Office boy Jobs in UAE

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span><strong>About Hyatt Centric Jumeirah Dubai</strong></span></span></p><br><p><span><span>Hyatt Centric Jumeirah Dubai is a lifestyle hotel designed for modern travelers seeking authentic local experiences. Located in the heart of Dubai, we are dedicated to delivering memorable guest experiences through exceptional service, innovation, and genuine hospitality.</span></span></p><br><p><span><span><strong>Summary</strong></span></span></p><br><p><span>As&nbsp;Team Leader - Front Office, you will support the successful operation of the Front Office by leading daily shift activities, ensuring exceptional guest service, and maintaining Hyatt brand standards. You will act as a role model for the team, fostering a positive work environment while ensuring smooth and efficient front office operations.</span></p><br><span>Key Responsibilities</span><ul><li><p><span>Deliver the Hyatt brand promise and provide exceptional guest service at all times.</span></p><br></li><li><p><span>Lead and supervise Front Office operations during assigned shifts, ensuring seamless guest experiences from arrival to departure.</span></p><br></li><li><p><span>Welcome guests, anticipate their needs, and resolve guest concerns promptly and professionally.</span></p><br></li><li><p><span>Handle guest and internal customer inquiries, requests, and complaints, ensuring satisfactory resolution and follow-up.</span></p><br></li><li><p><span>Ensure efficient check-in, check-out, room allocation, cashiering, and guest service procedures are carried out according to Hyatt standards.</span></p><br></li><li><p><span>Support the management of VIP arrivals, special requests, group bookings, and guest recognition programs.</span></p><br></li><li><p><span>Maintain accurate guest profiles, reservation details, and guest history records within hotel systems.</span></p><br></li><li><p><span>Monitor room inventory, room status, and operational requirements in coordination with Housekeeping and other departments.</span></p><br></li><li><p><span>Ensure Hyatt brand standards, departmental procedures, and guest experience initiatives are consistently implemented.</span></p><br></li><li><p><span>Assist in training, coaching, and motivating Front Office colleagues to continuously improve performance and service delivery.</span></p><br></li><li><p><span>Ensure colleagues maintain professional grooming standards, punctuality, and adherence to hotel policies and procedures.</span></p><br></li><li><p><span>Support revenue generation through effective upselling and promotion of hotel services and facilities.</span></p><br></li><li><p><span>Prepare and balance cashier transactions, ensuring compliance with financial procedures and cash-handling policies.</span></p><br></li><li><p><span>Maintain strong working relationships with all hotel departments to ensure effective communication and teamwork.</span></p><br></li><li><p><span>Support the achievement of guest satisfaction targets, departmental objectives, and operational excellence.</span></p><br></li><li><p><span>Ensure compliance with health, safety, security, and emergency procedures.</span></p><br></li><li><p><span>Attend training sessions, departmental meetings, and briefings as required.</span></p><br></li><li><p><span>Demonstrate flexibility and perform other reasonable duties as assigned to meet operational and guest service needs.</span></p><br></li></ul><br><b>Qualifications:</b><br><ul><li><p><span>Diploma or Degree in Hospitality Management, Tourism, Business Administration, or a related field preferred.</span></p><br></li><li><p><span>Minimum 2 years of Front Office experience within a hotel environment, including supervisory responsibilities.</span></p><br></li><li><p><span>Previous experience with an international hotel brand is an advantage.</span></p><br></li><li><p><span>Knowledge of Opera PMS or similar property management systems.</span></p><br></li><li><p><span>Strong understanding of Front Office operations, guest service standards, and cashiering procedures.</span></p><br></li><li><p><span>Excellent communication, interpersonal, and problem-solving skills.</span></p><br></li><li><p><span>Ability to lead and motivate a diverse team in a fast-paced environment.</span></p><br></li><li><p><span>Good working knowledge of Microsoft Office applications.</span></p><br></li><li><p><span>Fluency in English is required; additional languages are an advantage.</span></p><br></li></ul> </div>

Receptionist (European Languages Preferred)<br>Location: Dubai, UAE<br>Company Description:La Foret Real Estate stands as a premier luxury real estate brokerage headquartered in Dubai. We empower investors and homeowners with bespoke property solutions. Whether acquiring, selling, or managing assets, our expert team ensures every transaction is seamless, strategic, and rewarding.<br>We are looking for a professional and well-presented Receptionist to join our growing real estate team. The ideal candidate should have excellent communication and organizational skills, provide exceptional customer service, and create a positive first impression for clients and visitors.<br>Responsibilities Welcome clients and visitors in a professional manner. Answer and direct phone calls and emails. Manage meeting room bookings and office appointments. Handle incoming and outgoing correspondence and deliveries. Maintain a clean and organized reception area. Provide administrative support to different departments. Assist with office supplies and general office coordination. Support the sales team with basic administrative tasks when required.<br>Requirements Previous experience as a Receptionist, Front Desk Officer, or in a similar customer service role. Excellent verbal and written English communication skills. European language speaker preferred (e.g., French, German, Italian, Spanish, Portuguese, Dutch, or other European languages). Professional appearance and positive attitude. Strong organizational and multitasking skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Experience in the Dubai real estate industry is an advantage.

