Manager Jobs in UAE
4752 Jobs Found
UAE - Dubai
Job Description<br><br>About This Opportunity<br><br>We're working with a leading foundational AI lab to find experienced government and public administration professionals who can help train their latest language model on professional document, spreadsheet, and slide deck tasks.<br><br>We're looking for public-sector professionals with 5+ years in government agency operations, public administration, or policy implementation to create, evaluate, and refine AI-generated documents, spreadsheets, and slide decks across core workflows: policy briefing memos for agency leadership, interagency coordination and program status reports, rulemaking public comment response summaries, grant compliance packages and reporting narratives, constituent correspondence and case management logs, and appropriations request narratives for agency budgets.<br><br>Compensation: $70/hour<br><br>Commitment: Flexible, 5-20 hours per week (or more if desired)<br><br>Location: Fully remote, work on your own schedule<br><br>Start date: ASAP<br><br>Qualifications<br><br>5+ years working within government agencies or public administration, with direct ownership of policy briefing memos and grant compliance packages Strong command of public-sector writing conventions, rulemaking public comment procedure, and appropriations request narratives Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>About Ethos<br><br>Ethos is a new expert network built by a McKinsey/Soft Bank/Deep Mind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.<br><br>Key Requirements<br><br>5+ years working within government agencies or public administration, with direct ownership of policy briefing memos and grant compliance packages Strong command of public-sector writing conventions, rulemaking public comment procedure, and appropriations request narratives Expert-level document, spreadsheet, and slide craftsmanship, with excellent written communication and attention to detail<br><br>Job Details<br><br>Role Level: Mid-Level Work Type: Part-Time Country: United Arab Emirates City: Dubai Company Website: http://www.ethos.com Job Function: General Management Company Industry/<br><br>Sector: Technology Information and Internet<br><br>What We Offer<br><br>About The Company<br><br>Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.<br><br>Report<br><br>Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
UAE - Dubai
Heidelberg Materials Trading is the international trading arm of Heidelberg Materials, one of the world’s largest building materials companies, handling overseas drybulk product exports and imports across global markets. We are looking for a talented individual to join our Admin Team in our Dubai Office as:<br>Jr. Administrative Assistant<br>As the Jr. Administrative Assistant, you will play a crucial role in supporting the daily operations of the Admin Team. You will work closely with the Admin Team to ensure the smooth functioning of the office and provide essential support to the staff. Your responsibilities will include:<br>Key Responsibilities:Assist the Admin Team with daily office operations and general administrative duties Manage incoming calls, emails, and correspondence with professionalism and accuracy Maintain office supplies and coordinate with vendors for office-related purchases and services Greet and assist visitors, clients, and employees. Assist the Admin Team with arranging office events, meetings, and travel arrangements Support other team members with administrative tasks as required.<br>Qualifications:2-3 years of proven experience as an Administrative/Office Assistant or a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus. Excellent communication skills, both written and verbal. Excellent command of English. Strong organizational and multitasking skills. Attention to detail and problem-solving abilities. Ability to work effectively in a team and independently.<br>We thank all applicants for their interest, but only shortlisted candidates will be contacted. All applications will be kept strictly confidential.
UAE - Abu Dhabi
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p><span><strong>Key Accountabilities</strong></span></p><br><br><ul><li><p><span>Operational Management</span></p><br></li><li><p><span>Managing Patient Experience </span></p><br></li><li><p><span>Compliance with Regulations</span></p><br></li><li><p><span>Staff Supervision and Training</span></p><br></li><li><p><span>Budgeting and Financial Management</span></p><br></li><li><p><span>Scheduling and Workflow Optimisation</span></p><br></li><li><p><span>Patient Safety and Care</span></p><br></li><li><p><span>Performance Metrics and Reporting</span></p><br></li><li><p><span>Risk Management and Incident Reporting</span></p><br></li></ul><br><p><span><strong>Specific Responsibilities for this Role</strong></span></p><br><br><ul><li><p><span><span>Align daily operations with the company’s values and culture.</span></span></p><br></li><li><p><span><span>Support the team in achieving departmental goals and objectives.</span></span></p><br></li><li><p><span><span>Supervise work outputs related to appointment scheduling, patient registration, medical insurance & billing.</span></span></p><br></li><li><p><span><span>Provide training and mentorship to team members to ensure quality standards and service delivery.</span></span></p><br></li><li><p><span><span>Continuously maintain an enabling environment where you can develop and grow your team.</span></span></p><br></li><li><p><span><span>Orientate new joiners and sign of probation periods.</span></span></p><br></li><li><p><span><span>Ensure professional conduct and discipline within the team is followed.</span></span></p><br></li><li><p><span><span>Provide support in the recruitment and selection process of team members.</span></span></p><br></li><li><p><span><span>Monitor employee scheduling of the department to ensure operational coverage.</span></span></p><br></li><li><p><span><span>Support and monitor cost management initiatives.</span></span></p><br></li><li><p><span><span>Provide support related to attendance, leave, overtime, staff allocations, uniform, dress code and personal hygiene.</span></span></p><br></li><li><p><span><span>Support staff engagement initiatives.</span></span></p><br></li><li><p><span><span>Continuously monitor and measure plans against quality indicators and department objectives, ensuring regular audits are in place, analyse the data and give relevant feedback.</span></span></p><br></li><li><p><span><span>Complete yearly appraisals, coach & developing the team.</span></span></p><br></li><li><p><span><span>Maintain quality service by ensuring quality customer service standards, identifying trends & recommending process improvements. </span></span></p><br></li><li><p><span><span>Complaint management & process improvements linked to overall patient experience.</span></span></p><br></li><li><p><span><span>Participates in Hospital training programs.</span></span></p><br></li><li><p><span><span>Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI.</span></span></p><br></li><li><p><span><span>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service. </span></span></p><br></li><li><p><span><span>Exercises effective interpersonal skills in dealings with department staff, colleagues and management.