br> </div>

<ul><li><p>Manage and maintain all project documents, ensuring they are accurate, up-to-date, and easily accessible for team members.</p></li><li><p>Implement and oversee a document control system that adheres to industry standards and project requirements, minimizing errors and delays.</p></li><li><p>Coordinate with project teams to collect, review, and distribute documentation, ensuring compliance with quality assurance processes.</p></li><li><p>Establish and enforce document management protocols, including version control, indexing, and archiving procedures.</p></li><li><p>Interior Fitout - UAE Experience Mandatory Hands-On Experience on Aconex and Related software</p><p>Material Knowledge and Material Specification is an added advantage</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration, Information Management, or a related field preferred.</p></li><li><p>Minimum of 3 years of experience in document control or records management within engineering or construction industries.</p></li><li><p>Familiarity with ISO standards and project management methodologies is highly valued.</p></li><li><p>Proficiency in document management software (e.g., Aconex, SharePoint) and MS Office Suite is essential.</p></li></ul>

AHS is an ultra-luxury real estate developer and investment group focused on high-end developments and strategic ventures. Operating in the real estate sector, the company is dedicated to delivering exceptional projects with precision, quality, and strong operational discipline.<br><br>This role is an opportunity to support the flow of critical project information across complex developments, helping teams work from accurate, current, and properly controlled documentation.<br><br>As a Document Controller, you will play an important role in keeping project documentation organized, accurate, and accessible. You will support collaboration across internal stakeholders and external project partners by helping ensure technical records move efficiently through review and approval processes while maintaining strong control standards throughout the document lifecycle.<br><br>Responsibilities<br><br>Maintain and organize project documents, drawings, and revision-controlled records Ensure accurate filing, tracking, and distribution of technical documentation Coordinate with internal teams to manage document submissions and approvals Monitor document control procedures to maintain compliance and audit readiness Prepare regular status reports on document flow, updates, and outstanding actions<br><br>Requirements<br><br>Degree in civil engineering, architecture, or construction management3+ years of document control experience in construction or real estate projects Proficiency with Microsoft Office tools and hands-on experience with Aconex, Procore, Autodesk Construction Cloud, or another document management system Experience handling drawings, revisions, RFIs, submittals, and transmittals Experience managing consultant and contractor approvals and coordinating technical submissions with consultants, contractors, and internal teams

<ol><li><p>Controls the flow of documents within the project, ensuring that they are properly tracked, archived, and shared.</p></li><li><p>Approves document submissions from team members and external stakeholders.</p></li><li><p>Communicates with internal and external stakeholders regarding document status and requirements.</p></li><li><p>Implements document control procedures and ensures compliance with project specifications.</p></li><li><p>Maintains access control and permissions for sensitive or confidential documents.</p></li><li><p>Receives, reviews, and processes incoming and outgoing project documentation, including contracts, drawings, reports, and correspondence.</p></li><li><p>Organises and maintains a systematic filing system for easy retrieval and tracking of project documents.</p></li><li><p>Ensures that all project documents are correctly labelled and indexed for future reference.</p></li><li><p>Ensures that all project documents are version-controlled, tracking changes and revisions for accuracy.</p></li><li><p>Prepares, formats, and coordinates the distribution of project documents to relevant stakeholders (project managers, engineers, contractors, clients, etc.).</p></li><li><p>Tracks the approval status of documents, ensuring deadlines are met and documents are reviewed on time.</p></li><li><p>Coordinates with various departments to ensure timely submission and approval of required documentation.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><p> Responsible for managing and organizing all project documentation, ensuring that documents are processed, stored, and distributed in a timely and efficient manner. Ensures compliance with project standards, legal requirements, and company policies. The Document Controller plays a key role in maintaining an accurate and up-to-date record of all project documents, including contracts, technical specifications, reports, drawings, and correspondence. </p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul><li><p><span><span>Understand requirements, scope of work, project requirements and other documents, and establish applicability to the scope of work.</span></span></p><br></li><li><p><span><span>Keep updated through the study of related literature including procedures and guidelines.</span></span></p><br></li><li><p><span><span>Ability to perform various activities related to document controller under supervision.</span></span></p><br></li><li><p><span><span>Knowledge, understanding and application of various constraints.&nbsp;</span></span></p><br></li><li><p><span><span>Ensure necessary HSE requirements for the mobilizations are duly addressed.&nbsp;</span></span></p><br></li><li><p><span><span>Ability to complete communicate with relevant parties, develop reports and seek necessary approvals prior to Vendor/ Subcontractor mobilization.</span></span></p><br></li><li><p><span><span>Attend meeting with Commissioning team leaders to update the progress and receive daily reports.</span></span></p><br></li><li><p><span><span>Receives and registers Project documents, including in-house generated document.</span></span></p><br></li><li><p><span><span>Regularly contact with discipline engineers and supervisors for scheduling of documentations.</span></span></p><br></li><li><p><span><span>Controls issuance of document numbers, including maintenances of proper document register.</span></span></p><br></li><li><p><span><span>Maintain proper records for traceability.</span></span></p><br></li><li><p><span><span>Perform any other related duties and responsibilities as and when directed by the Supervisor.</span></span></p><br></li></ul><br>Responsibilities:<br><ul><li><p><span><span>Ability to understand engineering deliverables for the Project.</span></span></p><br></li><li><p><span><span>Develop tentative deliverable schedule based on the forecast provided by Commissioning Manager/ Team Leader.</span></span></p><br></li><li><p><span><span>Familiar with activities related with documentation approval process as per the project requirements.</span></span></p><br></li><li><p><span><span>Familiar with Clients requirements such as turnover cycle, contact points and formats.</span></span></p><br></li><li><p><span><span>Communicate with Vendor/ Subcontractor, if required.</span></span></p><br></li><li><p><span><span>Interfaces with various project teams to ensure integration of activities.</span></span></p><br></li><li><p><span><span>Reports on vendor engagement upon completion of the assignment including taking custody of the Vendor/ Subcontractor time sheets</span></span></p><br></li><li><p><span><span>Compliance in accordance with HSE Standard.</span></span></p><br></li></ul><br>Qualifications:<br><ul><li><p><span><span>Graduate.</span></span></p><br></li><li><p><span><span>10 years’ experience within the oil and gas industry.</span></span></p><br></li><li><p><span><span>Leadership and Supervisory potentials.</span></span></p><br></li><li><p><span><span>Good understanding of specific Engineering discipline and inter-discipline activities.</span></span></p><br></li></ul> </div>