Role Description<br><br>This role provides a crucial back-office support to the mortgage advisors, ensuring that the client’s application process runs smoothly and efficiently.<br><br>This position focuses on managing client communications, maintaining accurate records, and helping with document preparation, while also managing office supplies, handling incoming calls and inquiries, maintaining schedules, organizing meetings, and assisting with documentation and reports.<br><br>The incumbent will also act as point of contact for the clients and visitors, ensuring a professional and welcoming environment.<br><br>Key Responsibilities<br><br>Greet clients, answer inquiries, and direct them to the relevant mortgage advisors. Answer and route incoming phone calls, emails, and messages. Assist with the preparation and submission of mortgage loan applications. Coordinate communication between brokers, clients, and lenders. Handle administrative tasks including document collection, filing, and client data entry. Manage incoming inquiries and direct them to the appropriate Mortgage Advisor for further assistance. Maintain a clean and organized office environment. Support the team with market research, client reports, and other required tasks.<br><br>Qualifications<br><br>Bachelor’s degree in Finance, Accounting, or a related field. Minimum of 2 years experience in administrative roles or customer service, preferably within the mortgage or financial sector. Minimum of 2 years experience in credit underwriting, mortgage analysis, or financial services. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office & Zoho Mail

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul><li><b>Office Management:</b> Serve as the first point of contact for the office, managing daily front-end communications, answering phone calls, and greeting visitors professionally.</li><li><b>Documentation &amp; Record Keeping:</b> Draft and organize company correspondence, memos, and reports. Maintain both digital and physical filing systems, including vendor contracts, lease documents, and project service reports.</li><li><b>Project &amp; Schedule Support:</b> Coordinate schedules and meetings for management. Track critical deadlines for maintenance or technical service projects.</li><li><b>Logistics &amp; Supplies:</b> Monitor and order office supplies, ensuring cost-efficiency. Arrange travel logistics for staff as needed.</li><li><b>Administrative Accounting:</b> Assist with basic bookkeeping tasks, such as processing invoices, preparing expense reports, and inputting job-related data into company systems.</li><li><b>Coordination:</b> Act as a liaison between internal teams, subcontractors, and clients to ensure smooth communication and timely follow-up on work orders.</li></ul><p><b>Essential Skills to Include</b></p><ul><li><b>Technical Proficiency:</b> Strong command of the Microsoft Office Suite (Word, Excel, PowerPoint) and experience with digital office tools (email management, calendar software).</li><li><b>Organizational Expertise:</b> Ability to manage multiple tasks simultaneously, prioritize urgent requests, and maintain high accuracy in data entry and filing.</li><li><b>Professional Communication:</b> Excellent verbal and written English skills are crucial for communicating with diverse stakeholders in the UAE.</li><li><b>Attention to Detail:</b> Meticulous approach to reviewing documents (contracts, invoices) and identifying discrepancies.</li><li><b>Time Management:</b> Ability to work effectively under pressure and meet strict project or administrative deadlines.</li><li><b>Interpersonal/Soft Skills:</b> A proactive, problem-solving mindset with a high level of discretion, particularly when handling confidential company or client information.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Based on the role requirements for an Administrative Assistant in your contracting firm, here is a structured list of <b>Desired Skills</b> you can copy and paste directly into the "Desired Skills" field on Bayt.com:</p><p><b>Core Technical Skills</b></p><ul><li><b>Proficiency in MS Office Suite:</b> Advanced knowledge of Excel (for data tracking and payroll), Word (for correspondence/contracts), and PowerPoint.</li><li><b>Data Entry &amp; Management:</b> High accuracy in inputting employee attendance, invoices, and project-related data.</li><li><b>Office Software Familiarity:</b> Experience with digital document management, email platforms, and basic office equipment operations.</li><li><b>Record Keeping:</b> Ability to maintain organized digital and physical filing systems for contracts, permits, and financial records.</li></ul><p><b>Operational &amp; Managerial Skills</b></p><ul><li><b>Administrative Accounting:</b> Understanding of basic bookkeeping, invoice verification, and expense report preparation.</li><li><b>Project Coordination:</b> Capability to track maintenance project schedules, material procurement deadlines, and subcontractor workflows.</li><li><b>Communication &amp; Liaison:</b> Strong verbal and written English; ability to act as an effective bridge between management, clients, and technical site teams.</li></ul><p><b>Soft Skills</b></p><ul><li><b>Problem Solving:</b> A proactive approach to identifying logistical bottlenecks and resolving them quickly.</li><li><b>Time Management:</b> Exceptional ability to prioritize daily tasks in a fast-paced construction/contracting environment.</li><li><b>Attention to Detail:</b> Meticulous eye for reviewing service agreements and ensuring error-free documentation.</li><li><b>Discretion:</b> Ability to handle sensitive company information, employee salary data, and client contracts with absolute confidentiality.</li></ul><p><br></p></div>