</span></span></p><br></li><li><p><span><span>Maintains patient & staff confidentiality.</span></span></p><br></li><li><p><span><span>Investigate billing discrepancies by reviewing the patient’s records, insurance information, and charges to identify errors.</span></span></p><br></li><li><p><span><span>Address patient concerns regarding incorrect charges or billing questions and facilitate resolution in a professional manner.</span></span></p><br></li><li><p><span><span>Track outstanding bills and provide regular updates to management regarding billing performance, collections progress.</span></span></p><br></li><li><p><span><span>Identify trends in patient billing issues and recommend process improvements to enhance efficiency and reduce billing errors.</span></span></p><br></li><li><p><span><span>Generate detailed reports on patient invoices, outstanding balances, and payment collections.</span></span></p><br></li><li><p><span><span>To create and continuously maintain an enabling environment where people can develop and grow. </span></span></p><br></li><li><p><span><span>To ensure that performance management contracts are in place for the team. </span></span></p><br></li><li><p><span><span>Conduct and document bi-annual performance conversations .</span></span></p><br></li><li><p><span><span>Identify high potential talent and ensure that development plans are facilitated in cooperation with Human Resources. </span></span></p><br></li><li><p><span><span>Ensure that a training plan is developed and monitored to ensure continuous sharing of knowledge and skill.</span></span></p><br></li><li><p><span><span>Monitor the quality of onboarding for new employees; new employees are orientated and probation periods are signed off .</span></span></p><br></li><li><p><span><span>Maintain professional conduct and discipline within the team. </span></span></p><br></li><li><p><span><span>Work closely with the recruitment team to recruit and select competent employees .</span></span></p><br></li><li><p><span><span>Monitor employee scheduling of the department to ensure sufficient operational coverage.</span></span></p><br></li></ul><br><br>Responsibilities:<br><p><span><strong>Key Accountabilities</strong></span></p><br><br><ul><li><p><span>Operational Management</span></p><br></li><li><p><span>Managing Patient Experience </span></p><br></li><li><p><span>Compliance with Regulations</span></p><br></li><li><p><span>Staff Supervision and Training</span></p><br></li><li><p><span>Budgeting and Financial Management</span></p><br></li><li><p><span>Scheduling and Workflow Optimisation</span></p><br></li><li><p><span>Patient Safety and Care</span></p><br></li><li><p><span>Performance Metrics and Reporting</span></p><br></li><li><p><span>Risk Management and Incident Reporting</span></p><br></li></ul><br><p><span><strong>Specific Responsibilities for this Role</strong></span></p><br><br><ul><li><p><span><span>Align daily operations with the company’s values and culture.</span></span></p><br></li><li><p><span><span>Support the team in achieving departmental goals and objectives.</span></span></p><br></li><li><p><span><span>Supervise work outputs related to appointment scheduling, patient registration, medical insurance & billing.</span></span></p><br></li><li><p><span><span>Provide training and mentorship to team members to ensure quality standards and service delivery.</span></span></p><br></li><li><p><span><span>Continuously maintain an enabling environment where you can develop and grow your team.</span></span></p><br></li><li><p><span></span></p></li></ul> </div>
GOLDEN SANDS LAUNDRY
UAE - Dubai
<p>· Coordinate office activities and operations to secure efficiency and compliance to company policies</p><p>· Supervise administrative staff and divide responsibilities to ensure performance</p><p>· Manage agendas/travel arrangements/appointments etc. for the upper management</p><p>· Manage phone calls and correspondence (e-mail, letters, packages etc.)</p><p>· Support budgeting and bookkeeping procedures</p><p>· Create and update records and databases with personnel, financial and other data</p><p>· Track stocks of office supplies and place orders when necessary</p><p>· Submit timely reports and prepare presentations/proposals as assigned</p><p>· Assist colleagues whenever necessary</p><p><strong>Desired Candidate Profile</strong></p><p>· Proven experience as an office administrator, office assistant or relevant role</p><p>· Outstanding communication and interpersonal abilities</p><p>· Excellent organizational and leadership skills</p><p>· Familiarity with office management procedures and basic accounting principles</p><p>· Excellent knowledge of MS Office and office management software (Excel, PowerPoint etc.)</p><p>· Qualifications in secretarial studies will be an advantage</p><p>· High school diploma; BSc/BA in office administration or relevant field is preferred</p><br/><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you available in UAE?</li></ul>
UAE - Dubai
Operations & Administrative Coordinator <br>Maxguard | Full-time | Immediate Start<br>Maxguard is a premium automotive care, detailing, and protection company operating across multiple locations in the UAE. We deliver high-quality vehicle care services through both in-branch operations and mobile/home service teams. As we continue to grow, we are looking for the right individual to serve as the operational backbone of our business.<br>We are hiring an Operations & Administrative Coordinator to assume complete ownership of Maxguard's daily operations, workforce coordination, documentation, compliance, inventory management, and reporting functions across all branches and home service operations. This is not a support function. This is the operational nerve centre of the company. You will be the single point of accountability for ensuring that staff are scheduled, inventory is controlled, documents are filed, compliance deadlines are met, suppliers are managed, fleet is maintained, accounts are supported, and senior management receives accurate, complete reports daily, weekly, and monthly without ever needing to follow up.<br>We are specifically looking for someone with an automotive, detailing, workshop, fleet, or multi-site service operations background who understands the pace, complexity, and demands of running a service-driven business.<br>Operations & Team Coordination<br>Manage and coordinate a team of 20+ employees including technicians, drivers, and administrative staff across all company branches and home service operations throughout the UAE.<br>Design, implement, and dynamically manage staff shift schedules across all sites and mobile/home service teams, ensuring optimal coverage, fair rotation, and real-time adjustments based on workload, absences, or urgent operational demands.<br>Oversee home service operations end-to-end: client appointment scheduling, technician dispatch, route optimization, time management, and post-service quality assurance ensuring a seamless and professional client experience every time.<br>Assign daily tasks, monitor job progress, track completions, resolve delays, and ensure every service commitment in-branch and home service is fulfilled within promised timelines.