<ul><li><p>Manage daily office logistics, including mail distribution and office supplies inventory, to ensure a smooth workflow.</p></li><li><p>Assist in setting up meeting rooms, ensuring that all necessary equipment and materials are in place for a productive environment.</p></li><li><p>Maintain cleanliness and organization of common areas, including kitchens and break rooms, to foster a welcoming atmosphere.</p></li><li><p>Serving tea and coffee to clients and staffs. </p></li></ul><p><strong>Desired Candidate Profile</strong></p><br><ul><li><p>Work Experience: Minimum of 1-2 years in an office support role, showcasing a strong understanding of office dynamics.</p></li><li><p>Nationality Preference: Nepali or Filipino, but familiarity with local customs and culture is an advantage.</p></li><li><p>Language Requirements: Proficiency in English is essential; knowledge of additional languages is a bonus.</p></li><li><p>Need someone who can Join immediately. </p></li></ul>

<p>• Provide daily administrative support to the management team. • Coordinate communication between Chinese management and local staff. • Assist in translation and interpretation (Chinese–English) during meetings and daily work. • Arrange meetings, travel schedules, and accommodation for staff. • Maintain office records, files, and internal documentation. • Coordinate with different departments to ensure smooth office operations. • Assist with procurement of office supplies and administrative resources. • Perform other administrative tasks assigned by management.</p><p>• Fluent in Chinese and English (spoken and written). • Bachelor’s degree in Business Administration, Management, or a related field. • Minimum of 2–3 years of administrative experience (experience in Chinese companies is preferred). • Good communication and coordination skills. • Proficient in Microsoft Office (Word, Excel, PowerPoint).</p>

<ul><li>Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.</li><li>Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.</li><li>Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members when necessary.</li><li>Assist in preparing reports, presentations, and correspondence, ensuring clarity and professionalism in all communications.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>. Three years experience as office assistant preferably in a service industry . Should be able to prepare independently quotations, invoices and comparative statements . Proficient in Microsoft office . excellent communication skills . Basic Accounting knowledge </p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage and organize daily office operations, ensuring a seamless workflow that enhances productivity.</li><li>Act as the first point of contact for visitors and clients, providing a warm welcome and efficient assistance.</li><li>Handle correspondence, including emails and phone calls, with a professional and courteous demeanor.</li><li>Maintain filing systems and databases, ensuring accurate record-keeping and easy retrieval of information.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma or equivalent; further education in office administration is a plus.</li><li>1-3 years of experience in an office environment, demonstrating familiarity with administrative tasks.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.</li><li>Fluency in English; knowledge of additional languages is an advantage in diverse workplaces.</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li>Manage and organize daily office operations, ensuring a seamless workflow that enhances productivity.</li><li>Act as the first point of contact for visitors and clients, providing a warm welcome and efficient assistance.</li><li>Handle correspondence, including emails and phone calls, with a professional and courteous demeanor.</li><li>Maintain filing systems and databases, ensuring accurate record-keeping and easy retrieval of information.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma or equivalent; further education in office administration is a plus.</li><li>1-3 years of experience in an office environment, demonstrating familiarity with administrative tasks.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.</li><li>Fluency in English; knowledge of additional languages is an advantage in diverse workplaces.</li></ul><p></p></section>

<ul><li><p><strong>Career Level:</strong> Senior</p></li><li><p><strong>Location</strong>: Dubai, UAE</p></li><li><p><strong>Gender</strong>: FEMALE</p></li><li><p><strong>Experience</strong>: 4-10 years</p></li><li><p><strong>Monthly Salary</strong>: AED 5,000 to AED 7,000</p></li><li><p><strong>Offices</strong></p><p>a. Dubai- International City</p><p>b. Dubai - Deira</p><p>c. Sharjah - Al Majaz</p></li><li><p><strong>Products/Industries</strong>: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS</p><br></li></ul><p><strong>Intro</strong></p><p>We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.</p><br><p><strong>Responsibilities:</strong></p><p><strong>A) Administrative Duties:</strong></p><ul><li><p>Handle daily administrative tasks, emails, records, and filing.</p></li><li><p>Assist management with schedules, reports, and follow-ups.</p></li><li><p>Monitor office supplies, petty cash, and general office requirements.</p></li><li><p>Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.</p></li></ul><p><strong>B) HR Administration:</strong></p><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><ul><li><p>Assist in job posting, CV screening, interview scheduling, and candidate follow-up.</p></li><li><p>Maintain employee records, attendance, leave records, and HR documents.</p></li><li><p>Support onboarding, documentation, and internal HR communication.</p></li></ul><p><strong>C) Accounting / Bookkeeping:</strong></p><ul><li><p>Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.</p></li><li><p>Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.</p></li></ul><p><strong>D) Supply Chain:</strong></p><ul><li><p>Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock updates, and order status tracking.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.</p></li><li><p>Must be skilled and experienced in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.</p></li><li><p>Strong written and verbal communication skills, with professional email drafting ability.</p></li><li><p>Proficient in MS Word, Excel, Outlook, and general office applications.</p></li><li><p>Experience with <strong>Zoho Books, Zoho Inventory, Zoho CRM, or Odoo</strong> is an advantage.</p></li><li><p>Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.</p></li><li><p>Proactive, reliable, and willing to learn new systems and procedures.</p><p><br></p></li></ol><p><strong>Additional Qualifying Advantages:</strong></p><ul><li><p>UAE driving license.</p></li><li><p>Experience in Digital Marketing or Social Media.</p></li><li><p>Engineering Degree specialized as Mechatronics Engineer will be a Plus+.</p><p><br></p></li></ul><p><strong>How to Apply:</strong></p><ol type="1"><li><p>Visit our careers page</p></li><li><p>Select the relevant job opening</p></li><li><p>Complete the application form<br></p></li></ol><p><br></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Summary: <br> <p>We are seeking a highly professional and experienced Receptionist / Secretary to join our organization. The successful candidate will be responsible for managing front-office operations and providing comprehensive administrative and secretarial support to ensure the efficient functioning of the office. This position requires exceptional organizational skills, professionalism, discretion, and the ability to interact confidently with clients, visitors, and senior management.</p><br><br> Key Responsibilities: <br> <ul> <li><ul><li>Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming experience.</li><li>Manage the reception area and maintain a high standard of presentation at all times.</li><li>Handle incoming telephone calls, emails, and correspondence in a timely and professional manner.</li><li>Coordinate and manage meeting schedules, calendars, and conference room bookings.</li><li>Provide administrative and secretarial support to management and other departments as required.</li><li>Maintain accurate filing systems, records, and office documentation.</li><li>Coordinate travel arrangements, appointments, and related logistics.</li><li>Monitor office supplies and support the smooth day-to-day operation of the office.</li><li>Assist with general administrative duties and special projects as assigned.</li></ul></li> </ul> <br> Requirements: <br> <ul> <li><ul><li>Minimum 3–5 years of experience in a receptionist, secretarial, or administrative support role.</li><li>Prior experience within a corporate environment in the UAE is preferred.</li><li>Excellent command of spoken and written English; proficiency in Arabic will be considered an advantage.</li><li>Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.</li><li>Exceptional organizational, communication, and interpersonal skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Well-presented, dependable, and capable of managing multiple priorities effectively.</li></ul></li> </ul> <br> <br><br> </div>

<p>We are looking for an energetic, technology-oriented Office & AI Digital Assistant who is confident with modern computer applications, AI tools, digital content, and social media.</p><ol><li><p>Minimum Experience</p></li></ol><ul><li><p>Minimum 3 years of previous work experience in a proper, established company or professional office environment.</p></li><li><p>Previous experience in office administration or office assistant duties is required.</p></li></ul><ol><li><p>Office & Administrative Skills</p></li></ol><ul><li><p>Prepare documents, correspondence, reports, and professional presentations.</p></li><li><p>Organize market and company information and complete assigned tasks efficiently and accurately.</p></li></ul><ol><li><p>AI, Internet Research & New Technology</p></li></ol><ul><li><p>Conduct effective internet research and find reliable information quickly.</p></li><li><p>Prepare quotations and follow up sales inquiries.</p></li><li><p>Use AI applications of Video, Audio, presentation and other emerging AI platforms.</p></li><li><p>Explore, test, and learn new AI applications independently.</p></li><li><p>Use AI and digital tools to improve productivity, presentations, research, and office work.</p></li></ul><ol><li><p>Digital & Creative Applications</p></li></ol><ul><li><p>Prepare professional presentations and other visual materials.</p></li><li><p>basic video editing and audio editing.</p></li><li><p>Work comfortably with images, graphics, documents, and digital content.</p></li><li><p>Be hands-on with computers, mobile applications, cloud tools, and new-generation software.</p></li><li><p>Preparing social media post.</p></li></ul><ol><li><p>Social Media:</p></li></ol><ul><li><p>Mnium of 2-year experience in this field.</p></li><li><p>Be familiar with major social media platforms and their day-to-day use.</p></li><li><p>preparing, organizing, posting, and managing social media content when required.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Technology-oriented, quick to learn, practical, and comfortable experimenting with new applications.</p></li><li><p>Good written and spoken English.</p></li><li><p>Strong general computer skills and confidence using modern digital tools.</p></li><li><p>Able to work independently, take initiative, and solve routine technology-related tasks.</p></li><li><p>We are not necessarily looking for an IT specialist or programmer; practical digital ability is more important.</p></li><li><p>Fresh graduates may be considered only if they also meet the minimum two-year professional company experience requirement.</p></li></ul>