<br>Act as the central coordination hub between technicians, drivers, branch supervisors, clients, suppliers, and the accounts department.<br>Track and maintain accurate records of staff attendance, overtime, leave balances, and manpower allocation; coordinate approvals with management.<br>Conduct ongoing performance monitoring, identify productivity gaps, and flag staffing concerns proactively.<br>Implement and oversee daily opening and closing procedures across all branches.<br>Ensure all sites maintain cleanliness, organization, and professional presentation standards.<br>Maintain complete ownership of all company documentation physical and digital ensuring everything is organized, current, and instantly retrievable.<br>File management: Take full ownership of the file environment. Structure all folders and subfolders logically, enforce proper naming conventions, manage access permissions, maintain version control, and conduct regular housekeeping. Every document must be current, properly categorized, and accessible to relevant stakeholders.<br>Maintain job cards, service records, completed and pending job logs, and daily operational updates.<br>File and organize all contracts, agreements, permits, legal correspondence, client records, and official documents systematically.<br>Document and maintain all company SOPs, process workflows, and operational reference materials; update as processes evolve.<br>Ensure all documentation practices support audit readiness at all times.<br>Track real-time inventory levels of all materials, consumables, chemicals, tools, and equipment across every operational site.<br>Conduct regular stock audits, manage reorder thresholds, and ensure zero operational disruption due to material shortages or overstocking.<br>Coordinate with local and international vendors on quotations, purchase orders, delivery schedules, and shipment tracking including air and sea freight logistics.<br>Manage customs coordination, freight forwarder communication, and resolve any clearance or documentation issues proactively.<br>Maintain a comprehensive supplier database with current pricing, lead times, payment terms, and performance records to support informed procurement decisions.<br>Forecast material requirements based on historical consumption data, seasonal trends, and upcoming workload.<br>Ensure proper storage organization across all sites: labelling, FIFO compliance, and space optimization.<br>Track tools and equipment issued to technicians; maintain condition records and coordinate repairs or replacements.<br>Provide the accounts/finance department with all required supporting documentation — invoices, receipts, purchase orders, delivery notes, quotations, petty cash records, expense claims, and bank-related documents organized, accurate, and submitted on time.<br>Support monthly payroll preparation by providing verified attendance data, overtime calculations, deductions, and allowances for WPS disbursal.<br>Assist with material consumption cost tracking, budget variance analysis, and waste-reduction reporting.<br>Ensure all financial documentation is properly filed and audit-ready at all times.<br>Monitor and manage expiry dates of all government and regulatory documents — including trade licenses, employee visas, Emirates IDs, labour cards/work permits, vehicle registrations, insurance policies, tenancy/Ejari contracts, municipal permits, civil defense certificates, and any other compliance-critical documentation.<br>Initiate all renewals a minimum of 30 days before expiry. <br>Maintain a master compliance tracker with colour-coded status indicators and provide weekly updates to management.<br>Coordinate with PRO/government relations on visa processing, labour approvals, medical fitness tests, Emirates ID applications, and all government-facing administrative submissions.<br>Stay informed of any regulatory or labour law changes that may impact the business and advise management accordingly.<br>Maintain comprehensive fleet records: scheduled servicing, registration renewals, insurance expiry, Salik monitoring, fuel card usage, mileage logs, and access credentials for all company vehicles.<br>Monitor vehicle condition and coordinate timely servicing, repairs, and inspections ensuring all vehicles remain roadworthy, compliant, and presentable.<br>Maintain a company-wide asset register covering all tools, equipment, electronics, machinery, and furniture across every location.<br>Manage parking allocations, gate passes, and vehicle access cards.<br>Serve as a point of contact for key client accounts when operational coordination is required — scheduling, confirmations, status updates, and follow-ups.<br>Manage vendor relationships: track purchase orders, follow up on pending deliveries, resolve supply discrepancies or quality issues.<br>Coordinate with third-party service providers (IT, cleaning, maintenance, pest control) to ensure uninterrupted operations.<br>Handle client feedback and service recovery in coordination with relevant teams.<br>Manage staff travel arrangements, air ticketing, and accommodation bookings.<br>Support recruitment: post vacancies, screen applications, coordinate interviews, and manage onboarding for new hires — ensuring tools, uniforms, access, and training are arranged from day one.<br>Track training requirements and coordinate skill development or certification programs.<br>Manage office supplies, pantry, cleaning materials, and facility needs across all locations.<br>Coordinate premises maintenance: repairs, pest control, HVAC servicing, and general upkeep.<br>Handle any additional operational, administrative, or coordination tasks as assigned by management.<br><br>Daily Reports: End-of-day summaries covering job completions, staff attendance, material usage, service delivery status, and any issues or incidents requiring attention. Weekly Reports: Productivity analysis, inventory movement, supplier status, compliance updates, home service metrics, and pending action items. Monthly Reports: Full operational performance review financial syncing, staff performance, fleet status, inventory valuation, compliance summary, and strategic recommendations.<br>All reports delivered complete, accurate, and on time. This is a primary function of the role. No reminders. No follow-ups. No exceptions.<br>Experience: Minimum 3 years in operations coordination, administration, logistics, workshop/service centre management, fleet coordination, or facilities management.<br>Industry Background: Automotive, car care, detailing, workshop, fleet, logistics, or multi-site service operations experience is strongly preferred. Candidates from these sectors will be prioritized.<br>Driving License: Valid UAE driving license— mandatory. Technical Skills: Strong proficiency in Google Workspace (Drive, Sheets, Docs, Calendar, Gmail) and Microsoft Office (Excel, Word).<br>Zoho (Advantage): Working experience with Zoho suite (Inventory, Books, People, CRM, Desk) is a significant advantage.<br>Communication: Excellent written and verbal English. Urdu/Hindi language verbally , Arabic is a plus.<br>Work Ethic: Self-directed, structured, detail-driven, deadline-conscious, and capable of managing multiple concurrent responsibilities with minimal supervision and handle flexible workhours.
Mediclinic International
UAE - Abu Dhabi
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span></span><p>Closing date: 30/07/2026 <br> Number of positions: 1<br> Recruiter name: Fatma Alharthi <br> Reference number: 72348 <br>
Workplace Type: </p><br>
<p>Mediclinic Dubai Mall | Dubai | United Arab Emirates</p><br>
<b>MAIN PURPOSE OF JOB</b> <br><p><span><span><span>To monitor and manage the delivery of patient administration services, including the supervision of a team of patient administrators</span></span></span></p><br>
<br><br><b>KEY RESPONSIBILITY AREAS</b> <br><p><span><span><span><span><span>To coordinate and supervise all processes related to patient administration, medical insurance, billing and cash up at the clinic</span></span></span></span></span></p><br>
<p><span><span><span><span><span>Lead and manage a team of Patient Administrators </span></span></span></span></span></p><br>
<p><span><span><span><span><span>To support the department or business unit manager with general operational management </span></span></span></span></span></p><br>
<p><span><span><span><span><span>To consistently meet customer service expectations by improving the quality of patient service</span></span></span></span></span></p><br>
<p><span><span><span><span><span>Support the development of a working environment and culture that actively promotes quality, health, and safety</span></span></span></span></span></p><br>
<br><br><b>REQUIRED EDUCATION</b> <br><p><span><span><span>A relevant Bachelor’s Degree or Diploma in a related field from an accredited institution</span></span></span></p><br>
<br><br><b>REQUIRED EXPERIENCE</b> <br><p><span>At least </span><span>2-3 years’ experience in a supervisory customer service positions, preferably in healthcare</span></p><br>
<br><br><b>REQUIRED JOB SKILLS AND KNOWLEDGE</b> <br><ul><li>Computer literacy and proficiency in MS Office applications
</li><li>Accounting and financial management principles
</li><li>Hospital information systems
</li><li>Knowledge of medical insurance terminologies and process
</li><li>Medical terminology and procedures
</li><li>Patient administration systems and related processes
</li><li>UAE healthcare industry
</li><li>Verbal and written communication skills in English (Arabic will be an advantage)
</li></ul><br><br><p>All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family</p><br>
</div>
Mediclinic International
UAE - Abu Dhabi
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span></span><p>Closing date: 30/07/2026 <br> Number of positions: 1<br> Recruiter name: Fatma Alharthi <br> Reference number: 72289 <br>
Workplace Type: </p><br>
<p>Mediclinic Parkview Hospital | Dubai | United Arab Emirates</p><br>
<b>MAIN PURPOSE OF JOB</b> <br><p><span>To improve the overall quality of patient care by efficiently performing all aspects of the patient administrator role</span></p><br>
<br><br><b>KEY RESPONSIBILITY AREAS</b> <br><ol>
<li><span>To effectively and efficiently manage the patient appointment scheduling and registration process</span></li>
<li><span>To effectively and efficiently manage the medical insurance process and other related tasks</span></li>
<li><span>Effectively manage the billing and cash up process</span></li>
<li><span>To consistently meet customer service expectations by improving the quality of patient service</span></li>
</ol>
<br><br><b>REQUIRED EDUCATION</b> <br><p>Essential: <span>Completed secondary school education (Grade 12)</span></p><br>
<p><span>Desired: </span><span><span><span>Tertiary Diploma or Bachelor’s Degree preferably within the fields of medical science, finance / accounting</span></span></span></p><br>
<br><br><b>REQUIRED EXPERIENCE</b> <br><p>Essential: <span>2-3 Years’ experience in a customer services role, preferably in the healthcare industry</span></p><br>
<p><span>Desired: Experience in a Contact Centre or Healthcare environment</span></p><br>
<br><br><b>REQUIRED JOB SKILLS AND KNOWLEDGE</b> <br><ul><li>Computer literacy and proficiency in MS Office applications
</li><li>CRM (customer relations management) software applications
</li><li>Hospital information systems
</li><li>Knowledge of company policies and emergency codes
</li><li>Knowledge of medical insurance terminologies and process
</li><li>Medical terminology and procedures
</li><li>Numerical literacy
</li><li>Patient scheduling and registration processes
</li></ul><br><br><p>All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family</p><br>
</div>
UAE - Dubai
We are urgently recruiting on behalf of a leading UAE Federal Government Ministry for an experienced and highly organized Administrative Support Coordinator to provide executive-level administrative and coordination support.<br><br>This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.<br><br>Key Responsibilities<br><br>Provide comprehensive administrative and coordination support to the Office Manage executive calendars, appointments, meetings, and official schedules Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up Coordinate travel arrangements, accommodation, and logistics for official missions and events Maintain confidential records, files, and documentation in compliance with government policies and information security requirements Monitor the implementation of executive decisions and follow up with relevant departments Support the planning and coordination of executive meetings, workshops, official visits, and events Prepare periodic reports and dashboards on assigned initiatives and operational matters Coordinate administrative and procurement requirements for the Executive Office, where applicable Perform other duties assigned to support the effective operation of the Office<br><br><br>Requirements<br><br>3-5 years of experience in executive administration, executive office coordination, or executive assistant roles Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items Strong experience drafting official correspondence, briefing notes, reports, and presentations Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office Professional proficiency in Arabic for preparing official correspondence