<p>JOB PURPOSE The Business Analyst will support the Head Office PMO and COO function by improving workflows and working processes, monitoring productivity and project performance, and preparing clear, actionable reporting for management. This is a high-potential role for a candidate who is analytical, proactive, and eager to grow with the company, with strong exposure across projects and Head Office functions. KEY RESPONSIBILITIES • Review and improve workflows and working processes across Head Office and project functions. • Monitor productivity and project performance, flagging deviations and supporting corrective action. • Prepare simple KPIs, dashboards, and management reports for the PMO and COO function. • Coordinate information between projects and Head Office to ensure consistent, accurate reporting. • Support the digital systems and information-management consultant on data structure and reporting tools. • Assist in identifying process gaps and recommending practical improvements to project controls and reporting. • Gather and consolidate data from multiple project sites to support management decision-making. • Support ad-hoc analysis and reporting requests from the COO and senior management.</p><p>QUALIFICATIONS & EXPERIENCE • Bachelor's Degree in Industrial Engineering, Business Administration, or a related field. • Background in Industrial Engineering, Project Controls, PMO, Business Analysis, or a similar field. • Construction industry experience is preferred but not essential for the right candidate. • Immediate joiners are preferred. • Strong proficiency in MS Excel and MS Office; familiarity with dashboard or BI tools is an advantage. SKILLS & COMPETENCIES • Strong analytical ability, with a structured approach to problem-solving. • Initiative and willingness to learn, with the drive to grow within the company. • Clear communication skills, able to coordinate effectively between projects and Head Office. • Attention to detail in preparing KPIs, dashboards, and management reports. • Ability to manage multiple data sources and reporting deadlines concurrently. • Comfortable working with digital systems and supporting information-management initiatives.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>To serve as the first point of contact for visitors, customers, and employees by delivering a professional and welcoming front-office experience. The Receptionist is responsible for managing reception operations, handling telephone and visitor enquiries, coordinating meeting room bookings, managing incoming correspondence, and providing administrative support to ensure the smooth day-to-day operation of the office.</span></p> <p><span><b><span>Tactical</span></b></span></p> <p><span>• Support the implementation of front office and administrative procedures.</span></p> <p><span>• Maintain professional reception standards and contribute to continuous improvement of administrative processes.</span></p> <p><span>• Coordinate visitor management procedures in line with company policies.</span></p> <p><span><b><span>Operational (Core)</span></b></span></p> <p><span>• Welcome and assist visitors, clients, suppliers, and employees professionally.</span></p> <p><span>• Answer, screen, and transfer incoming telephone calls promptly.</span></p> <p><span>• Register visitors, issue visitor passes, and notify employees of visitor arrivals.</span></p> <p><span>• Manage meeting room bookings and coordinate meeting arrangements.</span></p> <p><span>• Receive, sort, and distribute incoming mail, courier deliveries, and company correspondence.</span></p> <p><span>• Arrange outgoing courier services and maintain courier records.</span></p> <p><span>• Maintain an organized and presentable reception area.</span></p> <p><span>• Handle general enquiries and direct them to the appropriate departments.</span></p> <p><b><span>People Management</span></b></p> <p><span>• Build positive working relationships with employees and visitors.</span></p> <p><span>• Deliver excellent customer service to internal and external stakeholders.</span></p> <p><span>• Demonstrate professionalism, confidentiality, teamwork, and effective communication.</span></p> <p><span>• Support company initiatives and maintain a positive corporate image.</span></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">&nbsp; <ul> <li>Diploma or Bachelor's Degree in Business Administration, Office Administration, Hospitality, or a related discipline.</li> <li>Customer Service or Front Office certification is an advantage.</li> <li>Strong customer service and interpersonal skills.</li> <li>Professional telephone etiquette.</li> <li>Microsoft Office (Word, Excel, Outlook, PowerPoint).</li> <li>Meeting room and visitor coordination.</li> <li>Administrative and document management skills.</li> <li>Time management and multitasking ability.</li> <li>Strong organizational skills and attention to detail.