UAE - Dubai
elseco is a high technology specialty insurance underwriting agency and Lloyd’s Coverholder.<br>elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd’s syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 120 professionals with regulated offices in London and Washington DC.<br>The company was founded two decades ago launching Space insurance and has since diversified into Aviation, Accident & Health and Energy insurance. <br>At the cornerstone of elseco’s latest evolution is the technology “Platform” development namely “ATOM”. It sits at the very core of the company and is seen as business critical to the company’s future success and growth plans.<br>JOB PURPOSE/MANDATE:The Administration & Office Supervisor will ensure the smooth and efficient operation of the office by overseeing facilities, workplace services, vendor coordination, and administrative activities while maintaining a professional and welcoming environment for employees and visitors. Reporting to the Operations & Brand Director, the role will provide administrative and operational support across the business, assist with company communications, branding initiatives, social media coordination, and public relations activities. The role will also work closely with the HR team on employee administration matters, including visa processes, employee engagement initiatives, and company events. In addition, the incumbent will support the organisation of internal and external events, company communications, and other projects as business needs evolve.<br>RESPONSIBILITIES: Office Administration & Operations Provide administrative support across a wide range of office and operational activities. Monitor and update company expenses through the daily use of an Excel spreadsheet and support in building the yearly budget for administration and office expenses. Ensure that the elseco Administration files and records are updated and well maintained. Greet staff and visitors upon arrival, ensuring a professional and welcoming environment. Maintain an organised and well-stocked office (elseco and ATOM), replenishing supplies for employees and visitors. Coordinate and support the Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided. Answer the company mainline phone and direct calls and messages appropriately. Prepare travel arrangements for the Leadership Team and employees as required. Coordinate with IT and Building Management (CPT & Gate Avenue) regarding office access, passes, and facilities requirements for employees and visitors. Oversee office facilities, including maintenance, cleaning, office equipment, plants, fire safety contracts, and other workplace services. Conduct vendor comparisons, obtain quotations, negotiate rates, and coordinate service providers for office and business needs. Arrange office permits, deliveries, parking access, maintenance visits, and other office-related requirements. Order and manage corporate merchandise, business cards, access cards, and other office materials. Manage loyalty and reward programmes (e.g., Business Skywards) for staff. Support the annual office budget process and monitor office-related expenditure. <br>Communications, Branding & Social Media Support the Operations & Brand Director in coordinating internal and external communications. Assist with the preparation and distribution of company announcements, newsletters, and employee communications. Coordinate updates for the company's social media platforms, ensuring content is accurate, timely, and aligned with company branding guidelines. Assist with the coordination of marketing materials, promotional items, and branding initiatives. Support public relations activities and liaise with external suppliers, agencies, and partners as required. Help maintain brand consistency across company communications and events. <br>HR Administration Work closely with the HR team on employee administration matters. Coordinate visa applications, renewals, cancellations, and non-sponsored card applications, and maintain the DIFC Portal under HR guidance. Support onboarding and offboarding administration activities in coordination with HR. Assist HR with employee engagement initiatives, learning and development activities, and wellbeing programmes. Coordinate and organise company events, employee celebrations, team-building activities, and internal functions in collaboration with HR and the Operations & Brand Director. General Perform other ad-hoc administration, communications, branding, and operational duties as required by the Operations & Brand Director, HR Team, or Leadership Team.<br>KNOWLEDGE AND SKILLS: University Degree required. Excel, Word and Power Point proficiency. Position Dubai based, so requirement to live in Dubai.6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently. Exposure to social media management, communications, branding, or marketing activities would be advantageous. Excellent communication skills, written and verbal English, highly presentable and smart manners. Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility. Professional approach, self-motivated and takes initiatives to find solutions. Develop and maintain excellent relationship with all elseco staff. Ability to learn and understand new technologies.
UAE - Dubai
elseco is a high technology specialty insurance underwriting agency and Lloyd’s Coverholder.<br>elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd’s syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 120 professionals with regulated offices in London and Washington DC.<br>The company was founded two decades ago launching Space insurance and has since diversified into Aviation, Accident & Health and Energy insurance. <br>At the cornerstone of elseco’s latest evolution is the technology “Platform” development namely “ATOM”. It sits at the very core of the company and is seen as business critical to the company’s future success and growth plans.<br>JOB PURPOSE/MANDATE:The Administration & Office Supervisor will ensure the smooth and efficient operation of the office by overseeing facilities, workplace services, vendor coordination, and administrative activities while maintaining a professional and welcoming environment for employees and visitors. Reporting to the Operations & Brand Director, the role will provide administrative and operational support across the business, assist with company communications, branding initiatives, social media coordination, and public relations activities. The role will also work closely with the HR team on employee administration matters, including visa processes, employee engagement initiatives, and company events. In addition, the incumbent will support the organisation of internal and external events, company communications, and other projects as business needs evolve.<br>RESPONSIBILITIES: Office Administration & Operations Provide administrative support across a wide range of office and operational activities. Monitor and update company expenses through the daily use of an Excel spreadsheet and support in building the yearly budget for administration and office expenses. Ensure that the elseco Administration files and records are updated and well maintained. Greet staff and visitors upon arrival, ensuring a professional and welcoming environment. Maintain an organised and well-stocked office (elseco and ATOM), replenishing supplies for employees and visitors. Coordinate and support the Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided. Answer the company mainline phone and direct calls and messages appropriately. Prepare travel arrangements for the Leadership Team and employees as required. Coordinate with IT and Building Management (CPT & Gate Avenue) regarding office access, passes, and facilities requirements for employees and visitors. Oversee office facilities, including maintenance, cleaning, office equipment, plants, fire safety contracts, and other workplace services. Conduct vendor comparisons, obtain quotations, negotiate rates, and coordinate service providers for office and business needs. Arrange office permits, deliveries, parking access, maintenance visits, and other office-related requirements. Order and manage corporate merchandise, business cards, access cards, and other office materials. Manage loyalty and reward programmes (e.g., Business Skywards) for staff. Support the annual office budget process and monitor office-related expenditure. <br>Communications, Branding & Social Media Support the Operations & Brand Director in coordinating internal and external communications. Assist with the preparation and distribution of company announcements, newsletters, and employee communications. Coordinate updates for the company's social media platforms, ensuring content is accurate, timely, and aligned with company branding guidelines. Assist with the coordination of marketing materials, promotional items, and branding initiatives. Support public relations activities and liaise with external suppliers, agencies, and partners as required. Help maintain brand consistency across company communications and events. <br>HR Administration Work closely with the HR team on employee administration matters. Coordinate visa applications, renewals, cancellations, and non-sponsored card applications, and maintain the DIFC Portal under HR guidance. Support onboarding and offboarding administration activities in coordination with HR. Assist HR with employee engagement initiatives, learning and development activities, and wellbeing programmes. Coordinate and organise company events, employee celebrations, team-building activities, and internal functions in collaboration with HR and the Operations & Brand Director. General Perform other ad-hoc administration, communications, branding, and operational duties as required by the Operations & Brand Director, HR Team, or Leadership Team.<br>KNOWLEDGE AND SKILLS: University Degree required. Excel, Word and Power Point proficiency. Position Dubai based, so requirement to live in Dubai.6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently. Exposure to social media management, communications, branding, or marketing activities would be advantageous. Excellent communication skills, written and verbal English, highly presentable and smart manners. Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility. Professional approach, self-motivated and takes initiatives to find solutions. Develop and maintain excellent relationship with all elseco staff. Ability to learn and understand new technologies.
UAE - Dubai
Role Description<br><br>This role provides a crucial back-office support to the mortgage advisors, ensuring that the client’s application process runs smoothly and efficiently.<br><br>This position focuses on managing client communications, maintaining accurate records, and helping with document preparation, while also managing office supplies, handling incoming calls and inquiries, maintaining schedules, organizing meetings, and assisting with documentation and reports.<br><br>The incumbent will also act as point of contact for the clients and visitors, ensuring a professional and welcoming environment.<br><br>Key Responsibilities<br><br>Greet clients, answer inquiries, and direct them to the relevant mortgage advisors. Answer and route incoming phone calls, emails, and messages. Assist with the preparation and submission of mortgage loan applications. Coordinate communication between brokers, clients, and lenders. Handle administrative tasks including document collection, filing, and client data entry. Manage incoming inquiries and direct them to the appropriate Mortgage Advisor for further assistance. Maintain a clean and organized office environment. Support the team with market research, client reports, and other required tasks.<br><br>Qualifications<br><br>Bachelor’s degree in Finance, Accounting, or a related field. Minimum of 2 years experience in administrative roles or customer service, preferably within the mortgage or financial sector. Minimum of 2 years experience in credit underwriting, mortgage analysis, or financial services. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office & Zoho Mail
Confidential
UAE - Abu Dhabi
<ul><li><p>Provide administrative and IT support including desktop, email, user account, and basic network support.</p></li><li><p>Manage inventory, procurement, and supplier coordination.</p></li><li><p>Coordinate local and international shipments including sea and air freight.</p></li><li><p>Handle import/customs documentation and shipping records.</p></li><li><p>Maintain repair, inventory, and asset records.</p></li><li><p>Coordinate staff accommodation and fleet/GPS services.</p></li><li><p>Coordinate fleet/GPS services.</p></li><li><p>Liaise with external IT and service providers.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma or bachelor's degree in IT, Business Administration or any related field, is preferred.</p></li><li><p>Experience in administration, procurement, logistics, or IT support is preferred.</p></li><li><p>Good knowledge of Microsoft 365, Windows, and basic IT troubleshooting.</p></li><li><p>Strong communication, organizational, and multitasking skills.</p></li><li><p>Good command of English.<br></p></li></ul><p><strong>Benefits</strong></p><ul><li><p>Salary starting from <strong>AED 3,500</strong> (depending on experience)</p></li><li><p>Annual air ticket</p></li><li><p>Annual performance bonus<br></p></li></ul><p>Location: Abu Dhabi</p>
UAE - Dubai
We are looking for an experienced Admin Executive with hands-on experience in both Real Estate and Holiday Homes operations. Requirements:Previous UAE experience in Real Estate and Holiday Homes Strong knowledge of administrative and operational processes Experience handling property documentation, listings, tenancy/booking coordination and customer follow-ups Good communication and organizational skills Proficient in MS Office and general administrative systems Able to work independently and manage multiple tasks Based in the UAE and available to join preferably on short notice
UAE - Dubai
Responsibilities<br><br>Provide daily administrative support to the Property Management and Leasing teams. Maintain accurate and up-to-date tenant, property, lease, and contract records. Coordinate appointments, property viewings, inspections, meetings, and follow-ups. Assist with the preparation and tracking of leasing documentation and tenancy renewals. Coordinate with tenants, landlords, agents, contractors, and internal departments as required. Respond to routine tenant and leasing inquiries and direct matters to the appropriate team member. Prepare periodic reports, trackers, presentations, and departmental summaries. Assist with updating property listings and maintaining accurate property information. Support the processing and filing of property-related invoices, purchase requests, and administrative documents. Ensure proper filing and retrieval of physical and electronic documents. Follow up on pending requests, approvals, signatures, and documentation. Maintain confidentiality of tenant, property, financial, and company information. Assist with general office administration and other tasks assigned by the department management. Real Estate or Property Management experience is required. Arabic–English communication and translation skills is mandatory.