</li> <li>Ability to maintain confidentiality and professionalism.</li> </ul> <p><strong>Experience</strong></p> <ul> <li>1-3 years of experience as a Receptionist, Front Desk Executive, Customer Service Representative, or Administrative Assistant.</li> <li>Experience in a corporate, FMCG, manufacturing, or multinational environment is preferred</li> </ul></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>To serve as the first point of contact for visitors, customers, and employees by delivering a professional and welcoming front-office experience. The Receptionist is responsible for managing reception operations, handling telephone and visitor enquiries, coordinating meeting room bookings, managing incoming correspondence, and providing administrative support to ensure the smooth day-to-day operation of the office.</span></p> <p><span><b><span>Tactical</span></b></span></p> <p><span>• Support the implementation of front office and administrative procedures.</span></p> <p><span>• Maintain professional reception standards and contribute to continuous improvement of administrative processes.</span></p> <p><span>• Coordinate visitor management procedures in line with company policies.</span></p> <p><span><b><span>Operational (Core)</span></b></span></p> <p><span>• Welcome and assist visitors, clients, suppliers, and employees professionally.</span></p> <p><span>• Answer, screen, and transfer incoming telephone calls promptly.</span></p> <p><span>• Register visitors, issue visitor passes, and notify employees of visitor arrivals.</span></p> <p><span>• Manage meeting room bookings and coordinate meeting arrangements.</span></p> <p><span>• Receive, sort, and distribute incoming mail, courier deliveries, and company correspondence.</span></p> <p><span>• Arrange outgoing courier services and maintain courier records.</span></p> <p><span>• Maintain an organized and presentable reception area.</span></p> <p><span>• Handle general enquiries and direct them to the appropriate departments.</span></p> <p><b><span>People Management</span></b></p> <p><span>• Build positive working relationships with employees and visitors.</span></p> <p><span>• Deliver excellent customer service to internal and external stakeholders.</span></p> <p><span>• Demonstrate professionalism, confidentiality, teamwork, and effective communication.</span></p> <p><span>• Support company initiatives and maintain a positive corporate image.</span></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills">&nbsp; <ul> <li>Diploma or Bachelor's Degree in Business Administration, Office Administration, Hospitality, or a related discipline.</li> <li>Customer Service or Front Office certification is an advantage.</li> <li>Strong customer service and interpersonal skills.</li> <li>Professional telephone etiquette.</li> <li>Microsoft Office (Word, Excel, Outlook, PowerPoint).</li> <li>Meeting room and visitor coordination.</li> <li>Administrative and document management skills.</li> <li>Time management and multitasking ability.</li> <li>Strong organizational skills and attention to detail.</li> <li>Ability to maintain confidentiality and professionalism.</li> </ul> <p><strong>Experience</strong></p> <ul> <li>1-3 years of experience as a Receptionist, Front Desk Executive, Customer Service Representative, or Administrative Assistant.</li> <li>Experience in a corporate, FMCG, manufacturing, or multinational environment is preferred</li> </ul></div>

<ul><li><p>Serve as the first point of contact by welcoming visitors, clients, and guests in a professional and courteous manner.</p></li><li><p>Manage the front desk, including answering, screening, and directing incoming calls, emails, and inquiries.</p></li><li><p>Provide comprehensive secretarial and administrative support to Management and the Head Office.</p></li><li><p>Manage calendars, appointments, meetings, and conference room bookings.</p></li><li><p>Prepare, draft, format, and maintain correspondence, reports, presentations, and other business documents.</p></li><li><p>Organize meetings, prepare agendas, record minutes, and follow up on action items.</p></li><li><p>Coordinate travel arrangements, hotel bookings, transportation, and other administrative logistics when required.</p></li><li><p>Maintain an organized filing and document management system, ensuring the confidentiality and accuracy of company records.</p></li><li><p>Handle incoming and outgoing mail, courier services, and document distribution.</p></li><li><p>Monitor and maintain office supplies, stationery, pantry items, and other administrative inventory, ensuring timely replenishment.</p></li><li><p>Coordinate with vendors and service providers for office supplies, maintenance, and administrative requirements.</p></li><li><p>Ensure reception and common office areas are well-organized, presentable, and professionally maintained at all times.</p></li><li><p>Assist in organizing company meetings, events, and internal activities.</p></li><li><p>Maintain confidentiality of sensitive company information and business documents.</p></li><li><p>Coordinate and support company events and corporate activities as required.</p></li><li><p>Perform other administrative and secretarial duties assigned by Management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree or diploma in Business Administration, Office Administration, Secretarial Studies, or a related field.</p></li><li><p>Minimum of 2–5 years of experience as a Receptionist, Secretary, Executive Assistant, or in a similar administrative role.</p></li><li><p>Excellent verbal and written communication skills in English.</p></li><li><p>Strong organizational, multitasking, and time management skills.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</p></li><li><p>Professional appearance and excellent customer service skills.</p></li><li><p>Ability to work independently with minimal supervision in a fast-paced environment.</p></li><li><p>High level of integrity, professionalism, and confidentiality.</p></li><li><p>Immediate joiners are preferred.</p></li></ul>

<p>We are looking for a strategic, high-impact Project Manager to work closely with the CEO/Chairman’s Office, driving enterprise-level initiatives from strategy to execution. This role is ideal for someone who has worked in a CEO/MD/Chairman’s Office, Strategy Office, or Corporate Planning function and understands how to operate at the intersection of vision, execution, and stakeholder alignment. Key Responsibilities Drive strategic projects and priority initiatives directly from the CEO/Chairman’s Office. Translate leadership vision and strategy into structured programs, milestones, and execution plans. Work cross-functionally with business heads, operations, finance, and external partners to ensure delivery. Track progress of strategic initiatives, identify risks, unblock issues, and ensure timely outcomes. Prepare executive-level presentations, dashboards, and updates for leadership reviews and board discussions. Act as a trusted extension of leadership, ensuring alignment across the organization. Support strategic planning, transformation initiatives, and new business or expansion programs. Ideal Candidate Profile Proven experience working in a CEO/Chairman’s/MD Office, Strategy Office, or Corporate Planning role. Strong background in strategy execution, business operations, or enterprise project management. Prior experience with a Big Four firm (Deloitte, PwC, EY, or KPMG) or a leading management/technology consulting firm is advantageous. Experience managing cross-functional, high-visibility initiatives involving senior stakeholders. Ability to think strategically while remaining hands-on with execution and follow-through. Excellent communication and stakeholder management skills, with the confidence to engage effectively with CXOs and leadership teams. Structured, analytical, and proactive, with the ability to anticipate challenges and drive outcomes independently.</p><p>Bachelor's degree; MBA or equivalent from a reputed institute preferred. Experience in infrastructure, airports, energy, data centers, technology, or large conglomerates is an advantage. Prior exposure to board-level reporting, leadership reviews, or enterprise transformation programs. If you believe you are a strong fit for this role, please share your CV.</p>

<ul><li><p>Greet and welcome visitors, clients, and employees in a professional and courteous manner.</p></li><li><p>Answer, screen, and direct incoming phone calls and emails.</p></li><li><p>Maintain the reception area, ensuring it is clean, organized, and presentable at all times.</p></li><li><p>Manage visitor registrations and coordinate as required.</p></li><li><p>Schedule appointments, meetings, and conference room bookings.</p></li></ul><ul><li><p>Handle incoming and outgoing mail, courier services, and deliveries.</p></li><li><p>Maintain office supplies inventory and coordinate procurement of stationery, pantry items, and groceries.</p></li><li><p>Prepare, organize, and maintain physical and electronic filing systems.</p></li><li><p>Perform data entry, prepare reports, letters, and other business documents.</p></li><li><p>Coordinate travel arrangements, accommodation bookings, and meeting logistics when required.</p></li><li><p>Monitor office equipment and arrange maintenance and repairs as needed.</p></li><li><p>Maintain administrative records and ensure confidentiality of company information.</p></li></ul><ul><li><p>Process and manage JAFZA gate pass applications, renewals, and visitor access requests.</p></li><li><p>Coordinate with drivers for employee, visitor, clients, document, and material transportation requirements.</p></li><li><p>Vendor and Supplier management.</p></li><li><p>Invoicing and payments.</p></li><li><p>Coordinate office maintenance activities with vendors and service providers.</p></li><li><p>Track and manage office utility and service requests.</p></li></ul><ul><li><p>Organize and coordinate employee birthday celebrations and recognition activities.</p></li><li><p>Plan and support festive celebrations, cultural events, and office gatherings.</p></li><li><p>Assist in organizing company meetings, training sessions, and employee engagement initiatives.</p></li></ul><ul><li><p>Provide administrative support to management and various departments as required.</p></li><li><p>Perform other duties assigned by the Reporting Manager and Management.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma or Bachelor's degree in Business Administration or equivalent</p></li><li><p>3–6 years of experience in a receptionist and administrative support role.</p></li><li><p>Experience working with JAFZA procedures is an advantage.</p></li><li><p>Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</p></li><li><p>Excellent verbal and written communication skills in English.</p></li><li><p>Strong organizational, multitasking, and time-management skills.</p></li><li><p>Professional demeanor with excellent customer service skills.</p></li></ul><ul><li><p>Communication and interpersonal skills.</p></li><li><p>Time management and multitasking.</p></li><li><p>Attention to detail.</p></li><li><p>Confidentiality and professionalism.</p></li><li><p>Ability to maintain confidentiality and handle sensitive information.</p></li></ul>