UAE - Dubai
Tawteen National Hire - Admin Assistant<br><br>Dubai, United Arab Emirates (On-site)<br><br>Aon Dubai is recruiting an Admin Assistant based from our offices in Dubai Hills. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role as a part of Tawteen program.<br><br>Responsibilities<br><br>Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed<br><br>Qualifications<br><br>Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite<br><br>Seniority Level<br><br>Entry level<br><br>Industry<br><br>Insurance Agencies and Brokerages Professional Services Financial Services<br><br>Employment Type<br><br>Full-time<br><br>Job Functions<br><br>Administrative General Business Other<br><br>Skills<br><br>English as a Second Language (ESL) Communication Problem Solving Time Management Easily Adaptable Leadership Teamwork Project Management<br><br>2578925
UAE - Dubai
Location: Dubai, UAEEmployment Type: Full-time | On-site Kouami Group is looking for a reliable and organised Administrative Assistant to support the Group office in Dubai. You will support day-to-day administrative activities and help coordinate tasks across the Group and its portfolio companies. Responsibilities Provide day-to-day administrative support to management Prepare, organise and maintain company documents and records Coordinate meetings, appointments and internal follow-ups Manage correspondence and general office administration Assist with invoices, payments, expense records and documentation Support coordination with accountants, banks, government authorities and external service providers Maintain organised digital and physical filing systems Track important documents, renewals, deadlines and outstanding actions Assist with company and employee documentation when required Coordinate administrative matters across different Group companies Prepare basic reports, spreadsheets and internal documentation Handle confidential company information professionally Support management with ad hoc administrative tasks and projects Requirements Previous experience in administration, office support or a similar role Strong organisational skills and attention to detail Good written and spoken English Comfortable using Microsoft Office and Google Workspace Confident working with spreadsheets, documents and online systems Able to manage multiple tasks and follow-ups at the same time Professional, reliable and proactive Comfortable communicating with internal teams and external parties Previous UAE experience is preferred Experience with basic accounting, invoicing or bookkeeping administration is an advantage What We Offer Full-time position in Dubai Exposure to multiple businesses within the Group International working environment Opportunity to take on more responsibility as the Group grows<br>Only candidates currently based in Dubai will be considered.
UAE - Dubai
We’re Hiring: Russian-Speaking Administrative Assistant<br>Are you organized, energetic, people-oriented, and fluent in Russian? Do you enjoy working in a fast-paced environment where every day brings something new? Expert Zone is growing — and we’d love to have you on our team! ????<br>???? About Expert Zone Expert Zone LLC is a UAE-based corporate services and business advisory company helping entrepreneurs, investors, professionals, and international clients establish and grow their businesses in the UAE. From company formation and UAE residency to PRO services, accounting, legal support, recruitment, corporate advisory and relocation, we provide clients with an A-to-Z solution under one roof. With a strong focus on the Russian-speaking market, we are expanding our team and looking for a motivated Russian-Speaking Administrative Assistant to join us in Dubai.<br>???? What You'll Be Doing As our Administrative Assistant, you will be an important part of our daily operations and client-support team. Your responsibilities will include:???? Handling day-to-day administrative and office tasks???? Communicating with clients via Whats App, phone, email and other channels Assisting Russian-speaking clients with basic inquiries and coordination???? Preparing, organizing and maintaining company and client documents????️ Maintaining digital and physical records???? Coordinating appointments, meetings and follow-ups???? Coordinating with UAE government authorities, free zones and service providers when required✈️ Supporting visa, Emirates ID, company formation and other administrative processes???? Following up with clients and internal team members to ensure tasks are completed on time???? Updating CRM systems, spreadsheets and internal records???? Supporting the sales and business development team with administrative activities???? Conducting basic online research and preparing information when required???? Helping maintain a professional and positive client experience<br>???? What We're Looking For Fluent Russian speaker — mandatory Good command of English Excellent communication and organizational skills Good knowledge of MS Office / Google Workspace Ability to multitask and manage priorities Responsible, proactive and detail-oriented Positive attitude and willingness to learn Comfortable working in a multicultural environment UAE experience is preferred<br>???? Why Join Expert Zone? We believe a good workplace is more than just a salary. At Expert Zone, we are building a team where people can learn, grow and actually make an impact.✨ Friendly and positive working environment???? Training and continuous learning???? Real opportunities for career growth???? Supportive management and team culture???? International & multicultural working environment???? Exposure to business setup, corporate services and international clients???? Opportunity to develop into Senior Administration / Client Relationship / Sales / Business Development roles???? Performance-based growth and incentives☕ A workplace where ideas and initiative are encouraged<br>❤️ If you're ambitious, willing to learn and looking for a place where you can grow — we'd love to meet you! Join Expert Zone and grow with us. ???????? Location: Dubai, UAE???? Position: Russian-Speaking Administrative Assistant????️ Languages: Russian + English???? Apply: Send your CV via Linked In DM or contact Expert Zone LLC.<br>#Hiring #Dubai Jobs #UAEJobs #Russian Speaking #Administrative Assistant #Admin Jobs #Dubai Careers #Russian Jobs #Expert Zone #Hiring Dubai #Career Opportunity #UAEJobs