<p><strong>Front Desk & Reception Management</strong></p><ul><li><p><strong>First Point of Contact:</strong> Welcome visitors, clients, and guests, ensuring a professional and hospitable environment.</p></li><li><p><strong>Communications:</strong> Screen, answer, and direct incoming calls on a multi-line phone system; manage and respond to general company emails.</p></li><li><p><strong>Access & Security:</strong> Monitor office security by issuing visitor badges, maintaining entry/exit logbooks, and managing building or parking access.</p></li><li><p><strong>Mail Operations:</strong> Receive, sort, and distribute incoming mail, couriers, and packages while organizing outgoing correspondence.</p></li></ul><p><br></p><p><strong>Administrative & Clerical Support</strong></p><ul><li><p><strong>Scheduling:</strong> Coordinate appointment calendars, schedule internal meetings, and book meeting rooms.</p></li><li><p><strong>Documentation:</strong> Prepare, draft, and organize company correspondence, reports, presentations, and documents.</p></li><li><p><strong>Record Keeping:</strong> Maintain both physical and digital filing systems, employee directories, and customer databases.</p></li><li><p><strong>Data Entry:</strong> Keep records updated accurately using programs like the Microsoft Office Suite.</p></li></ul><p><br></p><p><strong>Office Management & Operations</strong></p><ul><li><p><strong>Inventory Control:</strong> Monitor and maintain stock levels for office stationery, pantry items, and equipment.</p></li><li><p><strong>Vendor Management:</strong> Liaise with suppliers, manage service agreements, and coordinate with maintenance or housekeeping staff for office upkeep.</p></li><li><p><strong>Event Coordination:</strong> Assist in planning and executing internal corporate events, staff training, or client gatherings.</p><p><br></p></li></ul><p><strong>Departmental Assistance</strong></p><ul><li><p><strong>HR Support:</strong> Assist with HR tasks such as maintaining daily attendance tracking, logging leave, or coordinating with the Public Relations Officer (PRO) for work visas.</p></li><li><p><strong>Finance Assistance:</strong> Help process supplier invoices, post entries into systems (e.g., SAP), and process petty cash.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Possesses a Bachelor's degree in Business Administration or a related field.</p></li><li><p>Holds a minimum of 2 years of experience in an administrative or receptionist role, demonstrating practical application of skills.</p></li><li><p>Demonstrates proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competency.</p></li><li><p>Exhibits exceptional organizational and time-management skills, ensuring efficient handling of multiple tasks.<br><br><strong>Must be available to join immediately.</strong><br><br><strong>Apply now if you are available for immediate joining</strong></p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Description</p><p>Beyond Space Furniture Trading LLC is looking for a skilled <strong>CAD Draftsman &amp; Quotation Coordinator</strong> to join our team in Dubai.</p><p>The candidate will be responsible for preparing office furniture layouts, technical drawings, quotations, BOQs and project-related documents. Strong knowledge of <strong>AutoCAD, Microsoft Excel and Microsoft Office</strong> is essential.</p><p>Key Responsibilities</p><ul><li><p>Prepare 2D office furniture layouts using AutoCAD.</p></li><li><p>Prepare plans, elevations, sections and detailed furniture drawings.</p></li><li><p>Prepare quotations, BOQs and costing sheets in Microsoft Excel.</p></li><li><p>Calculate quantities, dimensions and product requirements.</p></li><li><p>Prepare technical submissions and product specification documents.</p></li><li><p>Coordinate with the sales, design, procurement and project teams.</p></li><li><p>Revise drawings and quotations based on client requirements.</p></li><li><p>Maintain project files, pricing records and document control.</p></li><li><p>Assist with furniture presentations and proposal preparation.</p></li></ul><p>Required Skills</p><ul><li><p>Strong knowledge of AutoCAD.</p></li><li><p>Advanced working knowledge of Microsoft Excel.</p></li><li><p>Ability to prepare quotations, BOQs and costing sheets.</p></li><li><p>Good knowledge of Microsoft Word, PowerPoint and Outlook.</p></li><li><p>Experience in office furniture, interior fit-out or joinery is preferred.</p></li><li><p>Ability to understand architectural drawings and dimensions.</p></li><li><p>Good written and spoken English.</p></li><li><p>Strong attention to detail and numerical accuracy.</p></li><li><p>Ability to work under deadlines.</p></li></ul><p>Preferred Experience</p><ul><li><p>Minimum 2–4 years of relevant experience.</p></li><li><p>Previous experience in office furniture or interior fit-out will be an advantage.</p></li><li><p>Knowledge of SketchUp or 3D software will be an added advantage.</p></li></ul><p>Application Requirement</p><p>Candidates must submit:</p><ul><li><p>Updated CV</p></li><li><p>AutoCAD drawing samples or portfolio</p></li><li><p>Current salary</p></li><li><p>Expected salary</p></li><li><p>Notice period</p></li><li><p>Current location</p></li><li><p>Confirmation of willingness to relocate to Dubai</p></li></ul><p><strong>Salary Package: AED 2,900 monthly salary + AED 700 accommodation allowance + AED 200 transportation allowance. Total package: AED 3,800 per mo</strong></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Strong knowledge of AutoCAD, Microsoft Excel and Microsoft Office is essential. </p><p></p></section>