Mediclinic International
UAE - Abu Dhabi
<h2 class="h5">Job description</h2>
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<span></span><p>Closing date: 28/09/2026 <br> Number of positions: 1<br> Recruiter name: Fatma Alharthi <br> Reference number: 73692 <br>
Workplace Type: </p><br>
<p>Bourn Hall Dubai | Dubai | United Arab Emirates</p><br>
<b>MAIN PURPOSE OF JOB</b> <br><p><span>To improve the overall quality of patient care by efficiently performing all aspects of the patient administrator role</span></p><br>
<br><br><b>KEY RESPONSIBILITY AREAS</b> <br><ol>
<li><span>To effectively and efficiently manage the patient appointment scheduling and registration process</span></li>
<li><span>To effectively and efficiently manage the medical insurance process and other related tasks</span></li>
<li><span>Effectively manage the billing and cash up process</span></li>
<li><span>To consistently meet customer service expectations by improving the quality of patient service</span></li>
</ol>
<br><br><b>REQUIRED EDUCATION</b> <br><p>Essential: <span>Completed secondary school education (Grade 12)</span></p><br>
<p><span>Desired: </span><span><span><span>Tertiary Diploma or Bachelor’s Degree preferably within the fields of medical science, finance / accounting</span></span></span></p><br>
<br><br><b>REQUIRED EXPERIENCE</b> <br><p>Essential: <span>2-3 Years’ experience in a customer services role, preferably in the healthcare industry</span></p><br>
<p><span>Desired: Experience in a Contact Centre or Healthcare environment</span></p><br>
<br><br><b>REQUIRED JOB SKILLS AND KNOWLEDGE</b> <br><ul><li>Computer literacy and proficiency in MS Office applications
</li><li>CRM (customer relations management) software applications
</li><li>Hospital information systems
</li><li>Knowledge of company policies and emergency codes
</li><li>Knowledge of medical insurance terminologies and process
</li><li>Medical terminology and procedures
</li><li>Numerical literacy
</li><li>Patient scheduling and registration processes
</li></ul><br><br><p>All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family</p><br>
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International Schools Partnership
UAE - Abu Dhabi
<h2 class="h5">Job description</h2>
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<br><p><span><b>Job Description</b></span></p><br><br><br><br><p>**Responsibilities:**<br>- Provide administrative support to the school.<br>- Manage schedules, communication, and office tasks.<br>- Coordinate meetings and prepare meeting materials.<br>- Handle travel arrangements and expense reports.<br>- Maintain records and documents related to school activities.<br>**Skills:**<br>- Strong organizational and multitasking abilities.<br>- Excellent communication and interpersonal skills.<br>- Proficiency in office software and tools.<br>**Requirements:**<br>- High school diploma or equivalent.<br>- 3+ years of experience in an administrative role.<br>- Ability to handle multiple tasks and prioritize effectively.</p><br><br><p><span><b>ISP Principles</b></span></p><br><br><p><b>Begin with our children and students</b>. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding</p><br><br><p>and Health & Safety issues and acting and following up on all concerns appropriately.</p><br><br><p><b>Treat everyone with care and respect</b>. We look after one another, embrace similarities and differences and promote the well-being of self and others.</p><br><br><p><b>Operate effectively.</b> We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.</p><br><br><p><b>Are financially responsible.</b> We make financial choices carefully based on the needs of the children, students and our schools.</p><br><br><p><b>Learn continuously.</b> Getting better is what drives us. We positively engage with personal and professional development and school improvement.</p><br><br><br><p><span><b>ISP Commitment to Safeguarding Principles</b></span></p><br><br><br><p>ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.</p><br><br><br><p><span><b>ISP Commitment to Diversity, Equity, Inclusion, and Belonging</b></span></p><br><br><br><p>ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.</p><br><br><br> </div>
UAE - Abu Dhabi
<h2 class="h5">Job description</h2>
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<p><strong>Job Purpose:</strong></p><br><p>Provide administrative, coordination, and reporting support for the Corporate Administrative Support Services Sector (CASS) CEO Office, supervising junior administrative staff and ensuring compliance with institutional policies, contractual and program requirements, and information-security standards. Support follow-up on correspondence, contracts, projects, and general requests to ensure timely implementation of CEO and Office Manager directives, maintaining high standards of communication, accuracy, and compliance across all departments.</p><br> <p><strong>Job Qualifications:</strong></p><br><p>Bachelor’s degree/Diploma in Business Administration, Office Management, Human Resources / 0-2 Years in case of Bachelor’s degree (5+ Years incase of Diploma)</p><br> </div>